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Facilities Meeting
March 17, 2015
THE FACILITIES COMMITTEE is the participatory governance committee responsible for identifying and prioritizing capital projects including scheduled maintenance projects. It serves as an information and exchange body on facilities projects that are in construction or that are being planned.
Santa Ana College Participatory Governance Structure Handbook (May 8, 2013)
Agenda
1. Welcome and Introductions 2. Public Comments 3. Approval of Minutes – February 17, 2015 ACTION 4. Project Updates- Carri Matsumoto/ Darryl Taylor/ Matt Schoeneman INFORMATION
• Bond Projects Update • SAC Active Project Update • Scheduled Maintenance Projects
5. Standing Reports (5mins.) INFORMATION
• HEPSS Task Force – Don Mahany • Facilities Report – Mark Wheeler • Environmental Task Force
6. Old Business
• Hand washing signs in restrooms update INFORMATION • Cigarette butt recycling update
7. New Business INFORMATION • Speed bumps
8. Other
• Next Meeting - Tuesday, April 28, 2015
The mission of Santa Ana College is to be a leader and partner in meeting the intellectual, cultural, technological, workforce and economic development needs of our diverse community. Santa Ana College prepares students for transfer, employment, careers and lifelong intellectual pursuit in a dynamic learning environment.
SAC Facilities Committee March 17, 2015 1:30p.m. – 3:00p.m. SAC Foundation Board Room, S-215
SANTA ANA COLLEGE
FACILITIES COMMITTEE MEETING
MARCH 17, 2015
1
Santa Ana College
Dunlap Hall Renovation
Chavez Hall Renovation
2
ACTIVE PROJECTS
Santa Ana College
Perimeter Site Improvements
Building G Renovation
Artesia Street Improvements
Property Acquisition of 17th/Bristol St. Lot
Central Plant (Design)
Dunlap Hall Renovation (Design)
Temporary Village
Parking Lot 11 & Site Improvements
3
COMPLETED PROJECTS
RECENTLY COMPLETED PROJECTSIN CLOSE-OUT PHASE
Tessman Planetarium Renovation & Restroom Addition
4
PROJECT UPDATE
SANTA ANA COLLEGE
CHAVEZ HALL RENOVATION
Project Summary:
Repairs to the roof, exterior walls,
windows, parapet and restoration of
interior and exterior finishes.
Current Status:
New RFP for preconstruction services
underway.
Multi-phase project due to significant
budget shortfall.
Budget:
$239,950 (under review).
5
Dunlap Hall Renovation
Central Plant & Infrastructure
Johnson Student Center
Science, Technology, Engineering and
Mathematics (STEM) Building
Health Sciences Building
17th & Bristol Street Parking Lot
6
PROJECTS
PROJECT UPDATE
SANTA ANA COLLEGE
DUNLAP HALL RENOVATION
Project Summary:
Renovate and replace the aging guard rails around the pedestrian walkways on all levels of Dunlap Hall, as well as, providing a new elevator and stair tower.
Remodel the existing restrooms.
Current Status:
Construction began in April 2014 with a target completion expected at the end of September 2015.
Current activities include welding of the structural steel at the elevator towers, and drilling and setting of epoxy anchors for the exterior guardrail system.
Upcoming activities include concrete pour, and installation of stair railings.
This project is delayed due to delays on fabrication of structural steel and discovery of unforeseen roof leaks.
The roof will need to be replaced following the renovation of work and completed under another contract for work.
Target re-occupancy Spring semester 2016.
Budget:
$17.22 million
7
PROJECT UPDATE
SANTA ANA COLLEGECENTRAL PLANT AND INFRASTRUCTURE
Project Summary:
Construction of a new Central Plant Building.
Phase 1: utility replacement, Phase 2: central plant and Phase 3: mechanical upgrades to 8 buildings and includes a new central cooling plant, underground chilled water piping loop, upgrading existing gas, domestic water lines, sewer, drainage and fire water systems.
Includes HVAC system conversion for 8 existing buildings to be connected to the new Central Cooling Plant, including a new campus wide energy management system (EMS).
Includes 10 DSA plan submittals.
The central plant building will be designed to meet LEED Silver certification.
Budget:
$68.17 million
8
Current Status:
Project is in design.
Five plan submittals have been approved by DSA, five more are pending approval.
New preconstruction consultant, McCarthy, is preparing all work plans, schedules and estimates.
Reviewing potential interim housing needs.
Target construction: Aug/Sept. 2015 (under review)
PROJECT UPDATE
SANTA ANA COLLEGECENTRAL PLANT AND INFRASTRUCTURE
9
Fountain/Trellis/Centennial Circle
PROJECT UPDATE
SANTA ANA COLLEGE
JOHNSON STUDENT CENTER
Project Summary:
Construction of a new Johnson Student Center.
