Project: Assam Agribusiness and Rural

Transformation Project (APART)

REQUEST FOR QUOTATION (RFQ)

RFQ No.:7(227.4)/DRA (A)/APART/2019-20/Tissue Culture Banana/1529-38 Dated 03-06-2020.

“For supply of equipments for Banana Tissue Culture lab being established at AAU, Jorhat under APART”

Assam Agricultural University, Jorhat, Assam, India

PIN 785013

Tel: 0361-2332125;

Email: apartaau@aau.ac.in

DIRECTORATE OF RESEARCH (AGRI.) ASSAM AGRICULTURAL UNIVERSITY, JORHAT::785013, ASSAM

World Bank financed

Assam Agribusiness & Rural Transformation Project (APART)

REQUEST FOR QUOTATION (RFQ)

“For supply of equipment’s for Banana Tissue Culture lab being established at AAU, Jorhat under APART”

No: 7(227.4)/DRA (A)/APART/2019-20/Tissue Culture Banana/1529-38 Dated:- 03 -06-2020 Assam Agricultural University (AAU), Jorhat Assam is a partner with the Govt. of Assam in implementation of the World Bank (WB) funded project entitled ‘Assam Agribusiness & Rural Transformation Project (APART)’. AAU now intends to procure equipments needed for establishing a banana tissue culture lab established at AAU, under the APART project. Further details on the RFQ, Procurement notice, Terms and conditions, Technical specifications and Application forms for submitting quotation may be seen and downloaded at the URL- http://www.aau.ac.in. The prospective bidders would be selected in accordance with the World Bank’s ‘Procurement Regulations for IPF Borrowers: Procurement of Goods, Works, Non-Consulting and Consulting Services, July 2016 (as updated)’, available at www.worldbank.org. Interested supplieres may submit their quotations in English language to the following address on or before 25th June, 2020 (closing 02.30 PM) in hard copy as well as soft copy. Information may also be obtained from the address given below from 10.00 am to 04.00 pm (IST) on all working days.

Directorate of Research, Assam Agricultural University, Jorhat, Assam PIN-785013 Tel: 0376-2340044, 9435352939, Email: apartaau@aau.ac.in

Sd/- Director of Research(Agri)

Assam Agricultural University Jorhat-13

Copy forwarded for information and necessary action to:

1. The Registrar , AAU, Jorhat -13 2. The Comptroller, AAU, Jorhat -13 3. The Adwell Advertising Agency, Jail road Jorhat. He is requested to make necessary arrangement

to publish the RFQ in the Times of India and the Dainik Janambhumi and to submit the bill of cost in quadruplicate with the paper cut to the Directorate of Research , AAU, Jorhat -13

4. The SPD , ARIAS Society , Khanapara , Guwahati -22 5. The Nodal officer , OPIU_APART, AAU , Jorhat-13 6. The system Administrator, ARIS Cell, AAU, Jorhat-13. He is requested to make necessary

arrangement for Uploading the RFQ in the University Website. 7. Notice Board, DRA (Agri.) / Registrar / Dean, F. A / DEE , AAU, Jorhat 8. Office copy

Director of Research (Agri.) Assam Agricultural University

Jorhat-13

Directorate of Research(Agri.) Assam Agricultural University, Jorhat, Assam

PIN- 785013 Tel: +91 0376-2340044; email: apartaau@aau.ac.in

No: 7(227.4)/DRA (A)/APART/2019-20/Tissue Culture Banana/1529-38 Dated:-03 -06-2020

REQUEST FOR QUOTATION (RFQ) “For supply of equipment’s for Banana Tissue Culture lab being established at AAU, Jorhat under

APART”

Detailed Procurement Notice

1. Government of Assam (GoA), through the Government of India has received a loan of US$200 million from the

World Bank for implementation of Assam Agribusiness and Rural Transformation Project (APART). The objective

of APART is to “add value and improve resilience of selected agriculture value chains, focusing on smallholder

farmers and agro-entrepreneurs in targeted districts of Assam”. The project is adopting a clusters and value chain

approach. Assam Agricultural University (AAU) is a partner in the said project and taking part in many activities

under the project. AAU is working with several international consultants like International Rice Research

Institute (IRRI), World Veg, International Potato Centre (CIP) etc.

