Proposal for e2i

8/3/2019 Proposal for e2i

1/5

1

Proposal for e2i

Introduction

e2i is a co-curricular activity (CCA) set up with the purpose of nurturing talents in the

fields of programming, design and marketing. Enthusiasts who join as members willbe provided with a conducive environment for them to explore new skills and interact

with other members sharing the same interest. As the CCA matures over time, it will

strive toward being able to work with social organizations to produce useful tools (in

form of a website, an advertisement or application etc), thus benefitting the society at

large.

Operation

e2i will function mainly on two CCA days:

Section Training (Fixed date & Compulsory) Team Project (Student-initiated and occurs only when a project is being

assigned)

The committee meetings will be held separately from the CCA days as shown above.

The EXCO meeting will be held at least once monthly while the ALCO meeting will

be held at least once every half a year. The PRCO meeting will only be held if

necessary.

How e2i works:

1. Every section-training day, sub-section leaders together with experiencedmembers will mentor their junior members (in the same sub-section) on skills and

techniques relevant to their area of specialization.

2. Members from different sub-sections will be randomly assigned to each to aproject team. The team will work together on team project days to complete

projects entrusted to them.


2/5

2

Structure:

Infocomm Technology (Section)o Web development (Sub-Section)

HTML CSS JAVA PHP

o Software/ application development (Sub-Section) C++

Media (Section)o Publicity (Sub-Section)

Internet Marketing Public Relation Event Planning

o Design & Publication (Sub-Section) Photoshop Illustrator Fireworks Flash Dreamweaver

Project GroupsCommittees:

Executive Committee (EXCO)Manages the operation and all administrative matters of the CCA. It also manages

the recruitment and attendance of members.

Public Relations Committee (PRCO)Establishes and maintains relations with companies and organizations to request

for projects and sponsorship. It also manages the event planning of CCA Maze

and competitions.

Alumni Committee (ALCO)Supports and provides advice to the CCA. The ALCO can only be formed by

graduated Ngee Ann Polytechnic previously members of e2i.


3/5

3

Leadership Roles:Executive Committee

PresidentThe president is in charge of the overall management of the CCA. He will

delegate duties and make appointments. He is also responsible for

planning the future development and direction of the CCA and also

prepares the potential junior members to take on EXCO duties.

Vice-PresidentThe vice-president assists the president in all of his duties and stands in for

him during his absence.

Secretary (is also involved in PRCO)The secretary is in charge of all administrative records of the club. He will

take down the minutes of all EXCO meetings and ensure that all EXCO

members receive a copy of the document.

Treasurer (is also involved in PRCO)The treasurer checks and balances the club funds. He will report the

figures quarter-annually to the EXCO committee. He will be responsible

for any loss or misappropriate use of funds.

Section HeadOn the EXCO level, he will represent the interests of his section and

provide constructive and relevant suggestions to improve different aspects

of the CCA. He will also plan the content focus for his section in line with

the direction of the EXCOs decision making. On the Section or Sub-

Section level, he will mentor his juniors.

Team AdvisorOn the EXCO level, he will represent the interests of his section and

provide constructive and relevant suggestions to improve different aspects

of the CCA. On the Team level, he will provide advice or help to his team.


4/5

4

Public Relations Committee

Public Relations (PR) LeaderHe is the over-all-in-charge for public relations duties such as CCA Maze,

competitions and contact companies and organizations. He also plans anddelegates duties to his committee subordinates.

Vice PR LeaderHe assists the leader in all of his duties and stands in for him during his

absence.

Secretary (from EXCO)Duties are as shown under EXCO. He is however not involved in PR

works.

Treasurer (from EXCO)Duties are as shown under EXCO. He is however not involved in PR

works.

PR ManagersHe performs duties being assigned by the PR leader.


5/5

5

Alumni Committee

ChairmanThe chairman is in charge of the overall management of the Alumni

matters and CCA welfare. He will delegate duties and make appointments.He is also responsible for planning the future development and direction of

the Alumni and CCA welfare.

Vice-ChairmanThe vice-chairman assists the chairman in all of his duties and stands in for

him during his absence.

SecretaryThe secretary is in charge of all administrative records of the club. He will

take down the minutes of all ALCO meetings and ensure that all ALCO

members receive a copy of the document.

TreasurerThe treasurer checks and balances the Alumni funds. He will report the

figures quarter-annually to the ALCO committee. He will be responsible

for any loss or misappropriate use of funds.

EXCO memberHe provides constructive and relevant suggestions to improve different

aspects of the Alumni.

Non-Committee

Sub-Section LeaderHe will provide training materials for his sub-section members according

to the content focus planned by the Section Head. He will then teach his

members new techniques or skills in his training materials.

Team LeaderHe will distribute work to his team members and provide advice.

Documents

Proposal for e2i