The old bookstore annex and the Johnson Center Building will be demolished.
Current Status:
Project is in program confirmation phase and HPI Architects continues with user group meetings.
Development of a draft program document underway.
Programming phase behind schedule, anticipated completion March 2015.
Preconstruction firm selection was board approved February 23, 2015.
Target relocation into interim housing in spring 2016.
Decommission building in spring/summer 2016.
Target demolition start in summer 2016 – winter 2016.
DSA approval target spring 2017.
Target new construction start in summer/fall 2017.
10
Budget:
$28.49 million
PROJECT UPDATE
SANTA ANA COLLEGE
STEM BUILDING
Project Summary:
Construction of a new 63,100 square foot science and math complex housing modern laboratories, classrooms, lecture halls, and faculty offices.
Current Status:
HGA Architects is in the programming phase and continuing meetings with user groups.
Programming phase behind schedule, anticipated completion April/May 2015.
Preconstruction firm selection was board approved March 9, 2015.
Relocation of J Buildings - TBD
Demolition activities target start summer 2016 (under review).
DSA approval target - TBD
Target construction start - TBD
Budget:
$62.94 million
11
PROJECT UPDATE
SANTA ANA COLLEGE
HEALTH SCIENCES BUILDING
Project Summary:
Construction of a 55,138 square feet facility to
allow for the consolidation and growth of the
Health Sciences Programs including Nursing,
Occupational Therapy Assistant, Medical Assistant,
Emergency Medical Technician and Pharmacy
Technology.
Current Status:
This project has been submitted to the state for
future funding.
Programming to be concurrent with the
programming of the STEM project.
Design and construction start to be determined.
Budget:
$41.25 million (under review).
Need additional funds to start construction.
12
PROJECT UPDATE
SANTA ANA COLLEGE
PARKING LOT AT 17TH/BRISTOL ST.
Project Summary:
New surface parking lot.
Current Status:
The project is in design development phase.
Design document to be reviewed by District
prior to submitting to DSA.
Parking lot to be utilized for contractor worker
parking for Dunlap Hall renovation and Central
Plant project on an interim basis.
Start of construction is to be determined.
Budget:
$1.65 million
Acquisition of property was paid by Measure E
funds.
13
SCHEDULED MAINTENANCE PROJECTS
14
Santa Ana College - PREVIOUS
Building R Exterior Painting
Pool Discharge Rerouting
Chavez Hall Roof Repairs
Building L Roof Repairs
Buildings H, R, T Plumbing Fixtures
Buildings H, R, W Balance HVAC Systems
Chavez Hall Window Repairs
Building R Penthouse Floors
Building T Exterior Painting and Handrails
Building B, E, L Exterior Painting
Building U Replace Skylights
State Allocation 2015 $1,872,322
Santa Ana College - REVISED
Chavez Hall Roof Repairs
Chavez Hall Window Repairs
Building L Roof Repairs
Buildings J, R, T Plumbing Fixtures
Building E, L, T & R Exterior Painting
Building U Replace Skylights
State Allocation 2015 $1,872,322
Note: All Scheduled Maintenance and Capital Facilities Projects are under review due to State
deadlines for spending down the State Allocation 2015.
ACTIVE PROJECTS
SCHEDULED MAINTENANCE
15
Chavez Hall Roof Repairs
Project Summary:
Roof repairs to Chavez Hall.
Current Status:
Bid documents being prepared for
advertisement.
Target start date summer 2015.
Budget:
$500,500
Chavez Hall Window Repairs
Project Summary:
Replacement of window caulking at
Chavez Hall.
Current Status:
Developing scope.
Target start date summer 2015.
Budget:
$200,000
ACTIVE PROJECTS
SCHEDULED MAINTENANCE
16
Building L Roof Repairs
Project Summary:
Roof repairs to building L.
Current Status:
Project is complete.
Notice of Completion is being prepared
for Board approval.
Budget:
$47,777
Building J, R, T Plumbing Fixtures
Project Summary:
Replacement of aged and failing plumbing fixtures in restrooms and labs.
Current Status:
M&O has confirmed faucets and fixtures.
Scope is being finalized.
Bid documents are being prepared.
Target start date summer 2015.
Budget:
$566,872
ACTIVE PROJECTS
SCHEDULED MAINTENANCE
17
Building E, L, T & R Exterior Painting
Project Summary:
Re-painting of exterior surfaces of the buildings, including anti-graffiti coating for exposed CMU posts and brick locations.
Current Status:
Developing scope
Lead based paint survey is complete.