2. Assam Agricultural University is now seeking quotations from eligible bidders for supply of equipments needed

for banana tissue culture lab being established at the Department of Agril. Biotechnology, AAU, Jorhat under the APART

project

3. The RFQ document is attached to this procurement notice and it includes documents to facilitate preparation and

submission of quotations; criteria for qualification, evaluation procedure, award of the aforementioned service(s);

relevant forms to be filled by the bidders & Terms and conditions. The Procurement notice including the terms

and conditions etc. can be downloaded free of cost by logging on to the URL- http://www.aau.ac.in.

4. The Quotation containing the Technical Part and Financial Part shall be submitted in a sealed envelope addressed

to “Director of Research(Agri), Assam Agricultural University, Jorhat” on or before 25th June, 2020 by 2.30

PM

5. The Quotations will be opened on the same day, i.e., 25th June, 2020 at 2.30 PM in presence of the bidders or

their authorized representative who wish to attend at the office of the undersigned. The sealed envelope should be

superscribed as “Quotation for supply of equipment’s for Banana Tissue Culture lab being established at

AAU, Jorhat, under APART”. If the office happens to be closed on the date of opening of the Quotations as

specified, the Quotations will be opened on the next working day at the same time.

6. The Assam Agricultural University shall not be held liable for any delay in the receipt of Quotations. A Bidder

requiring any clarification of the RFQ document may visit the office for the same. No hard copy of the RFQ will be

provided by the office to the bidder.

Director of Research (Agri), AAU, Jorhat-13

Directorate of Research (Agri.) Assam Agricultural University, Jorhat, Assam

PIN- 785013 Tel: +91 0376-2340044; email: apartaau@aau.ac.in

No: 7(227.4)/DRA (A)/APART/2019-20/Tissue Culture Banana/1529-38 Dated:-03 -06-2020 REQUEST FOR QUOTATION (RFQ) DOCUMENT

“For supply of equipment’s for Banana Tissue Culture lab being established at AAU, Jorhat under APART”

Terms and Conditions

This RFQ document is in connection inviting quotations for supplying equipment’s for supply of equipment’s for banana tissue culture lab being established at AAU, Jorhat under APART Eligibility: A Bidder-

(a) Shall not participate in more than one Quotation;

(b) Shall not have conflict of interest as defined in the Bank’s Procurement Regulations; and

(c) Should not have been

(i) Temporarily suspended or debarred by the World Bank Group in compliance with the Bank’s Anti-

Corruption Guidelines and its Sanctions Framework; or

(ii) Blacklisted or suspended by Central or any State Government Departments in India.

1. Clarification: A prospective bidder requiring any clarification may visit the office before the closing

date and time of quotation submission to get clarifications on the quotation.

2. Amendments or corrigendum to the RFQ document: The bidders are advised to periodically

browse the website- http://www.aau.ac.in till Five (5) working days before the closing date of this

Quotation for any amendments or corrigendum issued in connection with this Quotation.

3. Please take note of the following requirements and conditions pertaining to the supply of the above

mentioned commodity:

a). Contract may be awarded to the bidder having submitted a quotation representing the best value for

money, i.e. lowest-priced and quality-compliant offers.

4. The Quotation shall comprise the following documents:

a) Name, address, e-mail, telephone along with a note on the Ownership, trade licence and organizational

structure & core business area of the firm;

b) Up-to date sale Tax clerance certificate and Income Tax Return for last two years duly attested must be

submitted along with the quotation. PAN No must be furnished

5. Quotation Price:

a) Corrections of the quoted rate, if any, shall be made by crossing out, re writing, initialing and dating.

b) All duties, taxes and other levies payable under the contract shall be shown separately.

c) The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to

adjustment/ modification on any account.

d) The Prices should be quoted in Indian Rupees only.

