Project Management Presentation

Erkut ulluolu, PMP

Its a temporary group activity designed to produce a unique product, service or resultproduct, service or resultproduct, service or resultproduct, service or result.

A project is temporarytemporarytemporarytemporary in that it has a defined beginning and end in time, and therefore defined scope and resources.

And a project is uniqueuniqueuniqueunique in that it is not a routine And a project is uniqueuniqueuniqueunique in that it is not a routine operation, but a specific set of operations designed to accomplish a singular goal. A project team often includes people who dont usually

work together sometimes from different organizations and across multiple geographies.

Known earliest project???

And you are a Project Manager as you managemany projects during your life!!!

Project ManagementProject ManagementProject ManagementProject Management,,,, is the application of knowledge, skills, tools and techniques to project activities in order to meet stakeholder needs and expectations in a project. Followingare balanced: Scope, time, cost, and quality (constraints) Scope, time, cost, and quality (constraints) Requirements (needs) vs. unidentified requirements

(expectations).

Project managementProject managementProject managementProject management, is a strategic competency for organizations, enabling them to tie project results to business goals To compete better in markets

Triple Constraints Scope

Schedule

Budget

FailureFailureFailureFailure in IT in IT in IT in IT ProjectsProjectsProjectsProjects:::: Canceled before completion. absoluteabsoluteabsoluteabsolute

failurefailurefailurefailure

Goes over the planned budget.

Completed later than the predicted date.

Less features and functionalities than determined.

relativerelativerelativerelativefailurefailurefailurefailure

Less features and functionalities than determined.

FinallyFinallyFinallyFinally IveIveIveIve completedcompletedcompletedcompleted thethethethe Time Time Time Time MachineMachineMachineMachine

AccordingAccordingAccordingAccording totototoourourourour contractcontractcontractcontractyou you you you shouldshouldshouldshouldhavehavehavehavecompletedcompletedcompletedcompletedcompletedcompletedcompletedcompletedoneoneoneone monthmonthmonthmonthagoagoagoago!!!!

No problem. No problem. No problem. No problem. IllIllIllIll do do do do thatthatthatthat!!!!

If we donthave a time time time time machinemachinemachinemachine!!!WeveProject Project Project Project Project Project Project Project ManagersManagersManagersManagers.

ExecutiveExecutiveExecutiveExecutive SummarySummarySummarySummary::::StakeholderStakeholderStakeholderStakeholder satisfactionsatisfactionsatisfactionsatisfaction, timelytimelytimelytimelydeliverydeliverydeliverydelivery and stayingstayingstayingstaying withinwithinwithinwithin budgetbudgetbudgetbudgettop the list of measures thatindicate a projectsprojectsprojectsprojects successsuccesssuccesssuccess.

Unsuccessful projects are moreoften linked to internalinternalinternalinternal factorsfactorsfactorsfactors

PricewaterhouseCoopers Survey, 2007

often linked to internalinternalinternalinternal factorsfactorsfactorsfactors(e.g., missed deadlines, insufficientresources) than external factors(e.g., change in environment,change in strategy).

ExecutiveExecutiveExecutiveExecutive SummarySummarySummarySummary::::The existence of a staffstaffstaffstaffdevelopmentdevelopmentdevelopmentdevelopment programmeprogrammeprogrammeprogramme positivelyimpacts project performance.

ProjectProjectProjectProject managementmanagementmanagementmanagement certificationcertificationcertificationcertificationand projectprojectprojectproject performanceperformanceperformanceperformance are clearlyconnected.


connected.

Use of projectprojectprojectproject managementmanagementmanagementmanagementmethodologiesmethodologiesmethodologiesmethodologies is widespread.Organisations that dodododo notnotnotnot havehavehavehave aaaaprojectprojectprojectproject managementmanagementmanagementmanagement methodologymethodologymethodologymethodologyreported lolololowerwerwerwer----performingperformingperformingperforming projects.

ExecutiveExecutiveExecutiveExecutive SummarySummarySummarySummary::::Use of projectprojectprojectproject managementmanagementmanagementmanagement softwaresoftwaresoftwaresoftwarepositively impacts projectperformance; however, reporting forkey project elements is oftengenerated outside of the software.

Most organizations employ a projectprojectprojectproject


Most organizations employ a projectprojectprojectprojectmanagementmanagementmanagementmanagement officeofficeofficeoffice function that isprimarily used for back-officeactivities (i.e., reporting, projectadministration, compliance).

Higher-performing projects aresignificantly more likely to bestaffed with certified projectmanagers. In fact, 80808080%%%% ofofofof projectsprojectsprojectsprojectsclassified as high-performing use acertifiedcertifiedcertifiedcertified projectprojectprojectproject managermanagermanagermanager.

