Proposed DriveCam® Program

Board of County Commissioners

November 13, 2007

Outline

• Introduction

• Causes of Accidents

• Auto Liability Costs

• Pilot Program

• Proposed Permanent Program

• Summary and Recommendations

Outline

• Introduction

• Causes of Accidents

• Auto Liability Costs

• Pilot Program

• Proposed Permanent Program

• Summary and Recommendations

RISK MANAGEMENT

• 17 Employees• 4 Sections

• Claims • Safety and Loss Control• Environmental• Contract Review and Risk Transfer

• Oversee County’s Self Insured Program• Workers Compensation• Auto Liability• General Liability• Environmental Liability• Misc. Exposures

• Focus of Program is Loss Prevention• Safety and Health Manual

RISK MANAGEMENT

• Processes over 1400 Workers Compensation, Automobile Liability, and General Liability Claims per year

• Provided training for 1100 County employees in 2006/2007

• Reviewed over 400 contracts for appropriate indemnification language and insurance limits

Outline

• Introduction

• Causes of Accidents

• Auto Liability Costs

• Pilot Program

• Proposed Permanent Program

• Summary and Recommendations

Causes of Accidents

The Surface Transportation Policy Partnership

Most Deaths Caused by Aggressive Driving

San Bernardino CA

Tampa/St Petersburg FL

Phoenix AZ

Orlando FL

Miami FL

Las Vegas NV

Ft. Lauderdale FL

Dallas-Fort Worth TX

Kansas City MO

San Antonio TX

Causes of Accidents

1. Distractions are an element of 80% of all accidents and 65% of all near accidents

2. Results in 5 million accidents costing $184 billion in annual costs

3. Following too closely at high speeds

4. Aggressive driving is factor in 56 percent of fatal crashes

*The Surface Transportation Policy Partnership & 2006 NHTSA

Leading Causes of Accidents

Outline

• Introduction

• Causes of Accidents

• Auto Liability Costs

• Pilot Program

• Proposed Permanent Program

• Summary and Recommendations

Automobile Loss History

Third Party Bodily Injury and Property Damage Cost

Fiscal Year

2003/2004: $780,000

2004/2005: $400,000

2005/2006: $620,000

Automobile Loss History

Workers Compensation Automobile Loss Cost

Fiscal Year

2003/2004: $440,000

2004/2005: $ 50,000

2005/2006: $ 40,000

Outline

• Introduction

• Causes of Accidents

• Auto Liability Costs

• Pilot Program

• Proposed Permanent Program

• Summary and Recommendations

DriveCam® Pilot Program

What is Drive Cam?

• Digital Recorder that is mounted to the windshield of a vehicle

• Saves digital recording only when triggered by G- Forces such as sudden stops, starts, or impacts

• Saves 10 seconds before and 10 seconds after incident

• Provides split view of the driver and from the front of the vehicle

DriveCam® Pilot Program

What DriveCam is not?

• It does not allow remote activation to “spy”

• It does not allow constant monitoring of a persons actions

DriveCam® Pilot Program

Pilot Program

• Implemented on May 18, 2007

• 3 Month Program

• 30 Vehicles had cameras installed

• Fire & Rescue, Utilities, Public Works and Code Enf.

• 441 Incidents were recorded that required coaching

DriveCam® Pilot Program

Leading Causes of Incidents Requiring Coaching

1. Traffic Violations

2. Cell Phone Usage While Driving

3. Following Too Closely

DriveCam® Case Study Results

• DS Water – National Bottled Water Distributor2005/2006 – 75% Reduction in Accidents 86% Reduction in Accident Costs

• Time Warner Cable – National Cable TV Company2002/2003 – 41% Reduction in Preventable Accidents

• US Marine Corps 2003/2004 – 35% Reduction in Damage to Vehicles

80% Reduction in Damage due to abuse

• US Concrete – 7th Largest Concrete Distributor2005/2006 – 50% Reduction in Automobile Claims

61% Reduction in Cost per Claim

DriveCam® PilotProgram Results

• 90% Reduction in Frequency of recorded incidents• 92% Reduction in Severity of recorded incidents

Outline

• Introduction

• Causes of Accidents

• Auto Liability Costs

• Pilot Program

• Proposed Permanent Program

• Summary and Recommendations

- 3 year phased implementation of 750 Drive Cam units into County vehicles. Drive Cam has current GSA contract

- Cost: Includes Equipment, Installation and Managed Services

Year 1 $199,740.62 Year 2 $267,318.02

Year 3 $331,928.02Year 4+ $103,376.00 (Managed

Services Only)

- Funds are available through increased recoveries from Risk Management loss fund

Proposed Permanent Program

Pilot Program

• Some employees expressed concern over loss of privacy• Meeting with employee groups was held prior to implementation of the pilot to explain the program and technology

Permanent Program

• Public Vehicles• Safer environment for employees• Better claims management

Program Obstacles

Outline

• Introduction

• Causes of Accidents

• Auto Liability Costs

• Pilot Program

• Proposed Permanent Program

• Summary and Recommendations

Summary and Recommendations

• Coaching of Drivers significantly improved their driving performance and enhances employee safety

• Ability to see actual footage of any accidents is invaluable in defending County from claims

• ACE, Inc. conducted an independent study showing a 22% reduction in fleet maintenance/repairs

Summary and Recommendations

• Approval of the proposed permanent DriveCam® program, and

• Approval to change the Administrative Regulation to reflect this program

Requested Actions:

• Approve Amendment to Proposed Administrative Regulation 2.12.04(I)(A)

It is the policy of the Orange County Board of Commissioners (BCC) that every effort will be made to prevent employee involvement in motor vehicle accidents. Employees shall comply with all safety laws and regulations which apply to motor vehicles in the State of Florida and with the Orange County Safety and Health Manual. The BCC reserves the right to place electronic devices designed to record the operation and location of BCC vehicles. Employees who violate motor vehicle safety laws and regulations are subject to disciplinary action and possible termination.

Summary and Recommendations

Proposed DriveCam® Program

Board of County Commissioners

November 13, 2007