6. Validity of Quotation: Quotation shall remain valid for a period not less than 30 days after the deadline date

specified for submission.

7. Signing of Quotations: The name and position held by each person signing the quotation and related

documents must be typed or printed below the signature.

8. Preparation and Submission of Quotation: Quotation shall be addressed to “The Director of Research

(Agri), Assam Agricultural University, Jorhat-785013 (Assam)”.

a) Quotations shall be submitted as per the formats given at Annex-I, Annex-II along with other supporting

documents as mentioned above (refer to para 7) with a copy of the RFQ signed in each and every page

and placed in a single sealed envelope, clearly marked with the Reference above and the name of the Bidder .

b) Quotation can be submitted in person on or before the due date and time specified in the Quotation Notice.

Alternatively, bidder can submit the quotation by registered post so as to reach the above address on or

before the due date and time specified in the quotation.

c) Quotation received after due date and time will not be considered and the office shall not be liable or

responsible for any postal delays.

d) Quotation shall be signed by the Bidder or a person duly authorized by the Bidder. All pages of the bid shall

be signed and stamped by the authorized person to indicate that the bidder has agreed to all terms and

conditions of the quotation. Overwriting, alterations, if any, in the Quotation should be signed by the

authorized signatory.

e) Quotation not accompanied by specified documents, self declarations, signatures may be rejected by the

office as non-responsive and may not be evaluated.

f) All duties, taxes and other levies payable by the bidder under the contract shall be shown separately and

included in the Total price.

9. Evaluation of Quotation:

a) The Quotation Evauation Committee, Directorate of Research, AAU, Jorhat shall evaluate and compare the

Quotations determined to be substantially responsive, i.e. which,

i. are properly signed and sealed;

ii. have submitted the required documents and meet the criteria specified as indicated in Para 7

b) The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as

all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall

be rejected.

10. Award of contract:

a) The Directorate of Research, AAU, Jorhat will award the contract to the bidder whose quotation has been

determined to be substantially responsive and who has offered the lowest evaluated quotation price.

b) Notwithstanding the above, the Directorate of Research, AAU, Jorhat reserves the right to accept or reject any

quotation and to cancel the bidding process and reject all quotations at any time prior to the award of the

contract.

c) The bidder whose quotation is accepted will be notified for the award of the contract by the Directorate of

Research, AAU, Jorhat prior to the expiration of the quotation validity period. The terms of the accepted offer

shall be incorporated in the order.

11. Payments:

a. All payments to the successful bidder shall be made by Account Transfer only.

b. All taxes (including GST, etc.) shall be dealt with as per the Govt. laws

c. No advance payment will be considered for supply of items mentioned in the quotation.

12. Time frame delivery: The equipments must be supplied within one (1) month from the date of issue of the

supply order

13. Quality assurance: The suppliers on behalf of the company must assure quality of the equipments

mentioning the warranty period etc.

14. Earnest Money Deposit:

i). The bidders shall submit the EMD in the form of a Bank Draft from any Nationalized Bank, drawn in

favour of “Director of Research (Agri.) AAU, Jorhat” for an amount equivalent to 2% of the

quotated price.

ii). The EMD furnished by the successful bidder will be retained by AAU, Jorhat up to 45 days from the date

completion of the supply. The EMD instrument held by the office till it is returned to the successful

bidder will not earn any interest. Failure of the bidders to furnish EMD along the quotation shall

constitute sufficient ground for annulment of award and the Directorate of Research, AAU, Jorhat may

award the contract to the next lowest evaluated bidder

iii). The EMD of unsuccessful bidders shall be returned immediately provided they write an application to

the Director of Research (AGRI.), AAU to release the security deposit stating details of their returned

address.