Bad estimates/missed deadlines,


Bad estimates/missed deadlines,scope changes and insufficientresources comprise 50505050%%%% ofofofof thethethethereasonsreasonsreasonsreasons forforforfor projectprojectprojectproject failurefailurefailurefailure.

Of the surveyed organisations,80808080%%%% havehavehavehave aaaa dedicateddedicateddedicateddedicated ProjectProjectProjectProjectManagementManagementManagementManagement OfficeOfficeOfficeOffice (PMO).

As project management has become a criticalcompetency of organizations, the profession hasexperienced unprecedented growth andrecognition. Research shows that, bybybyby thethethethe yearyearyearyear2020202020202020,,,, 15151515....7777 millionmillionmillionmillion newnewnewnew projectprojectprojectproject managementmanagementmanagementmanagement jobsjobsjobsjobsare expected to be added globally.

Due to this explosive growth and demand forDue to this explosive growth and demand fortalent, the academic world has responded. Thenumbernumbernumbernumber ofofofof projectprojectprojectproject managementmanagementmanagementmanagement educationaleducationaleducationaleducationalprogramsprogramsprogramsprograms offered by academic institutions hasincreased substantially over the last two decades,exceedingexceedingexceedingexceeding 900900900900 globallygloballygloballyglobally. Project managementprograms can now be found in schools as diverseas business, construction management, healthcare, engineering, and information technology.

In any organization, only two aspects of work existonononon----going operations going operations going operations going operations and projectsprojectsprojectsprojects.

ProjectsProjectsProjectsProjects are defined as unique, temporary ProjectsProjectsProjectsProjects are defined as unique, temporary endeavors with a specific beginning and end.

OperationsOperationsOperationsOperations constitute an organization's on-going, repetitive activities, such as accounting or production.

1. Using the application

2. Running a government

3. Doing the job4. Cleaning the highway

1. Developing an application

2. Elections and forminga government

3. Finding a job4. Constructing a

Projects Operations

4. Cleaning the highway

5. Taking backups of the database

6. Running the factory

4. Constructing a highway

5. Designing a database

6. Establishing a factory

A group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually. Programs may include elements of related work outside scope of the discrete of related work outside scope of the discrete projects in the program. PMBOK pg 368

Not-for-profit PM professional association & standards body

Established in 1969 Objective is to promote the Project

Management ProfessionManagement Profession Headquartered in Pennsylvania USA Worldwide: more than 250 chapters all

around the world

Empowers more than 700,000 more than 700,000 more than 700,000 more than 700,000 members, credential holders and volunteers in nearly every country in the world to: enhance enhance enhance enhance their careerscareerscareerscareers improveimproveimproveimprove their organizations success organizations success organizations success organizations success further mature the professionmature the professionmature the professionmature the profession further mature the professionmature the professionmature the professionmature the profession

PMIs worldwide advocacyadvocacyadvocacyadvocacy for project management is reinforced byreinforced byreinforced byreinforced by: globally recognized standards and certification programstandards and certification programstandards and certification programstandards and certification program extensive academic and market research programs academic and market research programs academic and market research programs academic and market research programs chapters and communities chapters and communities chapters and communities chapters and communities of practice professional development professional development professional development professional development opportunities

PMP PMP PMP PMP ((((Project Project Project Project ManagementManagementManagementManagement Professional)Professional)Professional)Professional)The PMP certification recognizes competencecompetencecompetencecompetence of an

individual to perform in the role of a project managerof a project managerof a project managerof a project manager, specifically experience in leading and directing projects.

CAPM (CAPM (CAPM (CAPM (Certified Associate in Project ManagementCertified Associate in Project ManagementCertified Associate in Project ManagementCertified Associate in Project Management))))The CAPM certification recognizes a demonstrated

understanding of the fundamental knowledge, processes fundamental knowledge, processes fundamental knowledge, processes fundamental knowledge, processes and terminology as defined in theand terminology as defined in theand terminology as defined in theand terminology as defined in the PMBOKPMBOKPMBOKPMBOK Guide needed and terminology as defined in theand terminology as defined in theand terminology as defined in theand terminology as defined in the PMBOKPMBOKPMBOKPMBOK Guide needed for effective project management performance.

