Propeotech solution

Propeotech Solutions Confidential

Freight Payment and Audit

Propeotech Solutions

2 Propeotech Solutions Confidential

Company Information

• Based in Pune, India

• Began Operations in 2008

• Clients in Freight and Telecom domains

– Clients include Multi-million dollar US enterprises

• 100% Client retention history

• Businesses Include

– Freight Payment and Audit Solutions

– Business Intelligence Services

– Sales Compensation Management Services

• Company is debt-free

• Privately held



• Primary Line of Business

• Existing Clients

– Freight Forwarders

– 3PL Operators

• Industry Statistics– Paper Invoices – 90-95% in Europe and Asia

– Average cost of processing paper B2B invoices – 11 USD

– Direct overcharges – 5 to 8% of all freight bills

– Incorrect ratings – 5 to 16% in overcharges

• Inefficient processing impact receipt-to-pay cycle costs by 25%– Cost increases due to:

• Bad cost centre/incorrect accounting code

• Inaccurate accruals

• Duplicate payments

– Root causes

• Lack of data access & visibility

• Lack of rigorous process definition

• Potential Tangible Savings of 2 – 7% of Total Freight Spend


Freight Payment and AuditGeneric Process



• Complete Lifecycle Management of business processes

• Integrated Business Strategy

• Cross-departmental integration and seamless information flow

• Unify implementation of management controls and policy across

enterprise

• Expansion from siloed department-only processes to broader BPM for

increased business value

• Rigorous Process Definition Framework

– Flexible and scalable with organizational growth

– Reduced fire-fighting and process delays

• Integration across technologies and systems

• Maximize cost efficiencies

• Embed efficiencies in people-process-technology interactions

Process Management Expertise



• Incremental changes to an existing process

– Process Optimizations

– Regulatory changes

– Policy changes

– Business expansion and scaling

• Framework encompasses Discover-Define-Design-Deliver

philosophy

• Ensure multi-departmental buy-in

• Proactive identification of scenarios & business issues

• Focus on aligning solution to fit business needs

• Predefined and documented workflow for change approval

• Change communication support

• Enables rapid but robust response to change requests from

Customer

Change Management Framework



Discover

•Identify Client Expectations

•Analyze Existing Process

•Identify gaps in existing process

•Root-cause analysis

•Brainstorm potential solutions

Define

•Document design of intended process

•Prototype intended process

•Benchmark against Industry KPIs

•Gain client approval on intended process

Design

•Document and detailed process definition of intended process

•Identify shared responsibilities between client and team

•Identify and mitigate risks and potential issues with intended process

•Customization of solution to implement intended process

•Adhering to delivery parameters and user acceptance

Deliver

•Enterprise wide solution integration and rollout

•Track process efficiency

•Monitor client feedback

•Incorporate process improvements

Implementation Paradigm



• Custom-built rich data-driven reporting

• Reporting customized to client hierarchical levels

• Quick turnaround time for implementation of new

reports

• Decision support and business intelligence analysis

• Stakeholder visibility into process– Auditors

– Suppliers

– Freight companies

– Process Administrator

– Senior Management

• Process health monitoring and periodic reporting

Reporting Expertise


Freight Payment and AuditReporting Expertise - Sample


Freight Payment and AuditReporting Expertise - Sample



• Customized solution to fit client-specific needs

• Technology agnostic approach

– Appropriate technology to fit desired process

• Utilization of cutting-edge technology platforms

– Cloud databases

– Framework driven development

– Distributed storage options

– Rigorous Security protocols

• Cross-system complex integration

– EDI capabilities

– Accounting System integration

– Business Intelligence integration

• Dedicated technology improvement team

– Focus on continuous technology upgrades

– Quick response to client process changes

Bespoke Technology Solutions


Freight Payment and AuditBespoke Technology Solutions – Web based platform



Flexible Deployment

Options

Cloud based

deployment

Hosted Deployment

Hybrid Deployment

In-house deployment

Flexible Deployment Options



• Hybrid Pricing model

– Minor Fixed price component

– Major Transactional (per-invoice) component

• Minimum invoice volume guarantees applicable

• Flexible Transactional (per-invoice) Pricing component

– Scalable with intermittent business spikes and general business growth

– Incremental pricing for incremental business growth

– Less overhead management costs for renegotiation of resources

– Reduced per-invoice cost with increased volumes

• Pricing model can be tuned to client organization

– Processing costs may be allocated to specific cost centers based on invoice

details

– Billing support and analysis included

• Per invoice rates are in sync with industry benchmarks

Cost-effective Pricing


Freight Payment and AuditDedicated and Trained Staff

• Client-specific dedicated team comprised of Process Manager, Process

Analysts .

• No sharing of processes amongst different teams to ensure data security.

• Continuous employee training on Process and industry developments.

• Client-specific training modules to educate on process and technology solutions

• Training modules evolve with process changes

• Knowledge management techniques adopted

– Classroom training

– Net link training

– Computer based self guided training

– Discussion forums

– Wiki based collaborative knowledge capture

– Process management systems to ensure homogenous process

understanding and coordination


Freight Payment and AuditEmployee Demographics

Average experience: 2.7 Years.

Employee median age: 27 Years.

Engineer+MBA22%

MBA14%

PG50%

Engineer14%

Educational Qualification


Contact

Director, OperationsSujeet Pillai

[email protected]

US: +1 (281) 645 6499

India Cell: +91 9890036805

Business Development ExecutiveBhupendra Singh Rathore

[email protected]

India Cell: +91 9730187307

mailto:[email protected]

mailto:[email protected]

Documents

Propeotech solution