ProSAM & Campus Management Kick-Off October 25, 2001

ProSAM & Campus Management

Kick-Off

October 25, 2001

Visit us on the web at www.olemiss.edu.

Agenda

• Welcome• Introductions• Project history

• Company information• Sigma• SAP

• Project overview• Project name• Benefits• Organizational structure

• ProSAM• Campus Management

(CM)• Background• Status• Demonstration

• Closing


Project History Review of administrative

structure began in summer 1997.

In order to be a “great American public university,” UM must have world-class processes.

SAP selected as ERP vendor in October 1998.


Phase I Implementation

SAP Module Begin Date Go Live DateFinancials Jan-99 Nov-99Purchasing Jan-99 Nov-99

Physical Plant Jan-99 Nov-99HR/Payroll Jan-99 Jan-00

Budget Jan-00 Jul-00


Phase II: Student System Financial Aid

• Sigma ProSAM Student Administration

• SAP Campus Management Features

• Student life from “cradle to grave”

• Core of university mission• Integration is essential


ProSAM At UM


Sigma Representatives

Raymond Timmons – President/CEO Robert Bevers – Vice President Cliff Clevenger – Director of Application

Development Ann Badertscher – Lead Architect of GUI

Development


Sigma’s Focus

Devoted to post secondary educational institutions Financial aid and student accounts receivable –

regulation driven Customers supported in effective application of new

technology• Department of Education initiatives• UM initiatives

• Web use for students• Real time interface with legacy and CM modules


Sigma Product Overview Scalable to broad range of institutions

• Small special purpose• UT Health Sciences

• Middle size prestigious• The University of California at Berkeley• The University of Mississippi• Johns Hopkins University

• Large institutions• Michigan State University• Ohio State University• Arizona State University


CM at Work


Having Fun with CM


Greetings from CM Developers


Forging Innovative and ResponsiveService through Technology


Anticipated Benefits Better student service through streamlined processes A technology base for the future

• More web-based student services• Online fee payment• Degree audit

Increased access to information at all levels Enhanced policy enforcement Integration with other modules


See www.olemiss.edu/projects/first for full team listings.


Project Work Space

Paul B. Johnson Commons in area formerly occupied by Purchasing


Financial Aid at Ole Miss

85% of students receiving aid >$65 million in aid disbursed last year Logged 31,000 student contacts Award and disburse aid daily, year-round


ProSAM Project Highlights

“First” to implement client-server ProSAM Piloting product enhancements

• Using XML for data exchange• Providing diagnostics for awards

Improve service, reduce cost• Maximize use of web for communication• Transition from “snail mail” to e-mail


ProSAM Implementation Schedule

Feb. 2002: Begin processing for 2002-03 Apr. 2002: Automated awarding May 2002: Web display July 2002: Disburse aid March 2003: Interface with CM


CM Project Background UM as North American pilot CM pilot site website

• See cm.olemiss.edu System groundwork by

BASIS team Interaction among UM, other

universities, and CM developers• Requirements definition• Workshops/training• Testing


Support From SAP Developers

Ich hätte auch was beizusteuern: Fast-Teammitglied (weil ein Freund von mir) und IT-Experte, fest entschlossen, auf dem schnellsten Weg Support in Übersee zu leisten. Gruß,Ulrike


Knowledge Transfer


CM Status

Project ownership Core teams

• Academic structure• Student administration• Student accounting

Resource team Release of IS-PS-CA

4.64 in 2Q 2002


CM Implementation Timeline

See www.olemiss.edu/projects/first/cm/schedule.pdf for high-level implementation plan

Phased approach with most functionality rolling out between 1Q 2002 and 2Q 2003

Impact of the CM development schedule Transition from legacy mainframe to 100% SAP


Realities Process changes.

• Tremendous opportunity to improve our “customer service.”

Off-the-shelf vs. home-grown software.

Challenges of being a pilot project.

Be patient. Team effort is crucial.


A Work in Progress


CM Demonstration A quick look now;

Opportunities for more in-depth viewing later

Demo logistics• Hardware• Software

What you will see


New Terms

Registration• Identifies the relationship

between a student who has selected classes and the University.

Booking• The process the student

performs to select classes. Region

• Currently defined as the US state codes, for example MS.

Organizational Unit• Academic schools and

colleges and departments. Program of Study

• Equivalent to a degree program.

• For example, the B.A. degree would be a program of study. So would the B.S., the B.B.A, the M.A, etc.


New Terms Continued Module

• Equivalent to one of our courses.

• For example, English 101 would be a module.

Module Group• Used for grouping modules

and other module groups.• For example, the modules

required for completing a major in Mathematics could be grouped into a module group called ‘mathematics major’.

Event Type• Event type is a component of a

module. For example, a given course may have a lecture component and a lab component.

Is Referred To• Used to identify cross-listed

courses. Presupposes

• Used to identify pre-requisite courses.


See online demonstration.


Closing Next steps

• Watch project website for news

Remember the goal:• Students FIRST!

Reception• Martindale Lobby

Documents

ProSAM & Campus Management Kick-Off October 25, 2001