PgMPPgMPPgMPPgMP (Program (Program (Program (Program ManagementManagementManagementManagement Professional)Professional)Professional)Professional) PfMPPfMPPfMPPfMP ((((PortfolioPortfolioPortfolioPortfolio ManagementManagementManagementManagement Professional)Professional)Professional)Professional) PMIPMIPMIPMI----ACPACPACPACP (PMI (PMI (PMI (PMI AgileAgileAgileAgile CertifiedCertifiedCertifiedCertified PractitionerPractitionerPractitionerPractitioner)))) PMIPMIPMIPMI----PBAPBAPBAPBASM SM SM SM ((((PMI Professional in Business AnalysisPMI Professional in Business AnalysisPMI Professional in Business AnalysisPMI Professional in Business Analysis)))) PMIPMIPMIPMI----RMP (PMI Risk RMP (PMI Risk RMP (PMI Risk RMP (PMI Risk ManagementManagementManagementManagement Professional)Professional)Professional)Professional) PMIPMIPMIPMI----SPSPSPSP (PMI (PMI (PMI (PMI SchedulingSchedulingSchedulingScheduling Professional)Professional)Professional)Professional)

PMP PMP TrainingTraining 35 35 ContactContact HoursHours

QualificationQualification 4 4 yearsyears degreedegree

3 3 yearsyears PM PM experienceexperience withwith 4500 4500 hourshours 3 3 yearsyears PM PM experienceexperience withwith 4500 4500 hourshoursleadingleading andand directingdirecting projectsprojects

OROR

QualificationQualification SecondarySecondary DiplomaDiploma

5 5 yearsyears PM PM experienceexperience withwith 7500 7500 hourshoursleadingleading andand directingdirecting projectsprojects

PMIs Certified Associate in Project Management (CAPM) is a valuable entryentryentryentry----levellevellevellevel certification for project practitioners. Designed for those with little for those with little for those with little for those with little or no project experienceor no project experienceor no project experienceor no project experience, the CAPM demonstrates your understanding of the fundamental knowledge, terminology and processes of effective project management.management.

If youre a less experienced project practitioner looking to demonstrate your commitment to project to demonstrate your commitment to project to demonstrate your commitment to project to demonstrate your commitment to project managementmanagementmanagementmanagement, improve your ability to manage larger projects and earn additional responsibility, and stand out to potential employers, the CAPM certification is right for you.

QualificationQualification SecondarySecondary Diploma (Diploma (highhighschoolschool diplomadiploma)

1500 1500 hourshours experienceexperience

OROR

23 23 HoursHours Project Project ManagementManagement EducationEducation

PMI, in conjunction with its volunteer membership, developed A Guide to the Project Management Body of Knowledge (PMBOK Guide), which is the agreed upon book of standard language, terminology and book of standard language, terminology and book of standard language, terminology and book of standard language, terminology and principles governing project managementprinciples governing project managementprinciples governing project managementprinciples governing project management.

The PMBOKThe PMBOKThe PMBOKThe PMBOK GuideGuideGuideGuideFifth Edition is Fifth Edition is Fifth Edition is Fifth Edition is the preeminent global standard for project managementglobal standard for project managementglobal standard for project managementglobal standard for project management. It provides It provides It provides It provides The PMBOKThe PMBOKThe PMBOKThe PMBOK GuideGuideGuideGuideFifth Edition is Fifth Edition is Fifth Edition is Fifth Edition is the preeminent global standard for project managementglobal standard for project managementglobal standard for project managementglobal standard for project management. It provides It provides It provides It provides project managers with the fundamental practices fundamental practices fundamental practices fundamental practices needed to achieve organizational results and needed to achieve organizational results and needed to achieve organizational results and needed to achieve organizational results and excellence in the practice of project managementexcellence in the practice of project managementexcellence in the practice of project managementexcellence in the practice of project management.

Like previous editions, this standard presents generally recognized good practices and reflects continually evolving knowledge.

Project Management requires Project Management requires Project Management requires Project Management requires effectiveeffectiveeffectiveeffectivemanagement of Project Processesmanagement of Project Processesmanagement of Project Processesmanagement of Project Processes Each process is characterizedcharacterizedcharacterizedcharacterized bybybyby itsitsitsits inputsinputsinputsinputs, , , , toolstoolstoolstools & & & &

techniquestechniquestechniquestechniques, , , , outputsoutputsoutputsoutputs

Project management is accomplished throughthe appropriateappropriateappropriateappropriate applicationapplicationapplicationapplication andandandand integrationintegrationintegrationintegration ofofofofthethethethe 47474747 logicallylogicallylogicallylogically groupedgroupedgroupedgrouped projectprojectprojectproject managementmanagementmanagementmanagementthethethethe 47474747 logicallylogicallylogicallylogically groupedgroupedgroupedgrouped projectprojectprojectproject managementmanagementmanagementmanagementprocessesprocessesprocessesprocesses, which are categorized into 5555ProcessProcessProcessProcess GroupsGroupsGroupsGroups and 10101010 KnowledgeKnowledgeKnowledgeKnowledge AreasAreasAreasAreas.

