PROJECT MANAGEMENT PROCESSES FOR A PROJECT

PROCESS MANAGEMENT PROCESS GROUP

Interaction between project groups (more detail in page42- PMBOK@guide -

2008)

Project Boundaries

1. INITIATING PROCESS GROUP

1.1.Develop project Charter

• Develop a document that formally authorizes a project or a phase and documenting initial requirements that satisfy the stakeholders’s need and expectations

1.2.Identify Stakeholders • Is process of identifying all people or

organizations impacted by the project , and document relevant information regarding their interests, involvement and impact on project success

2. Planning process group

• Establish the total scope of the effort, define and refine the objectives, and develop the course of action require to attain those objectives.

• Planning process group (interaction and detail – see more in p47 – PMBOK guide)

2.1.Develop Project Management Plan

• Is the process of documenting the actions necessary to define, prepare, integrate, and coordinate all subsidiary plans

2.2. Collect requirements

• Is the process of defining and document stakeholders’ needs to meet the project objectives

2.3. Defines scope

• Is the process of developing a detailed description of the project and product

2.4.Create WBS Work Breakdown Structure

• Is the process of subdividing project deliverables and project work into smaller, more manageable components.

2.5. Define activities

• Is the process of identifying the specific actions to be performed to produce the project deliverables

2.6. Sequence activities

• Is the process of identifying and documenting relationships among the project activities

2.7. Estimate Activities Resource

• Is the process of estimating the type and quantities of material, people, equipment, or supplies required to perform each activity

2.8. Estimate Activity Durations

• Is the process of approximating the number of works periods needed to complete individual activities with estimated resources

2.9.Develope Schedule • Is the process of analyzing activity sequences,

durations, resource requirements, and schedule constraints to create the project schedule

2.10. Estimate costs

• Is the process of developing an approximation of the monetary resources needed to complete project activities

2.11. Determine Budget

• Is the process of aggregating the estimated costs of individual activities or work packages to establish an authorized cost baseline

2.12. Plan Quality

• Is the process of identifying quality requirements and/or standards for the project and product, and document how the project will demonstrate compliance.

2.13. Develop human resource plan

• Identifying and documenting project roles, responsibilities, and require skills, reporting relationships and creating a staffing management plan

2.14. Plan Communications

• Determining project stakeholders information needs and defining a communication approach

2.15. Plan risk management

• Defining how to conduct risk management activities for a project

2.16. Identify risks

• Determining which risks may affect the project and documenting their characteristics

2.17. Perform Quanlitative Risk Analysis

• Prioritizing risks of furthur analysis or action by accessing and combining their probability of occurrence and impact

2.18. Perform Quantitative Risk Analysis

• Numerically analyzing the effect of identified risks on overall project objectives

2.19. Plan risk Responses

• Developing actions and options to enhance opportunities and to reduce threats to project objectives.

2.20. Plan procurements • Documenting project purchasing decisions,

specifying the approach, and identifying potential sellers

3. Executing Process Group

• Direct manage Project Execution

• Perform quality Assurance

• Acquire Project Team

• Develop Project Team

• Manage Project Team

• Distribute Information

• Manage Stakeholder Expectations

• Conduct procurements

3. Executing Process Group

3.1. Direct manage Project Execution

• Perform the work defined in the project management plan to achieve the project’s objectives.

3.2. Perform quality assurance

• Auditing the quality requirements and the results from quality control measurement to ensure appropriate quality standards and operational definitions are used

3.3. Acquire project Team

• Confirming human resource availability and obtaining the team necessary to complete project assignments.

3.4. Develop Project Team

• Improving competencies, team interaction, and the overall team environment to enhance project performance.

3.5. Manage Project Team

• Tracking team member performance, providing feedback, resolving issues, and managing change to optimize project performance.

3.6.Distribute information

• Making relevant information available to project stakeholders as planned

3.7. Manage stakeholder Expectations

• Communicating and working with stakeholders to meet their needs and addressing issues as they occur.

3.8.Conduct procurements

• Obtaining seller responses, selecting a seller and awarding a contract

4. Monitoring and controlling Process Group

• Controlling changes and recommending preventive action in anticipation of possible problems,

• Monitoring the ongoing project activities against the project management plan and the project performance baseline, and

• Influencing the factors that could circumvent intergrated change control so only approved changes are implemented.

4.1. Monitor and Control Project Work

• Tracking, reviewing, and regulating the progress to meet the performance objectives defined in the project management plan.

4.2. Perform integrated Change control

• Reviewing all change requests, approving changes, and manage changes to the deliverables, organizational process assets, project documents and the project management plan.

4.3.Verify scope

• Formalizing acceptance of the completed project deliverables

4.4. Control scope

• Monitoring the status of project and product scope and managing change the scope baseline

4.5.Control schedule

• Monitoring the status of project to update project progress and manage changes to the schedule baseline.

4.6. Control costs

• Monitoring the status of project to update the project budget and managing changes to the cost baseline

4.7. Perform quality control

• Monitoring and recording results of executing the qualities activities to assess performance and recommend necessary changes.

4.8. Report performance

• Collecting and distributing performance information include status report, progress measurements and forecasts

4.9. Monitoring and Control risks

• Implementing risk response plans, tracking identified risks, monitoring residual risks, identifying new risks, and evaluating risk process effectiveness throughout the project

4.10. Administer procurements

• Managing procurement relationships, monitoring contract performance, and making change and correction needed.

5. Closing project group

• Close project or phase

• Close procurements

5.1. Close project or phase

• Finalizing all activities across all of the management Process Groups to formally complete the project or phase

5.2. Close procurements

• Completing each project procurements