Project Management Report2

8/13/2019 Project Management Report2

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Introduction to Project Management


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What is a Project? A project is a temporary endeavor undertaken to

produce a unique product or service

TemporaryDefinitive beginning and end

UniqueNew undertaking, unfamiliar ground

Temporary UniqueCharacteristics ofProjects


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Projects have a common set of characteristicswhich

can also be defined by what they are not

A target

outcome

A defined life

span

Cross

organisationa

l participation

New or

unique

Time, Cost

and

performance

requirements


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Projects have a common set of characteristics

which can also be defined by what theyare not

A target

outcome

A defined life

span

Cross

organisational

participation

New or unique

Time, Cost and

performance

requirements


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ExplorationsGo on

indefinitely

One team or

one person

working alone

Creating the

same thing

multiple times

No constraints

on time, cost

or

performance

What a project isnt


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Project Success

Customer Requirements

satisfied/exceeded

Completed within allocated

time frame

Completed within allocatedbudget

Accepted by the customer


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Project Failure

Scope CreepPoor Requirements

Gathering

Unrealistic planning andscheduling

Lack of resources


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What is Project Management Project Management is the application of skills,

knowledge, tools and techniques to meet the

needs and expectations of stakeholders for aproject.

The purpose of project management is predictionand prevention, NOT recognitionand reaction


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Triple Contraint

Quality

Time

Scope Cost


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Triple Contraint Increased Scope = increased time + increased cost

Tight Time= increased costs + reduced scope

Tight Budget= increased time + reduced scope.


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Key Areas of Project Management

Scope Management

Issue Management

Cost Management

Quality Management

Communications Management

Risk Management

Change Control Management


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Scope Management

Primarily it is the definition and control of what ISandIS NOTincluded in the project.


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Issue Management

Issues are restraints to accomplishing the deliverables ofthe project.

Typically identified throughout the project and logged and

tracked through resolution.

Rope not thick

Issue already impacting the cost, time or quality


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Cost Management

This process is required to ensure the project iscompleted within the approved budget and includes:

Resourcespeople

equipment

materials

Quantities

Budget


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Quality Management

Quality Management is the process that insure theproject will meet the needs

conformance to requirements- Crosby

fitness for use- Juran

the totality of characteristics of an

entity that bear on its ability tosatisfy stated and implied need- ISO 8402:1994


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Risk Management

Risk identification and mitigation strategy

Risk update and tracking

Tree location, accessibility,

ownership Weather

Risk POTENTIAL negative impact to project


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Change Control Management

Define how changes to the project scopewill be executed

Scope Change

Schedule changes

Technical Specification Changes

All changes require collaboration and buy in via the project sponsors signature

prior to implementation of the changes


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Project Life Cycle

InitiationPhase

DefinitionPhase

PlanningPhase

ImplementationPhase

DeploymentPhase

Closing Phase


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Figure 1.1 Project Life Cycle(Gray & Larson, 2006, p6)


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Table 16-1 Project Life-Cycle Phases(Reid/Sanders, 4e, p.625)


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Initiation Phase Define the need

Return on Investment Analysis

Make or Buy Decision Budget Development


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Definition Phase Determine goals, scope and project constraints

Identify members and their roles

Define communication channels, methods, frequencyand content

Risk management planning


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Role of a Project Manager

Process

Responsibilities

People

Responsibilities

Project issues

Disseminating project information

Mitigating project risk

Quality

Managing scope

Metrics

Managing the overall work plan

Implementing standard processes

Establishing leadership skills

Setting expectations

Team building

Communicator skills


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Planning Phase Resource Planning

Work Breakdown Structure

Project Schedule Development Quality Assurance Plan


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Work Breakdown Structure For defining and organizing the

total scope of a project

First two levels - define a setof planned outcomes thatcollectively and exclusivelyrepresent 100% of the projectscope.

Subsequent levels - represent100% of the scope of theirparent node


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Implementation Phase Execute project plan and accomplish project goals

Training Plan

System Build Quality Assurance


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Deployment Phase User Training

Production Review

Start Using


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Closing Phase Contractual Closeout

Post Production Transition

Lessons Learned


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Sample BRD

MGT PLAN

FINANCIAL PLAN RISK MGT

STATUS

PROTOTYPE
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By April Alfonso

Documents

Project Management Report2