ProcessProcessProcessProcess GroupsGroupsGroupsGroups: Organize Processes by thekindkindkindkind ofofofof workworkworkwork done. E.g. Planning Work

KnowledgeKnowledgeKnowledgeKnowledge AreasAreasAreasAreas: Organize Processes by thesubjectsubjectsubjectsubject mattermattermattermatter dealed with. E.g. Quality Related

Initiating processes:Initiating processes:Initiating processes:Initiating processes: are processes to define adefine adefine adefine anewnewnewnew projectprojectprojectproject or a new phase of an existingproject by obtaining authorization

Planning processes:Planning processes:Planning processes:Planning processes: are the ones required toestablish the scope, refine the objectives, define a plandefine a plandefine a plandefine a plan to attain objectives. define a plandefine a plandefine a plandefine a plan to attain objectives.

Executing processes:Executing processes:Executing processes:Executing processes: are the ones performedto completecompletecompletecomplete thethethethe workworkworkwork defined in PM plan

MonitoringMonitoringMonitoringMonitoring & & & & Controlling processes:Controlling processes:Controlling processes:Controlling processes: arerequired to tracktracktracktrack, , , , reviewreviewreviewreview, , , , andandandand regulateregulateregulateregulate theprogressprogressprogressprogress andandandand performanceperformanceperformanceperformance of the project.

Closing processes:Closing processes:Closing processes:Closing processes: are performed to finalizeall activitiesactivitiesactivitiesactivities totototo formallyformallyformallyformally closeclosecloseclose

1. Control Quality

2. Determine Budget

3. Close Procurements

4. Collect Requirements

5. Acquire Project Team

6. Sequence Activities

1. Initiating Process Grp

2. Planning Process Grp

3. Executing Process Grp

Name of Process Name of Process Group

6. Sequence Activities

7. Control Risks

8. Close Project or Phase

9. Manage Communications

10. Validate Scope

11. Identify Risks

4. Monitoring & Controlling Process G.

5. Closing Process Grp

IntegrationIntegrationIntegrationIntegration:::: includes the processes and activities toidentify, define, combine, unify, and coordinate thevarious processes and project management activitieswithin the Project Management Process Groups.

ScopeScopeScopeScope: : : : Managing the project scope is primarily concernedwith definingdefiningdefiningdefining andandandand controllingcontrollingcontrollingcontrolling whatwhatwhatwhat is is is is andandandand is not is not is not is not includedincludedincludedincluded in the project. (product + project scope)

TimeTimeTimeTime: includes the processesprocessesprocessesprocesses requiredrequiredrequiredrequired totototo managemanagemanagemanage thethethethetimelytimelytimelytimely completioncompletioncompletioncompletion of the project.timelytimelytimelytimely completioncompletioncompletioncompletion of the project.

CostCostCostCost: includes the processes involved in planning, estimating, budgeting, financing, funding, managing andcontrolling costs so that the project can be completedcompletedcompletedcompletedwithinwithinwithinwithin thethethethe approvedapprovedapprovedapproved budgetbudgetbudgetbudget.

QualityQualityQualityQuality: includes the processes and activities thatdetermine qualityqualityqualityquality policiespoliciespoliciespolicies, , , , objectivesobjectivesobjectivesobjectives, , , , andandandand responsibilitiesresponsibilitiesresponsibilitiesresponsibilitiesso that the project will satisfy the needs.

Human ResourcesHuman ResourcesHuman ResourcesHuman Resources:::: includes the processes that organize, manage, and lead thethethethe projectprojectprojectproject teamteamteamteam.

CommunicationsCommunicationsCommunicationsCommunications: : : : includes the processes that are required toensure timely and appropriate planning, collection, creation, distribution, storage, retrieval, management, control, monitoring and the ultimate disposition of projectprojectprojectprojectinformationinformationinformationinformation.

RiskRiskRiskRisk:::: includes the processes of conducting risk managementplanning, identification, analysis, response planning, andplanning, identification, analysis, response planning, andcontrolling riskriskriskrisk on a project.

ProcurementProcurementProcurementProcurement:::: includes the processes necessary to purchasepurchasepurchasepurchaseorororor acquireacquireacquireacquire products, services, or results needed from outsidethe project team.

Stakeholder ManagementStakeholder ManagementStakeholder ManagementStakeholder Management:::: includes the processes required toidentify the peoplepeoplepeoplepeople, , , , groupsgroupsgroupsgroups, , , , orororor organizationsorganizationsorganizationsorganizations thatthatthatthat couldcouldcouldcouldimpactimpactimpactimpact orororor be be be be impactedimpactedimpactedimpacted bybybyby thethethethe projectprojectprojectproject, to analyze stakeholderexpectations and their impact on the project, and to developappropriate management strategies for effectively engagingstakeholders in project decisions and execution.

