Project Civic Access –

Arlington and DOJ

ADA ComplianceArlington County Government Presenter: Anna Maynard, M.S. ADA

CoordinatorOffice of the County Manager

Audit for Compliance with Title II (ADA) and Section 504 of Rehab. Act 1973

Accessibility of Programs by Public Entity Selected at Random October 2004 Welcoming Arlington to Project Civic Access for

a Compliance Review 15 Days Later a Questionnaire Guide for Small Towns

Request for Information To Narrow the Scope of the Review To Recognize Efforts to Comply Identify Additional Steps for Compliance Information Request Covered 10 Areas

DOJ Request for Information Copy of Documents

Public Notice Self Evaluation Transition Plan Grievance Procedures

Teletypewriters (TTY’s) List with Numbers Indicating location Telephone Relay Service & Policy and Use Procedures

Sidewalks Policies and Procedures

DOJ Request for Information Cont. Voting

Voter Registration Processes & Procedures Polling Places

Domestic Violence Shelters Security and Emergency Preparedness Use of Internet Effective Communication Employment ADA Coordinator

Managing the Review Arlington Established a Compliance Review Team

Educate the Team Coordinate Assign Tasks and Accountabilities Your Submission Should Show Accessibility Identify Accessible Locations for the Review Identify locations Being Remodeled Request Contractors to Report on ADA Compliant

Modifications

Managing the Review, Cont. List all Facilities, Parks and Recreation Places

Where Programs Operate and Services are Provided.

ID Alternative Locations Where the Program or Service is Provided that are Accessible.

Conduct a Self Assessment (if time permits) Locate and Review Your Transition Plan Conduct Regular Meetings and Update the

Team

Compliance Team Resources Resources allocated to the Review

Manager for the Project People Equipment Locations Support & Contract Services DOJ Liaison

Conducting the Review Agree on a Schedule for the Review Designate a Representative for the Tour Designate a Representative for Each

Facility with Knowledge of the Location Ask the DOJ Group for Feedback and

Advice at Every Step

Completion of the Review DOJ will Issue a Full DRAFT Report of

Findings and Overview of Actions Taken Review Report Negotiate over Findings and Corrections Develop an Executive Report with

Recommendations Cost/Estimate Modifications and Repairs Develop a Budget to Address ADA Compliance

Findings

Action Plan Present Recommendations and the Agreement Negotiated

with DOJ to the Manager or Mayor and to the Board or Council Seek Authorization to Sign Agreement and Commitment

to Comply Have a Signing Ceremony with DOJ

Budget Three years to Meet Compliance, and Ongoing

Develop an Action Plan Establish your Goal Develop Objectives Identify the Actions to Take

Action Plan, Cont. Create Subcommittees by Areas of Expertise “Flesh out” Objectives and Actions Coordinate Assignments Set Timetables Include Disability Advisory Groups Execute the Action Plan Self-Audit for Compliance Your Agreement will be on DOJ Web Page

Documenting the process

Develop a tracking system—”The Matrix”

LOCATION DESCRIPTION START DATE FINISH DATE ESTIMATED COST ACTUAL COST

Technical difficulty for compliance

EASE 1 - MINOR EFFORT TO COMPLY

EASE 2 - MEDIUM EFFORT TO COMPLY

EASE 3 – SIGNIFICANT EFFORT COMPLY

EASE 1 EXAMPLE

Relocate signage

EASE 2 EXAMPLE

OLD LOCATION

NEW LOCATION

EASE 3 EXAMPLE

ACCESSIBLE

PARKING

SPACES

REINSTALL RAMP FOR ACCESS AND VAN ACCESSIBLE SPACE

Documenting the process –The Matrix

Equipment Sub Facility/ Primary Pre Start Finish Est./ Final Expertise Comments/

Type Task Program User Ownership Ease 1992 Date Date Cost Needed Assigned To

Doors

Door opening pressure DES Lease 1 no 5/2/2005 5/2/2005 150.00$ no COMPLETE; able to adjust doors to 5 lbs

Plumbing insulate Program DES County 1 yes 4/29/2004 5/3/2005 300.00$ no COMPLETE

Parking lot

Access standards DES County 1 no 8/15/2005 8/15/2005 -$ no

COMPLETE - $450,000 Parks completed as part of a major capital renovation project.

Platform Lift

Unassisted use DES County 2 no 9/29/2005 9/30/2005 600.00$ no

COMPLETE;WO # 600002225;Retrofitted key switch with a (key-less) manual button operated switch.

