PROMOTION AND TENURE FOR CLINICAL EDUCATORS

Laura Lamps, M.D.Stacy Rudnicki, M.D.

P&T for Clinical Educators

Read the 2009 Guidelines on P&T Pay special attention to Appendix A: Examples of

Teaching, Scholarly Work, and Service on the Clinical Pathways

Check out the Companion Guide to the P&T Document (http://www.uams.edu/facultyaffairs/Promotionandtenure/default.asp)

Study the criteria table for Clinical Educators (Table 9) – promotion criteria are identical for Clinical Educator-Tenure Pathway and Clinical Educator-Non-tenure Pathway

The difference is the presence or absence of a tenure clock (i.e., 7 year “probationary period”)

Clinical Educators -

“Are expected to participate in the full range of academic activities of the College, typically with emphasis placed on teaching, clinical care, and scholarship related to either or both of these mission areas.”

“Full range of activities” means Teaching/Mentoring Research/Scholarly Work Clinical Service Leadership/Administrative Service

Assistant to Associate Professor

Clinical Educator

Clinical Educator – Associate Professor

Qualifications: “Service as an Assistant Professor with a record of significant accomplishments in teaching and/or clinical efforts and/or academic service. Excellence is expected in at least two of these three areas.”

Time Allotment

Teaching/Mentoring

“Evidence of high quality teaching demonstrated through formal peer and trainee evaluations and/or teaching awards.” Document types of teaching and contact hours with your

learners Documented evaluation of teaching performance:

Your mean scores compared to the department scores, NOT copies of evaluations

“Teaching should be recognized beyond the local level as evidenced by invitations to teach at other institutions, within programs of professional societies, and/or CME courses.”

Teaching/Mentoring

“Evidence of being an effective role model and mentor for students, residents, fellows, and/or colleagues, with good evaluations from those formally mentored.”

List of those you mentor and have mentored in the past

Estimate of contact hours with mentees Evidence of your contributions to their learning

and success “Development of innovative educational

curricula for patients or healthcare professionals”

Explain any “non-traditional” methods by which your work has been peer-reviewed

Clinical Service

Document volume and quality of clinical service Document any clinical innovations you have

made Document any contributions you have made to

clinical quality improvement Document regional and/or national reputation as

an authority in your field as evidence by patient referrals and invited presentations

Document participation and/or leadership in local, regional, or national medical and/or scientific professional organizations

Research/Scholarly Work

“Peer-review is required of educational scholarship, appreciating that some local contributions may obtain local rather than national peer-review.”

“Ordinarily, a candidate for promotion to Associate Professor will have published, on average, at least one peer-reviewed, scholarly work annually during appointment as Assistant Professor.” Quality is more important than absolute number

Participation in local, regional, and national professional meetings Important opportunities to present your work Important opportunities to meet and get to know

the experts in your field

Research/Scholarly Work

MANY WAYS to demonstrate educational scholarship! Publication of analytical studies, reviews, chapters,

clinical observations Development & dissemination of teaching

materials (see the list in the Guidelines in Table 9 and Appendix A)

Participation in clinical trials or clinical investigations

Development, implementation, and publication of clinical practice guidelines, and/or health policy

Active dissemination of scholarly work at the bed-side, modeling the practice of evidence-based medicine

Research/Scholarly Work

Publications in your P&T packet: Copies of your 5 most meritorious

publications are required Must be published or ‘in press’ Middle-author papers count, but must be 1st

or senior author on a significant number of publications

Helpful to annotate the bibliography of your CV – explicitly explaining your role as a “middle-author” or “co-investigator”

Leadership/Administrative Service

“Leadership role in section, hospital or department

“For CEs whose primary focus is teaching – successful and sustained leadership of a training program such as a clerkship, residency or fellowship program.”

“Work on significant committees – local, regional, and/or national.”

Assessed by review of type and complexity of committee and/or administrative work

Document participation and valuable contributions

Professional Recognition

Should have established a reputation at the local and regional level Participation in appropriate professional

organizations and presentations before local, regional, and/or national

Note invited presentations

Professional Recognition

Letters of Recommendation Three letters are required Authors

Should be recognized national authorities outside UAMS

Should be in your field of interest Should NOT have hired you or trained you Should clearly have reviewed your portfolio

and have detailed comments

Obtaining Letters

Provide your Department Chair with a list of names and contact information; Chair may suggest additional authors of letters

Department Chair’s solicitation includes: Letter of request for recommendation Your CV COM P&T guidelines

Solicit more letters than you need to ensure you get three great letters back in time

Additional letters may be a good idea if they add significant information or an importantly different perspective on your contributions. These may be from inside UAMS or outside.

Associate to Full Professor

Clinical Educator

Professorship

Reserved for those members of the faculty who have demonstrated outstanding ability

Not based on length of service alone Should also have:

Considerable time and experience in rank Additional publications Other evidence of scholarly activity and

professional recognition

Associate Professor to Professor “Service to all mission areas of the

College as an Associate Professor with a record of significant contributions in teaching and/or clinical service and/or scholarly endeavors and academic service. Outstanding contributions are expected in at least two or these four areas.”

Study the criteria table carefully

For Either Promotion Rank Request

If your department has a Promotion and Tenure committee, the results of their vote should be included in your binder.

When possible, have your packet reviewed by someone in your department who has been on the P&T Committee.

Packets are due to the Office of Faculty Affairs, Central Building (old hospital) 4D40, by 4:30pm on Monday, October 4, 2010.

How can you help to assure your own success?

Know the rules! Study the companion guide (

http://www.uams.edu/facultyaffairs/Promotionandtenuredefault.asp)

Talk to P&T committee chair in department or faculty affairs representative before finalizing your initial appointment or if you have unresolved concerns.

Get a mentor. Attend P&T workshops. Prepare a concise, neat, well-organized

packet that makes it easy for the reviewer to find support that you have met criteria.

Questions?