1. Defining contract and choosing a contractor

2. Keeping everybody working towards thesame goal & dealing with changes

3. Budgeting the project and tracking themoney being spent

4. Getting peeople required and keepingthem motivated

5. Planning for the things that couldhappen and dealing with them whenthey do

1. Risk2. Quality3. Procurement4. Scope5. Human Resource6. Time

Area of Interest Knowledge Area Name

6. Figuring out what information should be shared with whom, when and how

7. Making sure development processes areas effective as possible

8. Estimating the duration of project andtrying to meet the deadlines

9. Defining the product and tasks needed

10. Keeping an eye on the people that can influence and be infuenced by theresults of the project

6. Time7. Stakeholder8. Integration9. Cost10. Communication

10 10 10 10 KnowledgeKnowledgeKnowledgeKnowledge AreasAreasAreasAreas totototo 5 5 5 5 ProcessProcessProcessProcessGroupsGroupsGroupsGroups MatrixMatrixMatrixMatrix showsshowsshowsshows 47 47 47 47 ProcessesProcessesProcessesProcesses

DevelopDevelopDevelopDevelop Project CharterProject CharterProject CharterProject Charter: is the process of developing a document that formally authorizes The existence of a project The project manager Output: Project CharterIt is in the Project Integration Management Knowledge

AreaArea IdentifyIdentifyIdentifyIdentify StakeholdersStakeholdersStakeholdersStakeholders: is the process of

Identifying the people, groups, or organizations thatcould impact or be impacted by the project

Analyzing and documenting relevant information aboutthem. E.g. Interest, influence, impact etc.

Output: Stakeholder RegisterIt is in the Project Stakeholder Management Knowledge

Area

DevelopDevelopDevelopDevelop Project Project Project Project MgmtMgmtMgmtMgmt PlanPlanPlanPlan: is the process of defining, preparing, and coordinating allsupplementary plans and integrating them into a comprehensive project mgmt plan. Output: Project Management PlanIt is in the Project Integration Management KnowledgeIt is in the Project Integration Management Knowledge

Area

Plan Plan Plan Plan ScopeScopeScopeScope MgmtMgmtMgmtMgmt: is the process of creating a scope management plan that documents how theproject scope will be defined, validated, andcontrolled. Outputs: Scope Mgmt Plan, Requirements Mgmt PlanIt is in the Project Scope Management Knowledge Area

CollectCollectCollectCollect RequirementsRequirementsRequirementsRequirements: is the process of determining, documenting and managingstakeholder needs and requirements to meetproject objectives. Outputs: Requirements documentation, Requirements

traceability matrixIt is in the Project Scope Management Knowledge AreaIt is in the Project Scope Management Knowledge Area

Define Define Define Define ScopeScopeScopeScope: is the process of developing a detailed description of the project and product. Defines the requirementsrequirementsrequirementsrequirements includedincludedincludedincluded andandandand excludedexcludedexcludedexcludedfromfromfromfrom projectprojectprojectproject scopescopescopescope. Output: Project scope statement

It is in the Project Scope ManagementKnowledge Area

CreateCreateCreateCreate WBSWBSWBSWBS: is the process of subdividingproject deliverables and project work intosmaller, more manageable components. Outputs: Scope baseline

Tools & Techniques: Decomposition

It is in the Project Scope Management KnowledgeIt is in the Project Scope Management KnowledgeArea

Decomposition:

Identify and analyze deliverables & work

Structure & organize the WBS

Decompose WBS into detailed components

Identification codes

CreateCreateCreateCreate WBS WBS WBS WBS

((((continuedcontinuedcontinuedcontinued)))):

Define Define Define Define ActivitiesActivitiesActivitiesActivities: is the process of identifyingand documenting the specific actions to be performed to produce the project deliverables.

Work Packages Activities

(deliverables) (effort needed to complete a work package)work package)

Outputs: Activity list, Activity attributes, Milestonelist

Tools & Techniques: Decomposition

It is in the Project Time ManagementKnowledge Area

Define Define Define Define ActivitiesActivitiesActivitiesActivities

((((continuedcontinuedcontinuedcontinued)))):

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Catering Management

WorkWorkWorkWork PackagePackagePackagePackage 2.12.12.12.1 execute contract

select linen package

issue payment

provide feedback

determine final headcount

SequenceSequenceSequenceSequence ActivitiesActivitiesActivitiesActivities: is the process foridentifying and documenting interactivedependencies among activities. Supportslater development of a realistic schedule. Outputs: Project Schedule Network Diagrams Tools & Techniques: PrecedencePrecedencePrecedencePrecedence DiagrammingDiagrammingDiagrammingDiagramming