Parking lot

Access standards Program PRCR County 1 no 9/28/2005 9/28/2005 $ 2,000.00 no

COMPLETE; WO# 5000092; restripped several spots including van accessible spot.

Signage Equipment Program PRCR County 1 yes 9/28/2005 9/28/2005 $ 500.00 no COMPLETE; WO# 500009269;

SignageMounting with Braille Program PRCR County 1 9/28/2005 9/30/2005 $ 500.00 no

COMPLETE; WO# 500009263; Ordered and installed new ADA compliant Braille signs for restrooms at right heights.

MirrorEquip. & Mounting Program PRCR County 1 yes 9/28/2005 9/28/2005 $ 200.00 no

COMPLETE; WO# 500009262; repositioned mirror

StaircaseAccess standards DES County 1 yes 5/2/2005 5/2/2005 200.00$

COMPLETE - Clear display cases were set under staircase to resolve issue.

DES County 1 yes 5/2/2005 5/2/2005 150.00$ no

Program DES County 1 yes 5/2/2005 5/2/2005 150.00$ no

Program DES County 1 yes 5/2/2005 5/2/2005 150.00$ no

Program DES County 1 yes 5/16/2005 5/16/2005 150.00$ no

Reporting documentation

LOCATION

BEFORE AND AFTER PHOTOS

DOJ REFERENCE NUMBER

DOJ NON-COMPLIANCE DESCRIPTION

Sample Monthly ReportARLINGTON COUNTY

AGENCY NAMEADA UPDATE

MONTH: XXXXXXX

1) PROJECTS COMPLETED NUMBER EST/COST

a) TOTAL AVAILABLE: $XXXXXX

b) EXPENDED THROUGH CURRENT MONTH TOTAL $XXXXXX

c) ESTIMATED COST TO DATE TOTAL $XXXXXX

FUNDS REMAINING $XXXXXXX

2) MATRIX (see attachment)

3) DOCUMENTATION OF COMPLETED ITEMS (see attachments)

Sample Monthly ReportARLINGTON COUNTY

FACILITIES MAINTENANCE BUREAUADA UPDATE

MONTH: April 2006

1) PROJECTS COMPLETED AGENCY NUMBER EST/COST DES 98 $65,563 PRCR 42 $ 99,516

COMPLETED PROJECTS TOTAL 140 a) TOTAL AVAILABLE: $440,000

b) EXPENDED THROUGH 4/1/06 DES PRCR TOTAL $ 0 $ 0 $0

c) ESTIMATED TO DATE DES PRCR TOTAL

$65,563 $99,516 $165,079

FUNDS REMAINING $440,000 - $165,079 (EST) = $274,921

2) MATRIX (see attachment)

3) DOCUMENTATION OF COMPLETED ITEMS (see attachments)

Photo documentation

DOCUMENTATION

PHOTO HERE

NON-COMPLIANT COMPLIANT (Fin Date)

DOJ REFERENCE # (AttJ P4 #1 hiii)FACILITY NAME (Central Library)

“DOJ DESCRIPTION OF COMPLIANCE ISSUE.”

PHOTO HEREPHOTO HERE

Photo documentation

NON-COMPLIANT COMPLIANT (Fin Date 2/20/06)AttJ P4 #1 hiii and AttJ P4 #1iii (same in both restrooms) -Central Library

“The bottom edge of the lavatory apron is mounted in the men’s toilet room at 27 inches and in the women’s toilet room at 26 ½ inches above the finished floor. Provide a lavatory with the top of it’s rim or counter 34 inches or less above the finish floor; and knee and toe clearances to comply with [ADA] fig. 31.”

Photo documentation

AttI P11 #6aii Arlington Arts

“The van accessible parking reserved for persons with disabilities lacks the appropriate signage. At van accessible spaces, provide a “Van-Accessible” sign located below the International Symbol of Accessibility such that the sign cannot be obstructed by vehicles parked in the space.”

NON-COMPLIANT COMPLIANT ( FIN DATE 5/12/06)

Photo documentation

AttI P5 # 3c    WESTOVER

Drinking Fountain. The drinking fountain control requires more than 5 pounds of force to operate. Provide a drinking fountain with controls mounted on or near the front edge that are operable with one hand, that require 5lbf or less to operate and that can be operated without tight grasping, pinching, or twisting of the wrist

NON-COMPLIANT COMPLIANT ( FIN DATE 4/14/06)

Annual reports to DOJ Written narrative of items completed to

date Photo documentation of physical changes Include website, communication and

training compliance Address pending items and items

completed ahead of schedule