15. Your Quotation should reach this office latest by 02.30 PM on 25th June, 2020.

QUOTATION FORMS

ANNUXURE-I Place here the official letterhead of your firm

(This Form must be submitted only using the Firm’s Official Letterhead). LETTER OF QUOTATION–TECHNICAL PART

(“For supply of equipments for banana tissue culture lab being established at AAU, Jorhat under APART”)

No: 7(227.4)/DRA (A)/APART/2019-20/Tissue Culture Banana/1529-38 Dated:-03-06-2020

Our No.............................. Dated...................................................

To:

The Director of Research (Agri), AAU, Jorhat. Subject: ……………………………………………………………………………………………………………………………………

Sir,

1. I/We, the undersigned, hereby submit our Quotation in two parts, namely:

(a) Technical Part; and

(b) Financial Part

2. In submitting our Quotation, we make the following declarations:

(a) No reservations: We have examined and have no reservations to the RFQ Document.

(b) Conformity: We offer to provide commodity in conformity with the RFQ Document and in accordance with

the specifications specified in the RFQ document.

(c) Quotation Validity Period: Our Quotation shall be valid for the period of 30 days, from the deadline fixed

for the Quotation submission.

(d) Eligibility: We meet the eligibility requirements and have no conflict of interest, we are not participating in

more than one quotation in this bidding process, and we have not been temporarily suspended or debarred

by the World Bank or blacklisted or suspended the Central or any State Government;

(e) Fraud and Corruption: We hereby certify that we have taken steps to ensure that no person acting for us

or on our behalf will engage in any type of corrupt, fraudulent, collusive, coercive, or obstructive practices;

and we will strictly observe the laws against fraud and corruption in force in India namely, “Prevention of

Corruption Act 1988.”

(f) I/We have read and understood the detailed terms & conditions mentioned in the quotation and shall

abide by it in case being invited for the award of contract.

(g) It is hereby declared that particulars furnished herewith are true and correct as per my/our knowledge and

belief. In the event of any particulars are found to be false, I/We shall be liable to such consequences/lawful

actions as the AAU authority, Jorhat wish to take.

Yours faithfully,

Authorized Signature

Name & Title of Signatory _____________________________________________

In the capacity of [insert legal capacity of person signing the Letter of Quotation]

Name of Bidder/Bidding firm _______________________________________________________

Address _________________________________________________________________________________

Dated on ____________ day of __________________, ___________ [insert date of signing]

ANNUXURE-II

Place here the official letterhead of your firm

(This Form must be submitted only using the Agency’s Official Letterhead). LETTER OF QUOTATION–FINANCIAL PART

(“For supply of equipments for banana tissue culture lab being established at AAU, Jorhat under APART”)

No: 7(227.4)/DRA (A)/APART/2019-20/Tissue Culture Banana/1529-38 Dated:-03-06-2020

Our No.............................. Dated..........................

To: The Director of Research (Agri.), AAU, Jorhat Subject: …………………………………………………………………………………………………

Sir,

1. I/We, the undersigned, hereby submit the second part of our Quotation, the Financial Proposal. In submitting our Financial Part, we make the following additional declarations:

(a) Our Quotation shall be valid for the period of 30 days from the deadline fixed for the Quotation submission;

(b) I/We have thoroughly read and understood all the terms and conditions as contained in the NIQ and agree

to abide by them.

Sl. Description

Unit Price (Including

transportation, installation,

demonstration etc.)

Quantity (No)

GST Total Cost(Rs)

01 BOD incubator with cooling facility 01

02 Large capacity stackable refrigerated

shaker incubator

01

03 Growth Chamber 01

04 pH Meter 01

05 Electronic Balance 01

06 Magnetic Stirrer with Hot plate 01

Total amount (in Rs.) ................................... Total amount (in words)...............................

(Note: Lowest bidder shall be decided on the amount quoted inclusive of GST and other taxes as applicable) Yours faithfully, Authorized Signature

Name & Title of Signatory _____________________________________________

In the capacity of [insert legal capacity of person signing the Letter of Quotation]

Name of Bidder _____________________________________________

Address _____________________________________________

Dated on ____________ day of __________________, _______ [insert date of signing]

DIRECTORATE OF RESEARCH (AGRI.) AAU, JORHAT

TECHNICAL SPECIFICATIONS OF THE EQUIPMENTS

Sl

No

Name of the

equipment Specification

Quantity

required

1.