MethodMethodMethodMethodMethodMethodMethodMethod

It is in the Project Time Management Knowledge Area

PrecedencePrecedencePrecedencePrecedence DiagrammingDiagrammingDiagrammingDiagramming MethodMethodMethodMethod::::

ProjectProjectProjectProject ScheduleScheduleScheduleSchedule NetworkNetworkNetworkNetwork DiagramDiagramDiagramDiagram::::ACTIVITYACTIVITYACTIVITYACTIVITY DURATIONDURATIONDURATIONDURATION PREDECESSORSPREDECESSORSPREDECESSORSPREDECESSORS

A 1 -

B 2 A

C 4 B

D 1 AD 1 A

E 1 D

F 2 C,E

EstimateEstimateEstimateEstimate ActivityActivityActivityActivity ResourcesResourcesResourcesResources: involvesdetermining the availability of staff, thenumber of staff hours required, andquantities of material and equipment neededto perform schedule activities. Outputs: Activity Resource Requirements, Resource Outputs: Activity Resource Requirements, Resource

Breakdown Structure

Tools & Techniques: Buttom-up Estimating is a method of estimating project duration or cost byaggregating the estimates of the lower-levelcomponents of the WBS.


EstimateEstimateEstimateEstimate ActivityActivityActivityActivity DurationsDurationsDurationsDurations: is the process ofestimating the number of work periods neededto complete individual activities with estimatedresources.It is in the Project Time Management Knowledge

Area

EstimateEstimateEstimateEstimate ActivityActivityActivityActivity DurationsDurationsDurationsDurations: Analogous Estimating: is a technique for

estimating the duration or cost of an activity or aproject using historicalhistoricalhistoricalhistorical datadatadatadata fromfromfromfrom aaaa similarsimilarsimilarsimilaractivityactivityactivityactivity orororor projectprojectprojectproject.

Parametric Estimating: uses a statistical Parametric Estimating: uses a statisticalrelationship between historicalhistoricalhistoricalhistorical datadatadatadata andandandand otherotherotherothervariablesvariablesvariablesvariables totototo calculatecalculatecalculatecalculate an estimate for activityparameters, such as cost, budget, and duration.E.g. Squarequarequarequare footagefootagefootagefootage inininin constructionconstructionconstructionconstruction, or installingmetersmetersmetersmeters ofofofof cablecablecablecable inininin oneoneoneone hourhourhourhour.

EstimateEstimateEstimateEstimate ActivityActivityActivityActivity DurationsDurationsDurationsDurations : Three-Point Estimating: is a technique

considering uncertainity and risk. It originatedwith the program evaluation and reviewtechnique (PERT)

Most likely (tM): Realistic estimation wrtresources, productivity, dependencies,resources, productivity, dependencies,interruptions.

Optimistic (tO): Best -case scenario.

Pessimistic (tP): Worst-case scenario.

Formulas:

Triangular Distribution: tEtEtEtE=(=(=(=(tOtOtOtO ++++ tMtMtMtM ++++ tPtPtPtP)))) //// 3333

Beta Distribution: tEtEtEtE=(=(=(=(tOtOtOtO ++++ 4444tMtMtMtM ++++ tPtPtPtP)))) //// 6666

DevelopDevelopDevelopDevelop ScheduleScheduleScheduleSchedule: is the process of analyzingactivity sequences, durations, resourcerequirements, and schedule constraints tocreate the project schedule model.It is in the Project Time Management Knowledge Area

DevelopDevelopDevelopDevelop ScheduleScheduleScheduleSchedule: Critical Path Method: is used to estimate

the minimum project duration anddetermine the amount of schedulingflexibility on the logical network pathswithin the schedule model.within the schedule model. EarlyEarlyEarlyEarly StartStartStartStart EarlyEarlyEarlyEarly FinishFinishFinishFinish LateLateLateLate StartStartStartStart LateLateLateLate FinishFinishFinishFinish TotalTotalTotalTotal FloatFloatFloatFloat PathPathPathPath ((((CriticalCriticalCriticalCritical PathPathPathPath,,,, NonNonNonNon----criticalcriticalcriticalcritical pathpathpathpath)))) ForwardForwardForwardForward PassPassPassPass BackwardBackwardBackwardBackward PassPassPassPass

DevelopDevelopDevelopDevelop ScheduleScheduleScheduleSchedule: Resource Optimization Techniques:

Resource leveling: is a technique in whichstart and finish dates are adjusted basedon resource constraints with the goal ofon resource constraints with the goal ofbalancing demand for resources with theavailable supply.

