Project Initiation Document (PID) Strategic Plan

June 25, 2012

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Overview

Where have we been

Where we are now

Where do we want to be

How do we get there

How do we measure our progress

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Where have we been…

Project Initiation Document (PID) Strategic Plan initiated in 2009 Response to Legislative Analyst Office and Legislature

request to streamline the PID development process

Developed in collaboration with regional and local partners

Three Year Plan updated annually in January March 2010 January 2011

The 2009, 2010, and 2011 Strategic Plans included the PID workload and resourcing needs.

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Where are we now…

Adopted 20 recommendations to improve PID process

Completed 17 of 20 recommendations Major Accomplishments

Project Study Report – Project Development Support (PSR-PDS) Small Capital Value Project (SCVP) Streamlined PID Reimbursement Agreement

Pending recommendations: Establish a PID conflict resolution process - Summer 2013 Streamline PID review procedures for PID oversight activities – Summer

2013 Develop and use performance measures to manage the PID program –

Summer 2013

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Where do we want to be…

Provide a Strategic Plan that is independent from the PID workload. Identify improvements to the PID program rather than workload development

Define: Mission- The overarching goal for the PID program.

Improve safety and mobility by efficiently and collaboratively utilizing PID resources to maximize project delivery on the State Highway System.

Vision- A compelling, conceptual image of the desired future.

Goals- The desired end result. Define current major priorities

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…and how are we going to get there

Objectives- Specific and measureable targets for accomplishment of a goal.

Actions- Detailed description of key strategies used to implement each objective. Complete pending recommendations Create an action plan with due dates for achieving new

objectives.

Strategic Plan Process Involve PID Working and Steering Committees Present Draft Strategic Plan to PID Working Committee at

August meeting

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How do we measure our progress…

Monitor implementation of recommendations/actions

Develop performance measures and monitoring systems

Example: Measure effectiveness of the PSR-PDS in PID streamlining Anticipated PY versus Actual PY Expended

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Next Steps…

Submit ideas and comments regarding the Mission, Vision, Goals, Objectives, Recommendations, and Actions to Julie Hutcheson by July 20.

julie_hutcheson@dot.ca.gov or (916) 653-1965

Next PID Committee Meeting: August 20, 2012

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