Gradua meeting: Erasmus + Programme 1 Tirana, July 2018

Project Management

and

Financial Report (15/10/2017-30/06/2018)

Project Coordinator

Phd Aurora Hoxha

Structure of the presentation

Project management committees

Up-to-date progress

On going tasks and activities

Financial Report

2 Tirana, July 2018 Gradua meeting: Erasmus + Programme

Project management

committees

Gradua meeting: Erasmus + Programme 3 Tirana, July 2018

Gradua meeting: Erasmus + Programme 4 Tirana, July 2018

Project Management Steering Committee (SC):

composed of high representatives

may be represented at meeting by the contact person (to be confirm)

formalised in the partnership agreement.

It’s role in the project implementation:

- review the overall project implementation

- determining the project implementation strategy

- intervening for eventual conflict resolution

the legal representatives of the Gradua consortium are:

Gradua Meeting: Erasmus + Programme 5 Tirana, July 2018

Prof. Dr. Bari Musabelliu, Rector of Agricultural University of Tirana

Prof. Dr. Mynyr Koni, Rector of University of Tirana

Prof. Dr. Kastriot Caushi, Rector of University of Arts

Prof. Dr. Arben Gjata, Rector of University of Medicine

Prof. Dr. Andrea Maliqari, Rector of Politechnic University

Prof.as.Selami Xhepa, Vice Rector of European University of Tirana.

Prof.as. Besnik Aliaj, Rector of Polis University,

Prof. Bruno Giardina, Rector of “Our Lady of Good Council”.

Prof.as.Vera Ostreni, Rector of Albanian University.

Prof. Francesco Ubertini, Rector of University of Bologna.

Prof. Francesco Frati, General Rector of University of Siena.

Prof. Alex Aguilar, Vice Rector of University of Barcelona.

Prof. Maria Deludres Rodrigues, Rector of Institute of Lisbon.

Prof. Ivano Dionigi, President of Consorzio Interuniversitario Alma Laurea

Koli Bele, General Secretary of Ministry of Education, Sports and Youth.

Nikolin Jaka, Chairman of Chamber of Commerce.

Gradua meeting: Erasmus + Programme 6 Tirana, July 2018

Project Management Technical Board (TB):

composed of local managers from each partner institution,

formalised in the partnership agreement.

It’s role in the project implementation to assess the project’s

progress:

- in terms of compliance with the programme obligations,

- the respect of the work plan

- the provision of outputs.

the legal representatives of the Gradua consortium are:

Gradua meeting:Erasmus + Programme 7 Tirana, July 2018

1. Alma Afezolli, Politechnic University

2. Edmond Dragoti, University of Tirana

3. Ilir Alimehmeti, University of Medicine

4. Pjeter Guralumi, University of Arts

5. Aurora Hoxha , Agricultural University of Tirana

6. Ketrina Cabej, European University of Tirana,

7. Flora Krasniqi, Polis University

8. Laura Yzeiraj, “Our Lady of Good Council”

9. Aida Veliaj, Albanian University

10. Cinzia Viroli, University of Bologna

11. Gianni Betti, University of Siena

12. Marina Sole, University of Barcelona

13. Elsa Cardoso, Institute of Lisbon

14. Dorel Manitiu, Alma Laura Consotium

15. Redi Shtino, Ministry of Education, Sports and Youth

16. Albana Cunaj, Chamber of Commerce

Gradua meeting: Erasmus + Programme 8 Tirana, July 2018

Project Management IT Team of Experts (WG_1):

composed by technology officer, system designer, supervisors and

developers from each partner

formalised in the partnership agreement.