BOD incubator with

cooling facility

Outer chamber should be made up of cold rolled

mild steel with anti-corrosion powder coating.

Inner chamber should be made up of polished

stainless steel 304 Grade.

The inner chamber should comprise a design

with fan, to distribute the air uniformly through

stainless steel baffles running from the top to

the bottom of the inner chamber.

Inner chamber should have perforated shelves

railed on shelf holder which has to be mounted

on five individual 3nos of holder supports to

ensure undisturbed air circulation

The space between inner and outer chamber

should be insulated by means of Glass wool 45

mm thickness which enable to maintain desired

temperature inside the chamber irrespective of

atmospheric condition.

The unit should feature RCCB (Residual current

circuit breaker) for user’s safety.

The chamber should have viewing glass

window with fluorescent light for easy

visibility.

Temperature range should be ambient 5deg C

to 60 deg C

The inner chamber capacity to be of 350L

Company should be ISO 9001:2015 certified

Unit should comply universal standard safety

measures of CE certified.

1(one)

2.

Large capacity stackable refrigerated shaker incubator

The shaking orbit dia should be 25 mm with

speed range of at least 25-400 rpm while

stacked with deviation +/- 1 rpm

Movement of the shaker should be Magnetic

(or) Triple Eccentric Counter balanced drive,

driven by Brushless AC for uniform

agitation.

Shaker temperature range should be from 5°C to

80°C with an accuracy of ± 0.1°C at 37°C at an

ambient temperature <28°C.

The universal platform should hold at least 70

nos of 50 ml flasks (or) 60 nos of 100ml flasks

(or) 40 nos of 250ml flasks or (or) 24 nos of

500ml (or) 15 nos of 1000ml (or) 12 nos of

2000ml (or) 6 nos. of 5000ml / 5 nos of 6000ml

flasks in the universal platform and facility to

hold test tube racks and micro plate holders.

There should be provision for at least one

adjustable stationary tray for incubation.

Clamp should be made of single piece

stainless steel material (without welding) and

leaves tied with three spring.

1(one)

Sl

No

Name of the

equipment

Specification Quantity

required

The Universal platform should be capable of

using assorted clamps, Test tube racks or

Anodized tray Sticky mat.

Control should be Membrane Keypad with

Digital LED display

Side Mounted refrigeration unit for easy in

serviceability.

Wide front glazed insulated window for clean

view of culture.

Swing down front open door with large

viewing window and gas spring damper, for

convenient sliding of platform and resting is

preferred, without disturbing the access to

second or third deck when stacked.

Should have interlocking stacking kit

arrangement for shakers as standard.

Raiser for stacking should be provided with the

equipment

Should be provided with photosynthetic light

bank with maximum 5000 lux

Shaker should have minimal foot print of 1.1m2

(approx.) and Maximum Weight of shaker

should not exceed 240kg per unit

External dimension of equipment should not

exceed 1450 x 820 x 750 mm (W x D x H)

Only Standard Models should be quoted and

custom made products will not be preferred.

Related published document, web links and

list of publications in support of your claims

on shakers supplied/manufactured by you

should be provided.

Manufacturer should be reputed and the

company should be ISO 9001-2015 certified

with the products being CE Marked.

Number of Installations in India (for the model

Quoted) in reputed Government Organisation

like Central Universities, IIT’s, IISER’s, CSIR,

ICAR institutions & reputed Industrial R&D

units etc., should be a minimum of 75.

If necessary, the equipment has to be

demonstrated in our laboratory or in

manufacturer’s facility (for indigenous

manufacturers only) or at any installed place.

3.

Growth chamber

1. The system should have a capacity of 350

Litres.

2. It should have PLC based HMI with

controller (Human Machine Interface).