DevelopDevelopDevelopDevelop ScheduleScheduleScheduleSchedule: Resource leveling:

DevelopDevelopDevelopDevelop ScheduleScheduleScheduleSchedule: Schedule Compression: is used to shorten

the schedule duration without reducing theproject scope to meet schedule objectives. Crashing: is a technique used to shorten

the schedule duration bybybyby addingaddingaddingaddingthe schedule duration bybybyby addingaddingaddingaddingresourcesresourcesresourcesresources. (only on critical path, mayresult in increased risk and/or cost)

Fast tracking: is a technique in whichsequential activities areareareare parallelisedparallelisedparallelisedparallelised for atleast a portion of their duration. (mayresult in rework and increased risk)

ControlControlControlControl ScheduleScheduleScheduleSchedule: is the process of monitoringthe status of project activities to updateprogress and manage changes to the schedulebaseline to achieve the plan.


ControlControlControlControl ScheduleScheduleScheduleSchedule: Performance reviews: measure, compare, and

analyze schedule performance such as actual startand finish dates, percent complete and remainingduration for work in progress.

CriticalCriticalCriticalCritical pathpathpathpath methodmethodmethodmethod:::: ComparingComparingComparingComparing thethethethe progressprogressprogressprogress CriticalCriticalCriticalCritical pathpathpathpath methodmethodmethodmethod:::: ComparingComparingComparingComparing thethethethe progressprogressprogressprogressalongalongalongalong withwithwithwith thethethethe criticalcriticalcriticalcritical pathpathpathpath cancancancan helphelphelphelp determinedeterminedeterminedeterminescheduleschedulescheduleschedule statusstatusstatusstatus....

EarnedEarnedEarnedEarned valuevaluevaluevalue managementmanagementmanagementmanagement:::: ScheduleScheduleScheduleScheduleperformanceperformanceperformanceperformance measurementsmeasurementsmeasurementsmeasurements suchsuchsuchsuch asasasas scheduleschedulescheduleschedulevariancevariancevariancevariance (SV)(SV)(SV)(SV) andandandand scheduleschedulescheduleschedule performanceperformanceperformanceperformance indexindexindexindex(SPI)(SPI)(SPI)(SPI) areareareare usedusedusedused totototo assessassessassessassess thethethethe levellevellevellevel ofofofof variationvariationvariationvariation totototothethethethe originaloriginaloriginaloriginal scheduleschedulescheduleschedule baselinebaselinebaselinebaseline....

ControlControlControlControl CostsCostsCostsCosts: is the process of monitoringthe status of project to update project costsand managing changes to the cost baseline.

It is in the Project Cost Management Knowledge Area

ControlControlControlControl ScheduleScheduleScheduleSchedule &&&& ControlControlControlControl CostsCostsCostsCosts: EarnedEarnedEarnedEarned valuevaluevaluevalue managementmanagementmanagementmanagement::::

PlannedPlannedPlannedPlanned ValueValueValueValue (PV)(PV)(PV)(PV):::: isisisis thethethethe authorizedauthorizedauthorizedauthorized budgetbudgetbudgetbudgetassignedassignedassignedassigned totototo scheduledscheduledscheduledscheduled workworkworkwork.... TheTheTheThe totaltotaltotaltotal plannedplannedplannedplannedvaluevaluevaluevalue forforforfor thethethethe projectprojectprojectproject isisisis alsoalsoalsoalso knownknownknownknown asasasas budgetbudgetbudgetbudget atatatatcompletioncompletioncompletioncompletion (BAC)(BAC)(BAC)(BAC)....completioncompletioncompletioncompletion (BAC)(BAC)(BAC)(BAC)....

EarnedEarnedEarnedEarned ValueValueValueValue (EV)(EV)(EV)(EV):::: isisisis aaaa measuremeasuremeasuremeasure ofofofof workworkworkworkperformedperformedperformedperformed expressedexpressedexpressedexpressed inininin termstermstermsterms ofofofof thethethethe budgetbudgetbudgetbudgetauthorizedauthorizedauthorizedauthorized forforforfor thatthatthatthat workworkworkwork....

ActualActualActualActual CostCostCostCost (AC)(AC)(AC)(AC):::: isisisis thethethethe realizedrealizedrealizedrealized costcostcostcost incurredincurredincurredincurred forforforforthethethethe workworkworkwork performedperformedperformedperformed onononon anananan activityactivityactivityactivity duringduringduringduring aaaaspecificspecificspecificspecific timetimetimetime periodperiodperiodperiod....