It’s role in the project implementation to assess the project’s

progress:

- development and monitoring of the database

- in charge of system quality control

the legal representatives of the Gradua consortium are:

IT staff:

1. Alma Afezolli, Eleni Gjani, Mimoza Cukalla, Elfrida Shehu, Elvana Ndreca, Gjergji Islami

Polytechnic University

2. Eglantina Kalluci, University of Tirana

3. Jona Dushi, University of Medicine

4. Erjon Sulaj, University of Arts

5. Blenard Spaho & Xhoni Gero , Agricultural University of Tirana

6. Gersi Mirashi, Ndricim Topalli, European University of Tirana,

7. Altin Sula, Julian Hasko, Polis University

8. Kostika Gorica, Spartak Lalaj, Kristo Kapshtica, “Our Lady of Good Council”

9. Ermin Lena, Albanian University

10. ___________University of Bologna

11. Laura Berni , Daniela Bellucci University of Siena

12. ________ University of Barcelona

13. ________ Institute of Lisbon

14. Alberto Leone, Loris Cancellieri, Luca Santandrea, Dorel Manitiu, Luisa Mengoni, Enrico

Dongiovanni, Malgorzata Dudko, Alma Laura Consortium

15. Bajame Allmeta , Ministry of Education, Sports and Youth

Gradua Project :Erasmus + Programme 9 Tirana, July 2018

Gradua meeting: Erasmus + Programme 10 Tirana, July 2018

Project Management Researchers Team (WG_2):

composed by researchers and statisticians from each partner

formalised in the partnership agreement.

It’s role in the project implementation to assess the project’s

progress:

- exploiting the information (collected through the database)

by producing the analysis

the legal representatives of the Gradua consortium are:

Researchers staff

1. Alma Afezolli, Elfrida Shehu, Erjon Bukaci, Akli Fundo, Mimoza Cukalla, Eleni Gjani, Olti

Marko, Gjergji Islami, Polytechnic University

2. ________ University of Tirana

3. Ilir Alimehmeti, Eliziana Petrela, University of Medicine

4. Erald Bakalli, Petrit Malaj, Isak Shehu, Ardian Isufi, Pjetër Guralumi, University of Arts

5. Drini Imami, Edmira Ozuni, Agricultural University of Tirana

6. Adela Danaj, European University of Tirana,

7. Elona Karafili, Manjola Hoxha, Flora Krasniqi, Ledian Bregasi, Joana Dhiamanti,

DorinaPapa, Saimir Kristo, Polis University

8. Najada Firza, Emiljan Karma, Laura Yzeiraj, Silvana Skënderi, Edi Dragusha , “Our Lady of

Good Council”

9. Manuela Mece, Albanian University

10. __________University of Bologna

11. Claudia Faleri, Francesca Gagliardi , University of Siena

12. __________University of Barcelona

13. Institute of Lisbon

14. __________Alberto Leone, Silvia Ghisetti, Dorel Manitiu, Luisa Mengoni, Enrico Dongiovanni,

Maria Malgorzata Dudko, Alma Laura Consortium

Gradua meeting: Erasmus + programme 11 Tirana, July 2018

Up-to-date progress

Gradua meeting: Erasmus + Programme 12 Tirana, July 2018

Up-to-date progress Contract signed and amended with EC ( November 2017)

Agreements with partners

Prepared – February to March 2018

Signed – April to May 2018

Sent to EACEA (for 14 /15 partners) – May 2018

Waiting for the acknowledge receipt.

Bank account opened, funds transfer procedures:

Bank accounts opened – 13/16 partners ( UT, UMT, MESY)

Funds transfered – 13/16 partners ( UT, UMT, MESY)

Funds received – 12/13 partner (4 private un.; 3 public inst. 5.E. Un.)

Gradua meeting: Erasmus + Programme 13 Tirana, July 2018

Up-to-date progress Preparation of decoding tables and geo table,

Preparation - February to April 2018

Validation - May 2018

Preparation of questionnaire,

Comments - March to April 2018

Validation - May 2018

Final Version - July 2018

Preparation of the documents:

appointed staff documents

work contracts

Gradua meeting: Erasmus + Programme 14 Tirana, July 2018

Up-to-date progress Draft study on labor market and education.

First draft on January 2018

Comments received from March to April 2018

Second draft on July 2018

Starting the first steps of dessemination.