3. It should have calibrations capability with

actual and set values.

4. It should have chamber uniformity of ±1.0°C.

5. The alarm should be audible and visible

with temperature overshoots.

6. The system should have standard

visibility lighting of fluorescent lamp. 7. The temperature range of + 20° to + 40 with

1(One)

Sl

No

Name of the

equipment Specification Quantity

required

humidity control , +5°- +60°C temperature for

without humidity control

8. It should have 3 SS racks and 5 position slots.

9. The system must have Humidity Range of 50-80

RH in 20 ˚ C - 40 ˚C

10. Illumination with timer, on top of each tray of

florescent lamps with slide out facility with light

intensity of 7000 lux.

11. It should have operating power supply of 230 V,

50 Hz.

12. The refrigeration system is hermetically sealed

compressor and CFC free.

13. The unit is insulated by means of Polyurethane

foam to ensure reduced energy consumption.

14. Safety: Vapour generator heater cut-off during

refill.

15. System will incorporate unique Vapour generation

(vap - gen) system to introduce water vapour into the

chamber for control of humidity.

16. Vapour generation system to incorporate level

sensor to "Auto feed water" upon depletion

17. To minimise water consumption, Fed -Batch

system will used so that water from system is reused,

thus frequent refilling avoided.

18. The unit is insulated by means of Polyurethane

foam to ensure reduced energy consumption

4.

pH Meter

Automatic Calibration

Automatic Buffer Recognition

3 Standard buffer values

Accurate & Highly Stable

Elegantly Styled

Small, Laboratory Version

Technical Specifications: pH

Range: 0 to 14

Readability: 0.01

Accuracy: ± 0.01

Repeatability: ± 0.01

Stability: ± 0.05 in 8 hrs.

EMF in mV

Range: ± 1999

Resolution: 1

Accuracy: ± 0.1% of Range or ±2 counts

Repeatability: ± 1 SENSOR INTERFACE

Input Impedance: >1012 Ohm @ 25°C

Receptacle: BNC

TEMP. COMPENSATION

0 to 100°C Manual

ASSY. POTENTIAL CORRECTION

±100 mV with 1 turn potentiometer

1(one)

5.

Electronic balance

Weighing Capacity: 500 g Readability: 0.1 mg. Repeatability : +/- 0.1 mg Linearity: A+/- 0.2 mg Pan size: 90mm dia

1(One)

Sl

No

Name of the

equipment

Specification Quantity

required

Optimal Starting point of the operating range: 0.082 g

Sensitivity drift between + 10°C and 30°C: 105± ppm / K

Typical stabilization time: 2 Isocal Temperature: chamne: 1.5K Time interval: 4 Weighing pan size: 90mm Ø Weighing chamber height: 209mm Net weight Approx.: 5.1 kg Dimensions: 359 x 214 x 319 mm

6.

Magnetic Stirrer with Hot plate

Magnetic stirrers with stainless steel

working surface.

Strong magnets hold the driven magnetic

element firmly in the magnetic clutch.

Stirring should be performed without

undesirable heating and noise

It should equipped with a detachable stand

for supporting various sensor elements

(Temperature, pH and others) inside the

stirred liquid.

Can be used in cold rooms

(Temperaturerange +4°C to +40°C)

Technical Specifications:

Speed Control range : 0-3000 rpm

Stirring volume : maximum 10 liters

Working surface Material : Stainless Steel

Stirring liquid viscosity : up to 1170 mPa.s

Maximum continuous operation time : 12

hrs

Should be operated in closed laboratory

rooms : at ambient temperature from +4°C

to +40°C

Working plate size : 110 X 110 mm

Overall dimension : 120 X 150 x 65 mm

(WXDXH)

Weight : 12 kg

Input current /power consumption : 12

V,220 mA/2.6 W

External power supply : Input AC 100-240

V, 50/60 Hz; output DC 12 V

One (1)

Director of Research (Agri) Assam Agricultural University

Jorhat-13