ControlControlControlControl ScheduleScheduleScheduleSchedule &&&& ControlControlControlControl CostsCostsCostsCosts: EarnedEarnedEarnedEarned valuevaluevaluevalue managementmanagementmanagementmanagement:::: ScheduleScheduleScheduleSchedule variancevariancevariancevariance (SV)(SV)(SV)(SV):::: isisisis aaaa measuremeasuremeasuremeasure ofofofof scheduleschedulescheduleschedule

performanceperformanceperformanceperformance expressedexpressedexpressedexpressed asasasas thethethethe differencedifferencedifferencedifference betweenbetweenbetweenbetween thethethethe

earnedearnedearnedearned valuevaluevaluevalue andandandand thethethethe plannedplannedplannedplanned valuevaluevaluevalue.... SV=SV=SV=SV= EVEVEVEV----PVPVPVPV CostCostCostCost variancevariancevariancevariance (CV)(CV)(CV)(CV):::: isisisis thethethethe amountamountamountamount ofofofof budgetbudgetbudgetbudget deficitdeficitdeficitdeficit orororor CostCostCostCost variancevariancevariancevariance (CV)(CV)(CV)(CV):::: isisisis thethethethe amountamountamountamount ofofofof budgetbudgetbudgetbudget deficitdeficitdeficitdeficit orororor

surplussurplussurplussurplus atatatat aaaa givengivengivengiven pointpointpointpoint inininin time,time,time,time, expressedexpressedexpressedexpressed asasasas thethethethedifferencedifferencedifferencedifference betweenbetweenbetweenbetween earnedearnedearnedearned valuevaluevaluevalue andandandand thethethethe actualactualactualactual costcostcostcost....

CVCVCVCV ==== EVEVEVEV----ACACACAC

SPISPISPISPI ==== EV/PVEV/PVEV/PVEV/PV ifififif


ForecastingForecastingForecastingForecasting:::: As the project progresses, the projectteam may develop a forecast for the estimate atcompletion (EAC) that may differ from the budget atcompletion (BAC) based on the project performance.

EACEACEACEAC ==== ACACACAC ++++ ButtomButtomButtomButtom----upupupup ETCETCETCETC (option 1 involves a new EACEACEACEAC ==== ACACACAC ++++ ButtomButtomButtomButtom----upupupup ETCETCETCETC (option 1 involves a newestimation with the team for the rest of the project)

EACEACEACEAC ==== ACACACAC ++++ (BAC(BAC(BAC(BAC EV)EV)EV)EV) (option 2 assumes aperformance same as the initial estimation)

EACEACEACEAC ==== BACBACBACBAC //// CPICPICPICPI (option 3 assumes a performancethat is same as the performance till now in theproject)

ControlControlControlControl ScheduleScheduleScheduleSchedule &&&& ControlControlControlControl CostsCostsCostsCosts: EarnedEarnedEarnedEarned valuevaluevaluevalue managementmanagementmanagementmanagement:::: ToToToTo----CompleteCompleteCompleteComplete PerformancePerformancePerformancePerformance IndexIndexIndexIndex (TCPI)(TCPI)(TCPI)(TCPI):::: is a measure of

the cost performance that is required to be achievedwith the remaining resources in order to meet aspecified management goal, expressed as the ratio ofthe cost to finish the outstanding work to the remainingthe cost to finish the outstanding work to the remainingbudget. TCPITCPITCPITCPI ==== (BAC(BAC(BAC(BAC----EV)EV)EV)EV) //// (BAC(BAC(BAC(BAC----AC)AC)AC)AC) (option 1 assumes EAC budget

is not approved and BAC is used)

TCPITCPITCPITCPI ==== (BAC(BAC(BAC(BAC----EV)EV)EV)EV) //// (EAC(EAC(EAC(EAC----AC)AC)AC)AC) (option 2 assumes EACbudget is approved and EAC is used)

Project+:Project+:Project+:Project+:CompTIA Project+Project+Project+Project+http://certification.comptia.org/getCertified/certifications/project.aspx

IPMA:IPMA:IPMA:IPMA:IIIInternational PPPProject MMMManagement AAAAssociationhttp://ipma.ch

PRINCE2PRINCE2PRINCE2PRINCE2::::PRPRPRPRojects IN CIN CIN CIN Controlled EEEEnvironmentshttp://www.prince2.com

ECQA Certified EU Project ManagerECQA Certified EU Project ManagerECQA Certified EU Project ManagerECQA Certified EU Project Manager::::EEEEuropean CCCCertification & QQQQualification AAAAssociationhttp://www.ecqa.org/index.php?id=32

Thanks for listening!!!

For further questions please e-mail me. For further questions please e-mail me.

E-mail Address: [email protected]

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Project Management Presentation