First draft of dissemination plan - May 2018

Webside of the project - July 2018 ( in proces)

AUT Career Fair Gradua presentation – June 2018

Social networks – June 2018

Brochures - June/July 2018

Gradua meeting: Erasmus + Programme 15 Tirana, July 2018

Up-to-date progress Preparation of the documents for Bologna meeting:

Preparation – May 2018

Organized - May 2018

Report doc. – June 2018 (situation)

Preparation the documents for equipment purchases:

Gathering the specifications – April to June 2018

Completing the documents for AUT tender office - June 2018

Establishment of Tender Commissions– July 2018 (situation)

Opening online tender – August 2018

Gradua meeting: Erasmus + Programme 16 Tirana, July 2018

Up-to-date progress Starting the first steps of management and quality control plan.

Proposed staff for management committees - May 2018

First draft of management and quality control plan – July 2018

First monitoting quality control - July 2018

Approvement form EACEA for external assessor - June 2018

Starting the trainining programmes for researchers, IT

Pre-trainining – May 2018

Second training – July 2018

Gradua meeting: Erasmus + Programme 17 Tirana, July 2018

Meetings Meetings WP Place Nr of day

First ( month 6) Presentation “Kick-off” AUT Organized

Second (month 7) Pre collection of info and AL platform and research meeting on survey methodology

Bologna-AL Organized

Third ( month 9) Dissemination event and management board meeting

AUT Process

Forth (month 13) First training IT and secretariat staff and dissemination + management board

Polytechnic Univ. 06-09.11.2018

6

Fifth (month 14) Seminar on professionale trainsheep and platform tutorial for stakeholders

Tirana U. 11-13.12.2018

5

Gradua meeting: Erasmus + Programme 18 Tirana, July 2018

On going tasks and

deadlines

Gradua meeting: Erasmus + Programme 19 Tirana, July 2018

On going tasks and deadlines Tasks and activities Deadline

Signing up the last PA with the partner and sent to EACEA . 30.07.2018

Finalization, printing and uploading the final report version. 30.08.2018

Finalization with the funds transfer to all partners. 30.09.2018

Full build -up of the Gradua project webside and submit to the lead partner .

30.09.2018

Complete the first financial report ( documents + exel files). 30.09.2018

Finish the tender procedures for equipment purchases and inventory.

30.10.2018

IT and secretariat staff training . 15.11.2018

Finalization of the dissemination and management & quality plan .

30.12.2018

Release of the first module of the web platform 30.12.2018 Gradua meeting: Erasmus + Programme 20 Tirana, July 2018

Financial report

Staff cost

Travel cost and Cost of stay

Equipment purchase

Sub-contracting

Co-financing

Exel financial report doc.

Gradua meeting: Erasmus + Programme 21 Tirana, July 2018

Staff cost documents:

Appointed staff ( mentioned each person)

Work contract (copy of the work contract with the

institution)

Timesheet ( template, days as wp)

Joint declaration ( template)

Payslip , bank transfer and statement

Gradua meeting: Erasmus + Programme 22 Tirana, July 2018

Travel cost and cost of stay:

ITR

Boarding pass and hotel invoices

Bank transfer and statement for cost of stay (120 Euro/

person a day)

Gradua meeting: Erasmus + Programme 23 Tirana, July 2018

Equipment:

Tender commission staff

Contract with the company

Invoice

Bank transfer and statement

Inventory

Gradua meeting: Erasmus + Programme 24 Tirana, July 2018

Subcontracting:

Tender documents (three quotations)

Contract with the company

Invoice

Bank transfer and statement

Gradua meeting: Erasmus + Programme 25 Tirana, July 2018

Co-financing:

Staff cost documents:

Appointed staff ( mentioned each person)

Work contract (copy of the work contract with the institution)

Timesheet ( template, days as wp)

Joint declaration ( template)

Payslip.

Sub-contracting:

Invoice

Bank transfer and statement

Exchange rate differences, ect.

Gradua meeting: Erasmus + Programme 26 Tirana, July 2018

Financial report

Exel financial report doc.

Gradua meeting: Erasmus + Programme 27 Tirana, July 2018

Thank you for your attention

and

PLEASE RESPECT DEADLINES!