Abatement plan being developed.
Target start date summer 2015.
Budget:
$250,000
ACTIVE PROJECTS
OTHER
18
Santa Ana College
Door Hardware Upgrade
Building H Painting, Louvers Removal and
Screen Replacement
Building C, N, P, R Roof Repairs
CEC Parking Lot Slurry and Re-striping
Bristol Street Paver Replacement
Orange County Sheriff ’s Regional Training
Academy
ACTIVE PROJECTS
OTHER
19
Door Hardware Upgrade
Project Summary:
To retrofit door hardware across the
campus.
This work will be phased over the next
several years.
Current Status:
Work is ongoing.
Budget:
$184,151
Building H Painting, Louvers Removal and Screen Replacement
Project Summary:
Painting of Building H, louvers removal and installation of new screen rollershades.
Current Status:
Bid advertised on February 20, 2015.
Mandatory job walk March 20, 2015.
Target start date summer 2015.
Budget:
$200,000
ACTIVE PROJECTS
OTHER
20
Building C, N, P, & R Roof Repairs
Project Summary:
Roof repairs to buildings C, N, P, & R
Current Status:
Delayed due to rain activities.
Application of finish coating system will
take place during Spring Break.
Budget:
$1.11 M
CEC Parking Lot Slurry and Re-Stripe
Project Summary:
Repairs to parking lot, restoration and re-striping.
Current Status:
Bid documents advertised February 2015 and received.
City did not authorize District to proceed. City plans to do patching and striping work during Spring Break since City is responsible for maintenance of the parking lots.
Budget:
$205,144
ACTIVE PROJECTS
OTHER
21
Bristol Street Paver Replacement
Project Summary:
Replace damaged unit pavers at the
campus entry along Bristol Street.
Current Status:
Job walk held February 10, 2015.
Contract award ongoing, Notice to
Proceed will be issued by March 13, 2015.
Anticipated construction Spring Break
2015.
Budget:
$33,000
Orange County Sheriff ’s Regional Training Academy
Project Summary:
New block wall to screen training area from the public right-of-way.
Temporary screening to be completed as an interim measure.
Current Status:
Contractor to commence with installation of temporary screening mid-March 2015.
Block wall installation – architect selection underway.
Block wall installation anticipated date - TBD
Budget:
$420,000
COMPLETED
SCHEDULED MAINTENANCE & OTHER PROJECTS
22
Santa Ana College
Building H Roof Repairs
Building U Skylights Replacement
Football Field Reconditioning
Gymnasium Scoreboard
Parking Lots 1-5 Slurry and Re-striping
Year 1 Prop 39 LED Lighting Upgrade
Year One Total Project Budgets
SCC – Science Center Building Retro-commissioning $ 618,500
SAC – LED Lighting Upgrade $1,083,000
TOTAL YEAR ONE $1,701,500
Year Two
SCC – LED Lighting Upgrade $ 876,857
DO – LED Lighting Upgrade $ 162,319
TOTAL YEAR TWO $1,039,176
Prop 39 State Funding Allocations
Year One $1,017,539
Year Two $ 816,070
Estimated Utility Rebates Actual Utility Rebates
Year One $284,960 $321,085.88
Year Two $215,000 ongoing
23
SUMMARY
PROP 39 PROJECTS
Project Summary:
LED lighting conversion at the Sheriff
Regional Training Center
LED lighting conversion at the Digital Media
Center
Chiller replacement at Santiago Canyon
College
Current Status:
In planning
Budget:
Under review
24
YEAR THREE
PROP 39 PROJECTS
25
QUESTIONS
Rancho Santiago Community College District Weekly Construction Update
March 6, 2015
Dunlap Hall Addition & Alterations
RSCCD Project Manager: Darryl Taylor
Architect: HMC Architects, Inc.
Construction Manager: Linik Corp.
Contractor: DPR Construction
Contract Start: 4/2/14
Contract Completion: 9/30/15
Scope: The Dunlap Hall Addition & Alterations project will replace the existing aging guard rails around the pedestrian walk ways
on all levels of Dunlap Hall, remove the existing elevator and install two new elevators, renovate the restrooms, and provide a new
monumental stairway on the south facing end of the new elevators.
Construction Alerts:
None
Status: Recent construction activities are listed below:
• Drill holes for guardrail anchors
• Plumb-up structural steel
• Install HSS tube steel at stairways
• Install anchors for stainless steel guardrails
• Paint vertical faces of balconies (all elevations)
Upcoming and Current Activities:
• Hang drywall inside restrooms
• Weld structural steel
• Install metal decking
• Install miscellaneous steel
• Formwork for monumental stairs, south of elevators
• Install rebar for monumental stairs
• Install handrails for existing stairways
• Paint overhead ceilings above decks
• Pour concrete section for monumental stairs
Rebar and formwork being installed for monumental
stairs.
Drywall being installed inside restrooms.
Rancho Santiago Community College District Weekly Construction Update
March 6, 2015
Planetarium Upgrade & Restroom Addition
RSCCD Project Manager: Darryl Taylor
Architect: W+W Architects
Construction Manager: Linik Corp.
Contractor: McCarthy Building Companies, Inc.
Contract Start: 3/3/14
Contract Completion: 1/31/15
Scope: One of three projects within the Campus Improvements Package 4 Project. This project includes renovating the existing
Tessmann Planetarium, enhancing the building exterior and constructing a new restroom annex.
Construction Alerts:
• None
Status: Recent construction activities are listed below:
• None
Current and Upcoming Activities:
• Interior punch list items ~ 95% complete
• Exterior punch list items ~ 95% complete
Rancho Santiago Community College DistrictWeekly Construction Update
February 20, 2015
Parking Lot #11 Expansion, Road Improvements, Retention Basin
RSCCD Project Manager: Darryl Taylor
Architect: W+W Architects
Construction Manager: Linik Corp.
Contractor: McCarthy Building Companies, Inc.
Contract Start: 3/3/14
Contract Completion: 9/30/14
Scope: One of three projects within the Campus Improvements Package 4 Project. This project includes replacing the old soccer field with a new
parking lot that will include a new accessible ADA parking and an electric car charging station. Enhancement of storm drainage system to provide a
retention system that will divert storm runoff back into the natural aquifer.
Construction Alerts:
• None
Current and Upcoming Activities:
• Project is complete.
0.
The mission of Santa Ana College is to be a leader and partner in meeting the intellectual, cultural, technological, workforce and economic development needs of our diverse community. Santa Ana College prepares students for transfer, employment, careers and lifelong intellectual pursuit in a dynamic learning environment.
MEMBERSHIP Rebecca Barnard Mark Turner Michael Collins Gary Dominguez Michael Colver Sarah Salas Andy Gonis Nilo Lipiz Donald Mahany, Chair Don Maus Alistair Winter Mark Wheeler Ray Stowell
Meeting Called to Order 1:00
OLD BUSINESS DISCUSSION/COMMENTS ACTIONS/OUTCOME/FOLLOW UPS
• FLEX WEEK Feb 2, 2015
• Fire Evacuation Drill
Emergency Preparedness Workshop
• Discussed the Emergency Prep document • Showed two videos on RSCCD / SAC Web site under Safety &
Security • Discussed the Faculty & Staff Emergency Guide
Fire Evacuation Drill 2/27/2015 Issues to be addressed:
1. Question “Night drill, there are no Floor Wardens or building Managers at night.” Answer, We will use Custodial people at night to work as Floor Warden/ Building Managers. Each Custodian has an assigned building including the Admissions building. Ray Stowell will give a class to all of the custodians on April 17th at 2:30 and after training they will become the BM/FW
Colver and Mahany
Mike Colver / Ray Stowell
HEPSS Task Force Health, Emergency Preparedness, Safety and Security FACILITY MEETING March 17, 2015
New Business
• Grant to complete a Local Hazard Mitigation
• Status of sidewalk repairs.
• Flex Week April 6-7-8-
• We received a grant to complete a Local Hazard Mitigation Plan for the district and I would to bring the consultant who started working on our plan to the meeting so she can discuss it for about 10 minutes.
Answer: We will create a Topic Point of Discussion, for a presentation at all HEPSS meeting, to update members on the Grant Committee’s progress. Our HEPSS meetings will be scheduled for every other month with the alternate month being used for the Grant Committee meetings. These meeting will include some HEPSS members and guest from the community and other college personnel.
• I would also like to discuss the status of sidewalk repairs.
Answer: Mark Wheeler is part of a committee that located all of the trip hazards and sidewalks needing repair. In some cases the City of Santa Ana will repair the hazards and the parking lot at CTE
• Emergency Preparedness Answer: Mark Wheeler would like to work with us to teach one of the classes during Flex week.
• Donald Maus / Gloria Morison
• Donald Maus / Mark Wheeler
• Mahany/ Colver/ Wheeler
STANDING REPORTS DISCUSSION/COMMENTS ACTIONS/OUTCOME/FOLLOW UPS
SAC – Mike Colver
• Significant Incident report.
Mike Colver
Risk Management- Don Maus
• Injury Report provided.
Don Maus
Next Meeting Thursday April 2, 2015 Room location is S-204 Thursday June 4, 2015 Room location is S-204
Agenda Items for March Meeting: