Maharashtra Rural Connectivity Improvement Project (RRP IND 52328)

Project Number: 52328-001 Loan Number: LXXXX July 2019

India: Maharashtra Rural Connectivity Improvement

Project

Project Administration Manual

ABBREVIATIONS

ADB – Asian Development Bank CAG – Comptroller and Auditor General EFP – environmental focal person EMoP – environmental monitoring plan EMP – environmental management plan GAP – gender action plan GRC – grievance redress committee GRM – grievance redress mechanism IEE – initial environmental examination MMGSY – Mukhya Mantri Gram Sadak Yojana (Chief Minister’s Rural Road

Scheme) MRRDA – Maharashtra Rural Road Development Association km – kilometer PAM – project administration manual PISC – project implementation support consultant PIU – project implementation unit PMGSY – Pradhan Mantri Gram Sadak Yojana (Prime Minister’s Rural Road

Development Program) PMU – project management unit RDD – Rural Development Department SBD – standard bidding document SDDG – Social Safeguard Due Diligence Guideline SDDR – Social Safeguard Due Diligence Report SOE – statement of expenditure SPS – Safeguard Policy Statement

CONTENTS

I. PROJECT DESCRIPTION 1

II. IMPLEMENTATION PLANS 5

A. Project Readiness Activities 5

B. Overall Project Implementation Plan 6

III. PROJECT MANAGEMENT ARRANGEMENTS 7

A. Project Implementation Organizations: Roles and Responsibilities 7

B. Key Persons Involved in Implementation 8

C. Project Organization Structure 9

IV. COSTS AND FINANCING 12

A. Cost Estimates Preparation and Revisions 12

B. Key Assumptions 12

C. Detailed Cost Estimates by Expenditure Category 13

D. Allocation and Withdrawal of Loan Proceeds 14

E. Detailed Cost Estimates by Financier 14

F. Detailed Cost Estimates by Outputs 15

G. Detailed Cost Estimates by Year 16

H. Contract Award and Disbursement S-Curve 17

I. Fund Flow Diagram 18

V. FINANCIAL MANAGEMENT 19

A. Financial Management Assessment (FMA) 19

B. Disbursement 22

C. Accounting 23

D. Auditing and Public Disclosure 24

VI. PROCUREMENT AND CONSULTING SERVICES 26

A. Procurement Capacity Assessment of MRRDA 26

B. Advance Contracting and Retroactive Financing 26

C. Procurement of Goods, Works and Consulting Services 27

D. Procurement Plan 29

E. Consultant's Terms of Reference 29

VII. SAFEGUARDS 30

A. Environment Safeguard 30

B. Road Safety 33

C. Social Safeguards: Involuntary Resettlement and Indigenous Peoples 34

D. Grievance Redress Mechanism 36

VIII. GENDER AND SOCIAL DIMENSIONS 38

IX. PERFORMANCE MONITORING, EVALUATION, REPORTING, AND COMMUNICATION 44

A. Project Design and Monitoring Framework 44

B. Monitoring 46

C. Evaluation 47

D. Reporting 47

E. Stakeholder Communication Strategy 47

X. ANTICORRUPTION POLICY 49

XI. ACCOUNTABILITY MECHANISM 49

XII. RECORD OF CHANGES TO THE PROJECT ADMINISTRATION MANUAL 49

List of Attachments Attachment A Procurement Plan Attachment B Summary Reporting Form on Technical Bid Evaluation Attachment C Summary Reporting Form on Financial Bid Evaluation Attachment D Sample Summary Sheet of Bid Evaluation and Contract Award Attachment E Certified Summary Sheet Reporting on the Main Aspects of the Bid Evaluation and Contract Award Attachment F Terms of Reference for Consulting Services of Project Implementation

Support Consultant (PISC) Attachment G Terms of Reference for Technical Assistance for Institutional Strengthening

of the Maharashtra Rural Road Sector for Sustainable Development Attachment H Gender Action Plan Progress Report Attachment I Maharashtra RCIP Road List Attachment J Financial Management Manual

Project Administration Manual Purpose and Process

1. The project administration manual (PAM) describes the essential administrative and

management requirements to implement the project on time, within budget, and in accordance with the policies and procedures of the government and Asian Development Bank (ADB). The PAM should include references to all available templates and instructions either through linkages to relevant URLs or directly incorporated in the PAM.

2. The Maharashtra Rural Road Development Association (MRRDA) is wholly responsible for the implementation of the ADB-financed project, as agreed jointly between the borrower and ADB, and in accordance with the policies and procedures of the government and ADB. ADB staff is responsible for supporting implementation including compliance by MRRDA of their obligations and responsibilities for project implementation in accordance with ADB’s policies and procedures.

3. At loan negotiations, the borrower and ADB shall agree to the PAM and ensure consistency with the loan agreement. Such agreement shall be reflected in the minutes of the loan negotiations. In the event of any discrepancy or contradiction between the PAM and the loan agreement, the provisions of the loan agreement shall prevail.

4. After ADB Board approval of the project's report and recommendation of the President (RRP), changes in implementation arrangements are subject to agreement and approval pursuant to relevant government and ADB administrative procedures (including the Project Administration Instructions) and upon such approval, they will be subsequently incorporated in the PAM.

I. PROJECT DESCRIPTION 1. Maharashtra economy. Maharashtra is India’s leading state in terms of its contribution to the national economy. In FY2017 the state accounted for 14.8% of India’s national gross domestic product.1 Driven by robust growth in financial and other services and manufacturing, Maharashtra’s economy has been growing steadily. The state’s gross domestic product averaged 7.4% growth per year from 2012 to 2017. However, economic development is concentrated around the urban centers of Mumbai, Pune and Thane. Mumbai alone accounts for 20% of the gross district value added,2 while 4 of the state’s 34 districts generate 52% of the gross district value added. Similarly, the state’s human development index shows imbalances across districts, with 27 of the 34 districts recording below-average values. Consequently, income inequality in Maharashtra is one of the highest among all states in India. Despite the state’s impressive and sustained economic growth, about 20 million people, or 17% of the state’s population, still live below the national poverty line.3 Poverty is pronounced in rural areas, where on average about 24% of the population lives below the poverty line (in some districts the figure is as high as 40%).

2. Agriculture in Maharashtra is in distress. Agriculture accounts for about 47% of employment, engages as much as 79% of the rural labor force, and contributes about 11% of Maharashtra’s gross state domestic product. However, agriculture’s contribution to gross state domestic product is in decline, and recorded negative annual growth during four of the past seven years4. Crop losses are a persistent problem, caused mainly by climate variability, and limited access to infrastructure (for processing and storage) and marketing facilities.5 Smallholders, who make up 60% of all landholders in the state, are particularly vulnerable. Continuous crop losses result in high farmer indebtedness and higher suicide rates.6 Women are particularly disempowered in at least two main areas: access to resources, and representation and leadership in groups.7 Improving rural road infrastructure can help overcome these setbacks and address the causes of persistent poverty and inequality among remote rural communities.

3. Overview of the road subsector. Maharashtra has an extensive network of roads consisting of national and state highways and other district roads and village roads. More than 80% of passengers and 60% of freight traffic use roads as the dominant mode of transportation. Rural roads, which comprise “other district roads” and “village roads,” make up 67% of the state’s road network. About 55% of these rural roads are unsealed making them unsuitable for motorized traffic and impassable during the rainy season.8 Many rural community members, including

1 State Government of Maharashtra, Planning Department, Directorate of Economics and Statistics. March 2018.

Economic Survey of Maharashtra, 2017–2018. Mumbai. 2 Gross value added is the value of output less the value of intermediate consumption; it is a measure of the

contribution to GDP made by an individual producer, industry or sector. Organisation for Economic Co-operation and Development. 2001. OECD.Stat Glossary of Statistical Terms.

3 Government of India, Planning Commission. June 2014. Report of the Expert Group to Review the Methodology for Measurement of Poverty. Delhi.

4 State Government of Maharashtra, Planning Department. 2018. Economic Survey of Maharashtra 2017–2018. Mumbai.

5 P. Udmale, Y. Ichikawa, S. Manandhar, H. Ishidaira, and A. Kiem. 2014. Farmers׳ perception of drought impacts, local adaptation and administrative mitigation measures in Maharashtra State, India. International Journal of Disaster

Risk Reduction. 10 (Part A). pp. 250−269. 6 V. Arya et al. 2018. Trends and Socio-Economic Determinants of Suicide in India: 2001–2013. Social Psychiatry and

Psychiatric Epidemiology. 53 (3). pp. 269–278. 7 S. Gupta, P. Pingali, and P. Pinstrup-Andersen. 2017. Women’s Empowerment in Indian Agriculture: Does Market

Orientation of Farming Systems Matter? Food Security. 9 (6). pp. 1,447–1,463. 8 Government of Maharashtra. Rural Development Department. November 2018. Policy on Maintenance of Rural

Roads. Mumbai.

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women, children, and seniors, rely on these roads to access health care and educational facilities. Road safety is also a growing concern; in 2017, Maharashtra accounted for 8.3% of all fatal road accidents in India.9 Upgrading rural road networks to all-weather condition will contribute significantly towards improving road safety and access to markets and basic services, especially for rural people in the state.

4. Government programs for the road subsector. The Government of India recognizes the importance of rural connectivity in improving rural livelihoods and alleviating poverty. In 2000, the Government of India launched the Pradhan Mantri Gram Sadak Yojana (PMGSY), a national plan to improve connectivity by constructing all-weather roads to eligible unconnected habitations in rural areas.10 Under the PMGSY, the Maharashtra state government as of 2018 had completed upgrading about 25,600 kilometers (km) of roads, connecting 8,315 habitations. Following the PMGSY model, the state government in 2016 launched the Mukhya Mantri Gram Sadak Yojana (MMGSY) program to connect villages by improving roads in remote rural areas that had not been reached by the PMGSY.11 The MMGSY aims to cover 30,000 km of rural roads over 5 years. By January 2019, the state had completed upgrading about 7,000 km of roads under the MMGSY.

5. The state government’s Vision 2030 presents a five-pillar strategy to achieve sustainable, balanced, and inclusive socioeconomic development, with a focus on (i) agriculture, (ii) infrastructure, (iii) industry, (iv) the social sector, and (v) governance.12 In agriculture, the state aims to increase the average annual growth rate to more than 5% by 2030. To reach this target, the state will take measures to improve the productivity of horticulture and floriculture, and promote commercialization, and value addition to agricultural products. In terms of infrastructure, Vision 2030 envisions building quality, reliable, sustainable, safe, and affordable roads that are accessible to all. The infrastructure plan includes provisions to improve national and state highways and rural road networks to establish major economic corridors. The state government intends to improve its road network using its own resources and assistance from international development partners.

6. Value added by ADB assistance. ADB supports rural road development programs in several countries including Bangladesh, India and Nepal. The project will build on the success of these rural road programs, which have highlighted the importance of (i) designing rural roads to all-weather standards with climate-resilient and safety features; (ii) improving road maintenance; and (iii) strengthening institutional capacity. ADB will add value by promoting climate-resilient designs (e.g. road elevations and cross and side drainage; road bases and pavements; earthworks and compaction). These measures will significantly reduce the ensuing burden of maintaining roads. In addition, civil works contracts will include a provision to carry out post-completion maintenance for 5 years. This measure aims to assess the efficacy of the private sector in undertaking long-term maintenance of roads. The possible benefits include the assurance of better life-cycle quality, greater operational efficiency, and cost effectiveness of road maintenance.13

9 Government of India, Ministry of Road Transport and Highways. July 2018. Road Accidents in India–2017. New Delhi. 10 Government of India, Ministry of Rural Development. 2019. Prime Minister's Rural Roads Scheme. New Delhi. 11 Government of Maharashtra, Rural Development and Panchayat Taj Development. 2019. Chief Minister Gram Sadak

Yojana. 12 State Government of Maharashtra, Planning Department. 2018. Vision 2030. Mumbai. 13 It is estimated that for every $1.00 spent on preventive maintenance, up to $3.00 can be saved on future

reconstruction. ADB. 2014. Strategic Roadmap for Development Partner Support to O&M of Afghanistan Roads. Manila.

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7. Alignment with the government and Asian Development Bank priorities. The project is aligned with (i) the state government’s Vision 2030; (ii) the country partnership strategy for India, 2018–2022 of the Asian Development Bank (ADB)—specifically pillar 2 on inclusive provision of infrastructure network and services; and (iii) ADB’s Strategy 2030, specifically the strategy’s operational priorities on (a) promoting rural development and food security; (b) tackling climate change, building climate and disaster resilience, and enhancing environmental sustainability; and (c) strengthening governance and institutional capacity.14 The project is included in the country operations business plan for India, 2019–2021.15

8. The project aims to upgrade rural roads in 34 districts of the State of Maharashtra to all-weather standards. The roads will improve connectivity between habitations, productive agricultural lands, and economic growth centers across the state. This will enhance employment opportunities and help reduce poverty, especially in rural areas where about 55% of the state’s population lives. The project will enhance agricultural productivity, add value to agricultural produce and will contribute to increasing the average growth rate of agriculture and allied activities to more than 5% per year by 2030—a target of the state’s long-term strategic development plan, Vision 2030.

9. The project will improve rural connectivity within all 34 districts with the following outputs and interventions:

(i) Output 1: Conditions and safety of selected rural roads improved and maintained. The project team will improve the condition of about 2,100 km of rural roads—connecting rural communities with productive agricultural areas and socioeconomic centers—to all-weather standards, with climate resilience and safety features.16 The project team will incorporate climate resilience measures such as improved cross and side drainage, increased surface elevations, and stronger embankments in the designs. Environmentally friendly alternative sealing options such as asphalt blended with plastic waste will be piloted on selected road segments. The roads will also be covered under contractual maintenance for 5 years following construction.17

(ii) Output 2: Capacity of rural infrastructure agency and awareness among road users in the state enhanced. Capacity development of rural infrastructure agency will involve training the Maharashtra Rural Road Development Association (MRRDA) on road safety, road asset management, contract management, and climate resilient design and construction. Capacity development of road users in the state will include (i) improving road users’ awareness on road safety and gender-based violence (including sexual exploitation, human trafficking, and prevention of sexually transmitted infections); and (ii) enhancing women workers’ road construction and maintenance skills. Under this output, the project team will develop manuals for construction and maintenance of rural roads with climate-resilient and gender-inclusive designs.

14 ADB. 2018. Strategy 2030: Achieving a Prosperous, Inclusive, Resilient, and Sustainable Asia and the Pacific.

Manila; ADB. 2017. Country Partnership Strategy: India, 2018–2022—Accelerating Inclusive Economic Transformation. Manila.

15 ADB. 2018. Country Operations Business Plan: India, 2019–2021. Manila. 16 Roads were selected from the priority list of the district road development plans. Safety measures include cautionary

and information signs, guard posts, and speed breakers. 17 The same contractors that build the roads will perform routine maintenance for 5 years. The government will finance

all maintenance costs.

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10. These outputs will result in the following outcome: road transport efficiency and road safety in 34 districts in Maharashtra increased.18 The project is aligned with the following impact: quality, reliable, sustainable, safe and affordable roads that provide equitable access for all developed (footnote 12).

18 The design and monitoring framework is in Section IX: Performance Monitoring, Evaluation, Reporting and

Communication.

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II. IMPLEMENTATION PLANS

A. Project Readiness Activities

Table 1: Project Readiness Activities

Indicative Activities

2019 2020 Responsible Agency Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan

Advance contracting actions

(i) Project Implementation Support Consultant

a) CSRN advertisement X X X MRRDA

b) EOI shortlisting X X X MRRDA

c) Request for Proposals X X MRRDA

d) Submission of proposal and evaluation X X MRRDA, ADB

e) Negotiations X X MRRDA

f) Award and Mobilization X X MRRDA

(ii) Procurement of 195 civil works packages (OCB, single stage-two envelope)

MRRDA

a) Bid advertisement X MRRDA

b) Bid submission and evaluation X X X X MRRDA, ADB

c) Contract award X X MRRDA

Project implementation arrangements MRRDA

Approval of Detailed Project Reports X X MRRDA

Loan negotiations X ADB, MOF

ADB Board approval X ADB

Loan signing X ADB, MOF

Government legal opinion provided X MOL&J, MOF

Loan effectiveness X X ADB/MOF

ADB = Asian Development Bank, CSRN = consulting services recruitment notice, MOF = Ministry of Finance, MOL&J = Ministry of Law and Justice, MRRDA = Maharashtra Rural Road Development Association, OCB = open competitive bidding.

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B. Overall Project Implementation Plan

Figure 1: Implementation Schedule

GAP = gender action plan, MRRDA = Maharashtra Rural Road Development Association, PISC = project implementation support consultant, TA = technical assistance. Source: Asian Development Bank.

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

1.1 Award contracts for improving about 2,100 km of roads

1.2 Construction works

1.3 Maintenance period for all works packages

2.1 Mobilize PISC and capacity development consultants

2.2 Develop capacity development training programs for

MRRDA and project communities

2.3 Conduct training programs

2.4 Develop manuals for road safety, performance-based

maintenance, and climate-resilient and gender inclusive

design and construction

2.5 Conduct annual road safety audits

3.1 Recruitment of PISC

3.1.1 PISC services

3.2 Recruitment of TA Consultant

3.2.1 Capacity development activities

3.3 Environment management plan activities

3.4 Development and implementaiton of web-based real-

time project monitoring system

3.5 GAP activities

3.6 Semi-annual and midterm review missions

3.7 Project completion report preparation

ITEM

Output 1: Conditions and safety of selected rural roads

improved and maintained

Output 2: Capacity of rural infrastructure agency and

awareness among road users in the State enhanced

Project Management

2019 2020 2021 2023 20242022

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III. PROJECT MANAGEMENT ARRANGEMENTS

A. Project Implementation Organizations: Roles and Responsibilities

Table 2: Project Implementation Organizations: Roles and Responsibilities

Project Implementation Organizations

Management Roles and Responsibilities

Executing agency:

State of Maharashtra acting through the Maharashtra Rural Road Development Association (MRRDA)

MRRDA will be responsible for: • overall coordination of project implementation; • timely counterpart fund availability; • compliance with loan covenants; and • arrangements for financial audits and implementation of

recommended actions for improving financial management.

Implementing Unit:

Project Management Unit (PMU) – MRRDA Headed by Chief Executive Officer

The PMU has been established within MRRDA and is headed by a Chief Executive Officer as Project Director with overall responsibility for executing the project. The Project Director will be assisted by two Deputy Project Directors. The PMU is responsible for overall project management covering: • consultant recruitment; • consultant contract management; • overall contract monitoring and quality assurance control; • project performance monitoring; • project financial management including timely submission of

withdrawal applications, maintenance of financial records and accounts; and

• submission of quarterly and annual project progress reports, annual safeguard monitoring reports (environment), and project completion report.

Regional Offices Headed by Superintending Engineer

Six Regional Offices will be established at the division level. Each Regional Office will be headed by a Superintending Engineer and will be responsible for management of the civil works contracts in their respective areas. The functions of the Superintending Engineer will include: • close coordination with Chief Engineer on management of civil works

contracts, timely disbursements, compliance with loan covenants and any project management issues;

• monitoring environmental management plan implementation; • addressing project related grievances on gender and safeguards; • preparing progress reports for assigned contracts; • verification and certification of contractors’ claims within their

financial power and submission of required documents for withdrawal applications;

• payments to contractors; and • procurement of civil works and goods.

District Offices

Project Implementation Unit (PIU) Headed by Executive Engineer

Existing staff in 34 District Offices will be given additional charge to perform the following functions: • day-to-day inspection of civil works and quality assurance control; • preparation of progress reports for assigned contracts; • verification and certification of contractors’ claims within their

financial power and submission of required documents for payments;

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Project Implementation Organizations

Management Roles and Responsibilities

• receipt and review of claims from contractors; preparation and submission of Memorandum of Payment and Requisition Form to Superintending Engineer for processing; and

• maintenance of project financial and other records.

Asian Development Bank (ADB) ADB will monitor and review overall implementation of the project including compliance with loan agreement, project agreement and ADB guidelines. ADB will: • field biannual review missions, midterm review mission, and project

completion review mission to assess project implementation progress and compliance with loan covenants;

• review PMU’s submissions for procurement of goods, civil works, and services; and

• ensure timely disbursement of funds subject to PMU’s submission of withdrawal applications.

Source: Asian Development Bank.

B. Key Persons Involved in Implementation

Executing Agency State of Maharashtra acting through the Maharashtra Rural Road Development Association (MRRDA)

Mr. Vivek. R. Naik Secretary, RDD (MMGSY) and Chief Executive Officer cum Project Director, MRRDA Telephone: +91 22-2207-2042 E-mail: vivek.naik@nic.in Office address: 5th Floor Baandhkaam Bhawan Marzbaan Road Fort, Mumbai, India

Asian Development Bank South Asia Environment, Natural Resources and Agriculture Division (SAER)

Ms. Mio Oka Director Telephone: +63-2-632-6834 Email address: moka@adb.org

Mission Leader Mr. Sanath Ranawana

Principal Portfolio Management Specialist Telephone: +63-2-637-1045 Email address: sranawana@adb.org

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C. Project Organization Structure

11. The following flow chart and table show the reporting lines and essential internal structures of the project implementation units (PIUs) and their staffing assignments.

Figure 2: Project Organization Structure

CEO = Chief Executive Officer, IT = information technology, MRRDA = Maharashtra Rural Road Development Association, PD = project director, PIU = project implementation unit, PMU = project management unit, RDD = Rural Development Department, SE = superintending engineer.

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Table 3: Staffing Pattern of MRRDA

Sr. No.

Name of the Post No. of

Sanctioned Post

Mode of Appointment

State Level Post

A. Chief Engineer Office

1 Chief Engineer 1 Deputation from PWD

2 Executive Engineer 1 Deputation from PWD

3 Deputy Engineer 2 Deputation from PWD

4 Junior Engineer 2 Deputation from ZP/Outsourcing

5 Steno (Higher Grade) 1 Mantralaya Cadre

6 Peon 1 Contract Basis/Outsourcing

7 Driver 1 Contract Basis/Outsourcing

Total 9

B. State Quality Controllers Office

1 State Quality Controller (Superintendent Engineer level officer)

1 Deputation from PWD

2 Deputy Engineer 1 Deputation from PWD

3 Junior Engineer 2 Deputation from ZP/Contract Basis/ Outsourcing

4 Steno 1 Contract Basis/Outsourcing

5 Clerk/Computer Operator 1 Contract Basis/Outsourcing

6 Peon 1 Contract Basis/Outsourcing

7 Driver 1 Contract Basis/Outsourcing

Total 8

C. Financial Controller Office

1 Financial Controller (C.A.) 1 Contract Basis

2 Account Officer (Group-B) 2 Deputation from Finance Department

3 Steno 1 Contract Basis/Outsourcing

4 Clerk/Computer Operator 1 Contract Basis/Outsourcing

5 Peon 1 Outsourcing/Outsourcing

Total 6

D. ITNO Office

1 IT Nodal Officer 1 Deputation from PWD/ZP

2 Junior Engineer 2 Deputation from PWD/ZP

Total 3

Division Level Post

1 Superintendent Engineer 6 Deputation from PWD

2 Deputy Engineer 6 Deputation from PWD/ZP

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Sr. No.

Name of the Post No. of

Sanctioned Post

Mode of Appointment

3 Junior Engineer 6 Deputation from ZP/Contract Basis/ Outsourcing

4 Accountant (Group-B) 6 Contract Basis/Outsourcing

5 Junior Engineer 12 Contract Basis/Outsourcing

6 Steno (Lower Grade) 6 Contract Basis/Outsourcing

7 Senior Clerk 6 Contract Basis/Outsourcing

8 Tender Clerk 6 Contract Basis/Outsourcing

9 Peon 6 Contract Basis/Outsourcing

10 Driver 6 Contract Basis/Outsourcing

Total 66

District Level Post (PIU)

1 Executive Engineer 34 Deputation from PWD

2 Deputy Engineer 102 Deputation from PWD/ZP

3 Junior Engineer 442 Contract Basis/Deputation from ZP/ Outsourcing

4 Assistant Civil Engineer 442 Contract Basis/Outsourcing

5 Accountant (Group-C) 34 Contract Basis/Outsourcing

6 Senior Clerk/Assistant 68 Contract basis/Deputation from ZP/ Outsourcing

7 Peon 34 Contract Basis/Outsourcing

8 Driver 136 Contract Basis/Outsourcing

Total 1,292

TOTAL POST OF MRRDA 1,384

CA = chartered accountant, IT = information technology, ITNO = information technology nodal officer, PIU = project implementation unit, PWD = Public Works Department, ZP = zilla parishad (district council). Source: MRRDA

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IV. COSTS AND FINANCING

12. The project is estimated to cost $296.00 million (Table 4).

Table 4: Summary of Cost Estimates ($ million)

Item Amounta A. Base Costb

1. Conditions and safety of selected rural roads improved and maintained 247.99 2. Capacity of rural infrastructure agency and awareness among road users in the

State enhancedc 7.09 Subtotal (A) 255.08 B. Contingenciesd 18.34 C. Financial Charges During Implementatione 22.60 Total (A+B+C) 296.00 Note: Numbers may not sum precisely because of rounding. a Includes taxes and duties of $24.66 million to be financed from the loan. Such amount does not represent an

excessive share of the project cost. b In 2019 prices as of May 2019. c Includes the cost of a project implementation and support consultant. d Physical contingencies computed at 5.0% for civil works. Price contingencies based on ADB cost escalation factors. Includes provision for potential exchange rate fluctuation under the assumption of a purchasing power parity

exchange rate. e Interest during construction for the OCR loan(s) has been computed at the 5-year US dollar fixed swap rate plus an

effective contractual spread of 0.50% and maturity premium of 0.10%. Commitment charges for the OCR loan are 0.15% per year to be charged on the undisbursed loan amount.

Source: The Government of India and Asian Development Bank estimates. 13. The summary financing plan is in Table 5. ADB and the government will finance the expenditures in relation to investment costs, recurrent costs, and contingencies during implementation.19

Table 5: Summary Financing Plan

Source Amount ($ million)

Share of Total (%)

Asian Development Bank Ordinary capital resources (regular loan)

200.00 67.6

Government 96.00 32.4

Total 296.00 100.0 Source: Asian Development Bank estimates.

A. Cost Estimates Preparation and Revisions

14. The cost estimates were prepared by ADB with information on the investment costs extracted from the consultant’s detailed project report. The cost estimates were based on May 2019 prices.

B. Key Assumptions

15. The following key assumptions underpin the cost estimates and financing plan:

(i) Exchange rate: ₹69.5805 = $1.00 (as of 1 May 2019). (ii) Price contingencies based on expected cumulative inflation over the implementation

period are in Table 6: 19 Taxes and duties, and financing charges during implementation will be borne by the government.

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Table 6: Escalation Rates for Price Contingency Calculation (%)

Item 2019 2020 2021 2022 2023 2024 Average

Foreign rate of price inflation 1.50% 1.50% 1.60% 1.60% 1.60% 1.60% 1.57%

Domestic rate of price inflation 5.00% 5.00% 5.00% 5.00% 5.00% 5.00% 5.00%

Source: Asian Development Bank estimates.

C. Detailed Cost Estimates by Expenditure Category

Table 7: Cost Estimates by Expenditure Category ($ million)

Item Foreign

Exchange Local

Currency Total Costa

% of Total Base Cost

A. Investment Costsb

1. Civil Works 20.51 209.19 229.70 90.05%

2. Consulting Servicesc 0.57 5.80 6.37 2.50%

Subtotal (A) 21.08 215.00 236.07 92.55%

B. Recurrent Costs

1. Project Administration 0.00 5.75 5.75 2.25%

2. Maintenance 1.18 12.07 13.25 5.20%

Subtotal (B) 1.18 17.82 19.00 7.45%

Total Base Cost 22.26 232.82 255.07 100.00%

C. Contingencies

1. Physical 1.27 10.51 11.77 4.99%

2. Price 0.92 5.64 6.56 2.78%

Subtotal (C) 2.19 16.15 18.33 7.77%

D. Financing Charges During Implementationf

1. Interest during construction 21.87 0.00 21.87 9.26%

2. Commitment charges 0.73 0.00 0.73 0.31%

Subtotal (D) 22.60 0.00 22.60 9.57%

Total Project Cost (A+B+C+D) 47.05 248.97 296.00 116.05%

Notes: Numbers may not sum precisely because of rounding. a Includes taxes and duties of $24.66 million to be financed from the loan and cost of climate adaptation of $22.12

million. b In 2019 prices as of May 2019. c Consulting services costs include provision for implementing the gender action plan. d Physical contingencies computed at 5.0% for civil works. e Price contingencies based on ADB cost escalation factors. Includes provision for potential exchange rate

fluctuation under the assumption of a purchasing power parity exchange rate. f Interest during construction for the OCR loan(s) has been computed at the 5-year US dollar fixed swap rate plus an

effective contractual spread of 0.50% and maturity premium of 0.10%. Commitment charges for the OCR loan are 0.15% per year to be charged on the undisbursed loan amount.

Source: Asian Development Bank estimates.

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D. Allocation and Withdrawal of Loan Proceeds

Table 8: Allocation and Withdrawal of Loan Proceeds

No. Item Total Amount Allocated for ADB Financing ($)

Category

Basis for Withdrawal from the Loan Account

1 Civil Works 190,650,000 83% of total expenditure claimed*

2 Consulting services 6,370,000 100% of total expenditure claimed

3 Unallocated 2,980,000

Total 200,000,000

* Inclusive of taxes and duties imposed within the territory of the Borrower.

E. Detailed Cost Estimates by Financier

Table 9: Cost Estimates by Financier ($ million)

Item

ADB Government Total Costa

Amount % of Cost Category

Amount % of Cost Category

Amount Taxes & Duties

A. Investment Costsb

1. Civil Works 190.65 83.0% 39.05 17.0% 229.70 24.61

2. Consulting Services 6.37 100.0% 0.00 0.0% 6.37 0.68 Subtotal (A) 197.02 83.5% 39.05 16.5% 236.07 25.29

B. Recurrent Costs

1. Project management 0.00 0.0% 5.75 100.0% 5.75 0.62 2. Maintenance 0.00 0.0% 13.25 100.0% 13.25 1.42 Subtotal (B) 0.00 0.0% 19.00 100.0% 19.00 2.04 Total Base Cost 197.02 77.2% 58.05 22.8% 255.07 27.33

C. Contingencies

1. Physical Contingenciesc 1.91 16.2% 9.85 83.8% 11.77 1.37

2. Price Contingenciesd 1.06 16.2% 5.50 83.8% 6.56 0.00 Subtotal (C) 2.97 16.2% 15.35 83.8% 18.33 1.37

D. Financing Charges During Implementatione

0.00 0.0% 22.60 100.0% 22.60 0.00

Total Project Cost (A+B+C+D) 200.00 67.6% 96.00 32.4% 296.00 28.70 % Total Project Cost 67.6% 32.4% 100.0%

ADB = Asian Development Bank Note: Numbers may not sum precisely because of rounding. a Includes taxes and duties of $24.66 million to be financed from the loan. b In 2019 prices as of May 2019. c Physical contingencies computed at 5.0% for civil works. d Price contingencies based on ADB cost escalation factors. Includes provision for potential exchange rate fluctuation

under the assumption of a purchasing power parity exchange rate. e Interest during construction for the OCR loan has been computed at the 5-year US dollar fixed swap rate plus an

effective contractual spread of 0.50% and maturity premium of 0.10%. Commitment charges for the OCR loan are 0.15% per year to be charged on the undisbursed loan amount.

Source: Asian Development Bank estimates.

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F. Detailed Cost Estimates by Outputs

Table 10: Detailed Cost Estimates by Outputs ($ million)

Item

Output 1:

Conditions and safety of selected

rural roads improved and

maintained

Output 2:

Capacity of rural infrastructure agency and

awareness among road users in the state enhanced

Total

Costa Amount

% of cost category

Amount % of cost category

A. Investment Costsb

1. Civil works 229.70 229.70 100.0% 0.0 0.0% 2. Consulting Services 6.37 0.00 0.0% 6.37 100.0% Subtotal (A) 236.07 229.70 97.3% 6.37 2.7%

B. Recurrent Costs

1. Project Administration 5.75 5.03 87.5% 0.72 12.5% 2. Maintenance 13.25 13.25 100.0% 0.00 0.0% Subtotal (B) 19.00 18.28 96.2% 0.72 3.8% Total Base Cost 255.07 247.98 97.2% 7.09 2.8%

C. Contingencies

1. Physicalc 11.77 11.45 97.3% 0.32 2.7% 2. Priced 6.56 6.38 97.3% 0.18 2.7% Subtotal (C) 18.33 17.83 97.3% 0.50 2.7%

D. Financial Charges During Implementatione

1. Interest During Construction 21.87 21.28 97.3% 0.59 2.7% 2. Commitment Charges 0.73 0.71 97.3% 0.02 2.7% Subtotal (D) 22.60 21.99 97.3% 0.61 2.7% Total Project Cost (A+B+C+D) 296.00 287.80 97.2% 8.20 2.8% % Total Project Cost 100.00% 97.2% 2.8%

ADB = Asian Development Bank Notes: numbers may not sum precisely because of rounding. a Includes taxes and duties of $24.66 million to be financed from the loan. b In 2019 prices as of May 2019. c Physical contingencies computed at 5.0% for civil works and 10.0% for consulting services. d Price contingencies based on ADB cost escalation factors. Includes provision for potential exchange rate fluctuation under the assumption of a purchasing power parity

exchange rate. e Interest during construction for the OCR loan has been computed at the 5-year US dollar fixed swap rate plus an

effective contractual spread of 0.50% and maturity premium of 0.10%. Commitment charges for the OCR loan are 0.15% per year to be charged on the undisbursed loan amount.

Source: Asian Development Bank estimates.

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G. Detailed Cost Estimates by Year

Table 11: Detailed Cost Estimates by Year ($ million)

Item

Total Costa

Cost Per Year 2019 2020 2021 2022 2023 2024

Year 1 Year 2 Year 3 Year 4 Year 5 Year 6

A. Investment Costsb

1. Civil Works 229.70 0.00 34.45 183.76 11.48 0.00 0.00

2. Consulting Services 6.37 0.00 1.91 1.27 1.27 1.27 0.64

Subtotal (A) 236.07 0.00 36.37 185.03 12.76 1.27 0.64

B. Recurrent Costs

1. Project Management 5.75 0.00 1.15 1.15 1.15 1.15 1.15

2. Maintenance 13.25 0.00 0.00 0.00 2.65 2.65 7.95

Subtotal (B) 19.00 0.00 1.15 1.15 3.80 3.80 9.10

Total Base Cost 255.07 0.00 37.52 186.18 16.56 5.07 9.74

C. Contingenciesc 18.33 0.00 2.09 13.14 1.44 0.53 1.14

D. Financing Charges During Implementationd

22.60 0.30 0.73 3.45 5.90 6.09 6.12

Total Project Cost (A+B+C+D) 296.00 0.30 40.34 202.77 23.90 11.69 17.00

% Total Project Cost 100.0% 0.1% 13.6% 68.5% 8.1% 4.0% 5.7%

Note: Numbers may not sum precisely because of rounding. a Includes taxes and duties of $24.66 million to be financed from the loan. b In 2019 prices as of May 2019. c Physical contingencies computed at 5.0% for civil works Price contingencies based on ADB cost escalation factors. Includes provision for potential exchange rate fluctuation under the assumption of a purchasing power parity

exchange rate. d Interest during construction for the OCR loan(s) has been computed at the 5-year US dollar fixed swap rate plus an

effective contractual spread of 0.50% and maturity premium of 0.10%. Commitment charges for the OCR loan are 0.15% per year to be charged on the undisbursed loan amount.

Source: Asian Development Bank estimates.

H. Contract Award and Disbursement S-Curve

Table 12: Contract Awards and Disbursement Baseline Projections ($ million)

Year Contract Awards Disbursements

Q1 Q2 Q3 Q4 Total Q1 Q2 Q3 Q4 Total

2019 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

2020 142.00 19.00 19.00 10.00 190.00 0.00 0.00 0.00 29.47 29.47

2021 0.00 0.00 0.00 0.00 0.00 36.41 36.41 36.41 36.41 145.63

2022 0.00 0.00 0.00 0.00 0.00 3.27 3.27 3.27 3.27 13.07

2023 0.00 10.00 0.00 0.00 10.00 1.02 1.02 1.02 1.02 4.10

2024 0.00 0.00 0.00 0.00 0.00 3.87 3.87 0.00 0.00 7.73

TOTAL 200.00 TOTAL 200.00

Source: Asian Development Bank.

Figure 3: Contract Award and Disbursement S-Curve

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I. Fund Flow Diagram

16. The state government will provide MRRDA with sufficient budget to finance the project expenditures. Subsequently, MRRDA will claim the share of expenditures to be covered by ADB on a reimbursement basis by submitting withdrawal applications through the borrower to ADB. ADB will pay the borrower out of the loan, and the borrower will channel the funds to the state government.

Figure 4: Fund Flow Diagram on Disbursement/Reimbursement

Funds Flow Documents Flow

ADB = Asian Development Bank, CAAA = Controller of Aid Accounts and Audit, GOI = Government of India, MRRDA = Maharashtra Rural Road Development Association, NEFT = national electronic funds transfer, RDD = Rural Development Department, RTGS = real time gross settlement.

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V. FINANCIAL MANAGEMENT

A. Financial Management Assessment (FMA)

17. The FMA was conducted in October 2018 and updated in February 2019, in accordance with ADB’s Guidelines for the Financial Management and Analysis of Projects20 and Financial Due Diligence: a Methodology Note, and Technical Guidance Notes.21 The FMA has reviewed the capacity of MRRDA, which will implement the project, including fund flow arrangements, governance, staffing, budgeting, accounting and financial reporting systems, internal control procedures, financial information systems, and internal and external audit arrangements.

18. The State of Maharashtra, acting through MRRDA, will be the executing agency. MRRDA has considerable experience in implementing rural road development programs including the PMGSY and MMGSY. Under the project, MRRDA through its PMU will coordinate and oversee the financial management activities undertaken by the six regional offices and the 34 PIUs located in the districts.

19. The FMA found that: (i) MRRDA has the minimum required policies and procedures in place, and that (ii) the statutory audit function of MRRDA is currently carried out by an independent auditor appointed as per the PMGSY guidelines and the audit standards issued by the Comptroller and Auditor General (CAG) of India. The main risks identified by the assessment includes: (i) vacant accounts officer position in the PMU, (ii) no past experience with ADB procedures, (iii) irregular interim financial reporting, (iv) decentralized flow of funds to the regions, as well as (v) accounting and information systems not used to its full potential. It is concluded that the overall pre-mitigation financial management risk of MRRDA is moderate (Table 13). It is also concluded that MRRDA has the necessary capacity to administer the SOE procedure as outlined in the ADB disbursement handbook.

20. The identified risks will be mitigated by: (i) hiring of additional financial management staff for the project, (ii) provision of training in ADB’s systems and procedures, (iii) ensuring quarterly financial reporting and internal audits, (iv) centralized storage of financial records, and (v) improving the used accounting and information systems.

Table 13: Financial Management and Internal Control Risk Assessment

Risk Risk Assessment and

Risk Description Mitigation Measures or Action Plans

1. Country-specific risks

L

No country specific risk to this project.

2. Entity-specific Risks M MRDDA has not implemented an ADB financed project before.

MRRDA is a legally registered society. It is independent in its function under the governing body. MRRDA has experience in implementing PMGSY of the Government of India Aided Projects and MMGSY Projects.

20 ADB. 2005. Financial Management and Analysis of Projects. Manila. Available: https://www.adb.org/documents/financial-management-and-analysis-projects 21 ADB. 2015. Financial Due Diligence: A Methodology Note. Manila. Available: https://www.adb.org/documents/financial-due-diligence-methodology-note

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Risk Risk Assessment and

Risk Description Mitigation Measures or Action Plans

3. Project-specific Risks L There are no project specific risks in this project.

Not applicable.

Overall Inherent Risk L

Control Risk

1. Implementing Entity M – MRRDA is

implementing the ADB funded project for the first time.

– MRRDA will implement the project through its

PMU. The financial management arrangements of the PMU will be further strengthened as described below.

2. Maintenance Funds S – Inadequate funds for

road maintenance may cause the roads to deteriorate prematurely.

– To improve sustainability, MRRDA is developing a road maintenance policy. In addition, the project will use 5-year maintenance contracts, provide capacity building in road maintenance and asset management as well obtain additional assurances from the Government of India and State Government of Maharashtra that sufficient funds will be provided for maintenance throughout the estimated economic life of the improved roads. The technical assistance will strengthen the maintenance planning and asset management.

3. Fund Flow M – Decentralized flow of

funds.

– Delay in release counterpart funds to the project.

– ADB’s disbursement will follow reimbursement procedure and no ADB funds will be channeled to the PIUs.

– All withdrawal applications will be prepared by the PMU and all supporting documentation will be kept centrally.

– MRRDA to ensure with the immediate release of the replenishment of funds from the state government for the funds received from ADB on reimbursement basis.

4. Staffing M – Vacant accounts

officer position.

– increased workload due to the project.

– Lack of experience with ADB procedures and requirements.

– The capacity of the PMU to be strengthened through the following: fill the vacant position of the account officer, create of an additional

accountant post and hire a national financial management expert exclusively to the ADB project to support the PMU throughout the project life.

– ADB to provide training in ADB policies, systems and procedures.

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Risk Risk Assessment and

Risk Description Mitigation Measures or Action Plans

5. Accounting Policies and Procedures

M – The accounting

policies and procedures require some supplemental guidance.

– Supplement PMGSY financial management policies with project specific procedures including reporting templates, and ToRs to ensure ADB’s requirements are met at all levels.

– Chart of accounts to be updated.

6. Internal Audit M – Internal Audit function

requires strengthening.

– The internal audit firm engaged by the MRRDA to conduct audits on quarterly basis and report to the audit committee within 45 days after the reporting period.

7. External Audit M – Delay in submission of

the audit report.

– The statutory audit is carried out by the independent statutory auditor appointed from the panel approved by the CAG of India. A separate audit of the project financial statements to be conducted according to the ToRs agreed with DEA, CAG and ADB and the audit report to be submitted to ADB within 6 months after the end of the fiscal year.

8. Reporting and Monitoring

M – Frequency and

timeliness of periodic financial reporting require strengthening.

– MRRDA to issue quarterly financial reports within 45 days after the reporting period in a format agreed with ADB, including physical vs financial progress and disbursement reports.

9. Information Systems M – Information systems

not used optimally.

– Manual bookkeeping at the PMU level.

– MRRDA to: (i) improve the customization of the Tally accounting software to meet the project requirements; and (ii) ensure real time entry of expenditures incurred at the regional and PIU level into the tally software.

– Regular use of ADB disbursement systems, including CPD and LFIS.

Overall Control Risk M

H – High, S – Substantial, M – Moderate, L – Low. ADB = Asian Development Bank, CAG = Comptroller and Auditor General of India, CPD = Client Portal for

Disbursement, DEA = Department of Economic Affairs, LFIS = Loan Financial Information Services, MMGSY = Mukhya Mantri Gram Sadak Yojana, MRRDA = Maharashtra Rural Road Development Association, PMGSY = Pradhan Mantri Gram Sadak Yojana, PMU = project management unit, ToR = terms of reference.

22

21. The borrower and MRRDA have agreed to implement an action plan as key measures to address the deficiencies. The financial management action plan is provided in Table 14.

Table 14: Financial Management Action Plan

Key Risks and Agreed Action Responsibility Timeframe

Fill the vacant position of one account officer in the PMU, create an

additional post of an accountant and hire a national financial management expert exclusively to the ADB project to support the PMU throughout the project life.

MRRDA Before Loan effectiveness

Training to be provided in ADB policies and procedures ADB Before Loan effectiveness

Ensure real time entry of expenditures incurred at the regional and PIU level into the tally software.

PMU/MRRDA Before Loan effectiveness

Supplement PMGSY financial management policies with project specific FM procedures/manual including reporting templates, and ToRs to ensure ADB’s requirements are met at all levels.22

MRRDA Before Loan effectiveness

Modify the chart of accounts to allow the project to track receipts and payments separately for the project.

MRRDA Before Loan effectiveness

File all project records and supporting documentation centrally and backed these up regularly.

PMU/MRRDA Throughout the life of the project

Issue quarterly financial reports in a format acceptable to ADB within 45 days after the end of the reporting period.

PMU/MRRDA Throughout the life of the project

Hire an Audit firm to conduct internal Audit every quarter.

MRRDA By loan effectiveness

Adopt the CAG audit TORs for the annual audit of the project and agree with the auditor on the audit timeline to ensure timely submission of the audit report and management letter.

MRRDA By loan effectiveness

ADB = Asian Development Bank, CAG = Comptroller and Auditor General of India, LFIS = Loan Financial Information Services, MRRDA = Maharashtra Rural Road Development Association, PMGSY = Pradhan Mantri Gram Sadak Yojana, PMU = project management unit, TOR = terms of reference.

22. Financial management risks and risk mitigation measures should be reviewed and updated throughout the duration of the project. For effective implementation of the project, it is required to follow up and review with MRRDA the implementation status of the recommendations on financial management. B. Disbursement

1. Disbursement Arrangements for ADB Funds

23. The loan proceeds will be disbursed in accordance with ADB’s Loan Disbursement Handbook (2017, as amended from time to time),23 and detailed arrangements agreed upon

22 A draft financial management manual is included as Attachment J to the project administration manual. 23 The handbook is available electronically from the ADB website http://www.adb.org/documents/loan-disbursement-

handbook.

23

between the government and ADB. Online training for project staff on disbursement policies and procedures is available.24 Project staff are encouraged to avail of this training to help ensure efficient disbursement and fiduciary control.

24. The MRRDA through its PMU will be responsible for (i) preparing disbursement projections, (ii) requesting budgetary allocations for counterpart funds, (iii) collecting all supporting documents, and (iv) preparing and sending withdrawal applications to ADB.

25. Statement of expenditure (SOE) procedure.25 The SOE procedure may be used for reimbursement of eligible expenditures. The ceiling of the SOE procedure is the equivalent of $200,000 per individual payment. Supporting documents and records for the expenditures claimed under the SOE should be maintained and made readily available for review by ADB's disbursement and review missions, upon ADB's request for submission of supporting documents on a sampling basis, and for independent audit. Reimbursement and liquidation of individual payments in excess of the SOE ceiling should be supported by full documentation when submitting the withdrawal application to ADB.

26. Before the submission of the first withdrawal application, the borrower should submit to ADB sufficient evidence of the authority of the person(s) who will sign the withdrawal applications on behalf of the government, together with the authenticated specimen signatures of each authorized person. The minimum value per withdrawal application is stipulated in the Loan Disbursement Handbook (2017, as amended from time to time). Individual payments below such amount should be paid by MRRDA and subsequently claimed to ADB through reimbursement, unless otherwise accepted by ADB. The borrower should ensure sufficient category and contract balances before requesting disbursements. Use of ADB’s Client Portal for Disbursements (CPD) system is encouraged for submission of withdrawal applications to ADB.26

2. Disbursement Arrangements for Counterpart Fund 27. The government counterpart funds will be sufficiently allocated in the budget annually since the project is on reimbursement procedure. The MRRDA will be responsible for preparing disbursement projections and requesting budgetary allocations for the project, including counterpart funds to the RDD of the state government. All disbursements under government financing will be carried out in accordance with the regulations of the Government of India and the state government and accounting principles acceptable to ADB.

C. Accounting

28. The MRRDA will maintain separate books and records by funding source for all expenditures incurred as part of the project on cash basis of accounting following accounting principles and practices prescribed by the Government of India’s accounting laws and regulations. MRRDA will prepare project financial statements in accordance with the government's accounting laws and regulations which are consistent with international accounting principles and practices. Project financial statements shall include at a minimum, a statement of receipts and payments with accompanying notes and schedules. Template of financial statements provided in the

24 Disbursement eLearning. http://wpqr4.adb.org/disbursement_elearning. 25 SOE forms are available in Appendix 7B and 7D of ADB’s Loan Disbursement Handbook (2017, as amended from

time to time). 26 The CPD facilitates online submission of withdrawal application to ADB, resulting in faster disbursement. The forms

to be completed by the Borrower are available online at https://www.adb.org/documents/client-portal-disbursements-guide.

24

standard terms of reference for the audit of ADB-assisted projects, agreed with the CAG of India, Department of Economic Affairs, and ADB, are to be referred to as a guide.

D. Auditing and Public Disclosure 29. MRRDA will cause the detailed consolidated project financial statements to be audited by an auditor appointed from the panel approved by the CAG of India and in accordance with the audit standards issued by the CAG and Institute of Chartered Accountants of India (ICAI), which are acceptable to ADB. The audited financial statements will be submitted in the English language to ADB within 6 months of the end of the fiscal year by the executing agency

30. The audit report for the project financial statements will include a management letter and auditor’s opinions, which cover (i) whether the project financial statements present an accurate and fair view or are presented fairly, in all material respects, in accordance with the applicable financial reporting standards; and (ii) whether the proceeds of the loan were used only for the purpose of the project. From the second audit onwards, the management letter will include a follow-up on the implementation status of previous audit recommendations (where applicable).

31. Compliance with financial reporting and auditing requirements will be monitored by review missions and during normal program supervision, and followed up regularly with all concerned, including the external auditor.

32. The state government and MRRDA have been made aware of ADB’s approach to delayed submission, and the requirements for satisfactory and acceptable quality of the audited project financial statements.27 ADB reserves the right to require a change in the auditor (in a manner consistent with the constitution of the borrower), or for additional support to be provided to the auditor, if the audits required are not conducted in a manner satisfactory to ADB, or if the audits are substantially delayed. ADB reserves the right to verify the project's financial accounts to confirm that the share of ADB’s financing is used in accordance with ADB’s policies and procedures.

33. Public disclosure of the audited project financial statements, including the auditor’s opinion on the project financial statements, will be guided by ADB’s Access to Information 2018.28 After the review, ADB will disclose the audited project financial statements and the opinion of the auditors on the project financial statements no later than 14 days of ADB’s confirmation of their acceptability by posting them on ADB’s website. The Management letter, additional auditor’s opinions, and audited entity financial statements will not be disclosed.29

27 ADB’s approach and procedures regarding delayed submission of audited project financial statements:

(i) When audited project financial statements are not received by the due date, ADB will write to the executing agency advising that (a) the audit documents are overdue; and (b) if they are not received within the next 6 months, requests for new contract awards and disbursement such as new replenishment of advance accounts, processing of new reimbursement, and issuance of new commitment letters will not be processed.

(ii) When audited project financial statements are not received within 6 months after the due date, ADB will withhold processing of requests for new contract awards and disbursement such as new replenishment of advance accounts, processing of new reimbursement, and issuance of new commitment letters. ADB will (a) inform the executing agency of ADB’s actions; and (b) advise that the loan may be suspended if the audit documents are not received within the next 6 months.

(iii) When audited project financial statements are not received within 12 months after the due date, ADB may suspend the loan.

28 ADB. 2018. Access to Information Policy. Manila Available: https://www.adb.org/documents/access-information-policy 29 This type of information would generally fall under Access to Information Policy exceptions to disclosure.

25

34. In addition to the external audit described above, an audit firm will be hired to conduct quarterly internal audits and reporting to the audit committee within 45 days after the end of the reporting period. The scope of the internal audit will focus in particular on the financial activities carried out the regional offices and PIUs. The audit committee will consider key issues pointed out by the auditors and ensure timely resolution of observations by project management.

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VI. PROCUREMENT AND CONSULTING SERVICES

A. Procurement Capacity Assessment of MRRDA

1. Summary of the Procurement Assessment

35. Maharashtra is one of the states in India which has become a part of ADB funding for the rural roads in India as MMGSY. MMGSY is on similar lines as PMGSY. Having completed the PMGSY program under PMGSY 1 and in the process of completing the roads under PMGSY 2, the state has programed MMGSY for undertaking 30,000 km of rural roads in 5 years from the year 2015–2016 to 2019–2020. MMGSY has already completed upgrading around 7,000 km of roads under this scheme. All procurements for the civil works, for the consulting services contracts and maintenance beyond five years of completion of rural roads are being carried out as mandated by the Government of India by resorting to e-procurement in all the states including Maharashtra with effect from 1 April 2009.

2. Risks and Recommendations for Mitigation of Risks

36. While the state has adequate experience in e-procurement for about a decade now, certain modifications have been incorporated in the Standard Bidding Document (SBD) to include social safeguards, environment and road safety aspects, in keeping with the SBDs which have been time tested in the other five states where ADB has been funding the rural roads under PMGSY program. 30 There are some risks associated with the introduction of changes to the SBD as this will be the first time that the MRRDA is being funded by ADB. These changes have been introduced to improve the process as agreed between ADB and the executing agency. Accordingly, ADB will take more proactive approach to ensure the proper uptake and understanding of modified SBD by all concerned, including:

(i) prior review of SBD and five contract specific bidding documents; (ii) prior reviews of technical and financial evaluation of five contracts; and (iii) post review (sampling) after award of around 70% of total contract are awarded.

Post review will be conducted on sample basis of 34 contract packages, one from each PIU.

37. The project will continue to take all necessary steps to ensure that procurement capacity built into the PMGSY program is maintained throughout the implementation of the project. All these measures will reduce anticipated risks.

B. Advance Contracting and Retroactive Financing

38. All advance contracting and retroactive financing will be undertaken in conformity with ADB’s Procurement Policy (2017, as amended from time to time)31 and ADB’s Procurement Regulations for ADB Borrowers: Goods, Works, Nonconsulting and Consulting Services (2017, as amended from time to time).32 The issuance of invitations to bid under advance contracting and retroactive financing will be subject to ADB approval. The borrower, executing and implementing agencies have been advised that approval of advance contracting and retroactive financing does not commit ADB to finance the Project.

30 Assam, Chhattisgarh, Madhya Pradesh, Odisha and West Bengal; ADB. 2012. Report and Recommendation of the

President to the Board of Directors: Proposed Multitranche Financing Facility, Technical Assistance, and Administration of Technical Assistance to India for the Rural Connectivity Investment Program. Manila.

31 Available at: https://www.adb.org/documents/adb-procurement-policy. 32 Available at: https://www.adb.org/documents/procurement-regulations-adb-borrowers.

27

39. Withdrawals from the loan account may be made for reimbursement of eligible expenditures incurred under the project before the effectiveness date, but not earlier than 12 months before the date of signing of the Loan Agreement in connection with works, consulting services, and equipment, subject to a maximum amount equivalent to 20% of the loan amount.

Table 15: Procurement Advance Actions Activity Responsible Due date Comment

PISC-01 (Project Implementation Support Consultant)

Advertisement of CSRN MRRDA 28-Feb-19 Done

Short listing and RFP, Submission 1 to ADB MRRDA May 2019 Ongoing

RFP issued to short listed firms MRRDA Jun 2019

Receipt of RFP MRRDA Aug 2019

Technical proposal evaluation, Submission 2 to ADB MRRDA Aug 2019

Technical and price evaluation, Submission 3 to ADB MRRDA Sep 2019

Government approvals RDD Sep/Oct 2019

Consultant mobilization PISC Oct/Nov 2019

Improving rural roads (195 OCB packages)

Approval of master bidding documents MRRDA 31-Jan-19 Done

Advertisement of invitation for bids MRRDA, ADB 11-Feb-19 Done

Technical bid evaluation reports submission to ADB MRRDA 26-Mar-19 Done

Financial bid evaluation reports submission to ADB MRRDA May 2019 Done

Government approvals RDD Jul 2019

Contract acceptance letter / award MRRDA Jul/Aug 2019 ADB = Asian Development Bank, CSRN = consulting services recruitment notice, MRRDA = Maharashtra Rural Road Development Association, OCB = open competitive bidding, PISC = Project Implementation Support Consultant, RDD = Rural Development Department, RFP = request for proposal. Source: Asian Development Bank.

C. Procurement of Goods, Works and Consulting Services

40. All procurement of goods and works financed wholly or in part by ADB will be undertaken in accordance with ADB’s Procurement Policy (2017, as amended from time to time) and ADB’s Procurement Regulations for ADB Borrowers: Goods, Works, Nonconsulting and Consulting Services (2017, as amended from time to time).

41. For the road construction or upgrading, the project will be following open competitive bidding (OCB) procurement procedure based on item unit rates similar to the one approved by ADB for the other five states (footnote 30). SBD (improved in agreement with ADB) and electronic mode of procurement will be used for all road construction contracts and will be advertised locally.33 Bidders will be post-qualified by applying single-stage, two-envelope bidding procedure. Contracts will include civil works and post-construction routine maintenance and defect liability over 5 years. Further details are specified in the procurement plan provided in Attachment A.

42. The following approval procedures will be adopted for road construction or upgrading intended for financing under the project:

33 Approval of e-TS for NCB in all states was granted by ADB in 2009-2011.

28

(i) ADB will review the standard bidding document for one contract package from each region (i.e. five packages) prior to the start of procurement under the project;

(ii) ADB will review technical bid evaluation reports for the above five civil work contract packages prior to the financial bid opening (summary reporting form on technical bid evaluation is in Attachment B);34

(iii) Upon ADB clearance of the technical bid evaluation reports, MRRDA will proceed with the financial bid opening and evaluation and submit financial bid evaluation reports for the same five civil work contract packages to ADB for clearance before the contract award (summary reporting form on financial bid evaluation is in Attachment C);35

(iv) If ADB finds financial bid evaluation for the five contract packages satisfactory, MRRDA will proceed with evaluating and awarding of subsequent contract packages under the project without prior ADB review and approval (sample summary sheet of bid evaluation and contract award is in Attachment D);

(v) At the time of each contract award, MRRDA will provide ADB with a certified summary sheet reporting on the main aspects of the bid evaluation and contract award (reporting form is in Attachment E);

(vi) The procurement processes and contract awards will be reviewed at random for each PIU upon the award of at least 20% and 70% of contracts; and

(vii) In these cases, the following guidelines will apply: a. The borrower must retain all documentation with respect to each contract

where post review (sampling) was adopted during project implementation and for at least 1 year after the project closing date. This documentation generally includes advertisements or procurement notices (such as the request for expressions of interest or invitation for prequalification, and letter of invitation to consultants or invitation for bids); prequalification documents; prequalification or shortlisting evaluation reports; bidding documents or RFP; bids or proposals, including any amendments and clarifications; evaluation reports (including the analysis of the respective proposals and recommendations for award); the original signed contract; and documents concerning any bidding-related complaints.

b. Master copies of electronic documents, if applicable, must be retained in print form, suitably authenticated by the issuing agency by signature, stamp, or other features acceptable to ADB. Alternatively, audit trails can be made available in case an electronic procurement system was used and documents are in electronic format.

c. The borrower shall furnish the required documentation to ADB personnel or its consultants assigned to conduct post review (sampling) during the project review or post review mission(s). If post review is not completed within 6 months after receipt of documents, the borrower may assume that ADB has no objection to the award of contract.

d. If ADB determines that the goods, works, or services were not procured in accordance with the agreed procedures as reflected in the procurement plan, or an action by a borrower amounted to noncompliance, it may take appropriate action consistent with paras. 1.29 and 1.30 of the 2017

34 Each RCIP Region may start technical bid evaluation for all contract packages but will not proceed with the financial

bid opening until ADB clearance for the technical bid evaluation reports for the five civil work contract packages is obtained.

35 Each RCIP Region may proceed financial bid opening for all contract packages but will not proceed with the contract award until ADB clearance for the financial bid evaluation reports for the five civil work contract packages under is obtained.

29

Procurement Regulations and the Guidance Note on Noncompliance in Procurement.

e. Since noncompliance may mean refunding if amounts have been disbursed, post review (sampling) should be conducted in a timely manner so that corrective measures may be taken.

43. Consulting services for project implementation support consulant (PISC) and transaction technical assistance (TRTA) will be required under ADB financing. All consultants will be recruited according to ADB’s Procurement Regulations for ADB Borrowers: Goods, Works, Nonconsulting and Consulting Services (2017, as amended from time to time).

44. National consultants will be engaged as PISC to support MRRDA during project implementation in engineering, social, environment, financial, safety and maintenance aspects. About 753 person-months of national consultants will be required for this. These consultants will be recruited under a firm, using ADB’s quality- and cost-based selection (QCBS) under full technical proposal (FTP).

45. For the project-associated TRTA, a firm of international consultants in association with national consultants will be recruited by ADB using QCBS under simplified technical proposal for the Institutional Strengthening of the Maharashtra Rural Road Sector for Sustainable Development. The TA will support MRRDA to improve management performance by implementing institutional development initiatives with international expertise. About 8.5 person-months of international consultants and 10.5 person-months of national consultants will be required under the TRTA consultant package.

D. Procurement Plan

46. The procurement plan is in Attachment A and describes the threshold and review procedures of all procurement of goods, works and consulting services to be undertaken for the project. The procurement plan will be updated at least once every 18 months or whenever change in the procurement arrangements is required and agreed.

E. Consultant's Terms of Reference

47. The consultant's terms of reference are provided in the following Attachments: (i) TOR for Project Implementation Support Consultant – Attachment F (ii) TOR for Technical Assistance Consultant – Attachment G

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VII. SAFEGUARDS

48. Prohibited investment activities. Pursuant to ADB’s Safeguard Policy Statement (2009) (SPS), ADB funds may not be applied to the activities described on the ADB Prohibited Investment Activities List set forth at Appendix 5 of the ADB SPS.

A. Environment Safeguard 49. The project is classified as category B in accordance with ADB SPS. A single initial environmental examination (IEE) report was prepared for all 799 project roads. The environmental management plan (EMP) outlines measures to mitigate all anticipated environment impacts during project construction and operation and will be included in the contract agreement with the respective civil works contractor. Specific mitigation measures with details on location, time and responsible agency for implementation are given in the EMP.

50. Implementation Arrangements for Environment Safeguards. The responsibilities of various agencies and parties for implementing environment safeguards are provided below.

51. MRRDA’s PMU is responsible for the overall compliance with ADB SPS and all applicable laws and rules under the Ministry of Environment and Forest. The PMU will be supported by six environment specialists, and 34 district engineers (executive engineers) to ensure project implementation complies with the PAM and EMP.

52. The PMU will: (i) ensure compliance with all environment-related statutory requirements of MRRDA

and Contractor (ii) review and finalize road specific EMPs prepared by the Environment Specialists

and district engineers; (iii) be overall responsible for the timely endorsement and signing of key documents

and forwarding the same to the respective agency for processing of clearances and permits including but not limited to: forestry clearance; tree cutting permit; permission for construction material quarrying; consent to operate hot mix plants, crushers, and batching plants; consent for disposal of sewage from labor camp; and pollution under control for motor vehicles, etc.;

(iv) ensure preparation, submission, and review of annual environmental monitoring reports for disclosure on ADB and MRRDA websites;

(v) conduct training and workshops on environmental management to include site induction of all staff and workers involved in the construction. These include all district engineers, and staff and laborers of all contractors;

(vi) guided by the initial environmental examination approved by the ADB and MRRDA, design and implement an effective environmental monitoring program; this includes but is not limited to inspections, monitoring forms prepared by the contractors, inspection protocols for the Environment Specialists, and Grievance Redress Mechanism (GRM) including intake form and documentation;

(vii) take proactive and timely measures to address any environment safeguards related challenges at the national or division/district levels such as delays in processing of clearances during pre-construction stage and significant grievances (during construction stage);

(viii) review and approve, for submission to MRRDA and ADB, periodic environmental monitoring reports submitted by the Environment Specialists; lead in complying with disclosure of periodic environmental monitoring reports; and

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(ix) ensure grievance redress mechanism, as envisaged in the EMP, is in place and finalize preparation disclosure of monitoring reports.

53. Environment Specialists. Each of the MRRDA Regional Office will have a consultant Environment Specialist to support the Additional Chief Engineer and District Engineers in supervising the implementation of the EMP and environmental monitoring plan (EMoP) by the Contractor through the following:

(i) in coordination with the contractor’s EFP, prepare road-specific EMPs and EMoPs, guided by the general EMP and based on the more detailed survey;

(ii) guide and review all sub-plans identified in the IEE and EMP to be prepared by the Contactor to include camp layout, waste/debris management plan, borrow area management plan, traffic management plan;

(iii) conduct environmental site induction training to all contractors and PIUs to ensure understanding of the EMP, domestic environmental laws and regulations requirements particularly on the required clearances and permits, training on occupational and community health and safety, timely mobilization of the Contractor’s EFP, and review subplans required in the EMP and advise the District Engineer on their adequacy, who in turn, will instruct the Contractor to make necessary revisions;36

(iv) ensure Contractor secures necessary permits and clearances; (v) ensure the environmental monitoring report template is adapted by the Contractor

in the preparation of submission of self-monitoring reports; (vi) conduct at least three (3) environmental inspections during the construction phase:

(a) first report at pre-construction stage, (b) second report after three months of start of construction or on completion of 25% construction, and (c) Third report after seven (7) months of start of construction or on completion of 75% of construction;

(vii) monthly site and follow-up inspection to ensure the veracity of the submitted monitoring reports and enforce the EMP and EMoP;

(viii) prepare summary monthly, quarterly, and annual monitoring reports from the periodic compliance inspection monitoring and review of the environmental self-monitoring reports, prepared by the Contractor’s EFP, for the review and guidance of the PMU and PIUs;

(ix) conduct compliance conference with the Contractor to discuss non-compliance and agree on corrective measures;

(x) advise the Contractor through the District Engineer how to comply with requirements to address non-compliances;

(xi) report apparent unanticipated impacts, recommend mitigation measures to be implemented by the PIUs and update the IEE report; and

(xii) recommend to the PMU sanctions in case of recalcitrant contractors.

36 Site induction training includes but not limited to: (i) discussion and review of EMP and EMoP detailing how specific

environmental risks associated with their Scope of Work will be managed legal compliance, inspection and audits, and progress tracking and reporting; (ii) environmental training and awareness needs shall be determined and documented via a training needs analysis prior to commencement; (iii) Health and Safety Awareness Course, which details general environmental awareness and specific performance requirements expected on site; and (iv) GRM.

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54. The PIU will: (i) ensure all contractors obtain permits, licenses, etc. for activities such as the

operation of asphalt plants, quarries, borrow areas etc. before the implementation of the respective construction activity;

(ii) carry out regular field verification and review environmental compliances by the Contractor during project implementation, in coordination with the Environment Specialist and the Contractor’s Environment Focal Person (EFP);

(iii) provide environmental observations recorded during any all site-visits to the Environmental Specialist that may include but not limited to excessive dust, loud noises, improper disposal of wastes, chemical/oil spills, camp hygiene, health and safety, and improper borrow area management; and

(iv) in case of imminent danger to environmental quality, life, and properties that may result from poor environmental management plan implementation, immediately instruct the Contractor to cease and desist the construction activities that pose risk and conduct immediate containment and mitigation activities.

55. Contractor. The Contractor is the principal agent to implement the EMP and EMoP during the pre- and construction stages. Specifically, the Contractor will:

(i) appoint the Contractor’s EFP and attend the site induction workshop to be organized by the Environment Specialist;

(ii) obtain necessary environmental license(s), permits etc. from relevant agencies as specified in the IEE and this project administration manual for associated facilities for project road works, quarries, wet mix plant, etc. prior to commencement of civil works contracts;

(iii) as part of detailed survey, collect the baseline data on environmental quality before the start of physical works37 and continue collection of environmental quality data as given in the EMoP during construction and operation;

(iv) revised the EMP and EMoP, as advised by the Environment Specialists, based on detailed road survey

(v) implement all mitigation measures in the EMP and activities in the EMoP; (vi) ensure that all workers, site agents, including site supervisors and management,

participate in training sessions delivered; (vii) during the 1-year construction period, submit monthly environmental self-

monitoring reports to the District Engineer and Environment Specialists; (viii) during the 5-year maintenance period, submit annual environmental monitoring

reports to the PMU; (ix) ensure compliance with environmental statutory requirements and contractual

obligations; (x) participate in resolving issues as a member of the grievance redress committee

(GRC); (xi) respond promptly to grievances raised by the local community or any stakeholder

and implement environmental corrective actions or additional environmental mitigation measures as necessary; and

(xii) based on the results of EMP monitoring, cooperate with the Environment Specialists to implement environmental corrective actions and corrective action plans, as necessary.

37 Pre-construction monitoring report.

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56. ADB is responsible for the following: (i) review rapid environmental assessment checklist and endorse or modify

classification proposed by the executing agency; (ii) review IEE report and disclose the final reports on the ADB website as required; (iii) issue no-objection on subproject’s approval based on the IEE report; (iv) monitor implementation of the EMP through due diligence missions; (v) assist MRRDA, if required, in carrying out its responsibilities and in building

capacity for safeguard compliance; (vi) monitor overall compliance of the subprojects to this PAM; and (vii) if necessary, provide further guidance to MRRDA on the format, content, and

scope of the IEE report and annual monitoring reports for submission to ADB. B. Road Safety 57. The executing agency will ensure carrying out the road safety audits (RSAs) on the program roads during the design, construction and operation stages, following the procedures set out in the Rural Road Safety Manual, which was developed under ADB’s TA (footnote 30). The project will strengthen MRRDA to manage and conduct the RSAs.

58. Implementation Arrangements for Road Safety. The responsibilities of various agencies and parties for implementing road safety are provided below.

59. MRRDA’s PMU is responsible for the overall compliance with ADB’s Road Safety Policy. The PMU will be supported by six Road Safety Specialists and 34 district engineers (executive engineers) to ensure project implementation complies with the PAM.

60. The PMU will: (i) ensure compliance with all road safety related issues/observations; (ii) ensure preparation, submission, and review of annual road safety monitoring

reports; (iii) conduct training and workshops on road safety aspects to include site induction of

all staff and workers involved in the construction. These include all district engineers, and staff and laborers of all contractors; and

(iv) carry out periodic field verification and review compliances by the Contractor during project implementation, in coordination with the Consultant

61. Road Safety Expert. Each of the MRRDA Regional Office will have a consultant Road Safety Expert to support the Superintending Engineer and District Engineers in supervising the implementation of the road safety related components by the Contractor through the following:

(i) conduct road safety audits and inspections at the different stages of the construction and post construction to flag out the road safety issues and suggest mitigation measures;

(ii) review and train the PIU and Contractor staff to prepare and follow the traffic management plan to execute the construction work with safety;

(iii) conduct training and workshop for all contractors and PIUs to ensure understanding of the Road safety;

(iv) follow-up inspection to ensure the compliance of the submitted monitoring reports; and

(v) prepare summary quarterly, and annual monitoring reports from the periodic compliance inspection monitoring.

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62. Contractor. The Contractor is the main executing agency to implement the findings of Road Safety Audits and Inspections during construction and post construction stages. Specifically, the Contractor will:

(i) comply with the road safety audit report findings and do the corrective action on the field;

(ii) prepare the traffic management plan and get it approved by the PIU; (iii) provide personal protective equipment to the workers at the construction site; and (iv) ensure that all workers, including site supervisors and management, participate in

training sessions delivered. C. Social Safeguards: Involuntary Resettlement and Indigenous Peoples 63. The project is categorized as C for involuntary resettlement. During project preparations, 100% of the project was screened for involuntary resettlement impacts. No involuntary land acquisition, physical or economic displacement is required for the project. In three road sections, strips of private land were voluntarily donated by title-holders to enable minor widening of the road. The safeguard screening confirms that donated land represents less than 5% of the owner’s land holding. The land was donated on a voluntary basis; as verified by an independent third party. Details of the safeguard screening along all 799 roads is documented within the Social Safeguards Due Diligence Reports (SDDRs).38

64. The project is categorized as C for Indigenous Peoples. During project preparations 100% of the project was screened for impacts on Indigenous Peoples. The screening confirms that Indigenous Peoples (Scheduled Tribes) are present within the project area; as individual households living among broader communities rather than distinct communities. The project will not directly or indirectly affect the dignity, human rights, livelihood systems, or culture of indigenous peoples because the project works do not impact territories or natural or cultural resources that indigenous peoples own, use, occupy, or claim as an ancestral domain or asset. Details of the social safeguard screening along all 799 roads are documented within SDDRs.

65. Implementation Arrangements for Social Safeguards. The responsibilities of various agencies and parties for (i) monitoring social safeguards, and (ii) implementation and monitoring of the GAP are provided below.

66. The PMU is responsible for the implementation and monitoring of the project GAP and overall compliance with ADB SPS and all applicable laws and rules. The PMU will be supported by 6 Social and Gender Specialists (SGS) and 34 district engineers (executive engineers) to ensure project implementation complies with the PAM, Safeguard Due Diligence Guideline (SDDG), GAP, and SDDR.

38 The SDDR was compiled adopting the community-based and participatory transect walk method frequently used in

the design of ADB financed rural road projects. The method is described within this project’s Social Safeguards Due Diligence Guideline (SDDG). The SDDG is also commonly referred to as a “Community Participation Framework” and the SDDR as a “Community Participation Plan.” Here, the titles SDDR and SDDG are used to align with standard language adopted in ADB’s Safeguard Policy Statement, 2009.

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67. PMU and Social and Gender Specialists. Each of the MRRDA Regional Offices will have an SGS to support the Additional Chief Engineer and District Engineers in (i) supervising project implementation to ensure compliance with ADB’s Safeguard Policy Statement and (ii) implementing and monitoring the GAP. PMU and SGS will:

(i) MRRDA and Contractor comply with all social safeguard related statutory requirements of the government and ADB SPS;

(ii) assume overall responsibility for the timely endorsement and signing of key documents and forwarding the same to the respective agency SDDR;

(iii) ensure all contractors adhere to the guidelines set forth in SDDG and SDDRs; (iv) Undertake regular audits at civil works sites to ensure that the affected population

have project information, access to the GRM and no grievances are present; (v) ensure that the GRM is functioning; all grievances are recorded in detail

(complainant details, nature of grievance, response provided), and GRM details distributed with affected people at all roads;

(vi) conduct training and workshops on social safeguard compliance and gender during the site induction of all staff and workers involved in the construction. These include all district engineers, and staff and laborers of all contractors;

(vii) guarantee that voluntary donations provided during the project preparation phase were undertaken as per the agreed conditions included within the SDDG (i.e. the donation is made free of coercion and verified by an independent third-party witness etc.);

(viii) ensure preparation, submission, and review of social safeguard annual monitoring reports for disclosure on ADB and MRRDA websites;

(ix) take proactive and timely measures to address any social safeguards related issues at the national or division/district levels;

(x) immediately inform ADB of any compliance breech in safeguard compliance. 68. Contractor. The Contractor is the principal agent to implement the SDDRSSDDR during the pre- and construction stages. The Contractor will:

(i) appoint the Contractor’s SDDR Safeguard and Gender focal person and attend the site induction workshop to be organized by the SGS;

(ii) ensure that all workers, site agents, including site supervisors and management, participate in training sessions delivered;

(iii) verify SDDR the project design, as per the SDDR, before the start of physical works and in coordination with the SGS. Support the SGS to undertake meaningful consultations and information sharing with affected peoples during pre-construction, construction and operation;

(iv) implement all mitigation measures and activities outlined in the SDDG and the SDDR for each road;

(v) ensure compliance with social safeguard statutory requirements and contractual obligations;

(vi) participate in resolving issues as a member of the Grievance Redressal Committee (GRC);

(vii) respond promptly to grievances raised by the local community or any stakeholder and implement corrective actions or additional social mitigation measures as necessary; and

(viii) provide SGS with all required data for social safeguard monitoring, cooperate with the SGS to implement corrective actions and corrective action plans, as necessary.

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69. ADB is responsible for the following: (i) Monitoring compliance with ADB Safeguard Policy Statement through due

diligence missions; (ii) review monitoring reports on social safeguards and disclose on the ADB website

as required; (iii) assist MRRDA, if required, in carrying out its responsibilities and in building

capacity for safeguard compliance; (iv) monitor overall compliance of the subprojects to this PAM; (v) assist with identification of corrective actions where needed, and; (vi) if necessary, provide further guidance to MRRDA on the format, content, and

scope of social safeguards assessment and annual monitoring reports for submission to ADB.

D. Grievance Redress Mechanism 70. A GRC will be organized by the MRRDA during the project design and preparation stage. This GRC will have three levels: PIU, Region, and PMU levels as illustrated in Table 17. The GRC provides a readily accessible organization and mechanisms to all project affected persons and stakeholders in voicing concerns and lodging complaints, while the grievance and redressal mechanism defines a time-bound and transparent process to resolve social and environmental concerns linked to the project. The operational and administrative cost of the GRC will be provided by the MRRDA.

71. The following describes the three-levels of GRC under the project: (i) First Level of GRC (Field level): A grievance redress committee will be formed at

the Gram Panchayat level headed by the concerned MRRDA PIU Engineer and consisting of Head of Gram Panchayat (Sarpanch/Mukhiya)/local leader nominated by Gram Panchayat (Chairperson), representative of the Gram Panchayat, and Contractor’s Environment/Safeguard and Gender Focal Person. Most of the grievances received at this level would be local in nature and will be both in verbal and written form. The GRC at the field level will keep a record including date of the GRC meeting, number and types of grievances received, name of the complainant and time taken for redressal of the grievance. The First Level of GRC should ensure that at least 30% members in GRCs are women.

(ii) Second Level of GRC (District Level): The Second Level GRC would be established at the district (PIU) level headed by the respective Executive Engineer. A Grievance Register will be maintained at the PIU level documenting the date and type of grievance received, the date of personal hearing provided to the complainant, the date when grievance was redressed or if not redressed date of forwarding the grievance to the GRC. All grievances that cannot be resolved at the PIU level and in cases where the complainant is not satisfied with the decision will be referred to the Project Level Committee (Head Office). The GRC will meet regularly, at least once a month, on a prefixed date. All grievances registered will be reviewed and resolved within four weeks of the date of receipt of the grievance. The complainant/petitioner will have the right to be heard by the GRC before the committee gives its decision. Communication, in writing should be sent to the aggrieved person about the date, time and venue of the GRC meeting and make it known that s/he is entitled for personal hearing and that representation through proxy will be not be entertained. Decisions of the

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district level GRC will be final unless an appeal is referred to the Chief Executive Officer, MRRDA. If the committee is unable to arrive at a decision through consensus, the matter will be referred to the appellate authority with a note on opinion of the committee members. The complaint/concern will be redressed in four weeks and written communication should be sent to the complainant about the decision taken.

(iii) Third Level of GRC (Project Level): The Project Director at the head office will function as an appellate authority. Decision on the appeal will be communicated to complainant within two weeks.

Table 16: Grievance Redress Mechanism

Field-Level Committee District-Level Committee Project-Level Committee

• Concerned MRRDA PIU Engineer

• Head of Gram Panchayat / local leader nominated by Gram Panchayat (Chairperson),

• Representative of the Gram Panchayat

• Concerned MRRDA PIU Engineer

• Contractor’s Environmental/ Safeguard and Gender Focal Person

• Ensure that at least

30% are women

• Executive Engineer PIU

• PISC Social & Gender Specialist and Environment Expert

• Contractor’s Environmental/ Safeguard and Gender Focal Person

• Ensure that at least 30% are

women

• Project Director PMU

• Concerned Region Superintending Engineer

• Concerned MRRDA PIU Executive Engineer

• Concerned Region PISC Social & Gender Specialist and Environment Expert

• Contractor’s Environmental/ Safeguard and Gender Focal Person

• Ensure that at least 30% are

women

MRRDA = Maharashtra Rural Road Development Association, PISC= Project Implementation Support Consultants, PIU = Project Implementation Unit, PMU = Project Management Unit. Source: Asian Development Bank.

72. The existence of the GRM does not preclude or serves as prerequisite for the complainant from accessing the local jurisdictional court of law or other authorities to seek redress at any given time.

73. People who are, or may in the future be, adversely affected by the project may submit complaints to the ADB’s Accountability Mechanism that provides an independent forum and process to people adversely affected by ADB-assisted projects after making efforts in good faith to solve their problems through the GRC and also by working with the concerned ADB operations department. Only after doing that, and if they are still dissatisfied, should they approach the Accountability Mechanism.

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VIII. GENDER AND SOCIAL DIMENSIONS 74. Poverty reduction and social impact. There are 103.02 million people (or 91.7% of the state’s population) living in 34 districts crossed by the project roads. As per the 2011 Census, agricultural produce, trade and business and services are the main income sources. The Maharashtra Human Development Report of 2012 indicates that the incidence of poverty in the rural areas of the project district range from 7.1% in Pune District to 51.9% in Gadchiroli District.39 A poverty and social assessment was completed and involved consultations with about 29,000 people living in the project area of the State. Community members, including women, are overwhelmingly supportive of the project and express a desire to improve mobility between commercial centers to increase economic and employment opportunities. Local communities perceive that the provision of all-weather roads in rural areas will contribute to reducing poverty. The project will furthermore generate an estimated 2 million person-days of direct employment over the construction and maintenance periods.

75. Gender. Overall, women were supportive of the project because of the potential access to economic opportunities and services. The project is categorized effective gender mainstreaming. A GAP was prepared as shown in Table 17 outlining all project targets and indicators. The gender indicators will be included in project MIS/project performance and monitoring system (PPMS) and regularly updated with sex disaggregated data. A total of six SGS will be engaged (one in each of the six regions) in PISC to ensure effective implementation, monitoring, and reporting of the GAP. A total of seven senior officers specifically, executive engineers will be designated as gender focal points (one in the PMU and one in each of the six regions) to oversee effective implementation, monitoring and reporting of GAP activities. The progress on the GAP implementation will be reported every quarter with the project quarterly progress reports (QPRs). The GAP reporting and monitoring format is prepared (Attachment H).

39 Maharashtra Human Development Report (MHDR) 2012, Yashwantrao Chavan Academy of Development

Administration, Pune.

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Table 17: Gender Action Plan

Activities Indicators and Targets Responsibility Timeline

Output 1. Conditions and safety of selected rural roads improved and maintained

• Design Phase

1.1 Consider the specific needs of vulnerable users (elderly, women, children, and disabled) in the design and modification of roads.

(i) Road design features installed in rural roads, e.g., speed bumps, rumble strips, zebra crossings, cautionary/ informative signage, guard stones, shoulders used as safe sidewalks, etc.

PIU, contractors, PISC

Year 1–5 During construction

1.2 Involve women from the local communities, self-help groups (SHGs) and elected women representatives in project areas during project implementation’ and corresponding target to (ii) at least 25% women from community, SHGs and elected women representatives participated in consultations organized during project implementation (Baseline 0%)

(i) At least 25% women participated in project orientation, planning and design of projects (Baseline 0%)

PIU, GP, PISC Year 1–5 Pre-during construction

• Construction and Maintenance Phase

1.3 Promote Women’s representation in the Grievance Redress Committees (GRCs)

(i) At least 30% members in GRCs are women. (Baseline 0%)

PIU, PISC Year 1–5

1.4 Hire women workers in road construction and maintenance.

(i) Contract documents for contractors include requirements/provisions for employing at least 33% women

(ii) Contractors report sex disaggregated labor data (iii) At least 33% of workers hired in road construction

works and maintenance are women. (Baseline 0%)

Contractor, PIU, PMU, PISC

Year 1–5 Pre and during construction

1.5 Ensure that contract documents prohibit the hiring of child labor and ensure implementation of national core labor standards such as equal pay for work of equal value, and protection of women workers from discrimination and other forms of harassment

(i) Explicit provisions prohibiting child labor, and implementation of national core labor standards such as equal pay for work of equal value, and protection of women workers from discrimination and other forms of harassment.

Contractor, PIU, PMU, PISC

Year 1–2 Pre and during construction

1.6 The manuals on maintenance and construction for rural road include gender inclusive design requirements.

(i) Manuals on maintenance and construction of rural roads have gender inclusive design requirements.

PMU, PISC Year 1–5

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Activities Indicators and Targets Responsibility Timeline

Output 2. Capacity of rural infrastructure agency, and awareness among road users in the State enhanced

• Road Safety

2.1 Orient girl students, women teachers and parents, AWWs on road safety; and create awareness on gender-based violence (including sexual exploitation and human trafficking and STI prevention)

(i) At least 50% students, teachers and parents (at least 30% girls/women) from schools along the project road acquired knowledge on road safety. (Baseline 0%)

(ii) At least 50% students, teachers and parents (at least 30% girls/women) from schools along the project road acquired knowledge on gender-based violence (including sexual exploitation and human trafficking and STI prevention). (Baseline 0%)

PMU, PIU, PISC Year 1–5

2.2 Enhance skills of women workers in project areas on road construction and maintenance

(i) At least 50% of eligible women workers in project areas acquired skills on road construction and maintenance

(ii) A post training assessment survey conducted to assess how women evaluate acquired skills and confidence on road construction and maintenance after the training.

PIU, contractors PISC

Year 1–5 During construction

2.3 Enhance technical capacities of MRRDA women staff in project.

(i) At least 75% of all MMRDA women engineers in project increase knowledge and skills on road safety awareness, road asset management, contract management, financial management, climate-resilient design and construction (Baseline 0%)

(ii) A post training assessment survey conducted to assess how women staff evaluate acquired knowledge and skills

PMU, PIU, PISC Year 1–5

• Project monitoring

2.4 Collect, collate and analyze sex-disaggregated data including data on labor, staff, and all orientations and training.

(i) Sex dis aggregated data collected, collated and analyzed including data on labor in construction, maintenance, women participation, orientation/training and staff. All reports include sex disaggregated data.

PIU, PMU, PISC Year 1–5

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Activities Indicators and Targets Responsibility Timeline

2.5 Train PMU, PIUs, and other stakeholders in GAP implementation, monitoring and reporting

(i) MRRDA project staff including MRRDA, PMU, DOs, PIU staff oriented on gender issues in the sector; gender mainstreaming strategies, project GAP implementation, monitoring and reporting [Target: At least 75% of staff oriented] (baseline:1395 staff)

PMU, PISC Year 1–5

2.6 Monitor and Report on project Gender Action Plan implementation

(i) Executive engineers designated/nominated as gender focal points to oversee the implementation, monitoring and reporting of the Gender Action Plan. [Target: Total 7; one in PMU and one in each of the six regions]

(ii) Dedicated gender and social expert mobilized full time in MRRDA through PISC for implementation, monitoring and reporting of GAP. [Target: one in PMU and one in each of the six regions]

(iii) GAP progress monitored regularly and reported every quarter with the project QPRs.

(iv) Gender indicators included in PPMS and regularly updated with sex disaggregated data

(v) Combined GAP completion report highlighting lesson learned submitted upon project completion.

PIU, PMU, PISC Year 1–5

AWW = Anganwadi workers, CPPs = Community Participation Plan; DOs = MRRDA District Offices; GAP = Gender Action Plan; GRC = Grievance Redress Committee; GS = Gender Specialist; MRRDA = Maharashtra Rural Road Development Association; PISC = Project Implementation Support Consultants, PIU = Project Implementation Unit; PMU = Project Management Unit; QPR = Quarterly Progress Report; RCIP = Rural Connectivity Improvement Project; TOR = Terms of Reference. Source: Asian Development Bank.

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76. Labor. Project construction is expected to generate employment opportunities for local communities during the construction and maintenance phases. Provisions are in the bidding and contractual documents for the contractors to ensure that all the civil works comply with national core labor standards). PISC will monitor the project’s compliance to national core labor standards and report in the project QPRs.

77. STI and human trafficking. The proportion of project requiring large and non-local construction workforces is low. Therefore, the risk of spreading Sexually Transmitted Infections (STI) (including HIV/AIDs) is low. The social assessment undertaken identified no significant social risks such as HIV/AIDS or human trafficking. MRRDA will ensure that civil works contractors disseminate information at worksites on the risks of sexually transmitted diseases. All contracts will include clauses on these undertakings, and the government will strictly monitor compliance during implementation. The civil works contractors must carry out STI (including HIV/AIDS) and human trafficking awareness sessions for their laborers at work sites as part of their contract. Completion of trainings will be monitored and reported by the SGS within the annual safeguard monitoring reports.

78. Implementation Arrangements for the Gender Action Plan. The responsibilities of various agencies and parties for implementing and monitoring the GAP are provided below. MRRDA’s PMU is responsible for the overall implementation of the GAP. The project will recruit six SGS (one in each of the six regions), with responsibility -among others- to consolidate inputs on GAP implementation provided by the regional offices into the QPRs and related GAP Implementation, The 34 district engineers (executive engineers) will support the SGS to ensure that the project implementation complies with the GAP.

79. PMU and Social and Gender Specialists. Each of the MRRDA Regional Offices will have an SGS to support the Additional Chief Engineer and District Engineers in supervising the implementation of the Project’s GAP. The PMU will:

(i) assume overall responsibility to oversee implementation, monitoring and reporting of the GAP and other gender mainstreaming activities;

(ii) designate a gender focal at PMU and recruit at least six SGSs (one in each of the six regions) to oversee implementation, monitoring and reporting of gender mainstreaming activities in the project, including GAP;

(iii) monitor the SGS (recruit/engage gender expert) as per TORs; (iv) establish baseline data as per project GAP requirement and collect, collate and

maintain sex-disaggregated data on participation and benefits for all social aspects, including data on labor, staff, orientations/training etc.;

(v) coordinate with other project stakeholders and experts on GAP implementation; (vi) PMU will monitor and report progress on GAP implementation submitted by SGS,

in the prescribed format as an annexure to the project QPR; and; (vii) submit completion report on GAP results and lessons learnt at completion.

80. Contractor. The Contractor is responsible for implementing agreed targets in the GAP. The Contractor will:

(i) appoint the Contractor’s SDDR Safeguard and Gender focal person and attend the site induction workshop to ensure implementation of national core labor standards such as equal pay for work of equal value, and protection of women workers from discrimination and other forms of harassment is elucidated in project contracts;

(ii) hire women workers in construction; (iii) report sex disaggregated labor data periodically; and (iv) conduct training for women workers on road construction and maintenance.

43

81. ADB. ADB is responsible for the following: (i) Review the GAP updates and endorse the progress reports; and (ii) Provide guidance and support MRRDA, if required, in carrying out its

responsibilities with regard to GAP and in building capacity for gender activities.

44

IX. PERFORMANCE MONITORING, EVALUATION, REPORTING, AND COMMUNICATION

A. Project Design and Monitoring Framework Impact the Project is Aligned with

Quality, reliable, sustainable, safe, and affordable roads that provide equitable access for all developed (Vision 2030)a

Results Chain Performance Indicators with Targets and

Baselines

Data Sources and Reporting Mechanisms Risks

Outcome By 2025: Road transport efficiency in 34 districts in Maharashtra increased

a. Average travel time along project roads reduced by 50% (2018 baseline: 4 minutes/km) b. Average daily vehicle-km increased to 499,200 (2018 baseline: 311,250 vehicle-km) (RFI A)

a–b. Post-implementation measurement and traffic survey by MRRDA and verified by State Quality Monitorb

Extreme weather conditions beyond what is anticipated cause severe damage to the rural road network

Outputs By 2024: 1. Conditions and safety of selected rural roads improved and maintainedc

1a. At least 2,100 km of rural roads improved to all-weather standards with climate resilience and safety features (2018 baseline: 0) (RFI B)d 1b. 5-year maintenance contracts awarded and commenced (2018 baseline: NA)e 1c. 2 million person-days of employment generated for semiskilled and unskilled labor in road construction and maintenance (at least 25% of employed are women) (2019 baseline: 0)f

1a–c. Quarterly monitoring reports by MRRDA

Delayed release of counterpart funds could hamper the completion of works

2. Capacity of rural infrastructure agency and awareness among road users in the state enhanced

By 2024: 2a. At least 75% of MRRDA project staff reported increased awareness and/or knowledge related to road safety, road asset management, contract management, and climate-resilient design and construction (2018 baseline: 0)

2b. Manuals for construction and maintenance of climate-resilient, gender-inclusive rural road designs developed and endorsed by MRRDA (2018 baseline: NA) 2c. At least 50% of school students, teachers, and parents (at least 30% women) and Anganwadi workersg along project roads reported increased awareness on road safety and gender-based violence (including sexual exploitation, human trafficking, and STI prevention) (2018 baseline: 0)

2a and 2c. Post-implementation survey by MRRDA 2b. Government endorsement memo

45

Results Chain Performance Indicators with Targets and

Baselines

Data Sources and Reporting Mechanisms Risks

2d. At least 80% of trained workers (of which 50% are women) demonstrated skills in road construction and maintenance (2018 baseline: NA)

2e. Annual road safety audits of at least 25% of the project roads completed (2018 baseline: 0)

2d. Post-training test. 2e. Road safety audit reports by MRRDA

Key Activities with Milestones Output 1: Conditions and safety of selected rural roads improved and maintained 1.1 Award contracts for improving about 2,100 km of roads to all-weather standards by Q1 2020; completing construction of these roads by Q1 2022; and maintaining these roads for 5 years after project completion. Output 2: Capacity of rural infrastructure agency and awareness among road users in the State enhanced 2.1 Mobilize project implementation support consultants by Q4 2019. 2.2 Create capacity development training programs for MRRDA and project communities by Q1 2020. 2.3 Conduct the training programs by Q1 2022. 2.4 Develop manuals for road safety, performance-based maintenance, and climate-resilient and gender-inclusive design and construction by Q2 2020. 2.5 Conduct annual road safety audits (2020-2024) Project Management Activities • Recruit PISC • Recruit TA consultant • Conduct environment management plan activities • Develop and implement web-based real-time project monitoring system • Organize GAP activities • Conduct annual and midterm review missions • Prepare project completion report Inputs ADB: $200.00 million (regular OCR loan) Government: $96.00 million Technical assistance (TASF-Others): $1.00 million Assumptions for Partner Financing Not Applicable ADB = Asian Development Bank, km = kilometer, GAP = gender action plan, MRRDA = Maharashtra Rural Road Development Association, NA = not applicable, OCR = ordinary capital resources, PISC = project implementation support consultant, Q = quarter, RFI = results framework indicator, STI = sexually transmitted infection, TA = technical assistance, TASF = Technical Assistance Special Fund. a State Government of Maharashtra, Planning Department. 2018. Vision 2030. Mumbai. b An independent monitoring system established under PMGSY. c Roads were selected from the priority list of the District Road Development Plans in 34 districts in Maharashtra. d Climate resilience measures such as improved cross and side drainage, increased surface elevations, and strengthening

of embankments will be incorporated into the designs. Safety measures include cautionary and information signs, guard posts, and speed breakers.

e The same contractors that built the roads will perform routine maintenance for 5 years. The government will finance all maintenance costs.

f The project is expected to generate an estimated 2 million person-days of employment for local communities (of which 25% will be for women) over the construction and maintenance periods.

g Anganwadi workers are people employed under the Integrated Child Development Service Scheme of India to provide nutrition, immunization and health care services to pregnant women and adolescent girls.

Contribution to the ADB Results Framework RFI A: Use of roads built or upgraded. Target: 499,200 vehicle-km. RFI B: Roads built or upgraded (km). Target: 2,100 km. Source: Asian Development Bank.

46

B. Monitoring

82. Project performance monitoring. The achievement of the project performance targets will be assessed following the design and monitoring framework. MRRDA, assisted by the PISC, will use the existing Works Online Management Information System (WOMIS) program of MRRDA and modify the same where needed for the indicators to be monitored to include (i) agricultural produce; (ii) traffic volume; (iii) bus and freight transport fares; (iv) travel time or riding speed; (v) vehicle operating costs; (vi) surface roughness; and (vii) road accidents. In addition, socioeconomic secondary data will be obtained at the divisional level, including (a) number of businesses; (b) household income; (c) vehicle ownership; (d) unemployment rate; (e) land value; (f) average travel time to schools; and (g) average travel time to hospitals. These indicators will be monitored before and after construction, both on the project roads and on some control roads. In addition, every year during the project period, MRRDA will also monitor the (i) road maintenance budget; (ii) staff–km ratio of rural roads; and (iii) road maintenance cost per kilometer. Achievement of the capacity development activities will also be monitored. For civil works, progress will be monitored and reported monthly by the PISC. The project beneficiaries' satisfaction will be surveyed during and after project implementation. Disaggregated baseline data for output and outcome indicators gathered during project processing will be updated and reported through the QPRs from MRRDA, and after each ADB review mission. These quarterly reports will provide information necessary to update ADB's project performance reporting system.

83. Compliance monitoring. Compliance with covenants will be monitored through ADB's project administration missions–including project inception mission to discuss and confirm the timetable for compliance with the loan covenants; project review missions to assess the government's compliance with particular loan covenants and, where there is any noncompliance or delay, discuss proposed remedial measures with the government; and mid-term review mission, if necessary, to assess whether the covenants are still relevant or need to be changed, or waived due to changing circumstances.

84. Environmental safeguard monitoring and reporting. MRRDA is responsible for undertaking environmental due diligence and monitoring the implementation of environmental mitigation measures for all project roads. The due diligence report as well as monitoring implementation of the EMP needs to be documented systematically. ADB must be given access to undertake environmental due diligence for all project roads, if needed.

85. The monitoring reports will document progress made in EMP implementation of each road. MRRDA will be supported by six Environment Specialists in the compliance inspection of all roads at least 3 times; pre-, during-, and post-construction. Each contractor’s appointed environment focal person (EFP) will submit monthly self-monitoring reports following a prescribed format to the jurisdictional District Engineer and Environment Specialist. These self-monitoring reports are subject to the environmental audit for veracity and from which decisions will be made for further inspections. The Environment Specialists periodic inspection reports and EFP’s monthly self-monitoring reports will be summarized into quarter and annual reports by the Environment Specialists to be reviewed by the Team Leader – PISC. Annual reports will be publicly disclosed in the ADB and MRRDA websites.

86. Monitoring during construction and the 5-year maintenance period is primarily the responsibility of the contractor through self-reporting which relates to the status of EMP and EMoP implementations, including complaints received. The 6 Environment Specialists are responsible for monitoring the compliance with construction contracts, effectiveness of mitigation measures, complaints, and overall environmental quality from the results of the third-party ambient

47

environmental monitoring hired by the contractor, as the case maybe. Ambient monitoring will follow the approach to selecting quantitative standards, as recommended in the ADB SPS 2009. During the 5-year maintenance period, the EFP will submit quarterly self-monitoring reports to PMU. The PMU will be responsible for the review, preparation, and disclosure of annual environmental monitoring reports.

87. Involuntary resettlement monitoring. MRRDA, with the support of PIUs, the PISC social and gender specialists, will set up an internal monitoring system with a set of process, outcome and impact baseline indicators. The social and gender specialists will carry out assessment of the social safeguard monitoring through field work, data verification and consultations, and provide annual social safeguard monitoring reports to MRRDA and ADB. MRRDA will adopt and modify (as needed) monitoring templates and indicators provided within the project’s SDDG. ADB will also assess the progress of social safeguard activities during review missions.

88. Gender monitoring. The GAP activities will be monitored by the PISC SGS and they will submit monthly progress report to MRRDA and QPR on GAP implementation in the prescribed format (Attachment H) to ADB. ADB will assess the progress of these activities during review missions.

C. Evaluation

89. The project inception mission will be fielded soon after the legal agreements for the project are declared effective; thereafter, regular reviews will follow, at least annually. As necessary, special loan administration missions and a midterm review mission will be fielded, under which any changes in scope or implementation arrangements may be required to ensure achievement of project objectives. MRRDA will monitor project implementation in accordance with the schedule and time-bound milestones and keep ADB informed of any significant deviations that may result in the milestones not being met. Within six months of physical completion of the project, MRRDA will submit a project completion report to ADB.40

D. Reporting

90. MRRDA will provide ADB with (i) QPRs in a format consistent with ADB's project performance reporting system; (ii) consolidated annual reports including (a) progress achieved by output as measured through the indicator's performance targets, (b) key implementation issues and solutions, (c) updated procurement plan, (d) updated implementation plan for the next 12 months; and (iii) a project completion report within 6 months of physical completion of the project. To ensure that projects will continue to be both viable and sustainable, project accounts and the executing agency audited financial statement together with the associated auditor's report should be adequately reviewed.

E. Stakeholder Communication Strategy

91. MRRDA undertook transect walks on each project road involving the local community. Consultation meetings have been held with the local community involving both the elected representatives as well as other community members. During the community consultations, MRRDA officials assisted by design consultants explained various features of the project including the road design, environmental considerations, land requirement and the process of voluntary

40 Project completion report format available at:

https://asiandevbank.sharepoint.com/:w:/r/teams/org_iau/_layouts/15/Doc.aspx?sourcedoc=%7BE40FAF80-3341-4AEA-8EA2-F1EC9A19429D%7D&file=PCR%20Standard.docx&action=default&mobileredirect=true.

48

donation, mitigation measures and grievance redress procedures. A project information brochure in local language (Marathi) has been distributed to the community during these consultation meetings. During implementation, the PISC safeguard team, along with PIU staff, will continue with the community consultations and the grievance redress process. The consultation activities and GRC meetings undertaken during the project implementation will be documented in the safeguard monitoring reports.

92. Stakeholders concerned, including local communities, local forestry officials, relevant government agencies, and nongovernment organizations, have been consulted on environmental issues during project preparation. Technical recommendations on project design and biodiversity conservation provided by them have been included in the project.

93. Project information will be disclosed to the general public and concerned stakeholders as per the following table.

Table 18: Documents for Disclosure

Project Document

Means of Communication

Frequency

Audience

Project Data Sheet ADB website Initial project data sheet no later than 30 calendar days of approval of the concept paper; quarterly updates afterwards

General public

Design and Monitoring Framework

ADB website Draft design and monitoring framework after fact-finding mission

General public

Initial Environmental Examination Reports

ADB website MRRDA website

Prior to Board consideration

General public, project-affected people in Particular

Community Participation Frameworks and Community Participation Plans

ADB website MRRDA website

Post fact-finding mission General public, project-affected people in particular

Gender Action Plan ADB website MRRDA website

Post fact-finding mission General public, project-affected people in Particular

Summary Poverty Reduction and Social Strategy

ADB website MRRDA website

Post fact-finding mission General public, project-affected people in Particular

Legal Agreements ADB website No later than 14 days of Board approval of the project

General public

Project Administration Manual

ADB website After loan negotiations; as may be updated from time to time

General public

Social and Environment Monitoring Reports

ADB website MRRDA website

Annual General public

ADB = Asian Development Bank, MRRDA = Maharashtra Rural Road Development Association. Source: ADB and MRRDA.

X. ANTICORRUPTION POLICY

94. The Government of India, the Government of Maharashtra, the MRRDA are advised of ADB’s Anticorruption Policy (1998, as amended to date). Consistent with its commitment to good governance, accountability and transparency, ADB reserves the right to review and examine, directly or through its agents, any alleged corrupt, fraudulent, collusive, or coercive practices relating to project.41 In this regard, investigation of government officials, if any, would be requested by ADB to be undertaken by the government.

95. To support these efforts the relevant provisions of ADB’s Anticorruption Policy are included in the loan regulations, agreements, and the bidding documents. All contracts financed by ADB shall include provisions specifying the right of ADB to audit and examine the records and accounts of MRRDA, and all project contractors, suppliers, consultants, and other service providers as they relate to the project. Individuals and/or entities on ADB’s anticorruption debarment list are ineligible to participate in ADB-financed activity and may not be awarded any contracts under the project.42

96. All contracts financed by ADB shall include provisions specifying the right of ADB to audit and examine the records and accounts of the executing agency and all contractors, suppliers, consultants and other service providers. Individuals/entities on ADB’s anticorruption debarment list are ineligible to participate in ADB-financed activity and may not be awarded any contracts under the project (footnote 42). To support these efforts, relevant provisions are included in the loan and project agreement/regulations and the bidding documents for each of the projects.

XI. ACCOUNTABILITY MECHANISM

97. People who are, or may in the future be, adversely affected by the project may submit complaints to ADB’s Accountability Mechanism. The Accountability Mechanism provides an independent forum and process whereby people adversely affected by ADB-assisted projects can voice, and seek a resolution of their problems, as well as report alleged violations of ADB’s operational policies and procedures. Before submitting a complaint to the Accountability Mechanism, affected people should try in good faith to solve their problems by working with the concerned ADB operations department. Only after doing that, and if they are still dissatisfied, should they approach the Accountability Mechanism.43

XII. RECORD OF CHANGES TO THE PROJECT ADMINISTRATION MANUAL

98. All revisions and/or updates during the course of implementation should be retained in this section to provide a chronological history of changes to implemented arrangements recorded in the PAM, including revision to contract awards and disbursement S-curves.

41 ADB. 1998. Anticorruption Policy. Manila. Available at: https://www.adb.org/documents/anticorruption-policy. 42 ADB's Integrity Office web site is available at: https://www.adb.org/site/integrity/main. 43 Accountability Mechanism. https://www.adb.org/site/accountability-mechanism/main.

Attachment A to PAM

PROCUREMENT PLAN

Basic Data

Project Name: Maharashtra Rural Connectivity Improvement Project Project Number: 52328-001 Approval Number: Country: India Executing Agency: State of Maharashtra acting

through Maharashtra Rural Road Development Association

Project Procurement Classification: Category B Implementing Agency:

Project Procurement Risk: Low Project Financing Amount: US$ 296,000,000

ADB Financing: US$ 200,000,000 Cofinancing (ADB Administered): Non-ADB Financing: US$ 96,000,000

Project Closing Date: 31 March 2025

Date of First Procurement Plan: 28 February 2019 Date of this Procurement Plan: 21 June 2019

Procurement Plan Duration (in months): 18 Advance Contracting: Yes

e-GP: Yes https://mahatenders.gov.in/nicgep/app

A. Methods, Review and Procurement Plan Except as the Asian Development Bank (ADB) may otherwise agree, the following methods shall apply to procurement of goods, works, and consulting services.

Procurement of Goods and Works Method Comments

Open Competitive Bidding (OCB) for Goods Request For Quotation for Goods Open Competitive Bidding (OCB) for Works The first OCB for each region is subject to prior review, thereafter

post-review. Prior review for first Bid Evaluation Report (BER) from each region for the same contracts (total of 5 BERs for prior review), post-review (sampling) for succeeding BERs.

Consulting Services Method Comments

Quality- and Cost-Based Selection for Consulting Firm 90:10

B. Lists of Active Procurement Packages (Contracts) The following table lists goods, works, and consulting services contracts for which the procurement activity is either ongoing or expected to commence within the procurement plan duration.

Goods and Works Package Number

General Description

Estimated Value (in US$)

Procurement Method Review Bidding

Procedure Advertisement

Date (quarter/year)

Comments

01 (ADB-AMR-01)

ADB-AMR-01

1,434,167.00

OCB Prior 1S2E Q1 / 2019 Advertising: National No. Of Contracts: 1 Prequalification of Bidders: No

Attachment A to PAM

Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

02 (ADB-OSM-05)

ADB-OSM-05

1,231,944.00

OCB Prior 1S2E Q1 / 2019 Advertising: National No. Of Contracts: 1 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

03 (ADB-NAG-01)

ADB-NAG-01

1,336,428.00

OCB Prior 1S2E Q1 / 2019 Advertising: National No. Of Contracts: 1 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

04 (ADB-NAS-03)

ADB-NAS-03

973,291.00

OCB Prior 1S2E Q1 / 2019 Advertising: National No. Of Contracts: 1 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes

Attachment A to PAM

Bidding Document: Others e-GP: Yes

05 (ADB-PAL-02)

ADB-PAL-02

1,423,696.00

OCB Prior 1S2E Q1 / 2019 Advertising: National No. Of Contracts: 1 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

06 (ADB-AKO)

Improvement/ Upgrading and maintenance of rural roads in Akola District

10,670,324.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 6 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-

AKO-02 2,371,423.00

Lot 2: ADB-AKO-03

1,233,296.00

Lot 3: ADB-AKO-04

2,154,873.00

Lot 4: ADB-AKO-05

1,769,662.00

Lot 5: ADB-AKO-06

1,663,577.00

Lot 6: ADB-AKO-02

1,477,493.00

07 (ADB-AMR)

Improvement/ Upgrading and maintenance of rural roads in Amravati District

7,125,364.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 5 Prequalification of Bidders: No

Attachment A to PAM

Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes Comments: ADB-AMR-01 under prior review

Lot 1: ADB-AMR-02

1,481,654.00

Lot 2: ADB-AMR-04

1,462,517.00

Lot 3: ADB-AMR-05

1,489,920.00

Lot 4: ADB-AMR-06

1,258,536.00

Lot 5: ADB-AMR-07

1,432,737.00

08 (ADB-BUL)

Improvement/ Upgrading and maintenance of rural roads in Bulldana District

6,168,549.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 6 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-BUL-01

1,158,507.00

Lot 2: ADB-BUL-02

726,465.00

Lot 3: ADB-BUL-03

744,549.00

Lot 4: ADB-BUL-04

1,032,831.00

Lot 5: ADB-BUL-05

1,674,620.00

Lot 6: ADB-BUL-06

831,577.00

09 (ADB-WAS)

Improvement/ Upgrading and maintenance of rural roads in Washim District

4,876,084.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 3 Prequalification of Bidders: No

Attachment A to PAM

Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-

WAS-01 2,524,831.00

Lot 2: ADB-WAS-02

986,535.00

Lot 3: ADB-WAS-03

1,364,718.00

10 (ADB-YAV)

Improvement/ Upgrading and maintenance of rural roads in Yavatmal District

7,502,873.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 6 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-YAV-01

1,383,536.00

Lot 2: ADB-YAV-02

1,141,070.00

Lot 3: ADB-YAV-03

1,085,892.00

Lot 4: ADB-YAV-04

1,211,479.00

Lot 5: ADB-YAV-05

1,201,023.00

Lot 6: ADB-YAV-07

1,479,873.00

11 (ADB-AUR)

Improvement/ Upgrading and maintenance of rural roads in Aurangabad District

3,358,891.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 4 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting:

Attachment A to PAM

Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-

AUR-02 782,975.00

Lot 2: ADB-AUR-03

685,413.00

Lot 3: ADB-AUR-04

777,059.00

Lot 4: ADB-AUR-05

1,113,444.00

12 (ADB-BEE)

Improvement/ Upgrading and maintenance of rural roads in Beed District

8,631,719.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 6 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-

BEE-01 1,762,479.00

Lot 2: ADB-BEE-03

1,375,099.00

Lot 3: ADB-BEE-04

935,085.00

Lot 4: ADB-BEE-05

1,370,338.00

Lot 5: ADB-BEE-06

2,192,056.00

Lot 6: ADB-BEE-07

996,662.00

13 (ADB-HIN)

Improvement/ Upgrading and maintenance of rural roads in Hingoli District

5,788,842.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 4 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes

Attachment A to PAM

Bidding Document: Others e-GP: Yes

Lot 1: ADB-HIN-01

1,300,728.00

Lot 2: ADB-HIN-02

1,613,791.00

Lot 3: ADB-HIN-04

1,424,850.00

Lot 4: ADB-HIN-05

1,449,473.00

14 (ADB-JLN)

Improvement/ Upgrading and maintenance of rural roads in Jalna District

7,655,014.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 7 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-JLN-01

1,373,113.00

Lot 2: ADB-JLN-02

1,217,042.00

Lot 3: ADB-JLN-03

1,397,676.00

Lot 4: ADB-JLN-04

950,127.00

Lot 5: ADB-JLN-06

1,269,197.00

Lot 6: ADB-JLN-07

909,803.00

Lot 7: ADB-JLN-08

538,056.00

15 (ADB-LAT)

Improvement/ Upgrading and maintenance of rural roads in Latur District

6,332,283.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 6 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others

Attachment A to PAM

e-GP: Yes

Lot 1: ADB-LAT-01

1,097,282.00

Lot 2: ADB-LAT-03

1,002,254.00

Lot 3: ADB-LAT-04

1,484,479.00

Lot 4: ADB-LAT-05

1,492,831.00

Lot 5: ADB-LAT-06

332,282.00

Lot 6: ADB-LAT-07

923,155.00

16 (ADB-NDD)

Improvement/ Upgrading and maintenance of rural roads in Nanded District

4,509,141.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 7 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-NDD-01

206,155.00

Lot 2: ADB-NDD-02

556,986.00

Lot 3: ADB-NDD-03

525,662.00

Lot 4: ADB-NDD-04

1,037,169.00

Lot 5: ADB-NDD-05

1,234,662.00

Lot 6: ADB-NDD-06

397,521.00

Lot 7: ADB-NDD-07

550,986.00

17 (ADB-OSM)

Improvement/ Upgrading and maintenance of rural roads in Osmanabad District

6,871,775.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 4 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes

Attachment A to PAM

Bidding Document: Others e-GP: Yes Comments: ADB-OSM-5 under prior review

Lot 1: ADB-OSM-01

2,825,606.00

Lot 2: ADB-OSM-03

1,371,676.00

Lot 3: ADB-OSM-04

1,656,817.00

Lot 4: ADB-OSM-06

1,017,676.00

18 (ADB-PAR)

Improvement/ Upgrading and maintenance of rural roads in Parbhani District

5,602,501.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 7 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-PAR-01

736,282.00

Lot 2: ADB-PAR-02

1,065,218.00

Lot 3: ADB-PAR-03

1,106,592.00

Lot 4: ADB-PAR-04

877,467.00

Lot 5: ADB-PAR-05

601,466.00

Lot 6: ADB-PAR-06

573,369.00

Lot 7: ADB-PAR-07

642,107.00

19 (ADB-PAL)

Improvement/ Upgrading and maintenance of rural roads in Palghar District

3,484,750.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 3 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes

Attachment A to PAM

Bidding Document: Others e-GP: Yes Comments: ADB-PAL-02 under prior review

Lot 1: ADB-PAL-01

887,277.00

Lot 2: ADB-PAL-03

1,194,244.00

Lot 3: ADB-PAL-04

1,403,229.00

20 (ADB-RAI)

Improvement/ Upgrading and maintenance of rural roads in Raigad District

4,013,153.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 4 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-RAI-

01 847,631.00

Lot 2: ADB-RAI-02

1,299,553.00

Lot 3: ADB-RAI-03

351,573.00

Lot 4: ADB-RAI-05

1,514,396.00

21 (ADB-RAT)

Improvement/ Upgrading and maintenance of rural roads in Ratnagiri District

7,061,990.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 5 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-RAT-01

1,225,705.00

Attachment A to PAM

Lot 2: ADB-RAT-03

1,276,815.00

Lot 3: ADB-RAT-04

1,658,630.00

Lot 4: ADB-RAT-05

1,034,280.00

Lot 5: ADB-RAT-06

1,866,560.00

22 (ADB-SIN)

Improvement/ Upgrading and maintenance of rural roads in Sindhudurg District

6,057,522.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 5 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-SIN-01

1,181,225.00

Lot 2: ADB-SIN-02

856,437.00

Lot 3: ADB-SIN-04

1,446,282.00

Lot 4: ADB-SIN-05

1,304,761.00

Lot 5: ADB-SIN-06

1,268,817.00

23 (ADB-THA)

Improvement/ Upgrading and maintenance of rural roads in Thane District

3,441,205.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 4 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-THA-01

783,537.00

Lot 2: ADB-THA-02

966,385.00

Lot 3: ADB-THA-03

613,658.00

Attachment A to PAM

Lot 4: ADB-THA-05

1,077,625.00

24 (ADB-BHA)

Improvement/ Upgrading and maintenance of rural roads in Bhandara District

5,455,844.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 5 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-BHA-01

1,254,292.00

Lot 2: ADB-BHA-02

1,021,103.00

Lot 3: ADB-BHA-03

903,325.00

Lot 4: ADB-BHA-04

822,904.00

Lot 5: ADB-BHA-01

1,454,220.00

25 (ADB-CHA)

Improvement/ Upgrading and maintenance of rural roads in Chandrapur District

6,415,189.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 6 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-CHA-01

1,624,468.00

Lot 2: ADB-CHA-02

1,584,716.00

Lot 3: ADB-CHA-03

960,839.00

Lot 4: ADB-CHA-04

621,733.00

Lot 5: ADB-CHA-05

762,655.00

Lot 6: ADB-CHA-07

860,778.00

Attachment A to PAM

26 (ADB-GAD)

Improvement/ Upgrading and maintenance of rural roads in Gadchiroli District

6,632,231.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 6 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-GAD-01

1,144,175.00

Lot 2: ADB-GAD-02

1,056,718.00

Lot 3: ADB-GAD-03

1,589,507.00

Lot 4: ADB-GAD-05

780,155.00

Lot 5: ADB-GAD-06

1,085,606.00

Lot 6: ADB-GAD-07

976,070.00

27 (ADB-GON)

Improvement/ Upgrading and maintenance of rural roads in Gondia District

6,782,306.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 5 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-GON-01

1,459,722.00

Lot 2: ADB-GON-02

1,311,598.00

Lot 3: ADB-GON-03

1,424,007.00

Lot 4: ADB-GON-04

1,156,080.00

Lot 5: ADB-GON-05

1,430,899.00

28 (ADB-NAG)

Improvement/ Upgrading and maintenance of

7,315,128.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National

Attachment A to PAM

rural roads in Nagpur District

No. Of Contracts: 7 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes Comments: ADB-NAG-01 under prior review

Lot 1: ADB-NAG-02

1,147,073.00

Lot 2: ADB-NAG-03

1,437,287.00

Lot 3: ADB-NAG-05

1,007,882.00

Lot 4: ADB-NAG-07

457,223.00

Lot 5: ADB-NAG-08

1,153,063.00

Lot 6: ADB-NAG-09

1,201,318.00

Lot 7: ADB-NAG-10

911,282.00

29 (ADB-WAR)

Improvement/ Upgrading and maintenance of rural roads in Wardha District

5,354,563.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 5 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-WAR-01

947,485.00

Lot 2: ADB-WAR-02

939,298.00

Lot 3: ADB-WAR-04

801,682.00

Lot 4: ADB-WAR-05

1,479,805.00

Lot 5: ADB-WAR-06

1,186,293.00

Attachment A to PAM

30 (ADB-AHM)

Improvement/ Upgrading and maintenance of rural roads in Ahmednagar District

10,572,690.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 9 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-AHM-01

1,036,042.00

Lot 2: ADB-AHM-02

1,385,859.00

Lot 3: ADB-AHM-03

1,335,113.00

Lot 4: ADB-AHM-04

1,452,747.00

Lot 5: ADB-AHM-05

837,732.00

Lot 6: ADB-AHM-06

1,464,676.00

Lot 7: ADB-AHM-07

1,335,958.00

Lot 8: ADB-AHM-08

783,169.00

Lot 9: ADB-AHM-09

941,394.00

31 (ADB-DHU)

Improvement/ Upgrading and maintenance of rural roads in Dhule District

7,580,464.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 6 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-DHU-01

1,359,380.00

Lot 2: ADB-DHU-02

609,014.00

Lot 3: ADB-DHU-03

1,190,211.00

Lot 4: ADB-DHU-04

1,342,732.00

Lot 5: ADB- 1,257,775.00

Attachment A to PAM

DHU-05 Lot 6: ADB-

DHU-06 1,821,352.00

32 (ADB-JLG)

Improvement/ Upgrading and maintenance of rural roads in Jalgaon District

8,037,033.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 6 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-JLG-01

1,226,977.00

Lot 2: ADB-JLG-02

1,675,970.00

Lot 3: ADB-JLG-03

941,007.00

Lot 4: ADB-JLG-04

1,834,187.00

Lot 5: ADB-JLG-05

1,086,780.00

Lot 6: ADB-JLG-06

1,272,112.00

33 (ADB-NDR)

Improvement/ Upgrading and maintenance of rural roads in Nandurbar District

8,076,479.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 5 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-NDR-01

2,024,789.00

Lot 2: ADB-NDR-03

1,166,986.00

Lot 3: ADB-NDR-04

1,487,282.00

Lot 4: ADB-NDR-05

1,746,211.00

Lot 5: ADB- 1,651,211.00

Attachment A to PAM

NDR-06

34 (ADB-NAS)

Improvement/ Upgrading and maintenance of rural roads in Nashik District

7,181,777.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 6 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes Comments: ADB-NAS-03 under prior review

Lot 1: ADB-NAS-01

1,294,487.00

Lot 2: ADB-NAS-02

1,048,536.00

Lot 3: ADB-NAS-04

1,252,058.00

Lot 4: ADB-NAS-05

788,668.00

Lot 5: ADB-NAS-06

1,313,964.00

Lot 6: ADB-NAS-07

1,484,064.00

35 (ADB-PUN)

Improvement/ Upgrading and maintenance of rural roads in Pune District

9,456,056.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 6 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-PUN-02

1,233,521.00

Lot 2: ADB-PUN-03

2,075,930.00

Lot 3: ADB-PUN-04

1,076,056.00

Attachment A to PAM

Lot 4: ADB-PUN-06

1,294,859.00

Lot 5: ADB-PUN-07

2,356,845.00

Lot 6: ADB-PUN-08

1,418,845.00

36 (ADB-SAN)

Improvement/ Upgrading and maintenance of rural roads in Sangli District

7,335,281.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 5 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-SAN-01

1,300,577.00

Lot 2: ADB-SAN-02

1,767,901.00

Lot 3: ADB-SAN-03

1,292,662.00

Lot 4: ADB-SAN-04

1,636,986.00

Lot 5: ADB-SAN-05

1,337,155.00

37 (ADB-SAT)

Improvement/ Upgrading and maintenance of rural roads in Satara District

7,298,860.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 6 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-SAT-01

1,204,282.00

Lot 2: ADB-SAT-02

1,287,437.00

Lot 3: ADB-SAT-03

1,486,254.00

Lot 4: ADB-SAT-05

908,366.00

Attachment A to PAM

Lot 5: ADB-SAT-06

1,378,873.00

Lot 6: ADB-SAT-07

1,033,648.00

38 (ADB-SOL)

Improvement/ Upgrading and maintenance of rural roads in Solapur District

11,584,860.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 9 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-SOL-01

1,548,648.00

Lot 2: ADB-SOL-02

1,323,676.00

Lot 3: ADB-SOL-03

1,424,310.00

Lot 4: ADB-SOL-04

1,262,099.00

Lot 5: ADB-SOL-05

1,306,127.00

Lot 6: ADB-SOL-06

1,089,493.00

Lot 7: ADB-SOL-07

863,873.00

Lot 8: ADB-SOL-08

1,372,423.00

Lot 9: ADB-SOL-09

1,394,211.00

39 (ADB-KOL)

Improvement/ Upgrading and maintenance of rural roads in Kolhapur District

4,553,578.00

OCB Post (Sampling)

1S2E Q1 / 2019 Advertising: National No. Of Contracts: 6 Prequalification of Bidders: No Domestic Preference Applicable: No Advance Contracting: Yes Bidding Document: Others e-GP: Yes

Lot 1: ADB-KOL-01

509,014.00

Attachment A to PAM

Lot 2: ADB-KOL-02

923,099.00

Lot 3: ADB-KOL-03

939,718.00

Lot 4: ADB-KOL-04

733,183.00

Lot 5: ADB-KOL-06

600,775.00

Lot 6: ADB-KOL-07

847,789.00

Consulting Services Package Number

General Description

Estimated Value (in US$)

Selection Method Review Type of

Proposal Advertisement

Date (quarter/year)

Comments

PISC-01 Project Implementation Support Consultant (PISC)

7,100,000.00 QCBS Prior FTP

Q1 / 2019 Type: Firm Assignment: National Quality-Cost Ratio: 90:10 Advance Contracting: Yes e-GP: Yes

TRTAC-01 Transaction TA

Consultant (TRTAC)

1,000,000.00 QCBS Prior STP

Q2 / 2019 Type: Firm Assignment: International Quality-Cost Ratio: 90:10 Advance Contracting: Yes e-GP: No

C. List of Indicative Packages (Contracts) Required Under the Project The following table lists goods, works, and consulting services contracts for which procurement activity is expected to commence beyond the procurement plan duration and over the life of the project (i.e., those expected beyond the current procurement plan duration).

Goods and Works Package Number

General Description

Estimated Value (in US$)

Procurement Method Review Bidding

Procedure Comments None

Consulting Services Package Number

General Description

Estimated Value (in US$)

Selection Method Review Type of

Proposal Comments None

Technical Bid Evaluation

1

2

3

Construction 4

Maintenance 5

6

7

8

9

10

11

12

13a (one

contract

13b (two

contracts)

14

15

16[Insert name

of bidder 1]

[Insert name of

bidder 2]

[Insert name

of bidder 3]

[Insert name of

bidder 4]

[Insert name of

bidder 5]

17

18

19

20

21

22

23

24

25

[Insert name

of bidder 1]

[Insert name of

bidder 2]

[Insert name

of bidder 3]

[Insert name of

bidder 4]

[Insert name of

bidder 5]

26

27

28

29

2013-14 30

2014-15 31

2015-16 32

2016-17 33

2017-18 34

[Insert name

of bidder 1]

[Insert name of

bidder 2]

[Insert name

of bidder 3]

[Insert name of

bidder 4]

[Insert name of

bidder 5]

Average Annual

Construction

Turnover over Last

Five Years (Rs.

Lakhs)

35

Satisfied the

Requirement

(Yes/No)

36

Attachment B to PAM

Nationality (Each Member of JV)

Eligible for ADB-financed Contracts* (Yes/No)

No Conflict of Interest Present (Yes/No)

Government-owned Enterprise? (Yes/No)

If Government-owned Enterprise: is it legally and financially

autonomous, operate under commercial law, and not a

dependent agency of the Purchaser? (Yes/No)

Is Bidder eligible in accordance with ITB 3.3 (ADB Sanctions)?

(Yes/No)

Letter of Technical Bid duly signed by the Authorized Person?

(Yes/No)

Minimum Annual Average Construction

Turnover

Bid Security Amount (Rs. Lakhs)

Names of Bidders

Amount of Bid Security Satisfied (Yes/No)

Bid Validity of Bid Security Satisfied (Yes/No)

Submission of Affidavit for Correctness of Information (Yes/No)

Required Minimum Size of Contracts of Similar Size and Nature

(one of two requirements)

Annual Construction Turnover during Last

5 years (Rs. Lakhs)

Letter of Intent or JV Agreement Provided (Yes/No)

Bid Submission Fee Paid (Yes/No)

Single Entity (SE) or Joint Venture (JV)

Estimated Cost (Rs. Lakhs)

Total Estimated Cost (Rs. Lakhs)

Construction period in years (Number)

Required Liquid Assets and/or Credit Facilities Available

Required Minimum Bid Capacity

No. of bids downloaded

No. of bids received

Closing date for bid submission

Required Minimum Average Annual Construction Turnover

Package No.

Name of Road(s)[List the names of all roads included in the contract package,

specifing start and end points]

District

Note: This is just a template for reporting to ADB on salient features of the Technical Bid Evaluation. This template may not be exhaustive and does not supersede the requirements of the Bidding Document and the full technical evaluation. In case of discrepancy between the Bidding Document and the template, the Bidding document will prevail.

Actual Size (One

Largest Contract)37

OR Actual Size (Two

Contract)38

Satisfies the

Requirement

(Yes/No)

39

40

41

42

[Insert name

of bidder 1]

[Insert name of

bidder 2]

[Insert name

of bidder 3]

[Insert name of

bidder 4]

[Insert name of

bidder 5]

Construction 43

Laboratory 44

Routine Maintenance 45

46

47

48

49

50

[Insert name

of bidder 1]

[Insert name of

bidder 2]

[Insert name

of bidder 3]

[Insert name of

bidder 4]

[Insert name of

bidder 5]

Submision of Affidavit for non Employment of Related Personnel

of the Employer (Yes/No)

Submission of Affidavit for non Employment of Retired (within 2

years) Department Official (Yes/No)

Requirement for Liquid Assets and/or Credit Facilities Satisfied

(Yes/No)

Minimum Size of Contracts of Similar

Nature

Total Value of Existing Commitments, Works which are yet to be

Completed & Work Awarded but not yet Started

Minimum Key Equipment Requirement Satisfied (Yes/No)

Minimum Key Personnel, Nos. & Required

Qualification Satisfied (Yes/No)

Submission of Income Tax Permanent Account Number, Balance

Sheet, Profit & Loss Statement, Auditors Report & Details of

Liabilities (Yes/No)

Submision of Information on Current Litigation (Yes/No)

Submission of Proposed Methodology and Schedule (Yes/No)

Max. Value of Civil

Engineering works

(A) in any one year in

last 5 years

51

Existing

commitments "B"52

Bid capacity (Rs. lakhs)

Bid capacity = (A x N

x M) - B53

Bid capac ty ( )

Satisfies the

requirement (Yes/No)54

55

56

Material Deviation, Omission or Reservation Found (Yes/No)

Technically Qualified (Yes/No)

Attachment C to PAM

[Draft template only] Note: The template is not exhaustive.

The actual document shall report on all key findings and aspects of evaluation

English translated copy of original Bid Evaluation and Sanction Proceeding (Original bid evaluation report has been prepared in Hindi language) [this does not

apply if the original report is prepared in English]

[Insert Name of the Evaluating Authority]

------------------------------------------------------------------------------------------ Analysis of Tenders invited for MMGSY, ADB [insert loan number] (Date of Meeting: [insert date] 1. Package No: [insert] 2. District: [insert] 3. Block: [insert] 4. No/Date of Administrative Approval: [insert] 5. No/Date of Technical Sanction: [insert] 6. No/ Date of N.I.T.: [insert] 7. Date of Receipt of Tender: [insert] 8. Cost as per Tender: [insert] 9. Earnest Money: [insert] 10. No. of Tenders sold: [insert] No. of Tenders downloaded: [insert] 11. Date of opening of Technical Bids: [insert] 12. Date of Opening to Financial Bids: [insert] Place: [insert] 13. Details of Tenders Received

S.N. Name and class of the contractor

Bid Capacity in Rs. Lakhs

Amount quoted by contractor

Comparison with the Engineer’s estimate

Remarks

Total: Construction: Maintenance:

14. Whether Earnest Money found correct: [insert Yes/No] 15. The Contractors who downloaded the Tender documents through website whether produced the Bank Draft towards Cost of Tender Document [insert Yes/No]

2

16. On opening of the technical bids following contractors are found disqualified Remaining contractors fulfill the essential requirements.

Name of the Contractor Reason of Disqualification [reason for disqualification should be provided in

sufficient detail] 17. The financial offers submitted by the contractors were examined and found [Describe actual findings. Wording in the default case can be “found substantially responsive i.e., conform to all the terms, conditions, and specifications of the bidding documents, without material deviation, omission or reservation”]. If the financial bid is not substantially responsive, describe the material deviation, omission or reservation found In case of the non-responsive financial bid, describer actions taken 18. Short Note regarding Financial Evaluation of Tenders Received [Provide actual summary. Wording which can be used is: “For {describe the package}, {insert the number} contractors participated in the competition. [Describe the findings of checking of substantially responsive bids by the Employer for any arithmetic errors, and actions taken if errors found; effect on bid prices] The lowest bidder, {insert the name of the contractor] quoted Rs {insert the amount in figures and in words}. Indicate whether the amount was adjusted based on the checking for any arithmetical errors, or other specific conditions For the lowest bidder: {Provide check for aggregation. If the aggregation requirements are not met, record and check L2. If L2 meets the aggregation requirement, complete the documentation for L2, etc}. {Provide comparison of item rates quoted for construction and total cost with the Engineers estimate, make a conclusion} {If quates for routine maintenance are invited: Provide comparison of rates quoted for the routine maintenance with the Engineers estimate, make conclusion}, {Provide assessment of whether the bid was found seriously unbalanced or front loaded; if found, describe the action taken}. {Provide comparison with the work program – consistent or not; if not, describe the action taken }. {Provide general conclusion: recommended for award or not}]

[insert the name and position of the head of the tender evaluation committee/team; and title of the evaluation committee/team]

3

19. Analysis and Decision taken by the [Insert the Name of the Tender Sanction Authority]

[Describe the decision taken, and the basis for it].

[insert the name and position of each member of the Tender Sanction Authority]

Attachment D to PAM

Sample Summary Sheet on Bid Evaluation and Contract Award

Loan [insert no.]: Maharashtra Rural Connectivity Improvement Project as on [insert date]

Sl.

No.

P

acka

ge

Nam

e of

Dis

tric

t

Name of Upazila Name of the Road Total Length in

Km.

Date of IFT

Dat

e of

ope

ning

of T

ech.

B

id

No.

of b

ids

rece

ived

No.

of b

ids

Tec

hnic

ally

qu

alifi

ed

Dat

e of

Fin

anci

al b

id

open

ing Name of

winning contractor

Contractor's address

Dat

e of

the

awar

d of

co

ntra

ct

Contract Amount (in BDT lakh)

Completion date

(stipulated)

Name of other

bidders to the

contract

Result of Technical evaluation

(Q/NQ)

Amount of bid (in

BDT lakh)

Remarks

Item

s ra

te c

ivil

wor

ks

amou

nt

Mai

nten

ance

am

ount

(w

here

app

licab

le)

1 2 3 4 5 6 7 8 9 10 11 12 13 14(a) 14(b) 15 16 17 18 19

Name of the Division-I : [insert Name]

1

Gopalg

anj

Maksudpur Tengrakhola-Jalirpar GC Road

9.000

Kasiani Tilchara-Orakandi Road 3.000

Sadar Boultali GC - Nizra UPC Road

6.153

Tungipara Bashabaria GC-Jhanjhania-Ghagor GC Road

9.935

Kotalipara Kadambari-Kaligonj-Gandiasur GC Road

6.256

Gopalgonj-S Kajulia UPC - Domrasur Hat Road

9.800

Gopalgonj-S Gohala Hat (RHD)- Nizamkandi UPC Road (Sadar Portion)

2.590

Total : 46.734

2

Faridpur

Boalmary

Chandpur GC- Kalinagar G C Road via Chittar Bazar& Dadpur UP Moyendia Bazar up to Vatiapara-Maoua R&H (Boalmari portion)

9.868

Sadar

Kanaipur R&H to Chandpur GC vai Koshagopalpur Road. (Sadar part)

2.250

Bhanga Maligram (R&H) - Kalamirdha GC Road

9.538

Sadarpur

Krishnapur GC-Sadarpur HQ-Piazkhali GC-Dhewkhali-Baliahati GC-Kawlibera-Tarail Road (Sadarpur part)

13.770

Attachment D to PAM

Sl.

No.

P

acka

ge

Nam

e of

Dis

tric

t

Name of Upazila Name of the Road Total Length in

Km.

Date of IFT

Dat

e of

ope

ning

of T

ech.

B

id

No.

of b

ids

rece

ived

No.

of b

ids

Tec

hnic

ally

qu

alifi

ed

Dat

e of

Fin

anci

al b

id

open

ing Name of

winning contractor

Contractor's address

Dat

e of

the

awar

d of

co

ntra

ct

Contract Amount (in BDT lakh)

Completion date

(stipulated)

Name of other

bidders to the

contract

Result of Technical evaluation

(Q/NQ)

Amount of bid (in

BDT lakh)

Remarks

Item

s ra

te c

ivil

wor

ks

amou

nt

Mai

nten

ance

am

ount

(w

here

app

licab

le)

Boalmary Boalmari GC - Nagarkanda GC via GC via Moyendia Bazar

6.970

Faridpur-S Bakunda R&H to Kanaipur GC via Tambulkhana Road

9.025

Madhukhali

Madhukhali RHD -Nimtola GC Road Starting from Madhu Bus Stand

8.100

Total : 59.52

[to be provided to ADB for all contracts, promtly upon award]

Items rate

civil works

amount

Maintenance

amount

1 2 3 4 5 6 7 8 9 10 11 12(a) 12(b) 13 14 15 16

CERTIFIED BY:

Name, Position, Agency

Dis

tric

t/P

IU

Attachment E to PAM

Form of certified summary sheet reporting on the main aspects of the bid evaluation and contract award

1

Name of

other

bidders to

the

contract

S.No.Package

No.

No

. o

f b

ids

Te

ch

nic

all

y

qu

ali

fie

d Date of

Financial

bid

opening

Date of

opening of

Tech. Bid

Le

ng

th i

n k

m

Result of

Technical

evaluation

(Q/NQ)

Amount of

bid (in Rs.)

Name of

winning

contractor

Contractor's

address

Date of the

award of

contract

Completio

n date

(stipulated)

Contract Amount (in Rs.

lakhs)

No

. o

f b

ids

rec

eiv

ed

Date

of NIT

Name of

Road

2

3

4

5

Attachment F to PAM

TERMS OF REFERENCE FOR CONSULTING SERVICES

PROJECT IMPLEMENTATION SUPPORT CONSULANT (PISC)

A. Background

1. The Government of Maharashtra has applied for financing from the Asian Development Bank (ADB) for improving rural roads under Mukhya Mantri Gram Sadak Yojana (MMGSY) program. The Maharashtra Rural Road Development Association (MRRDA) (the Client) has initiated Rural Connectivity Improvement Project which aims to improve about 7,000 kilometers (km) of rural roads by improving the existing rural road infrastructure.

2. The project is proposed to be implemented by MRRDA through the project management unit (PMU) set up at the headquarter level. The PMU will be assisted by 6 regional offices at division level and 34 project implementation units (PIUs) which will be set up at the district level. The contract administration of the civil works is proposed to be carried out by PIUs at district level.

3. The project will cover 34 districts of Maharashtra spanning almost the entire state. The project will enhance people’s accessibility to the market thus creating opportunities for social and economic development apart from increased income. The project also proposes to enhance access to basic services, such as for health and education, of the rural population.

4. The 6 regions covered are Amaravati, Aurangabad, Konkan, Nagpur, Nashik and Pune. The roads to be improved under the project are located in 34 districts. These roads will be improved to paved and climate-resilient standards to provide all-weather road connectivity between agricultural production areas, markets, and socio-economic centers.

5. The project will have the following outcome: Transport efficiency on project roads increased. The key outputs include: (i) Rural road conditions between the selected rural communities, productive agricultural areas, and socio-economic centers improved; and (ii) Capacity of rural infrastructure agency and road users in project areas enhanced.

B. Objective of the Assignment

6. The main objective of the project implementation support consultant (PISC) is to support the PMU, Regional Superintending Engineers (SEs), PIUs, to implement the project. Broadly, the objectives are summarised below:

(i) review, check and if required do the engineering design of rural road infrastructure works necessary for implementation;

(ii) assist the PMU/Regional SEs/PIUs in the preparation and design of project activities;

(iii) assist and advise the PMU/Regional SEs/PIUs in all aspects of the contract administration of civil works;

(iv) assist and advise the PMU/Regional SEs/PIUs in the supervision of physical works, including improvement and upgradation of rural roads;

(v) support the PMU/Regional SEs/PIUs in project planning, monitoring, reporting and financial management;

(vi) assist the PMU/Regional SEs/PIUs to develop training programs for staff and other stakeholders in technical and non-technical areas to improve levels of competence and build a more community oriented and gender sensitive approach, adapting

2

climate change, addressing environmental and road safety and taking up participatory approach to performing their duties and responsibilities;

(vii) assist the PMU/Regional SEs/PIUs in effective implementation, monitoring and regular reporting of gender and social activities as included in the action plan activities.

(viii) assist the PMU/Regional SEs/PIUs develop cooperative linkages and partnership programs with concerned line agencies and private sector organizations associated with maximizing benefits to the poor from the infrastructure investment; and

(ix) assist PMU/Regional SEs/PIUs in establishing an asset maintenance and management system.

C. Project Area

7. The project area is spread over 34 districts in 6 regions. The region-wise road list along with the road length is shown in Table 1.

Table 1: Region-wise Road List

1. Amaravati Region

Sr. No. District No of Roads Length of road proposed (Km)

1 Akola 67 195.00

2 Amravati 68 175.80

3 Buldana 71 142.60

4 Washim 57 157.10

5 Yavatmal 69 171.99

Amaravati Region 332 842.49 2. Aurangabad Region

6 Aurangabad 63 177.51

7 Beed 84 238.20

8 Hingoli 62 168.06

9 Jalna 62 221.75

10 Latur 80 208.71

11 Nanded 123 242.73

12 Osmanabad 101 206.82

13 Parbhani 64 154.11

Aurangabad Region 639 1,617.89 3. Konkan Region

14 Palghar 47 102.79

15 Raigad 61 133.03

16 Ratnagiri 106 196.62

17 Sindhudurg 58 139.94

18 Thane 46 117.98

Konkan Region 318 690.36

3

4. Nagpur Region

19 Bhandara 34 176.56

20 Chandrapur 38 169.72

21 Gadchiroli 41 229.90

22 Gondia 65 184.50

23 Nagpur 74 274.79

24 Wardha 46 153.45

Nagpur Region 298 1188.92 5. Nashik Region

25 Ahmednagar 119 280.01

26 Dhule 54 202.00

27 Jalgaon 58 179.60

28 Nandurbar 65 207.00

29 Nashik 92 224.77

Nashik Region 388 1093.37 6. Pune Region

30 Pune 119 220.70

31 Satara 71 163.60

32 Sangli 66 157.23

33 Solapur 87 219.10

34 Kolhapur 72 120.90

Pune Region 415 881.53 Total for Maharashtra

Maharashtra 2390 6314.55

D. Overall Scope of Services 8. The PISC team shall work under the PMU’s guidance to ensure completion of tasks assigned in a professional and time-bound manner. 9. The PISC team’s scope of services shall include, but not be limited to the following:

(i) Assisting in reviewing the Detailed Project Report (DPR) before the commencement of civil works to ensure the quality so that the works can be carried out smoothly.

(ii) Providing engineering support if required in designing various components (including road safety) required for execution of the project,

(iii) Assisting the PMU and Regional Offices and PIUs in preparing and implementing project activities.

(iv) Assisting the PMU in planning, monitoring reporting and managing finances, including project framework techniques for planning, training and financial monitoring during project implementation.

(v) Assisting and advising the PMU in administration of contracts. (vi) Assisting the PMU in planning and implementing land donation scheme, where

applicable, and reporting and documenting; identifying and reporting adverse

4

environmental and social impacts by carrying out initial environmental examination and initial gender and social assessment for the subproject; modifying designs and practices to avoid land acquisition and mitigate the impacts, such as by preparing and updating environmental management plans (EMPs), gender action plans (GAPs) and social mitigating plan; preparing monthly, quarterly and final reports including the draft project completion report that include a section on gender results, safeguards monitoring; and preparing semi-annual safeguards monitoring reports.

(vii) Assisting the PMU in preparation of overall project management plan, annual work plan including budget disbursement plan, and in preparing withdrawal applications to ADB.

(viii) Assisting the PMU in reviewing existing monitoring system and suggesting improvements on the monitoring system.

(ix) Assisting the PMU in organizing semi-annual review meetings of the project. (x) Preparing a Draft Completion Report at the end of the five-year maintenance

activities of the project. This report shall include, among other requirements, the traffic related survey on the newly constructed roads, pavement condition report. The data shall form the basis of future maintenance requirements after completion of the civil work contracts.

(xi) Preparing a Final Evaluation Report on the construction and 5-year maintenance activities.

(xii) Assisting the PMU in implementing the GAP including compliance monitoring; and preparing all social and gender related reports and other technical report as necessary.

(xiii) For smooth implementation of the project, the PISC is expected to perform any additional tasks/duties identified and assigned by the Project Director.

E. Institutional Arrangements 10. Procurement of civil works will be executed through Open Competitive Bidding (national advertisement). The Conditions of Contract will be the General Conditions of Contract followed by MRRDA. The “Project Manager” will be defined in the contract data, which normally will be the Executive Engineer of the district under which the sub-projects will be executed. The “Project Manager” will have his Authorized Representative at each Block level. 11. The PISC will assist the executing agency in the implementation of the project. While the Team Leader cum Rural Road Specialist will be overall in charge of the consultant’s team and work directly with the Project Director and his team in the PMU, the specialists in the field of Social safeguards, Road Safety and Environment will work with the Regional SEs and the respective PIUs.

F. Duration of the Assignment 12. The assignment of PISC is expected to commence in 2019 and the services of the consultant team is required for 45 person-months for Team Leader, 45 person-months each for Rural Road Specialists at each region, 60 person-months for the Finance Management Specialist, 15 months each for Road Safety Specialist, and 24 person-months each for the Social and Gender Specialist and the Environment Specialist on intermittent basis during execution and maintenance over the project period. In addition, 36 person-months will be required for each of the 3 road engineers with the 34 PIUs.

5

G. Output and Reporting Requirements 13. The consultant’s outputs will include contributions to the project’s milestones, relating to the expertise of the consultants in the team. 14. The reporting requirements shall be as per Table 2:

Table 2: Reporting Requirements

Sl. No. Report Frequency Due Period

No. of Copies

In CD or Flash Disk

1. Inception Report One time Within 1 month after commencement date

5 2

2. Monthly Report Monthly 10th of the month following the reporting month

5 2

3. Quarterly Report Every 3 months

10th of the month following the reporting quarter.

5 2

4. Annual Report Four Times 1 month after the commencement month every year

5 2

5. Construction and Maintenance Report

One time After completion of construction plus three years of maintenance.

5 2

6. Draft Project Completion Report

One time At the commencement of Defects Liability Period.

5 2

7. Project Completion Report

One Time At the end of the assignment. 5 2

8. Safeguards Report Semi-annual

Every 6 months after commencement date

5 2

15. Inception Report. The report will include the consultant’s proposals of the detailed project implementation arrangements and the planned activities for different components based on the initial assessment. The report will also include the detailed work program and approach towards the assignment. 16. Monthly Report. The consultant will submit a monthly report which must reflect all the activities undertaken during the month of the reporting period. The report must contain the targets and achievements. 17. Quarterly Reports. The consultant shall furnish quarterly progress reports on physical and financial progress and on implementation progress, including achievements and problems faced, if any, and the measures to overcome the constraints. The quarterly reports shall be factual and concise with recommendations for the subsequent quarter. 18. Annual Reports. The consultant shall furnish to the ADB and MRRDA an annual report covering all activities in the last 12 months. In addition to summarizing key facts and issues presented in the 4 quarterly reports for the reporting period, the annual report shall include the Consultant’s views on the strengths and weaknesses of the project implementation arrangements and remedial actions to be taken if any. 19. Construction and Maintenance Report. This report will consolidate the annual reports and focus on issues during implementation of the project. The report shall include, among other requirements, the traffic related survey on the newly constructed roads, and the Pavement Condition report.

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20. Draft Project Completion Report. This report is to be submitted after completion of services but within the completion period. This report will include the project performance on technical and financial components including social and environmental issues. 21. Project Completion Report. The consultant shall prepare a comprehensive completion report of all components of the project including civil works and consulting services. The report shall incorporate summaries of the methods of construction, the construction supervision performed, problems encountered, and solutions undertaken thereon and recommendations for future projects of similar nature to be undertaken by MRRDA. The report shall also contain final evaluation report of the construction and maintenance-related aspect for the relevant packages. 22. The Consultant shall include the self-appraisal in the report in compliance with ADB requirements for project completion report of executing agencies, including detailed data and information gathered and recorded during the project implementation. 23. Workshops and Training Sessions:

(i) Seminars/Workshops. The consultant shall conduct for MRRDA officials semi-annual seminars/workshops on key aspects of technical capacity improvement and progress to date. Workshops on social/environmental safeguards and social inclusion shall be conducted on as-needed basis.

(ii) Training sessions. The consultant will provide on-the-job training to MRRDA officials

on a day-to-day basis. Small class room style sessions shall be conducted monthly or quarterly as needed to supplement the daily trainings. The semi-annual seminars/workshops will present weaknesses and strengths of MRRDA officials identified during these training sessions, and the recommendations and suggestions from participants shall be used for improving the training methods.

H. STAFFING INPUTS 24. The consulting services will require the experts shown in Table 3 on an intermittent basis during 72 months, covering 24 months for construction period and 60 months for maintenance period for Construction and Maintenance. The key experts positions and locations are mentioned in Table 4.

Table 3: Required Consulting Services

Sl. No.

Particulars Unit Nos.

Estimated Person-Month

1 Team Leader cum Rural Road Specialist

PM 1 45

2 Rural Road Specialist PM 6 270

3 Financial Management Specialist PM 1 60 4 Road Safety Specialist PM 6 90

5 Social and Gender Development Specialist

PM 6 144

6 Environment Specialist PM 6 144

Total for all Experts 26 753

7

I. Qualification and Experience Requirements of Key Personnel

1. Team Leader cum Rural Road Engineer

a) Qualification Bachelor’s degree in Civil Engineering or equivalent and Membership of professional institutions Preferred: Master’s Degree in Transportation

b) Total Professional Experience

20 years

c) Project-related Experience 10 years of experience in road sector with 5 years in rural roads and at least 2 years in an externally funded (ADB, WB, JICA, etc.) road project.

d) Experience in working with international organizations/ agencies

Preferred

2. Rural Road Specialist

a) Qualification Bachelor’s degree in Civil Engineering or equivalent and Membership of professional institutions

b) Total Professional Experience

10 years

c) Project-related Experience 5 years of experience in road sector

d) Experience in working with international organizations/ agencies

Preferred

3. Financial Management Specialist

a) Qualification Bachelor’s degree in Finance/Accounts/Commerce/Business Administration /Chartered Accountant. Master’s degree will be preferred. Professional designation in accounting (e.g., CPA/CA/CMA/ICWA).

b) Total Professional Experience

15 years

c) Project-related Experience 5 years of practical experience in the field of rural infrastructure construction and financing system and accounting/auditing in India. Knowledge of computer-based budgeting and accounting packages and direct working experience with rural infrastructure implementation project will be an advantage. Must be familiar with the financial rules and regulations of the State/Central government.

d) Experience in working with international organizations/ agencies

Preferred

4. Environment Specialist

a) Qualification Graduate in Civil Engineering/Environmental Science and Post Graduate degree in Environmental Engineering or Environmental Science or other relevant fields.

b) Total Professional Experience

10 years with 5 years extensive experience in the implementation of road projects.

c) Project-related Experience 5 years of experience concerning environmental issues for externally-funded projects.

8

d) Experience in working with international organizations/ agencies

Preferred

5. Road Safety Specialist

a) Qualification Bachelor’s degree in Civil Engineering. Master’s degree in Transportation will be preferred.

b) Total Professional Experience

10 years

c) Project-related Experience 5 years of experience in road safety engineering including design and implementation of rural road safety in India.

d) Experience in working with organizations/ agencies

Preferred

6. Social and Gender Development Specialist

a) Qualification Master’s degree in Sociology, gender and development or other relevant field of Social Sciences.

b) Total Professional Experience

10 years with 5 years in gender analysis, community activities and implementation of gender actions, sociological aspect/ resettlement issues in a linear project.

c) Project-related Experience 3 years of experience of Resettlement and Rehabilitation issues for an externally-funded project. 5 years of experience in dealing with Safeguard and Gender related issues in accordance with the requirement of development partner; familiarity with the government system, profound communication skill with the local stakeholders.

d) Experience in working with organizations/ agencies

Preferred.

II. Qualification and Experience Requirements of Non-Key Technical Personnel

Road Engineers at PIU level

a) Qualification Bachelor’s degree in Civil Engineering or equivalent

b) Total Professional Experience

3 years

c) Project-related Experience 1 year of experience in road sector

d) Educational Qualifications Should be conversant with the local language and cleared at least the 10th standard in local language

J. Position Based Tasks/Responsibility

25. The position-based tasks specified for each of the positions mentioned in Table 3 above are indicated in the Table 4 below. Consultants should note that the position-based tasks and responsibilities in Table 4 are only indicative and that the consultant needs to propose its own working arrangements as a team based on the overall requirements in the TORs.

9

Table 4: Position-based Tasks/Responsibility (Indicative Only)

Sl.No. Position Tasks/Responsibilities

1. Team Leader cum Rural Road Specialist (TL) (Position-PMU in MRRDA HQ)

Overall management of PISC team, acting as the Team Leader. The tasks typically include, but are not limited to, the following: • Manage and guide the team of consultants; • Implement the tasks mentioned in the scope of works of the

project; • Coordinate and consult with MRRDA regularly; • Monitor the progress of the project in meeting the desired outcome

and outputs; • Prepare improvement and financing plan for the rural road

construction and maintenance; • Review and monitor progress of the design and monitoring

framework; • Monitor the progress on fulfilling loan covenants if any and advise

MRRDA on any issues; • Cooperate closely with the Project Director in planning,

coordinating and monitoring project implementation; • Assist the Project Director in the preparation of detailed budget for

all project activities, and in project financial management control; • Advise and assist the Project Director in preparing a detailed

project implementation plan and Annual Plans of Operation which will include training activities, taking account of the need for timely completion of preparatory tasks, and improvements and up-grading prior to the monsoon season;

• Prepare and operate a monitoring plan and reporting system on the performance of planned improvements of roads in the project area;

• Assist the Project Director in establishing effective road improvement planning and implementation procedures in the project regions and districts;

• Advise on land donation, if any, and environment safeguards, and assist the social team in monitoring participation, gender and development, poverty reduction and Benefit Monitoring Evaluation (BME) aspects of the project;

• Advise the relevant specialist on design and conduct of training programs and orientation curriculum, employing participatory approaches and manuals for various courses and workshops in line with the project objectives including gender & social analysis, resettlement planning, environmental assessments, environmental management and climate change adaptation, road safety, and construction procedures, and other social development related areas in consultation with the PMU and other team members;

• Ensure that poverty, social development and gender, as well as environmental and climate change issues, are integrated into all training/orientation programs and courses where relevant;

• Facilitate in arranging training and orientation programs at various levels in collaboration with relevant team members;

• Prepare an annual training plan and budget and integrate the same into the overall annual plan of the project;

• Act as resource person/ facilitator in different training courses; • Collect and compile training related data on a gender

disaggregated basis;

10

Sl.No. Position Tasks/Responsibilities

• Advise on the coordination of project activities with relevant units and cells in MRRDA, and liaise with other development partners, in order to ensure that the project contributes to strengthening institutional capability in MRRDA;

• Identify any actions to be taken to ensure achievement of the project's objectives, outputs and result;

• Prepare Inception report and other periodic consolidated Monthly, Quarterly and Annual reports, and at the end of the assignment, prepare consolidated final report;

• Assist with any other project relevant duties as may be reasonably assigned by the Project Director;

• Interpret the technical specifications and contract documents relevant to the project;

• Review documentations and advance actions for handing over of site and advise on issuing notice to set the commencement date;

• Monitor the Quality Control System in place by MRRDA; • Inspect works at appropriate intervals during Defects Notification

Period and advise the PMU accordingly; • Ensure that contractors implement and maintain the environmental

monitoring in compliance with the environmental management plan (EMP) as a part of the civil work contracts; and

• Attend any meeting as instructed by MRRDA.

2. Rural Road Specialists (Position-Regional Office in MRRDA)

The tasks typically include, but are not limited to, the following: • Manage and guide the team of consultants in the regional offices; • Implement the tasks mentioned in the scope of works of the

project; • Coordinate and consult with PMU/MRRDA regularly; • Monitor the progress of the project in meeting the desired outcome

and outputs; • If required, prepare improvement and financing plan for the rural

road construction and maintenance; • Review and monitor progress of the design and monitoring

framework; • Monitor the progress on fulfilling loan covenants if any and advise

PMU/PIU on any issues; • Cooperate closely with the SEs in planning, coordinating and

monitoring project implementation; • Assist the • SEs in the preparation of detailed budget for all project activities,

and in project financial management control; • Advise and assist the SEs in preparing a detailed project

implementation plan and Annual Plans of Operation which will include training activities, taking account of the need for timely completion of preparatory tasks, and improvements and upgrading prior to the monsoon season;

• Prepare and operate a monitoring plan and reporting system on the performance of planned improvements of roads in the project area;

• Advise on land donation, if any, and environment safeguards, and assist the social team in monitoring participation, gender and development, poverty reduction and Benefit Monitoring Evaluation (BME) aspects of the project;

11

Sl.No. Position Tasks/Responsibilities

• Advise the relevant specialist on design and conduct of training programs and orientation curriculum, employing participatory approaches and manuals for various courses and workshops in line with the project objectives including gender & social analysis, resettlement planning, environmental assessments, environmental management and climate change adaptation, road safety, and construction procedures, and other social development related areas in consultation with the PMU and other team members;

• Ensure that poverty, social development and gender, as well as environmental and climate change issues, are integrated into all training/orientation programs and courses where relevant;

• Facilitate in arranging training and orientation programs at various levels in collaboration with relevant team members;

• Prepare an annual training plan and budget and integrate the same into the overall annual plan of the project;

• Act as resource person/ facilitator in different training courses; • Collect and compile training related data on a gender

disaggregated basis; • Advise on the coordination of project activities with relevant units

and cells in the regions, and liaise with other development partners, in order to ensure that the project contributes to strengthening institutional capability in the regions;

• Identify any actions to be taken to ensure achievement of the project's objectives, outputs and result;

• Prepare Inception report and other periodic consolidated Monthly, Quarterly and Annual reports, and at the end of the assignment, prepare consolidated final report in the regions;

• Assist with any other project relevant duties as may be reasonably assigned by the SEs;

• Interpret the technical specifications and contract documents relevant to the project;

• Review documentations and advance actions for handing over of site and advise on issuing notice to set the commencement date;

• Monitor the Quality Control System in place by MRRDA; • Inspect works at appropriate intervals during construction and

maintenance period and advise the regional office accordingly; • Ensure that contractors implement and maintain the environmental

monitoring in compliance with the environmental management plan (EMP) as a part of the civil work contracts; and

• Attend any meeting as instructed by SEs.

3. Financial Management Specialist (Position-PMU)

• Work under supervision and guidance of PMU and TL, provide support and guidance to the PMU and MRRDA financial and accounting staff, including district accounting staff;

• Develop a monitoring format for monthly progress monitoring of activities and tasks relevant to financial management of the project;

• Effectively manage the financial aspects of the project in a timely and coordinated manner;

• Be responsible for accurately monitoring and reporting actual and projected expenditures of funds (from government and ADB sources) on a monthly basis and quarterly basis;

12

Sl.No. Position Tasks/Responsibilities

• Assist PMU to prepare monthly and quarterly financial statements, and quarterly, semi-annual, and annual progress reports and completion report;

• Visit district accounting staff periodically for compliance monitoring of disbursement and accounting requirements and provide technical support;

• Liaise with representatives of the ADB for the project, as necessary and directed by the Project Director;

• Assist PMU to prepare annual project financial statements in the form acceptable to ADB;

• Advise on actions to be taken to mitigate gaps in internal controls and effectively follow up on actions to be taken;

• Advise on compliance with loan covenants and ensure that compliance with the covenants is maintained;

• Advise and monitor audit observations, and effectively follow up and implement audit recommendations for resolving any audit issue;

• Assist PMU to address issues raised by ADB on audited project financial statements and effectively follow up on actions to be taken;

• Assist the Project Director in the preparation of detailed budget for all project activities, and in project financial management control;

• Ensure adherence to ADB requirements and regulations in financial reporting and controls;

• Perform any other relevant tasks given by the PD and TL; • Provide capacity building support to MRRDA (including PMU and

district staff of the project); • Identify training needs of MRRDA staff, prepare tentative training

program and coordinate with other relevant projects in preparing training modules, and implement the training program;

• Ensure that relevant staff of MRRDA and other offices understand the differing requirement of the co financiers in budgeting and disbursing funds;

• Advise on the TORs for conducting internal audits; • Assist with any other duties as may reasonably be assigned by

MRRDA and agreed with the ADB; • Prepare monthly report, quarterly report, annual report in

connection to the financial management of the project’s, including status of Financial Management Action Plan (in the Project Administration Manual) and MRRDA capacity building support;

• Assist in monitoring of security deposit validity against advances made to the contractors if any; and

• Attend any meeting as instructed by MRRDA.

4. Road Safety Specialist (Position-Regional Office and PIUs)

• Take stock of the prevailing situation and trends by studying accident data and reviewing reports;

• Review the Traffic Safety Plan and the accident statistics of the project area (districts), and carry out detailed road traffic safety inspection and design works to meet the project objectives;

• Advise the Regional SE and respective PIUs in their works and carry out the detailed design and cost estimates for any additional road safety component;

13

Sl.No. Position Tasks/Responsibilities

• Conduct road safety audit/inspection on sample roads (at least two from each district) and document the issues and the counter measures (engineering and non-engineering);

• Supervise the road safety works implemented in the project area and collect impact data following the monitoring data;

• Identify project districts with higher accident rates and conduct road safety training in that district vigorously;

• Assess the impact of the proposed activities in reducing accident incidents;

• Provide training and workshops for Regional and PIU staff, stakeholder, beneficiaries, community people, vehicle operators and vehicle owner on road safety issues;

• Contribute content on road safety activities, status and issues to prepare monthly, quarterly, annual reports, and project completion report;

• Assist Regional SEs in formulating and applying an MRRDA-focused rural road safety policy and action plan; and

• Develop and oversee a road accident data management system including defining the data requirements and collection procedures and conduct the initial data analysis.

5. Social and Gender Specialist (Position-Regional Office and PIUs)

Support the Regional SE and PIUs to: • Implement the community participation plan and report progress

on the monitoring format • Identify all affected vulnerable female households in the project

area and ensure they benefit from appropriate mitigation measures, and/or linked to poverty alleviation/ livelihood restoration program;

• Implement the activities indicated in the project GAP and social documents;

• Guide and support on the identification and involvement of disadvantaged women, the poor and indigenous communities in the project activities and the generation of benefits for them.

• Ensure that the targets included in the GAP are implemented (these include but not limited to) (i) 25% women in construction work; (ii) all women staff in MMRRDA trained on road safety awareness, road asset management, contract management, financial management, climate-resilient design and construction; (iii) at least 33% women participate in project orientation, planning of project roads; (iv) 30% girls/women trained on road safety and on gender based violence (including sexual exploitation and human trafficking) and STI prevention; and (vi) 50% eligible women workers in project areas trained to acquire skills on road construction and maintenance.

• Review the manuals prepared on construction and maintenance of rural road and ensure that the manuals have gender-inclusive design

• Review the number of schools and students in project areas and in consultation with other experts ensure at least 50% of identified students, teachers, and parents covering (at least 30% girls/women) from schools along project roads trained on road safety and trained on gender-based violence (including exploitation and human trafficking) and STI prevention

14

Sl.No. Position Tasks/Responsibilities

• Conduct training need assessment with women workers and ensure at least 50% of eligible women workers in project areas acquire skills on road construction and maintenance

• Provide guidance and support on other social dimensions such as road safety, land donation etc.

• Mobilize local community especially women to participate women in project activities

• Make regular field visits and inspections, identify issues; and in consultation with PIUs advise on actions.

• Prepare a component-wise annual plan and budget for gender and development activities, and integrate this in the overall annual plan of the project;

• Prepare GAP implementation schedule; • Ensure implementation and monitoring of GAP; • Prepare monthly, quarterly, semi-annual and annual progress, and

project completion reports and ensure submission of the GAP progress in the GAP monitoring and reporting format;

• Provide social and gender inputs for all the trainings both at institution and community levels;

• monitor and report on social, gender and poverty aspects of project implementation; and

• develop and operate monitoring and reporting formats for different social aspects of project implementation.

• Provide support to the Regional SE and PIUs in monitoring and reporting on social aspects of project implementation.

• Support the Regional SE and PIUs as required in training initiatives for capacity development of the poor, women and other disadvantaged groups.

• Provide guidance in developing policy, programs and procedures of the project to implement the GAP and enhance contribution to social development;

• Assist the TL to plan, design, prepare curriculum, deliver, monitor and evaluate training/orientation program on gender and social analysis, and support incorporating gender aspects in the training for the project targeted participants

• Review and if necessary, revise the GAP; • Prepare monthly, quarterly, semi-annual and annual progress, and

project completion reports on social, gender and poverty aspects; and

• Perform other duties as may be assigned by the TL in consultation with the Project Director.

6. Environment Specialist (Position-Regional Office and PIUs)

• Review ADB SPS 2009, Government of India and Maharashtra applicable environmental laws and regulations, project’s initial environmental examination report including all environment checklists included in the DPRs with emphasis on the individual roads/packages’ likely positive and negative environmental impacts and risks, identifying the safeguard principles, and prepare a matrix on how the environmental safeguards are triggered by the project;

• Assess the country's implementation practice, capacity, and commitment to plan, implement, monitor, and report on the safeguard measures;

15

Sl.No. Position Tasks/Responsibilities

• Assess environment gaps, if any, prepare safeguard related action program to address the identified weaknesses, including consideration on the need for capacity strengthening measures;

• Identify measures for monitoring environmental safeguard systems performance; Undertake at least semi-annual field monitoring visits to oversee the actions taken by the contractors in regard to the implementation of EMP and suggest corrective measures if necessary;

• Review that during preparation of bidding documents, environmental responsibilities have been identified;

• Assist Regional SEs and PIUs to review the Construction Contractor's Environmental Program to be prepared by the contractor in accordance with the EMP, relevant plans and ADB Environmental Guidelines, and to make recommendations to MRRDA regarding any necessary amendments for its approval;

• Assist MRRDA to implement the measures identified in the EMP to include liaisons with concerned agencies to secure necessary clearances and permits (e.g., tree cutting, utility shifting, working near irrigation canals);

• Monitor the effectiveness of EMP and negative impacts on environment caused by the construction works, and provide technical advice, including a feasible solution, so the MRRDA can improve the situation when necessary;

• Review bidding documents which include the clauses to have the Contract comply with the requirements of the EMP;

• Assist MRRDA and TL for accumulating climate vulnerability data and information from various national and if possible, from international sources;

• Investigate the current status of the climate change, vulnerability and impacts over the study area and analyze in detail future climate change projection and scenario;

• Make detailed investigation of the climate change impacts on the rural road subprojects and prepare the climate-resilient criteria to be incorporated in the designs by considering future climate change;

• Review periodically and report on the impact of project activities on the environment and determine the nature and extent of environment impact, if caused by the Project;

• Assist in facilitating participatory planning and the implementation of the initial environment examination recommendations; their proposed construction technology, and project implementation plan to identify any potential adverse impact;

• Identify budget needs to strengthen LGED capacity for adequate environmental monitoring and management of the project;

• Assist TL in reviewing all infrastructure design (climate resilient structure), their proposed construction technology, and project implementation plan to identify any potential adverse environmental impacts and climate risks;

• Advise and support MRRDA in building in-house capacity for the training of MRRDA staff to carry out initial environmental examination for its projects, awareness-building of and motivating stakeholders/beneficiaries on environmental issues;

16

Sl.No. Position Tasks/Responsibilities

• Conduct compliance inspections to monitor EMP and prepare compliance progress toward the expected outcomes, verify monitoring information to identify adverse environmental impacts, document results, identify the necessary corrective actions, and reflect them in a corrective action plan;

• Keep liaison with institutions responsible for climate change issues in Maharashtra to keep abreast on all information necessary to assist MRRDA and TL in planning and designing climate resilient infrastructure for the project;

• Develop monitoring and guidance tools (e.g., self-monitoring reports) for climate resilient improvement and upgrading of the rural roads including climate resilient check list;

• Prepare training materials and provide training to the Regional and PIU engineers and stakeholders on environment and climate change, impacts and adaptation especially for climate resilient road maintenance;

• Contribute to the training of Regional and PIU engineers and contractors on implementation procedures and technical matters related to environment and climate change;

• Provide inputs to developing a training course for the project as required;

• Conduct at least 3 environmental inspections during the construction phase: (i) First report at pre-construction stage, (ii) Second report after three months of start of construction or on completion of 25% construction, and (iii) Third report after seven months of start of construction or on completion of 75% of construction;

• Prepare environmental field monitoring report, quarterly report, annual report, midterm report and project completion reports;

• Support the TL in preparing the monthly, quarterly, annual, midterm and project completion reports; and

• Perform other duties as may be identified by the Project Director and TL.

Table 5: Required Consulting Services (Non-Key Technical Personnel)

Sl. No.

Particulars Unit Nos. Estimated Man-Month

1 Road Engineer (3 at each of 34 PIUs) person-months

102 3,672

Total for all Experts 102 3,672

Table 6: Position-based Tasks/Responsibility (Indicative Only) for Non – Key Technical Personnel

Sl.No Position Tasks/Responsibilities

1 Road Engineer (Position-PIU Offices)

The Road Engineer will carry out the following major tasks as assistance to the PIU head and any tasks envisaged by the Team Leader to facilitate implementation and reporting: • Coordinate and consult with PIU head regularly; • Monitor the progress of the project and relating to the work plan of

the contractor and deployment of plant equipment and labor;

17

Sl.No Position Tasks/Responsibilities

• Keep proper records of the Contractors' activities and progress by maintaining a daily progress diary;

• Monitoring Contractors' operations including adherence to safety and environmental requirements;

• Measurements of completed works; • Verification of lines and levels, inspection of works, acceptance

and rejection of the completed works; • Verification of Contractors' monthly estimates of the completed

works and assisting the Team Leader in the preparation of Interim Certificates;

• Preparing monthly Progress Reports; • Final inspection of works; • Verification of Contractors' Statements at completion; • Compilation and verification of “As-Built Drawings"; • Preparation of contract Completion Reports; • Think ahead and identify any actions to be taken to ensure

achievement of the project's objectives, outputs and result; • Prepare Inception report and other periodic consolidated Monthly,

Quarterly and Annual reports, and at the end of the assignment, prepare consolidated final report in the PIU;

• Interpret the technical specifications and contract documents relevant to the project;

• Review documentations and advance actions for handing over of site and advise on issuing notice to set the commencement date;

• Monitor the Quality Control System in place by MRRDA; • Inspect works at appropriate intervals during construction and

maintenance period and advise the PIU accordingly; • Ensure that contractors implement and maintain the environmental

monitoring in compliance with the environmental management plan (EMP) as a part of the civil work contracts;

• Assist with any other project relevant duties as may be reasonably assigned by the PIU head;

K. Counterpart Support

26. Both the counterpart government officials at PMU, Regional Offices and PIUs and regular MRRDA set-up will provide all kinds of cooperation to the consultant team in rendering their services.

27. MRRDA will provide the consultants with suitable office space with all facilities since only 2 consultants will be at the MRRDA Headquarters and 4 each at the Regional Headquarters. MRRDA will provide project data and reports available to the consultant.

Attachment G to PAM

TERMS OF REFERENCE FOR CONSULTANTS

TECHNICAL ASSISTANCE FOR INSTITUTIONAL STRENGTHENING OF THE MAHARASHTRA RURAL ROAD SECTOR FOR SUSTAINABLE DEVELOPMENT

A. Objective 1. The State Government of Maharashtra has requested a loan from the Asian Development Bank (ADB) for the implementation of Maharashtra Rural Connectivity Improvement Project, which will improve around 2,100 kilometers (km) of rural roads in 34 districts within the state. The State of Maharashtra acting through the Maharashtra Rural Road Development Association (MRRDA) will be the executing agency. A project management unit (PMU) headed by the Project Director established within MRRDA will support project implementation. The secretary cum Chief Executive Officer of MRRDA will be responsible for project coordination and supervision. The main objective of the consulting services is to support MRRDA in improving sector management performance by implementing institutional development initiatives in the fields which need to be supplemented with international expertise. The technical assistance (TA) will focus on:

(i) Road asset management including road maintenance (ii) Climate resilient design and construction (iii) Road Safety (iv) Web based real time project monitoring system

B. Scope of Services 2. The consultants will undertake the services in close consultation with the Chief Executive Officer, MRRDA who is the Project Director of the Project. They will conduct training and workshops as required. Organizing and conducting study cum training tours to neighboring countries for exposure to concerned engineers and officials regarding practices being followed for asset management and road safety. Sector wise consultations will be conducted to disseminate the concepts of the sector development initiative.

3. For a long-term framework, splitting the functions of road development policy and programming from project implementation is often effective. This will ensure efficient decision making for project implementation and help build up expertise in outsourcing of specialized tasks.

4. The consultant will be expected to undertake the following tasks: (i) study existing rural road network, design, construction and maintenance systems; (ii) recommend an appropriate institutional structure for managing road asset

management including road maintenance, road safety for the overall rural road network and climate resilient design and construction;

(iii) recommend appropriate management structures for managing each layer of the rural road network for road asset management, road safety and climate resilient design and construction techniques including international best practices;

(iv) initiate and develop web based real time sub projects progress and quality monitoring system to effectively manage highly scattered subproject implementation;

(v) provide training to MRRDA staff at various levels to incorporate road asset management, road safety, effects of climate change and web-based real time project monitoring;

2

(vi) provide training to MRRDA staff introducing implementation of performance-based maintenance system and prepare necessary manuals and bid documents for implementation of the same

(vii) organize and conduct study cum training tours to neighboring countries for exposure to concerned engineers and officials regarding practices being followed for asset management and road safety and incorporation of the same in the country specific systems;

(viii) prepare design and construction manuals for climate resilient design and construction and prepare standard design for different structures to withstand climate change effects;

(ix) organize and conduct seminars and study tours (x) develop knowledge products; and (xi) partner with centers of excellence in climate resilience infrastructure in general and

road development in particular.

1. Institutional Framework 5. The main task of the consultants is to seek agreement from various levels of rural functionaries involved on how rural roads are to be administered for road asset management, road safety, climate resilient design and construction and web-based project monitoring system. They will be expected to examine good practices being followed in other countries and feasibility of the lessons learned being adapted for effective rural road management.

6. Implementation Arrangements. As per the implementation arrangements agreed for the project, there will be 6 divisions headed by a Superintending Engineer to provide close technical support and supervision on (i) planning, preparation, implementation, and quality management of physical works, and (ii) compliance with ADB’s safeguard requirements in 34 project districts. Accordingly the consultants will work closely with the PMU headed by Project Director, 6 divisions and 34 project implementation units (PIUs) in 34 districts and address, to develop and train MRRDA staff on (i) road asset management to include maintenance of pavement, laying down priorities for the roads to be maintained and the funds required thereof on annual basis after completion construction or completion of 5 years maintenance period for contract packages pertaining to the project (ii) applying the road safety measured at the time of planning, design, construction and maintenance and in conducting road safety audits, (iii) climate resilient design and construction and, (iv) developing web-based real time project monitoring. One of the key outputs is the development of “re-entry” plans detailing how lessons from the capacity building will be adopted in MRRDA operations. District specific development plans will be prepared and presented to MRRDA management and the State for possible implementation and funding

2. Management Structures 7. The institutional analysis should determine how each part of the rural road network is to be managed. The task is to recommend appropriate organization and management structures for MRRDA for the purpose of road asset management, road safety issues and measures to ensure zero percentage in road accidents attributable to the road as such extra measures mitigate the climate change effects where applicable.

8. The consultants will be expected to undertake the following tasks: (i) The consultants will recommend an appropriate organization and management

structure for MRRDA to incorporate (a) proposed rural road asset management system and prepare a manual for the same, (b) road safety measures,

3

(c) requirements for climate resilient design and construction, and (d) web-based real time project progress monitoring system;

(ii) The consultants will establish manuals to (a) include road condition survey, (b) inspection reports for maintenance, (c) manuals for performance-based maintenance, (d) annual maintenance audit report, and (e) do's and don’ts for maintenance of pavements especially pertaining to shoulders and drainage. They will introduce internationally proven standards for road safety;

(iii) The consultants will provide ADB with progress reports on the institutional strengthening action plan, including achievements, problems, and policy recommendations. They will prepare specific reports in accordance with the terms of reference. Upon completion of their services, the consultants will prepare a draft final report covering all tasks and a final report 30 days after the tripartite review meeting with MRRDA, ADB and the consultants; and

(iv) The consultants, in consultation with MRRDA, will prepare and conduct a training program including organizing a study tour to neighboring countries in the areas specified in their terms of reference, including selection criteria for candidates, training objectives, and cost estimates.

C. Composition of Team and General Qualifications of Key Personnel

1. Team Leader Cum Road Asset Management Specialist (International)

1 Educational Qualification Graduate in Civil Engineering from a recognized university/institution preferably having post graduate qualification in road asset management

2 Experience

(a) Total professional experience

Minimum 20 years of experience

(b) Experience in Road projects Minimum 15 years in maintenance of roads including 5 years of experience in road asset management

(c) Experience in similar capacity As a team leader coordinating the tasks of other consultants and submitting consolidated reports. Rural roads planning, design, construction and maintenance preferably for externally aided projects such as ADB/WB/JICA/USAID etc.

2. Road Safety Specialist (International)

1 Educational Qualification (minimum) Graduate in Civil Engineering from a recognized university/institution

2 Experience

(a) Total Professional experience

Minimum 10 years of experience in the road sector

(b) Experience in Highway projects Minimum 7 years of experience in pavement design/construction and at least I year experience in road safety

(c) Experience in similar capacity Rural roads planning and designing preferably for externally aided projects such as ADB/WB/JICA/ USAID etc.

4

3. Climate Resilient Design and Construction Specialist (International)

1 Educational Qualification (minimum) Graduate in Civil Engineering from a recognized university/institution with post graduate degree in environmental engineering or environmental science

2 Experience

(a) Total Professional experience Minimum 5 years of experience in either assessing, reviewing, and designing climate resilient roads with direct participation on any multilateral or internationally assisted climate resilient project in Asian or tropical country

(b) Experience in similar capacity Environmental specialist in at least one road project preferably externally aided projects such as ADB/WB/JICA/USAID etc.

4. Information Technology Specialist (National)

1 Educational Qualification (minimum) Graduate in Information Technology from a recognized university/institution

2 Experience

(a) Total Professional experience Minimum 10 years of experience in designing software and training of personnel

(b) Experience in similar capacity Experience in designing web-based project monitoring software for an organization preferably for externally funded projects such as ADB/WB/JICA/USAID etc.

5. Climate Resilient Design and Construction Engineer (National)

1 Educational Qualification (minimum) Graduate in Civil Engineering from a recognized university/institution with post graduate degree in structural engineering

2 Experience

(a) Total Professional experience Minimum 5 years of experience in either assessing, reviewing, and designing climate resilient roads with direct participation on any multilateral or internationally assisted climate resilient project in Asian or tropical country

(b) Experience in similar capacity Structural Engineer in at least one road project preferably externally aided projects such as ADB/WB/JICA/USAID etc.

6. Road Asset Management Engineer (National)

1 Educational Qualification Graduate in Civil Engineering from a recognized university/institution preferably having post graduate qualification in road asset management

2 Experience

(a) Total professional experience Minimum 15 years of experience

(b) Experience in Road projects Minimum 10 years in maintenance of roads including 5 years’ experience in road asset management

5

(c) Experience in similar capacity Rural roads planning, design, construction and maintenance preferably for externally aided projects such as ADB/WB/JICA/USAID etc.

7. Road Safety Specialist (National)

1 Educational Qualification Graduate in Civil Engineering from a recognized university/institution

2 Experience

(a) Total professional experience Minimum 10 years of experience in the road sector

(b) Experience in Road projects Minimum 5 years of experience in pavement design/construction and at least I year experience in road safety

(c) Experience in similar capacity Rural roads planning and designing preferably for externally aided projects such as ADB/WB/JICA/ USAID etc.

D. Staffing in Person Months

No. Position Person-Months

1 Team Leader Cum Road asset management Specialist (International) 9.0

2 Road Safety Specialist (International) 4.0

3 Climate Resilient Design and Construction Specialist (International) 4.0

Total person-months (International) 17.5

4 Road Asset Management Engineer (National) 9.0

5 Road Safety Engineer (National) 4.0

6 Climate Resilient Design and Construction Engineer (National) 4.0

7 Information Technology Specialist (National) 4.0

Total person-months (National) 21.0

Attachment H to PAM

GENDER ACTION PLAN PROGRESS REPORT

Activities, Indicators and Targets, Timeframe and Responsibility

Progress for the Quarter (MM/YY to MM/YY)

(This should include information on progress for the current quarter–

qualitative and quantitative updates with sex-disaggregated data)

Cumulative Progress (This should include information on

progress– qualitative and quantitative updates with sex-

disaggregated data- from the start of implementation of GAP to the

previous quarter’s progress report.)

Issues and Challenges (Please include reasons why an activity was not fully implemented, or if targets fall short, or reasons for delay, etc.)

Output 1: Conditions and safety of selected rural roads improved and maintained

Activity 1.1: Involve women from the local communities in project areas in consultations during project planning and implementation. Indicator/Target: At least 25% women participate in consultations during project planning and implementation. (Baseline 0%) Responsibility: PIU, PISC Timeline: Year 1–5 During construction

Activity 1.2: Women are represented in Grievance Redress Committees (GRCs). Indicator/Target: At least 30% members in GRCs are women. (Baseline 0%) Responsibility: PIU, PISC Timeline: Year 1–5

Activity 1.3: Hire women workers in road construction. Indicator/Target: Contract documents for contractors include requirements/provisions for employing at least 25% women Contractors report sex disaggregated labor data At least 25% of workers hired in road construction works are women. (Baseline 0%) Responsibility: Contractor, PIU, PMU, PISC Timeline: Year 1–5 pre and during construction

Attachment H to PAM

Activity 1.4: Ensure that contract documents prohibit the hiring of child labor and ensure implementation of core labor standards such as equal pay for work of equal value, and protection of women workers from discrimination and other forms of harassment is evident in project contracts. Indicator/Target: Explicit provisions prohibiting child labor, and implementation of core labor standards such as equal pay for work of equal value, and protection of women workers from discrimination and other forms of harassment is evident in project contracts. Responsibility: Contractor, PIU, PMU, PISC Timeline: Year 1–5 Pre and during construction

Activity 1.5: The manuals on maintenance and construction for rural road include gender inclusive design. Indicator/Target: Manuals on maintenance and construction of rural roads have gender inclusive design. Responsibility: PMU, PISC Timeline: Year 1–5

Output 2. Capacity of rural infrastructure agency and awareness among road users in the State enhanced

Activity 2.1: Orient girl students, women teachers and parents, AWWs on road safety; and create awareness on gender-based violence (including sexual exploitation and human trafficking and STI prevention). Indicator/Target: At least 50% students, teachers and parents from schools and AWWs (at least 30% girls/women) along the project road acquired knowledge on road safety. (Baseline 0%) At least 50% students, teachers and parents (at least 30% girls/women) from schools along the project road acquired knowledge on the gender-based violence (including sexual exploitation and human trafficking and STI prevention). (Baseline 0%) Responsibility: PMU, PIU, PISC

Attachment H to PAM

Timeline: Year 1–5 Activity 2.2: Enhance skills of women workers in project areas on road construction. Indicator/Target: At least 50% of eligible women workers in project areas acquired skills on road construction and maintenance. A post training assessment survey conducted to assess how women evaluate acquired skills and confidence on road construction and maintenance after the training. Responsibility: PIU, contractors, PISC Timeline: Year 1–5

Activity 2.3: Enhance technical capacities of MRRDA women staff in project. Indicator/Target: At least 75% of all eligible women project staff in MRRDA increase knowledge and skills on road safety awareness, road asset management, contract management, financial management, climate-resilient design and construction. (Baseline 0%) A post training assessment survey conducted to assess how women staff evaluate acquired knowledge and skills. Responsibility: PIU, PMU, PISC Timeline: Year 1–5

Activity 2.4: Collect, collate and maintain sex-disaggregated data including data on labor, staff, orientations/training, etc. Indicator/Target: Sex-disaggregated data collected, collated and maintained including data on labor in construction, maintenance, women participation, orientation/training, staff, etc. All reports include sex disaggregated data. Responsibility: PIU, PMU, PISC Timeline: Year 1–5

Attachment H to PAM

AWW = Anganwadi workers, DOs = MRRDA District Offices, GAP = Gender Action Plan, GRC = Grievance Redress Committee, MRRDA = Maharashtra Rural Road Development Association; PISC = Project Implementation Support Consultants, PIU = Project Implementation Unit; PMU = Project Management Unit; PPMS = project performance monitoring system, QPR = Quarterly Progress Report; TOR = Terms of Reference. Source: Asian Development Bank.

Activity 2.5: Train PMU, PIUs, and other stakeholders in GAP implementation, monitoring and reporting. Indicator/Target: MRRDA project staff including MRRDA PMU, DOs, PIU staff oriented on gender issues in the sector; gender mainstreaming strategies, project GAP implementation, monitoring and reporting [Target: At least 75% of staff oriented]. (Baseline:1395 staff, XX women staff) Responsibility: PMU, PISC Timeline: Year 1–5

Activity 2.6: Monitor and report on project GAP implementation. Indicator/Target: (i.) Executive engineers designated/nominated as gender

focal points to oversee the implementation, monitoring and reporting of the GAP. (Target: Total 7; one in PMU and one in each of the six regions)

(ii.) Dedicated social and gender specialist mobilized full time in MRRDA through PISC for implementation, monitoring and reporting of GAP. (Target: one in PMU and one in each of the six regions)

(iii.) GAP progress monitored regularly and reported every quarter with the project QPRs.

(iv.) Gender indicators included in PPMS. (v.) Combined GAP completion report highlighting lesson

learned submitted upon project completion. Responsibility: PIU, PMU, PISC Timeline: Year 1–5

Attachment I to PAM

MAHARASHTRA RURAL CONNECTIVITY IMPROVEMENT PROJECT ROAD LIST

Sr. No. District Block Package

No. Name of Road Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

(Rs Lakh)

Approx Const. Cost

(US $)

1 2 3 4 5 6 7 8 9 AMARAVATI REGION

1 Akola Akot

ADB- AKO-02

SH-281 to Ambadi Road 5.00 465.51 34.59 655648 2 Akola Akot S.H. 281 to Nagapur Road 6.00 535.90 39.79 754789 3 Akola Akot Patonda to Thokbardi Road 5.30 483.17 35.90 680521 4 Akola Akot ODR- 01 to Jitapur Road 1.23 119.54 8.88 168366 5 Akola Akot S.H. 47 to Kolvihir Road 1.20 79.59 7.09 112099 5 TOTAL 18.73 1683.71 126.25 2371423 1 Akola Telhara ADB-

AKO-03

ODR- 02 to Malpura Road 3.20 302.19 22.46 425620 2 Akola Telhara S.H. 47 to Malthana bk. Road 3.10 278.34 18.99 392028 3 Akola Telhara SH-271 Ranegaon to Bhokar Road 3.30 295.11 21.92 415648 3 TOTAL 9.60 875.64 63.37 1233296 1 Akola Murtizapur ADB-

AKO-04

MDR-14 Sanjapur to Shirso Road 6.20 615.36 40.90 866704 2 Akola Murtizapur Lait app. Road 4.55 470.53 31.37 662718 3 Akola Murtizapur Mana to Pohi Road 4.70 444.07 29.52 625451 3 TOTAL 15.45 1529.96 101.79 2154873 1 Akola Barshitakli

ADB- AKO-05

Chelka to Bormali Road 1.85 174.58 11.58 245887 2 Akola Barshitakli Patkhed to Rudrayani Road 3.55 311.35 20.65 438521 3 Akola Barshitakli MDR- 20 to Chohogaon Road 5.12 482.02 31.98 678901 4 Akola Barshitakli ODR- 37 to Kothali to Waghagad Road 3.10 288.51 19.14 406352 4 TOTAL 13.62 1256.46 83.35 1769662 1 Akola Balapur

ADB- AKO-06

Paras to Borala Road 3.80 361.46 23.98 509099 2 Akola Balapur Shelad app. Road 1.50 133.00 8.82 187324 3 Akola Balapur Nandkhed to NH -06 Road 4.10 367.84 24.40 518085 4 Akola Balapur MDR-09 To Shingoli Morzadi Road 3.16 318.84 21.16 449070 4 TOTAL 12.56 1181.14 78.36 1663577

1 Akola Patur ADB-

AKO-07

Dist. Border Andharsanwangi to Dist. Border Bhourad Road 7.77 571.60 37.93 805070

2 Akola Patur S.H. 274 to Nimkhed. Road 2.36 188.62 12.50 265662

3 Akola Patur MDR- 25 Digras bk to SHW 279 Digras kh. Road 2.40 288.80 19.17 406761

3 TOTAL 12.53 1049.02 69.60 1477493 22 Roads Akola Total 6 82.49 7575.93 522.72 10670324

1 Amravati Anjangaon Surji ADB- AMR-01

MDR-16 (Kasbegavhan) - Kapustalni - Ratnapur 5.70 747.09 49.63 1052233

2 Amravati Anjangaon Surji SH-24 (Pandhari) to Khadegaon 2.00 130.46 8.63 183750 3 Amravati Anjangaon Surji ODR to Shelgaon 1.90 140.71 9.32 198184 3 TOTAL 9.60 1018.26 67.58 1434167 1 Amravati Chandur BZ.

ADB-AMR-02

SH-305 to Sarphapur - Kalodi 1.40 214.284 14.24 301808 2 Amravati Chandur BZ. Lakhanwadi to Karajgaon 3.00 214.263 14.19 301779 3 Amravati Chandur BZ. Akhatwada to Shirajgaon Band 1.60 147.158 9.76 207264 4 Amravati Chandur BZ. MDR-28 to Beskheda 3.00 226.937 15.03 319629 5 Amravati Chandur BZ. Jasapur to Kodori 3.00 249.333 16.53 351173 5 TOTAL 12.00 1051.97 69.75 1481654 1 Amravati Daryapur

ADB-AMR-04

MDR-5(Nandrun)-Bhamod 2.50 208.10 13.79 293098 2 Amravati Daryapur SH-312 to Godegaon 0.65 64.61 4.29 90995 3 Amravati Daryapur SH-47 to Borala Arala rd 1.60 173.22 11.50 243970 4 Amravati Daryapur SH-47(Yewda) - Katarkheda - Telkheda 2.10 176.13 11.68 248066 5 Amravati Daryapur SH-278 to Mahuli Dhande 1.80 175.78 11.66 247578 6 Amravati Daryapur SH-278 to Nalwada 1.10 88.94 5.89 125261 7 Amravati Daryapur SH-278 to Mocharda 0.80 73.09 4.85 102944 8 Amravati Daryapur SH-278 to Bembala (Kh) 0.80 78.53 5.21 110605 8 TOTAL 11.35 1038.39 68.87 1462517 1 Amravati Morshi

ADB-AMR-05

SH-292 to Durgwada 0.67 52.79 3.51 74358 2 Amravati Morshi Kolvihir to Bramhanwada - Bahiram 6.96 367.10 24.46 517044 3 Amravati Morshi Maywadi Road 1.26 114.64 7.62 161463 4 Amravati Morshi Ridhapur to Dabheri rd 6.21 355.66 23.69 500924 5 Amravati Morshi Molwan Road 1.86 167.65 11.14 236132 5 TOTAL 16.96 1057.84 70.41 1489920 1 Amravati N.Khandeshawar ADB-

AMR-06

Golegaon - Jagatpur - Shivra 4.20 443.93 29.46 625253 2 Amravati N.Khandeshawar Dhawalsari Chandsura 3.80 273.04 18.08 384566 3 Amravati N.Khandeshawar Sultanpur to New Belora 1.95 176.59 11.71 248717 3 TOTAL 9.95 893.56 59.26 1258536

2  

Sr. No. District Block Package

No. Name of Road Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

(Rs Lakh)

Approx Const. Cost

(US $)

1 2 3 4 5 6 7 8 9

1 Amravati Teosa ADB-

AMR-07

Shendurjana - Dehni - Nimbhora - Bharaswadi 3.00 226.76 15.12 319377

2 Amravati Teosa Waruda to Dapori 5.00 430.91 28.58 606919 3 Amravati Teosa Bhambora to Palwadi MDR-39 3.80 281.90 18.67 397048 4 Amravati Teosa Virgavhan Approach Road 0.55 77.67 5.16 109392 4 TOTAL 12.35 1017.24 67.53 1432737

28 Roads Amravati Total 6 72.21 6077.27 403.40 8559530 1 Buldana Motala

ADB- BUL-01

ODR-82 to Nimkhed 2.10 90.28 5.94 127155 2 Buldana Motala ODR-91 to Nehrunagar 2.20 118.43 7.82 166803 3 Buldana Motala MDR-10 to Jahagirpur 1.45 163.59 10.82 230408 4 Buldana Motala MDR-20 (Kothali) to Longhat 3.36 260.29 17.20 366606 5 Buldana Motala MDR-21 (Pimpri Gawali) to Nhavi 2.80 189.95 12.52 267535 5 TOTAL 11.91 822.54 54.30 1158507 1 Buldana Malkapur

ADB- BUL-02

MDR-12 to Lasura 1.90 145.41 9.60 204803 2 Buldana Malkapur ODR-25 to Ghongardi 1.00 78.75 5.19 110915 3 Buldana Malkapur Talaswada to Shivani 2.30 135.99 8.98 191535 4 Buldana Malkapur MDR-07 (Deodhaba) to Gorad 2.00 109.53 7.23 154268 5 Buldana Malkapur MDR-07 to Khadaki 1.10 46.11 3.03 64944 5 TOTAL 8.30 515.79 34.03 726465 1 Buldana Sangrampur ADB-

BUL-03

SH-271 to Nirod 2.10 174.10 11.48 245211 2 Buldana Sangrampur SH-269 (Bawanbir) to Umara 2.60 140.45 9.27 197817 3 Buldana Sangrampur SH-278 to Awar tq border 2.60 214.08 14.09 301521 3 TOTAL 7.30 528.63 34.84 744549 1 Buldana Khamgaon

ADB-BUL-04

SH 274 To Dadham 3.00 128.09 8.42 180408 2 Buldana Khamgaon SH 221 To Pimpri Dhangar 1.50 100.24 6.62 141183 3 Buldana Khamgaon SH 222 To Nimkhed 2.30 216.77 14.56 305310 4 Buldana Khamgaon Bhandari To Taroda Nath 2.00 177.36 11.71 249803 5 Buldana Khamgaon SH 269 To Shendri 0.60 110.85 7.36 156127 5 TOTAL 9.40 733.31 48.67 1032831

1 Buldana Mehkar

ADB-BUL-05

MDR-22 (Mandawa Forest) to Mohana Bk Tq. Border 3.00 277.14 12.15 390338

2 Buldana Mehkar SH-214 to Bramhapuri 1.60 119.13 6.27 167789 3 Buldana Mehkar SH-214 to Partapur 0.50 39.67 1.96 55873 4 Buldana Mehkar SH-221 to Pachala 4.00 419.83 21.56 591310 5 Buldana Mehkar SH-221 to Barda 3.00 226.96 13.72 319662 6 Buldana Mehkar MDR-32 (Deulgaon Mali) to Subhanpur 2.10 106.25 8.23 149648 6 TOTAL 14.20 1188.98 63.89 1674620 1 Buldana Deulgaon Raja

ADB-BUL-06

MDR-37 to Nimgaon Guru 3.15 218.60 12.35 307887 2 Buldana Deulgaon Raja ODR-188 to Saramba 1.40 114.99 5.49 161958 3 Buldana Deulgaon Raja MDR-30 to Garkhed 2.50 158.62 9.80 223408 4 Buldana Deulgaon Raja ODR-175 to Chincholi Burkul 1.65 98.21 6.47 138324 4 TOTAL 8.70 590.42 34.11 831577

28 Roads Buldana Total 6 59.81 4379.67 269.84 6168549 1 Washim Washim

ADB-WAS-01

SH-289 to Sakhara Road 4.30 369.59 24.64 520549 2 Washim Washim NH-161 to Zakalwadi Road 4.60 364.75 24.31 513732 3 Washim Washim SH-51 to Babhulgaon Road 5.10 422.98 28.20 595746 4 Washim Washim Pimpalgaon to Mohgavhan (Dak) Road 5.90 479.14 31.94 674845 5 Washim Washim SH-51 to Jambharun Bhite Road 1.90 156.17 10.41 219958 5 TOTAL 21.80 1792.63 119.50 2524831 1 Washim Karanja

ADB-WAS-03

SH 274 to Dhanaj Khurd Border Road 1.50 107.53 7.17 151451 2 Washim Karanja SH-274 to Takali khurd Road 2.40 165.31 11.02 232831 3 Washim Karanja SH-274 to Kurhad Road 1.90 75.37 5.02 106155 4 Washim Karanja Kamthwada Fata to Kamthwada Road 1.00 39.24 2.62 55268 5 Washim Karanja Karanja to Kinhi Road 3.30 312.99 16.80 440831 5 TOTAL 10.10 700.44 42.63 986535 1 Washim Manora

ADB-WAS-04

SH-273 to Soyjana Road 2.70 212.82 14.19 299746 2 Washim Manora SH-273 to Balaji Nagar Road 5.35 327.37 21.82 461085 3 Washim Manora MDR-22 to Umbarda Road 1.00 71.03 4.73 100042 4 Washim Manora SH-287 to Hatti Road 2.70 169.64 11.31 238930 5 Washim Manora MDR-19 to Pimpalshenda Road 2.00 188.09 12.54 264915 5 TOTAL 13.75 968.95 64.59 1364718

15 Roads Washim Total 3 45.65 3462.02 226.72 4876085

3  

Sr. No. District Block Package

No. Name of Road Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

(Rs Lakh)

Approx Const. Cost

(US $)

1 2 3 4 5 6 7 8 9 1 Yavatmal Arni

ADB-YAV-01

ODR-74 to Kapeshwar (old) Road 2.13 155.91 10.37 219596 2 Yavatmal Arni ODR-74 to Kavatha (Bk) 0.99 85.59 5.70 120554 3 Yavatmal Arni ODR-74 to Ayata ayata pod 4.00 335.06 22.24 471921 4 Yavatmal Arni Jawala to Khandala Road 3.23 405.74 27.05 571464 4 TOTAL 10.35 982.31 65.36 1383536

1 Yavatmal Ner ADB-YAV-02

MSH-14 (Watfali) to Dagaddhanora Road 5.10 482.15 32.04 679085

2 Yavatmal Ner MSH-14 (Watfali) to Pathradgole Road 4.00 328.01 21.76 461986 2 TOTAL 9.10 810.16 53.80 1141070 1 Yavatmal Kalamb ADB-

YAV-03

SH-267 to Maregaon Road 4.00 299.07 19.86 421227 2 Yavatmal Kalamb MDR-17 to Parsodi (kh) Road 4.20 288.77 19.14 406720 3 Yavatmal Kalamb SH-213 to Murdapur Road 1.50 183.14 12.23 257945 3 TOTAL 9.70 770.98 51.23 1085892 1 Yavatmal Mahagaon

ADB-YAV-04

MSH-6 (Amboda) to Kaurwadi Road 3.70 253.25 15.07 356690 2 Yavatmal Mahagaon MDR-8 (Lewa) to Barbhai (Tanda) Road 1.60 150.97 8.99 212634 3 Yavatmal Mahagaon MDR-38 (Gaul) to Dongargaon Road 5.00 349.47 20.80 492211 4 Yavatmal Mahagaon MDR-29 to Kaudgaon Road 1.30 106.46 6.34 149944 4 TOTAL 11.60 860.15 51.20 1211479 1 Yavatmal Zari-Jamni

ADB-YAV-05

SH-315 to Demaddevi Road 2.38 169.65 13.16 238942 2 Yavatmal Zari-Jamni SH-314 to Zamkola Road 2.04 129.28 8.58 182079 3 Yavatmal Zari-Jamni SH-273 to Sawali Road 1.71 156.74 10.94 220766 4 Yavatmal Zari-Jamni MDR-71 to Dara Road 1.05 88.37 5.90 124462 5 Yavatmal Zari-Jamni MDR- 70 to Chichghat Road 2.07 177.18 11.77 249545 6 Yavatmal Zari-Jamni Karegaon to Parambha Road 1.00 131.51 8.48 185229 6 TOTAL 10.25 852.73 58.83 1201023

1 Yavatmal Pusad ADB-

YAV-07

SH-51 to Nandora (I) Singarwadi Road Part-1 3.70 252.80 15.05 356056

2 Yavatmal Pusad SH-51 to Sattarmal Road 4.80 283.22 16.86 398901 3 Yavatmal Pusad MDR-35 to Waghjali Road 3.10 231.81 13.80 326493 4 Yavatmal Pusad SH-262 (Shilona) to Chirangwadi Road 3.10 282.88 16.84 398423 4 TOTAL 14.70 1050.71 62.55 1479873

23 Roads Yavatmal Total 6 65.70 5327.04 342.97 7502873

116 Roads AMRAVATI REGION 27 TOTAL 325.86 26,821.93 1,765.65 37,777,361

 

 

 

 

 

 

 

 

 

 

 

4  

Sr. No. District Block Package

No. Name of Road Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

(Rs Lakh)

Approx Const. Cost

(US $)

1 2 3 4 5 6 7 8 9 AURANGABAD REGION

1 Aurangabad Sillod ADB-

AUR-02

Amthana to Maliwasti 1.00 75.85 5.20 106834 2 Aurangabad Sillod Andhari to Sawatanagar 1.30 80.59 6.00 113504 3 Aurangabad Sillod Deulgaon Bajar to Deulgaon wadi 3.12 189.80 8.75 267321 4 Aurangabad Sillod Relgaon to Relgaon wadi 3.08 209.67 10.78 295316 4 TOTAL 8.50 555.91 30.73 782975 1 Aurangabad Paithan ADB-

AUR-03 MDR-33 to Bramgavhan 4.30 254.97 16.86 359115

2 Aurangabad Paithan SH -26 to Ananatpur Dhyaneshwar wadi 3.00 231.67 11.76 326299 2 TOTAL 7.30 486.64 28.62 685413 1 Aurangabad Aurangabad

ADB- AUR-04

NH-211 to Arefwadi - Mominsab Darga 1.53 66.98 6.00 94337 2 Aurangabad Aurangabad MDR-35 to Gadiwat tanda 0.60 47.49 2.35 66889 3 Aurangabad Aurangabad MDR-47 to Daigavhan 4.00 310.81 15.68 437761 4 Aurangabad Aurangabad MDR-17 to Shyamwadi Tanda 1.20 126.43 4.70 178071 4 TOTAL 7.33 551.71 28.73 777059 1 Aurangabad Gangapur

ADB- AUR-05

Ambelohal to Nandeda 3.25 241.47 16.49 340096 2 Aurangabad Gangapur SH-19 to Takliwadi 2.82 164.59 10.94 231813 3 Aurangabad Gangapur SH-39 to Manjarpur 2.18 127.83 11.06 180038

4 Aurangabad Gangapur MSH-05 to Galnimb Road (ODR 126, T-05) 3.35 256.66 17.11 361496

4 TOTAL 11.60 790.55 55.60 1113444

14 Roads Aurangabad Total 4 34.73 2384.81 143.68 3358891

1 Beed Parali ADB-BEE-01

SH-233 to ODR-91 - Daundwadi - satisavitri Tanda - Maindwadi-VR100 12.26 1020.83 68.08 1437789

2 Beed Parali SH-233 to Saradgaon 3.60 230.53 15.38 324690 2 TOTAL 15.86 1251.36 83.46 1762479 1 Beed Kaij

ADB-BEE-03

ODR-74 Sabla to Tarnali - Gosavi wasti 5.80 342.68 22.74 482648 2 Beed Kaij SH-56 to Dipewadgaon 4.10 313.80 16.07 441972 3 Beed Kaij SH-64 (Sawleshwar) to Aurangpur 3.50 243.07 13.72 342352 4 Beed Kaij SH-209 to Tambwa 1.10 76.77 4.31 108127 4 TOTAL 14.50 976.32 56.84 1375099 1 Beed Majalgaon ADB-

BEE-04

SH-209 to Abujwadi 3.95 255.02 15.19 359183 2 Beed Majalgaon VR-13 to Kawadgaonthadi 4.90 353.90 21.07 498451 3 Beed Majalgaon ODR-124 to Raumaster Tanda 0.85 54.99 3.27 77451 3 TOTAL 9.70 663.91 39.53 935085 1 Beed Georai

ADB-BEE-05

SH 222 to Rameshwar 2.25 139.86 9.33 196986 2 Beed Georai SH 50 to Golegaon Tanda 1.60 124.82 7.43 175803 3 Beed Georai ODR 40 to Bhadangwadi 2.15 117.35 6.99 165282 4 Beed Georai SH 50 to Boripimpalgaon 1.70 103.47 6.16 145732 5 Beed Georai SH 50 to Dadewadi 1.00 127.96 7.62 180225 6 Beed Georai MDR 24 to Parsunaiktanda 1.00 90.17 5.37 127000 7 Beed Georai Sirasdevi to Bhilkhoritanda 4.30 269.31 16.04 379310 7 TOTAL 14.00 972.94 58.94 1370338 1 Beed Beed

ADB-BEE-06

MSH-16 to Mahinda 1.85 140.81 7.25 198324 2 Beed Beed MDR-28 to Wasanwadi - Laxminagar 5.20 313.87 20.38 442070 3 Beed Beed SH-232 to Parbhani - Kesapuri 4.50 367.80 17.64 518028

4 Beed Beed MDR-32 to Borphadi - Mohgirwadi – Laxminagar 3.50 285.89 13.72 402662

5 Beed Beed MDR-18 to Chavanwadi 1.80 137.16 7.06 193183 6 Beed Beed ODR-51 to Chandegaon 2.80 234.18 10.98 329831 7 Beed Beed MDR-18 to Khundrus 1.30 76.65 5.10 107958 7 TOTAL 20.95 1556.36 82.13 2192056 1 Beed Ashti

ADB-BEE-07

ODR-06, Wahira to Nimgaonborkha 1.90 136.83 7.45 192718 2 Beed Ashti MDR-04 to Sheri (KH) 3.50 236.13 13.72 332577 3 Beed Ashti SH-70 to VR-26, Tarkeshvargad 0.70 58.40 2.74 82254 4 Beed Ashti SH-70 Ashti to Tavalwadi 2.50 165.17 9.80 232634 5 Beed Ashti SH-70 to Sangviashti-Nagalwadi 2.00 111.10 7.84 156479 5 TOTAL 10.60 707.63 41.55 996662

28 Roads Beed Total 6 85.61 6128.52 362.45 8631718

5  

Sr. No. District Block Package

No. Name of Road Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

(Rs Lakh)

Approx Const. Cost

(US $)

1 2 3 4 5 6 7 8 9 1 Hingoli Aundha

ADB-HIN-01

SH-249 to Borja Jadgaon Mahalajgaon 2.88 227.67 10.09 320664

2 Hingoli Aundha MSH-02 to Sukapur Bhramhanwada Patali Tanda 1.84 100.61 6.44 141706

3 Hingoli Aundha MDR-21 to Dhegaj 3.50 237.55 13.72 334580 4 Hingoli Aundha SH-249 to Padmavati Wasti 2.26 154.14 7.91 217099 5 Hingoli Aundha MDR-21 to Nagzari Tanda 2.86 203.54 11.21 286680 5 TOTAL 13.34 923.52 49.37 1300728 1 Hingoli Basmath

ADB-HIN-02

NH-222 to Pimpalgaon Hajam 3.82 299.84 19.15 422307 2 Hingoli Basmath MDR-17 to Mategaon 2.00 166.83 10.65 234978 3 Hingoli Basmath MDR-15 to Mudi 6.15 441.34 28.19 621600 4 Hingoli Basmath MDR-17 to Tuljapurwadi 3.47 237.78 15.19 334906 4 TOTAL 15.44 1145.79 73.18 1613791 1 Hingoli Kalamnuri

ADB-HIN-04

Hiwara to Krishnapur (Dongarkada) 7.00 450.75 23.91 634865

2 Hingoli Kalamnuri NH-161 to Jamgavhan, Sukliveer, Gudalwadi 2.70 159.20 9.73 224227

3 Hingoli Kalamnuri MSH-07 to Gholva 1.84 91.19 6.00 128440 4 Hingoli Kalamnuri MSH-06 to Dhabhadi 5.52 310.50 19.32 437318 4 TOTAL 17.06 1011.64 58.96 1424850 1 Hingoli Sengaon

ADB-HIN-05

Mojabandi to Kapadsingi 1.23 86.26 4.31 121489 2 Hingoli Sengaon SH-227 to Hatta Mhalsapur 4.00 264.57 14.00 372632 3 Hingoli Sengaon ODR-21 to Jamdaya 2.10 161.88 7.35 227998 4 Hingoli Sengaon SH-248 to Ganeshpur 4.00 322.43 14.00 454132 5 Hingoli Sengaon MDR-22 to Hudi Limbala 1.25 82.90 4.38 116757 6 Hingoli Sengaon SH-248 to Hattawadi 2.15 111.09 7.53 156465 6 TOTAL 14.73 1029.13 51.57 1449473

19 Roads Hingoli Total 4 60.57 4110.08 233.08 5788842 1 Jalna Jalna

ADB- JLN-01

Punegaon to Tandulwadi 4.20 397.85 16.46 560352 2 Jalna Jalna MSH-12 to Kadvanchi - Waghrul 3.72 293.23 14.58 413000 3 Jalna Jalna Dhavdi to Thar 4.00 225.62 15.68 317775 4 Jalna Jalna SH-222 to Shambhu Sawergaon 0.70 58.21 2.74 81986 4 TOTAL 12.62 974.91 49.46 1373113 1 Jalna Badnapur ADB-

JLN-02 MDR-08 to Pardeshiwadi 2.80 231.58 10.98 326169

2 Jalna Badnapur MDR-08 to Ramwadi 7.50 632.52 29.40 890873 2 TOTAL 10.30 864.10 40.38 1217042 1 Jalna Bhokardan

ADB- JLN-03

SH-215 to Rajala 3.13 238.46 12.27 335859 2 Jalna Bhokardan ODR-06 to Shirsagar 1.00 73.59 3.92 103648 3 Jalna Bhokardan ODR-03 to Malkapur 0.65 50.67 2.55 71366 4 Jalna Bhokardan MDR-03 to Dehed 0.60 53.81 2.35 75789 5 Jalna Bhokardan Adgaon-Wadod Tangde to Walsawangi 2.40 166.96 9.41 235155 6 Jalna Bhokardan SH-24 to Dhawda- Mehgaon 5.50 408.86 21.56 575859 6 TOTAL 13.28 992.35 52.06 1397676 1 Jalna Jafrabad ADB-

JLN-04

ODR-08 to Wadi Gokul 1.00 62.48 3.92 88000 2 Jalna Jafrabad SH-228 to Repala 3.70 285.54 14.50 402169 3 Jalna Jafrabad Mohara-Warkheda-Viro to Borkhedi Gaiki 4.60 326.57 18.03 459958 3 TOTAL 9.30 674.59 36.45 950127 1 Jalna Ghansawangi

ADB- JLN-06

Kumbharpimpalgaon to Aradgavhan 3.20 220.85 14.05 311056 2 Jalna Ghansawangi Bachegaon to Khapardev Hivra 5.00 279.57 19.91 393761 3 Jalna Ghansawangi ODR-56 to Limbi 2.30 146.47 9.02 206296 4 Jalna Ghansawangi Limboni to Krantinagar 3.70 254.24 14.72 358085 4 TOTAL 14.20 901.13 57.70 1269197 1 Jalna Partur ADB-

JLN-07 SH-223 to Waghadi Tanda 2.20 223.66 8.62 315014

2 Jalna Partur SH-223 to Babai to Block Border 6.27 422.30 24.58 594789 2 TOTAL 8.47 645.96 33.20 909803 1 Jalna Mantha ADB-

JLN-08

MDR-12 to Kanphodi Katala Tanda 2.10 133.64 8.23 188225

2 Jalna Mantha ODR-165 to Kathala Bk. Kathala Kh. to Kathala Tanda 3.30 248.38 12.00 349831

2 TOTAL 5.40 382.02 20.23 538056 23 Roads Jalna Total 7 73.57 5435.06 289.48 7655014 1 Latur Ausa

ADB-LAT-01

SH-236 to Shivani (Bk.) 3.30 292.66 14.61 412197

2 Latur Ausa (Sirsi) - Taluka Border to Dhanora -ODR-115 2.30 206.06 10.19 290225

3 Latur Ausa MRL-04 to Kawtha Latur 1.00 72.30 4.40 101831 4 Latur Ausa MRL-04 to Holi 2.60 208.05 11.37 293028 4 TOTAL 9.20 779.07 40.57 1097282

6  

Sr. No. District Block Package

No. Name of Road Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

(Rs Lakh)

Approx Const. Cost

(US $)

1 2 3 4 5 6 7 8 9 1 Latur Shirur Anantpal

ADB-LAT-03

TR-8 (ODR-76) to Chambarga 3.55 224.50 14.05 316197

2 Latur Shirur Anantpal TR-2 (MDR-33) to Makadwadi (Hanmantwadi Yerol) 1.65 130.36 6.85 183606

3 Latur Shirur Anantpal SH-145 to Ganeshwadi 3.30 219.05 13.10 308521

4 Latur Shirur Anantpal TR-5 (SH145) to Dhangarwadi (Shaind W) 1.60 137.69 6.65 193930

4 TOTAL 10.10 711.60 40.65 1002254 1 Latur Deoni

ADB-LAT-04

MDR-39 Lasona to Anandbhuvan 0.91 91.00 4.75 128169 2 Latur Deoni ODR-65 to Sindhikamat 1.32 134.56 7.67 189521

3 Latur Deoni MDR-37 Dawan Hipparga to Mahadevwadi 1.83 156.31 9.43 220155

4 Latur Deoni Valandi to Darewadi 3.51 432.57 24.96 609254 5 Latur Deoni MDR-35 to Honali 1.38 130.19 7.34 183366 6 Latur Deoni MDR-35 to Bhopani 0.81 109.35 6.35 154014 6 TOTAL 9.76 1053.98 60.50 1484479 1 Latur Udgir

ADB-LAT-05

(TR-05) MDR-29 to Awalkonda 2.20 360.36 18.48 507549 2 Latur Udgir (MRL-14) ODR-69 to Ganeshwadi 1.29 122.30 7.01 172254 3 Latur Udgir (TR-11) to Hakanakwadi 2.20 135.39 8.50 190690 4 Latur Udgir (MRL-07) MDR-34 to Tondchir Tanda 3.50 441.86 23.70 622338 4 TOTAL 9.19 1059.91 57.69 1492831

1 Latur Jalkot ADB-LAT-06 (TR-03) Sonwala to Dhangarwadi 2.50 235.92 13.00 332282

1 TOTAL 2.50 235.92 13.00 332282 1 Latur Ahmedpur

ADB-LAT-07

MDR-21 to Jorwadi 1.26 77.26 4.59 108817 2 Latur Ahmedpur MSH-06 to Jawalga 2.46 206.83 9.64 291310 3 Latur Ahmedpur SH-248 to Gunjuti to dist. Border 2.83 295.24 17.59 415831 4 Latur Ahmedpur MSH-06 to Mahadevwadi 1.20 76.11 4.43 107197 4 TOTAL 7.75 655.44 36.25 923155

23 Roads Latur Total 6 48.50 4495.92 248.66 6332282 1 Nanded Ardhapur ADB-

NDD-01 MSH-6Pangri 2.00 99.58 6.45 140254

2 Nanded Ardhapur SH-263 Hamrapur 1.00 46.79 6.45 65901 2 TOTAL 3.00 146.37 12.90 206155 1 Nanded Nanded

ADB- NDD-02

MSH-2 to Tuppa 0.80 49.79 3.63 70127 2 Nanded Nanded MDR-22 to Pimpari Mahipal 1.20 66.30 4.84 93380 3 Nanded Nanded NH-222 to Bhalki-Chikhli 1.00 65.12 4.03 91718 4 Nanded Nanded MDR-84 to Nasratpur 1.10 64.74 4.44 91183 5 Nanded Nanded SH-256 to Gundegaon 0.70 48.03 2.82 67648 6 Nanded Nanded SH-61 to Daryapur 1.10 55.66 3.63 78394 7 Nanded Nanded SH-61 to Bhanpur 0.90 45.82 3.63 64535 7 TOTAL 6.80 395.46 27.02 556986 1 Nanded Bhokar ADB-

NDD-03

Bhokar (MSH-10) - Borgaon 3.04 206.81 13.94 291282 2 Nanded Bhokar NH-222 Bachoti Camp 1.55 82.07 5.53 115592 3 Nanded Bhokar MDR-34 Fulwadi tanda 1.10 84.34 6.28 118789 3 TOTAL 5.69 373.22 25.75 525662 1 Nanded Biloli

ADB- NDD-04

MDR-85 to Hujjapur 1.00 75.89 3.92 106887 2 Nanded Biloli MSH-07 to Borgaon 4.00 195.24 15.68 274986 3 Nanded Biloli MDR-46 to Kolgaon 2.20 148.77 8.62 209535 4 Nanded Biloli MSH-2 to Jigla 2.40 166.09 9.41 233930 5 Nanded Biloli SH-252 to Torna 1.20 89.70 4.70 126338 6 Nanded Biloli MDR-85 to Dugaon 0.90 60.70 3.53 85493 6 TOTAL 11.70 736.39 45.86 1037169 1 Nanded Deglur

ADB- NDD-05

ODR-121-Davangeer Tanda, Kini Tanda 2.92 191.57 11.45 269817 2 Nanded Deglur MDR-101 - Aachegaon 2.10 148.69 8.23 209423 3 Nanded Deglur MSH-7 - Sangvi (Bk) 1.60 163.03 6.27 229620 4 Nanded Deglur MDR-101 - Bhaygaon 0.90 90.08 3.52 126873 5 Nanded Deglur MSH-7 - Pimpalgaon 0.60 35.88 2.35 50535 6 Nanded Deglur SH-246 - Karadkhel Wadi 1.25 84.52 4.37 119042 7 Nanded Deglur MDR-101 - Malkapur 0.90 58.32 3.53 82141 8 Nanded Deglur MDR-82 - Bijalwadi Tanda (S) 1.20 104.52 4.70 147211 8 TOTAL 11.47 876.61 44.42 1234662 1 Nanded Dharmabad ADB-

NDD-06 VR-20 to Mashti 1.2 93.52 4.84 131718

2 Nanded Dharmabad MDR-83 to Roshangaon 3.4 188.72 8.06 265803 2 TOTAL 4.6 282.24 12.9 397521

7  

Sr. No. District Block Package

No. Name of Road Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

(Rs Lakh)

Approx Const. Cost

(US $)

1 2 3 4 5 6 7 8 9 1 Nanded Hadgaon ADB-

NDD-07 S H-251 - Hardaf 4.10 235.43 10.74 331592

2 Nanded Hadgaon ODR-140 - Pathrad 2.74 155.77 11.68 219394 2 TOTAL 6.84 391.20 22.42 550986

30 Roads Nanded Total 7 50.10 3201.49 191.27 4509141 1 Osmanabad Osmanabad

ADB- OSM-01

Osmanabad to Upla (M) 5.00 509.94 26.57 718225 2 Osmanabad Osmanabad Bavi(K)-TR-04 to Kini-SH 239 4.60 502.94 24.57 708366 3 Osmanabad Osmanabad TR 04-Tugaon to Tugaon 5.45 558.71 28.96 786915

4 Osmanabad Osmanabad SH-208 - Dhoki Dhoki to kharkhana, goverdhanwadi 2.00 195.86 10.81 275859

5 Osmanabad Osmanabad MDR 22-Ambejawalga to Ambejawalga Tanda 2.00 179.21 9.91 252408

6 Osmanabad Osmanabad MDR 22-Ambejawalga to Gunjewadi 0.58 59.52 3.33 83831 6 Total 19.63 2006.18 104.15 2825606 1 Osmanabad Omerga

ADB- OSM-03

T-09 to Sardarnagar 1.9 150.96 8.21 212620 2 Osmanabad Omerga T-09 to Kothali 2.6 234.94 9.86 330901 3 Osmanabad Omerga T-09 to Jyoti tanda to tq Border 4.65 332.18 17.47 467859 4 Osmanabad Omerga T-12 to Murum (rural) 3 255.81 11.25 360296 4 Total 12.15 973.89 46.79 1371676 1 Osmanabad Lohara

ADB-OSM-04

Udatpur to Tawashigad 1.9 150 7.34 211268 2 Osmanabad Lohara SH-211 to Anand Ashram 1.9 151.03 7.69 212718 3 Osmanabad Lohara Ashta to Tq Border 3 257.64 11.25 362873 4 Osmanabad Lohara ODR-98 to Tq Border 4.8 321.51 17.49 452831 5 Osmanabad Lohara ODR-98 to Vilaspur (P) 2.55 177.62 9.74 250169 6 Osmanabad Lohara SH-211 to Mardi 1.5 118.54 5.39 166958 6 Total 15.65 1176.34 58.9 1656817 1 Osmanabad Kallam ADB-

OSM-05

SH-209 to Massa Kh. 2.95 233.52 11.42 328901 2 Osmanabad Kallam MDR-15 to Borgaon 3.45 262.96 16.21 370366 3 Osmanabad Kallam SH-242 to Borda - khumbhar wast 5.1 378.2 20.00 532676 3 Total 11.5 874.68 47.63 1231944

1 Osmanabad Washi

ADB OSM-06

SH-236 to Kurundwasti (Pimpalgaon) (KO) 1.6 121.93 9.4 171732

2 Osmanabad Washi ODR-14 to Dhangar wasti 1.5 93.89 8.83 132239 3 Osmanabad Washi Golegaon to Kagade wasti 2 0.24 17.14 0.85 24141 4 Osmanabad Washi NH-211 to Bori 2 156.65 10.56 220634 5 Osmanabad Washi MDR-16 to Khamkarwadi 0.81 53.27 3.18 75028

6 Osmanabad Washi ODR-35 to Pimpalwadi, Bhosale wasti, Karvand wasti 2.6 174 15.19 245070

7 Osmanabad Washi Washi to Bhandvale wasti 1.62 105.67 9.51 148831 7 Total 10.370 722.550 57.520 1017676

26 Roads Osmanabad Total 5 69.30 5753.64 314.99 8103718

1 Parbhani Manwath ADB- PAR-01

MDR 25 Sonula road 3.10 172.11 10.85 242402 2 Parbhani Parbhani SH-61 to Pegargavan Road 2.15 155.91 7.53 219598 3 Parbhani Parbhani NH-222 to Panera Bhogao Road 3.40 194.74 11.90 274282 3 Total 8.65 522.76 30.28 736282 1 Parbhani Manwath

ADB- PAR-02

ODR-30 to Thar Road 0.75 64.60 2.63 90980 2 Parbhani Manwath ODR-30 Vangi Road 1.85 157.27 6.48 221506 3 Parbhani Pathri Kumbhari Fata to Mudgal Road 4.00 357.09 14.00 502950 4 Parbhani Pathri ODR-32 Sarola (bu) Road 2.65 177.35 9.28 249782 4 Total 9.25 756.30 32.39 1065218

1 Parbhani Parbhani ADB- PAR-03 SH-248 Pimpla - Vadi damai - hingala 11.50 785.68 40.25 1106592

1 Total 11.50 785.68 40.25 1106592 1 Parbhani

Jintur ADB- PAR-04

MDR-05 to Angalgao - kinhi Road 3.67 164.20 12.85 231262 2 Parbhani MDR-02 to Mola Road 0.93 64.77 3.24 91232 3 Parbhani MDR-02 to Halvira Road 1.07 78.68 3.75 110812 4 Parbhani MDR 33 to Dohra Road 1.50 114.73 5.25 161593 5 Parbhani MDR-05 to Bamni - Kolap Road 3.34 200.62 11.69 282568 5 Total 10.51 623.00 36.78 877467 1 Parbhani

Selu ADB- PAR-05

SH 221 to Malsapur Road 1.70 116.44 5.95 164001 2 Parbhani SH 221 to Hissi Road 2.90 199.73 10.15 281311 3 Parbhani MDR 33 to Hatta Road 2.15 110.87 7.53 156154 3 Total 6.75 427.04 23.63 601466

8  

Sr. No. District Block Package

No. Name of Road Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

(Rs Lakh)

Approx Const. Cost

(US $)

1 2 3 4 5 6 7 8 9 1 Parbhani

Palam ADB- PAR-06

MDR-16 to Kapasi Road 1.85 93.68 6.48 131945 2 Parbhani Someshwar to Arkhed Road 2.00 162.65 7.00 229088 3 Parbhani MDR 16 to PethShivani 1.00 54.50 3.50 76754 4 Parbhani VR-010 to Ghoda Road 1.80 96.26 6.30 135583 4 Total 6.65 407.09 23.28 573369 1 Parbhani

Gangakhed ADB- PAR-07

SH 248 to Kundgirwadi Road 2.30 165.90 8.05 233662 2 Parbhani Bothi to Elegaon 3.10 153.11 10.85 215648 3 Parbhani SH 254 to Warawanti Road 2.90 136.89 10.15 192797 3 Total 8.30 455.90 29.05 642107

23 Roads Parbhani Total 7 61.61 3977.78 215.66 5602500

186 Roads AURANGABAD REGION 46 TOTAL 483.98 35,487.30 1,999.27 49,982,107

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9  

Sr. No. District Block Package

No. Name of Road Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

(Rs Lakh)

Approx Const. Cost

(US $)

1 2 3 4 5 6 7 8 9 KONKAN REGION

1 Palghar Palghar ADB-

PAL-01

Kore to MDR-37 1.400 199.74 3.25 281324 2 Palghar Palghar Ravet to Chinchare 2.100 181.00 9.50 254928 3 Palghar Palghar Pernali to Mundawali 2.673 190.74 11.09 268652 4 Palghar Palghar ODR-70 to Lovare 1.000 58.49 3.61 82373 4 Total 7.173 629.97 27.45 887277 1 Palghar Jawhar

ADB- PAL-02

S.H.72 Bharwad to Khataripada 2.880 237.28 8.76 334196 2 Palghar Jawhar S.H.77 to Bopdari (Chandoshipada) 2.010 192.70 7.32 271403 3 Palghar Jawhar MDR-15 To Fanaspada 0.780 46.31 2.94 65218 4 Palghar Jawhar Dabheri to Fanaspada 0.700 46.02 2.37 64819 5 Palghar Jawhar Daul to Rethipada 2.100 145.51 8.46 204942 6 Palghar Jawhar S.H.72 Behadgaon to Sarovali 3.150 253.46 10.17 356985 7 Palghar Mokhada Dolar Sakharwadi 1.260 89.55 4.44 126133 7 Total 12.880 1010.82 44.46 1423696 1 Palghar Dahanu

ADB- PAL-03

MDR 5 to Bhinari 3.030 241.99 9.76 340837

2 Palghar Dahanu MDR 5 to Jambhugaon, Jalwai, Borigaon Taluka Hadda 2.610 174.80 9.50 246203

3 Palghar Dahanu Kainad to Malawakarpada 1.560 147.91 5.66 208329 4 Palghar Dahanu Ambesari to Musalpada 0.660 66.85 2.16 94154 5 Palghar Dahanu S.H.75 to Khaparipada 1.020 90.22 4.03 127065 6 Palghar Dahanu ODR 21 to Vilatpada 1.260 126.14 3.80 177657 6 Total 10.140 847.91 34.91 1194244 1 Palghar Wada

ADB- PAL-04

MDR 42 (Nimboli) to Lendichapada 0.785 70.86 3.02 99809 2 Palghar Wada Kambare to Dongaripada 2.060 181.01 8.31 254943 3 Palghar Wada S.H.34 to Sapane Bk. 2.300 195.04 8.87 274701 4 Palghar Wada S.H.76 to Chikhale 1.650 191.76 4.61 270087 5 Palghar Wada S.H.79 to Sathepada 2.300 357.62 5.67 503689 5 Total 9.095 996.29 30.48 1403229

22 Roads Palghar Total 4 39.288 3485.00 137.30 4908446 1 Raigad Panvel

ADB- RAI-01

NH-04 to Chikhale 3.100 261.50 16.00 368313 2 Raigad Panvel NH-17 to Kalhe 0.900 83.61 5.18 117763 3 Raigad Panvel NH-17 to Giravale 1.500 130.88 8.01 184342 4 Raigad Panvel VR-07 to Awalichapada 0.660 54.85 3.20 77256 5 Raigad Panvel Dhamani to Haushachiwadi 0.720 70.97 4.77 99957 5 Total 6.880 601.82 37.16 847631 1 Raigad Khalapur

ADB- RAI-02

NH 04 to Warose to Nadhal Thakurwadi 1.710 186.10 9.58 262115 2 Raigad Khalapur NH 04 to Asarewadi 1.605 94.97 6.44 133764 3 Raigad Khalapur SH 79 to Pali Kh. 0.600 50.52 2.79 71149 4 Raigad Khalapur SH 104 to Majgaon-Varad 1.250 132.16 7.33 186146 5 Raigad Khalapur ODR 38 to Anjarun Jod Marg 0.820 60.46 4.47 85155 6 Raigad Khalapur SH 88 Apti-Zadani 1.380 149.01 11.56 209873 7 Raigad Khalapur SH 88 to Takawali-Dhawali 2.100 249.46 15.89 351351 7 Total 9.465 922.68 58.06 1299553

1 Raigad Murud ADB- RAI-03 MSH 4 to Barshiv, Bhoighar Road 4.000 249.62 22.03 351573

1 Total 4.000 249.62 22.03 351573 1 Raigad Mahad

ADB- RAI-05

MSH 04 to Warathi Road 1.500 172.25 6.07 242609

2 Raigad Mahad SH 102 to Walan, Zolichakond to Bhandekond, Terdewadi 1.500 135.35 5.72 190627

3 Raigad Mahad SH 97 to Kondmalusre 2.965 196.25 9.66 276401 4 Raigad Mahad SH 97 to Underi Ugavatkond 2.200 149.98 7.16 211242 5 Raigad Mahad Nandgaon Bk to Gaolwadi 1.650 155.45 6.12 218947 6 Raigad Mahad Rewtale to Mumarshi (Pimpalkond) 2.000 149.37 6.62 210385 7 Raigad Mahad Waaki to Nanemachi 1.320 116.57 7.17 164185 7 Total 13.135 1075.22 48.52 1514396

20 Roads Raigad Total 4 33.480 2849.34 165.77 4013152

1 Ratnagiri Mandangad ADB-

RAT-01

SH to Kadvan Whakarwadi Taleghar road 1.850 145.69 6.43 205194

2 Ratnagiri Mandangad Latvan Pimpalgaon Manchekarwadi road 2.250 187.87 10.53 264600 3 Ratnagiri Mandangad MDR 15 to Keril Gaothan to ODR 4 road 1.000 93.92 3.57 132285 4 Ratnagiri Mandangad MDR 15 to Shanale Boladewadi 0.500 91.36 2.01 128677

10  

Sr. No. District Block Package

No. Name of Road Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

(Rs Lakh)

Approx Const. Cost

(US $)

1 2 3 4 5 6 7 8 9

5 Ratnagiri Mandangad SH 137 to Jambhul nagar to Kambalewadi Ghodemal road 0.500 42.96 2.13 60501

6 Ratnagiri Mandangad Mhapral Bander Road 0.500 56.71 1.79 79874

7 Ratnagiri Mandangad ODR to Danghar Gaothanwadi Boudhwadi road 1.000 96.36 3.75 135716

8 Ratnagiri Mandangad Latvan Boudhwadi road 0.600 52.82 2.50 74387 9 Ratnagiri Mandangad SH to Borghar Dhangerwadi road 0.500 39.39 2.04 55473

10 Ratnagiri Mandangad Pat to Shrigoan road 1.000 63.19 3.84 88999 10 Total 9.700 870.25 38.59 1225705 1 Ratnagiri Chiplun

ADB- RAT-03

Rampur Devokherki Nardkherki Road 1.000 81.73 2.79 115115 2 Ratnagiri Chiplun Miravne Gude Dugve Road 1.000 65.45 2.79 92178

3 Ratnagiri Chiplun Shirambe Pilavali Dhayjewadi Wakadewadi Bhagadewadi Palanabandar Road

3.500 277.74 7.87 391177

4 Ratnagiri Chiplun Posare Vakan to Humbarewadi Dharan Road to Aadavadewadi Madhalowadi Buratewadi Road

1.250 74.84 3.30 105414

5 Ratnagiri Chiplun Turanbav Vaddewadi Gulvane road 2.750 188.29 6.35 265192 6 Ratnagiri Chiplun Dhamnvane to Terav Road 2.200 139.35 5.23 196261 7 Ratnagiri Chiplun Karbavne Varachiwadi road 1.100 79.15 3.00 111477 7 Total 12.800 906.54 31.33 1276815 1 Ratnagiri Sangmeshwar

ADB- RAT-04

Waingane Rambadewadi road 2.000 138.04 4.83 194427 2 Ratnagiri Sangmeshwar Waingane Navalewadi road 2.000 132.02 4.83 185939

3 Ratnagiri Sangmeshwar Ghodavali phata Pangari school no 2 road 2.700 153.02 6.25 215516

4 Ratnagiri Sangmeshwar Karmbele gaochi Gotadwadi, Khandagalewadi Kankadi, Yerandewadi road

4.200 232.79 9.30 327866

5 Ratnagiri Sangmeshwar Malvashi karli Ravnangwadi Karli sahan road 3.200 285.50 7.27 402106

6 Ratnagiri Sangmeshwar Sakharpa Guravwadi Road 3.000 236.27 6.86 332776 6 Total 17.100 1177.63 39.34 1658630 1 Ratnagiri Ratnagiri

ADB- RAT-05

ODR 74 Gadanaral Road 2.020 167.50 4.87 235910 2 Ratnagiri Ratnagiri Kalzondi Ganeshwadi Loharwadi road 1.600 127.23 4.01 179195 3 Ratnagiri Ratnagiri Villey Rai road 2.000 147.47 4.83 207708 4 Ratnagiri Ratnagiri Karbude Bouddhwadi KapilvastuNagar 1.000 64.66 2.79 91069

5 Ratnagiri Ratnagiri Kharvate Budhwadi Dhamanse sutarwadi road 1.000 83.93 2.79 118206

6 Ratnagiri Ratnagiri Malgund Marathwadi Aagradiwadi Kalzondi Road 1.000 75.20 2.79 105917

7 Ratnagiri Ratnagiri Kalzondi Fata No. 2 Watad East Boudhawadi 1.000 68.36 2.79 96275

7 Total 9.620 734.34 24.87 1034280

1 Ratnagiri Lanja

ADB- RAT-06

Golavashi Amba Khambadwadi Guravwadi Dhamanwadi Dhavaji Mandir road

5.000 395.83 27.69 557506

2 Ratnagiri Lanja ODR 99 to Vangule ODR 100 approch road 3.500 351.86 19.09 495570

3 Ratnagiri Lanja Kurchumb Adavali road 3.300 277.31 19.13 390570 5 Ratnagiri Lanja Palu Bhalekarwadi road 1.400 150.41 7.10 211849 5 Ratnagiri Lanja Whel Gavkarwadi road 1.300 149.86 6.42 211065 5 Total 14.500 1325.258 79.430 1866560

35 Roads Ratnagiri Total 5 63.720 5014.01 213.56 7061989 1 Sindhudurg Kankavali

ADB- SIN-01

Vagde Satral Kasaral Asrondi Rd 5.44 516.28 34.30 727155

2 Sindhudurg Kankavali MDR 7 to Gangeshwar Lore Gawadewadi Sonarwadi Rd 1.85 128.01 10.96 180296

3 Sindhudurg Kankavali SH 179 Bavashi Shilewadi Rd 2.10 194.38 12.43 273775 3 Total 9.39 838.67 57.69 1181225

1 Sindhudurg Kankavali

ADB- SIN-02

NH 17 to Kaleshwar Mandir to Gawadewadi Rd 1.70 143.75 9.56 202465

2 Sindhudurg Kankavali Vagde Devalwadi Rd 2.40 200.99 14.10 283085

3 Sindhudurg Kankavali Pisekamte Bramhanwadi Dhangarwadi Rd 1.60 158.82 9.57 223690

4 Sindhudurg Kankavali Janavali Dalviwadi Boudhawadi Rd 1.44 104.51 6.54 147197 4 Total 7.14 608.07 39.77 856437

11  

Sr. No. District Block Package

No. Name of Road Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

(Rs Lakh)

Approx Const. Cost

(US $)

1 2 3 4 5 6 7 8 9 1 Sindhudurg Kudal

ADB- SIN-04

Piguli Musalmanwadi Bhagatwadi Rd 3.60 273.79 17.75 385620 2 Sindhudurg Kudal Zarap Kumbharwadi Rd 1.50 145.25 9.09 204577 3 Sindhudurg Kudal Kupawade Foujdarwadi Rd 2.66 256.81 16.76 361704 4 Sindhudurg Kudal Pat Kalyachawad Nhaviwadi Rd 3.42 351.01 22.85 494380 4 Total 11.18 1026.86 66.45 1446282

1 Sindhudurg Sawantwadi

ADB- SIN-05

Sonuli Bangadewadi Potyekumbhayal Road 4.20 354.50 21.70 499296

2 Sindhudurg Sawantwadi Otavane Peranewadi to Karmalgalu Road 2.12 177.61 11.51 250155

3 Sindhudurg Sawantwadi Karivade Bhiravwadi to Bhosale Polytechnic Road 3.10 296.48 17.11 417577

4 Sindhudurg Sawantwadi Kumbheshwar Danoli Gavthan Road 1.05 97.79 5.64 137732 4 Total 10.47 926.38 55.96 1304761 1 Sindhudurg Sawantwadi

ADB- SIN-06

Amboli Fovjadarwadi Road 1.39 161.27 7.61 227141 2 Sindhudurg Sawantwadi Nhaveli te Matond Chirekhan Road 1.86 191.49 10.05 269704 3 Sindhudurg Sawantwadi Madura Ronapal Nigude Road 3.11 236.31 15.39 332831 4 Sindhudurg Sawantwadi Swanwadi Charhata Namaswadi Road 1.36 142.72 6.12 201014 5 Sindhudurg Sawantwadi Chowkul Mharatiwadi Road 2.06 169.07 11.02 238127 5 Total 9.78 900.86 50.19 1268817

20 Roads Sindhudurg Total 5 47.960 4300.84 270.06 6057521

1 Thane Ambernath

ADB: THA-01

SH-85 to Ambe Road 1.510 126.17 5.47 177701 2 Thane Ambernath SH-80 Pale Gorape Shirawali road 4.140 209.67 11.82 295316

3 Thane Ambernath SH-76 Mankiwali Sawaroli Varade to SH-76 road 2.500 139.17 8.75 196010

4 Thane Ambernath SH-79 to kadavpada Road 1.200 81.30 3.74 114509 4 Total 9.350 556.31 29.78 783537

1 Thane Bhiwandi ADB: THA-02

SH-82 Kudvichapada to Ubmarkhand Road 4.100 308.84 21.71 434981

2 Thane Bhiwandi Khaling Kh. to Lap bk. Road 4.200 238.73 14.97 336237 3 Thane Bhiwandi MDR-48 Bhuishet to Pimpalshet Road 3.030 138.57 14.08 195167 3 Total 11.330 686.13 50.76 966385 1 Thane Kalyan

ADB: THA-03

SH-80 Hedutane Shirdhon Road 1.890 157.17 6.11 221373 2 Thane Kalyan Kamba Pawshepada Road 0.700 92.98 1.78 130954 3 Thane Kalyan MDR-70 Nadgaon Belpada Road 2.200 107.61 10.84 151570 4 Thane Kalyan MDR-69 Ambivali Road 1.200 77.93 5.92 109762 4 Total 5.990 435.70 24.65 613658 1 Thane Shahapur

ADB: THA-05

Vashala Pingalwadi Road 4.020 266.15 11.71 374865 2 Thane Shahapur Jarandi Talekhan Road 2.220 177.10 5.77 249442 3 Thane Shahapur Kasara Kamdipada Road 0.700 45.03 2.55 63429 4 Thane Shahapur Ajnup to Bandalwadi Road 4.300 276.82 8.70 389890 4 Total 11.240 765.11 28.73 1077625

15 Roads Thane Total 4 37.910 2443.26 133.92 3441205

112 Roads KONKAN REGION 22 TOTAL 222.358 18,092.44 920.61 25,482,314

 

 

 

 

 

 

12  

Sr. No. District Block Package

No. Name of Road Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

(Rs Lakh)

Approx Const. Cost

(US $)

1 2 3 4 5 6 7 8 9 NAGPUR REGION

1 Bhandara Tumsar ADB-BHA-01

Chikhala-Pawardongari-Yedarbuchi-Pawanarkhari Road 6.66 503.72 34.78 709460

2 Bhandara Tumsar Dewhada to Sukali 4.85 386.83 26.69 544832 2 Total 11.51 890.55 61.47 1254292

1 Bhandara Mohadi ADB-BHA-02

S.H.361-Paldongari-Tanga-Vihirgaon to S.H.355 8.54 607.11 42.98 855085

2 Bhandara Mohadi Dhusala to District Border Road 1.59 117.87 8.14 166018 2 Total 10.13 724.98 51.12 1021103 1 Bhandara Bhandara

ADB-BHA-03

S.H.355 to Kesalwada Road 2.32 138.86 9.58 195581 2 Bhandara Bhandara N.H.6 to Dawwa Road 1.80 127.73 10.89 179905 3 Bhandara Bhandara N.H.6 - Khutsawari - Madgi Road 4.97 195.95 13.45 275987 4 Bhandara Bhandara Khurshipar to Mohdura Road 1.89 178.82 12.34 251852 4 Total 10.98 641.36 46.26 903325

1 Bhandara Pouni ADB-BHA-04

Chikhali-Katurli-Pimpalgaon-Fanoli-Atri-Ambadi Road 10.54 584.26 40.22 822904

1 Total 10.54 584.26 40.22 822904

1 Bhandara Lakhandur ADB-BHA-05 Khairy-Masal-Parsodi-Sonegaon Road 8.35 1032.50 71.16 1454220

1 Total 8.35 1032.50 71.16 1454220 10 Roads Bhandara Total 5 51.51 3873.65 270.23 5455844 1 Chandrapur Bramhapuri

ADB- CHA-01

SH-368 (Rui) - Mangli to Gawarla Chak 6.00 514.35 36.00471 724441

2 Chandrapur Bramhapuri SH-368 (Nilaj) – Belpatli - Mui to Talodhi Kh 4.12 424.37 29.70576 597701

3 Chandrapur Bramhapuri MDR-29 (Mudza) to Betegaon 2.79 214.65 15.02561 302326 3 Total 12.91 1153.37 80.74 1624468

1 Chandrapur Chimur ADB- CHA-02

MDR-38 (Bamani) to Tukum Masal Karvada Madnapur Vihirgaon 15.94 1125.15 78.76040 1584716

1 Total 15.94 1125.15 78.76 1584716

1 Chandrapur Warora ADB- CHA-03 SH-331 to Fattapur Umri Road 7.96 682.20 47.75 960839

1 Total 7.96 682.20 47.75 960839 1 Chandrapur Bhadrawati ADB-

CHA-04 MDR-52 (Chora) to Chincholi 4.90 310.13 21.70896 436800

2 Chandrapur Bhadrawati SH-371 to Charur Road 2.00 131.30 9.19 184933 2 Total 6.90 441.43 30.90 621733 1 Chandrapur Rajura ADB-

CHA-05

MSH-10 to Muthara 1.56 114.79 8.04 161670 2 Chandrapur Rajura SH-331 to Khirdi 2.00 186.13 13.02935 262160 3 Chandrapur Rajura Pachgaon to Kochi 4.30 240.57 16.84 338825 3 Total 7.86 541.49 37.90 762655 1 Chandrapur Chandrapur

ADB- CHA-07

MDR-11 to Belsani 2.80 241.76 16.92338 340511

2 Chandrapur Chandrapur MDR-40 (Chota Nagpur) to Vichoda (Rayyatwari) 2.10 109.65 7.675605 154439

3 Chandrapur Chandrapur Chandrapur (Binbagate) to Chorla 3.14 259.74 18.18170 365829 3 Total 8.04 611.15 42.78 860778

13 Roads Chandrapur Total 6 59.61 4554.78 318.83 6415189 1

Gadchiroli Kurkheda ADB-GAD-01

MDR to Chichatola to dhusi Road 2.85 251.55 14.86 354294 2 Dholdongari Approch Road 3.10 168.47 9.92 237285 3 SH 363 to Bhimanpayali Road 2.15 150.18 8.85 211523

4 Purad Antargaon to Chikhaldhokada Road 2.85 242.16 14.29 341073

5 Dhanegaon to Dhameshwar to Katalwada Road 4.60 280.48 16.65 395042

5 Total 15.55 812.36 64.57 1144175 1 Gadchiroli Korchi ADB-

GAD-02 Kotgul to Wako Road 7.06 498.90 29.61 702676

2 Bedgaon to Satputi Road 3.40 249.70 14.83 351690 2 Total 10.46 750.27 44.44 1056718 1

Gadchiroli Korchi ADB-GAD-03

Kotgul to Khasoda 4.00 318.73 18.97 448915

2 SH 314 Sohale Zendepar nandali Jaitanpur Hetalkasa to ODR 04 Joint Rd 9.80 809.82 48.14 1140592

2 Total 13.80 1128.55 67.11 1589507 1

Gadchiroli Gadchiroli ADB-GAD-05

ODR -71 to Kalamtola Chak Road 2.27 171.06 10.16 240930 2 Shioni to Krupala to Wakadi Road 4.30 250.07 14.83 352211 3 Indala ro Pardi Road 2.01 132.78 7.88 187014 3 Total 8.58 553.91 32.87 780155

13  

Sr. No. District Block Package

No. Name of Road Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

(Rs Lakh)

Approx Const. Cost

(US $)

1 2 3 4 5 6 7 8 9 1 Gadchiroli Chamorshi ADB-

GAD-06 Bhendala to Ramala 3.12 233.43 13.88 328775

2 Vishnupur to Narayanpur to Ghot Road 7.60 537.35 31.91 756831 2 Total 10.72 770.78 45.79 1085606 1 Gadchiroli Chamorshi ADB-

GAD-07 Somanpalli to Dharampur Road 3.00 276.70 16.45 389718

2 Gadchiroli Asti to Illur to Kunghada Road 5.40 416.31 24.73 586352 2 Total 8.40 693.01 41.18 976070

16 Roads Gadchiroli Total 6 67.51 4708.88 295.96 6632231 1 Gondia Amgaon

ADB-GON-01

Tigaon Bagheda Mandodevi Road 6.11 339.35 23.35 477957 2 Gondia Amgaon Suplipar Patiltola Road 2.21 183.84 12.72 258936 3 Gondia Amgaon SH-365 Nangpura Ramjitola Road 3.22 216.04 14.91 304278

4 Gondia Salekasa Girola Bodalkasa Darbada Dhanoli Road 3.97 297.17 20.54 418551

4 Total 15.51 1036.40 71.52 1459722 1 Gondia Arjuni/Morgaon

ADB-GON-02

SH-358 to Kanholi Road 2.35 126.63 8.72 178352 2 Gondia Arjuni/Morgaon MSH-11 to Channa / Kodka Road 3.30 292.65 20.19 412177

3 Gondia Arjuni/Morgaon MSH-11 (Kumbhitola) Bolde Kawtha Road 3.60 201.27 13.88 283485

4 Gondia Sadak/Arjuni MSH-11 (Maneri) to Kosamghat Road 3.44 310.68 21.39 437584 4 Total 12.69 931.23 64.18 1311598

1 Gondia Deori

ADB-GON-03

NH-6 Chanditola Warhadghat Dawakitola Road 4.10 241.04 16.62 339490

2 Gondia Deori Surtoli Hetitola Road 2.60 171.99 11.87 242239 3 Gondia Deori NH-6 Jambhuldand Warhadghat Road 2.00 152.42 10.53 214673 4 Gondia Deori MDR Dharni Halbitola Road 3.36 257.16 17.77 362191 5 Gondia Salekasa SH-335 Rondha Nimba Road 3.30 188.44 12.99 265413 5 Total 15.36 1011.05 69.78 1424007 1 Gondia Gondia ADB-

GON-04

MSH-11 to Rawanwadi Gonditola Road 2.83 189.47 13.09 266863 2 Gondia Gondia Umari to Kanhatola Road 3.95 293.64 20.29 413582 3 Gondia Gondia Dasgaon (kh) Manutola Situtola Road 3.53 337.70 23.28 475635 3 Total 10.31 820.82 56.66 1156080 1 Gondia Goregaon

ADB-GON-05

Changotola to Parsoditola Road 2.94 223.28 15.42 314482 2 Gondia Goregaon Changotola to Tumsar Road 2.38 166.85 11.53 234993 3 Gondia Sadak/Arjuni MSH-11 to Doyetola (Wadegaon) Road 2.25 167.46 11.57 235865 4 Gondia Sadak/Arjuni MDR-29 to Nawatola Kanhartola Road 2.76 260.67 17.98 367145 5 Gondia Sadak/Arjuni MSH-11 Sadak/Arjuni to Tidka Road 2.15 197.67 13.68 278413 5 Total 12.48 1015.94 70.18 1430899

21 Roads Gondia Total 5 66.35 4815.44 332.32 6782305 1 Nagpur Umred

ADB-NAG-01

MSH-09 to Navegaon road 1.40 101.64 6.78 143155 2 Nagpur Umred SH-353 to Kohala Upto (MDR-36) road 6.80 412.23 27.48 580606

3 Nagpur Umred MSH-09 to (Panchgaon) to Takli (Ta. border Nagpur) road 3.10 158.91 10.59 223813

4 Nagpur Umred MDR-36 to Khursapar road 1.00 69.78 4.65 98286 5 Nagpur Bhiwapur SH-326 to kavadsi road 3.00 206.30 13.75 290569 5 Total 15.30 948.86 63.25 1336428 1 Nagpur Kuhi ADB-

NAG-02

SH-231 To Musalgaon road 4.80 291.73 19.45 410890 2 Nagpur Kuhi Chanod-Malani-Mendhegaon road 5.29 275.39 18.36 387879 3 Nagpur Bhiwapur SH-342 to Khapri - Kholdoda road 3.70 247.30 16.49 348304 3 Total 13.79 814.42 54.30 1147073 1 Nagpur Saoner

ADB-NAG-03

Khursapar to Saykheda road 2.85 150.44 10.03 211893 2 Nagpur Saoner Savli to Khursapar road 3.80 172.95 11.53 243585 3 Nagpur Kalmeshwar SH-293 to Pohi Sonegaon road 4.70 323.64 21.58 455833 4 Nagpur Kalmeshwar Kalmeshwar to Zunki Sindi road 5.10 373.44 24.90 525976 4 Total 16.45 1020.47 68.04 1437287 1 Nagpur Ramtek ADB-

NAG-05

Lohadongri To Khedgaon road 2.30 206.89 13.79 291397 2 Nagpur Ramtek Panchala (Bk) Ghotitok to SH-335 road 2.60 279.49 18.63 393646 3 Nagpur Ramtek Ghotitek-Panchala (Kh) Mahadula road 3.00 229.22 15.28 322838 3 Total 7.90 715.60 47.70 1007882

1 Nagpur Hingna ADB-NAG-07 Kanholibara to Degma (P) Road 5.10 324.63 21.64 457223

1 Total 5.10 324.63 21.64 457223 1 Nagpur Narkhed ADB-

NAG-08

Lohari sawanga (Hivarmath Ramthi) rd 5.75 348.80 23.25 491267 2 Nagpur Narkhed Thadipawani Approach road 0.72 98.32 6.55 138482 3 Nagpur Narkhed Khandala to Ambola road 4.50 371.55 24.77 523314 3 Total 10.97 818.67 54.57 1153063

14  

Sr. No. District Block Package

No. Name of Road Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

(Rs Lakh)

Approx Const. Cost

(US $)

1 2 3 4 5 6 7 8 9 1 Nagpur Katol

ADB-NAG-09

SH-324 to Wadona road 2.73 215.95 14.40 304155 2 Nagpur Katol MDR-7 to Jatlapur road 1.05 60.24 4.02 84843 3 Nagpur Katol MDR-66 to Sirsawadi road 1.50 89.73 5.98 126385 4 Nagpur Katol Masli to Digras (Bk) road 4.48 474.93 31.66 668909 4 Total 9.76 852.94 56.06 1201318 1 Nagpur Nagpur ADB-

NAG-10

Shankarpur-Gotalpanjri Road 2.64 164.21 10.95 231281 2 Nagpur Nagpur NH-07 Mohagaon to Waranga road 3.71 246.66 16.44 347402 3 Nagpur Nagpur Hudkeshwar to Kalamna Road 3.01 236.15 15.74 332599 3 Total 9.36 647.01 43.13 911282

26 Roads Nagpur Total 8 88.63 6142.61 408.69 8651556 1 Wardha Karanja

ADB-WAR-01

TR-7 To Madani 4.40 204.57 11.66 288129

2 Wardha Karanja Sarwadi (Delwadi) to Malegaon (Kali) BRIDGE 0.22 97.98 5.69 137994

3 Wardha Karanja NH-6 To Akarjun To Malegaon Kali 5.55 370.17 20.87 521362 3 Total 10.17 672.71 38.22 947485 1 Wardha Ashti ADB-

WAR-02

Kinhala to Peth Ahmedpur 5.40 258.12 14.58 363551 2 Wardha Arvi SH-323 to Choramba Gaurkheda 2.52 141.15 7.96 198803 3 Wardha Arvi Bodad To Bodad (Pod) 3.30 267.63 15.32 376944 3 Total 11.22 666.90 37.86 939298 1 Wardha Wardha ADB-

WAR-04 SHW-267 To Masala 2.10 355.38 23.70 500539

2 Wardha Seloo NH-361 To SH-321 Wahitpur 2.72 213.81 14.20 301143 2 Total 4.82 569.19 37.90 801682 1 Wardha Hinganghat ADB-

WAR-05

Kopra New To Kopara Old 2.72 263.43 17.56 371035 2 Wardha Hinganghat Kolhi to NH-7 To Chichghat 3.40 384.98 25.71 542229 3 Wardha Seloo Sindhi To Hamdapur 3.77 402.24 26.86 566542 3 Total 9.89 1050.66 70.13 1479805 1 Wardha Samudrapur ADB-

WAR-06

Nandori to Kawtha 5.20 465.74 25.96 655969

2 Wardha Samudrapur MDR-25 Sakhara To Keslapar Mangrul to Tadgaon 6.30 376.53 21.13 530324

2 Total 11.50 842.27 47.09 1186293 13 Roads Wardha Total 5 47.60 3801.74 231.20 5354563 99 Roads NAGPUR REGION 35 TOTAL 381.20 27,897.10 1,857.23 39,291,688

 

 

 

 

 

 

 

 

 

 

 

15  

Sr. No. District Block Package

No. Name of Road Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

(Rs Lakh)

Approx Const. Cost

(US $)

1 2 3 4 5 6 7 8 9 NASHIK REGION

1 Ahmednagar Akole

ADB- AHM-01

MDR-76 to Bankarwadi 1.250 81.730 4.05 115113 2 Ahmednagar Akole SH-23 to Chaityanapur Bhaktachiwadi 4.950 361.870 17.94 509676 3 Ahmednagar Akole SH-23 to Kanher Ovhal 2.010 164.050 9 231056

4 Ahmednagar Akole SH-32 to Ramwadi (Part SH-32 to Sugaon Kh) 2.000 127.940 6.34 180197

4 Total 10.210 735.590 37.330 1036042 1 Ahmednagar Karjat

ADB-

AHM-02

Khandavi to Wakanwadi 2.300 145.960 7 205577 2 Ahmednagar Karjat Ruigavhan to Tukaiwasti 1.500 134.970 6 190099 3 Ahmednagar Karjat Karjat to Khanwate Wasti 2.500 190.660 9.5 268535 4 Ahmednagar Karjat Nimgaon Daku to Bhawar Wasti 1.500 97.740 5 137662 5 Ahmednagar Karjat MSH-08 (Kokangaon) to Ingavalewasti 1.000 74.670 4 105169 6 Ahmednagar Karjat Yeswadi to Thoratwasti 1.500 99.660 5.09 140366 7 Ahmednagar Karjat Rashin to Dhagewast Thoratwasti 2.500 156.090 8 219845 8 Ahmednagar Karjat Shimpora to Barawakar Wasti 1.000 84.210 4.05 118606 8 Total 13.800 983.960 48.640 1385859 1 Ahmednagar Kopergaon

ADB- AHM-03

SH-36 to Sade 1.000 81.600 3.82 114930 2 Ahmednagar Kopergaon MSH-12 to Jeur Kumbhari 1.000 80.490 4 113366 3 Ahmednagar Kopergaon MSH-12 to Dauch Kh. 1.000 90.460 4 127408 4 Ahmednagar Kopergaon MDR-04 to Sangavi Bhusar 3.250 254.660 11.99 358676 5 Ahmednagar Kopergaon ODR-11(Kolpewadi) to Kolgaon Thadi 0.900 76.140 3.48 107239 6 Ahmednagar Kopergaon MSH-08 to Kokamthan (Shamwadi) 0.550 44.820 2.08 63127 7 Ahmednagar Kopergaon SH-07 to Welapur (Pagarewasti) 1.500 106.160 5 149521 8 Ahmednagar Kopergaon Ranjangaon Deshmukh to Korhale 2.400 213.600 9.99 300845 8 Total 11.600 947.930 44.360 1335113 1 Ahmednagar Nagar

ADB- AHM-04

Pimpalgaon Malvi to satubai Mandir 2.500 189.140 8.56 266394 2 Ahmednagar Nagar Jeur Atharewasti to saewadi 1.880 166.800 7.71 234930 3 Ahmednagar Nagar Sasewadi to Mahadev Khora 1.940 152.610 7.2 214944 4 Ahmednagar Nagar Kapurwadi to Dattawadi 0.925 84.350 3.78 118803

5 Ahmednagar Nagar Gavhanwasti (Kalamala Wasti to Manjarsumbha) 1.540 135.700 6.15 191127

6 Ahmednagar Nagar Nalegaon Gavthan Border to Old Nimbalak 3.475 302.850 14.21 426549

6 Total 12.260 1031.450 47.610 1452746 1 Ahmednagar Newasa

ADB- AHM-05

Belpandhari to Garule Wasti 1.560 122.530 6.08 172577

2 Ahmednagar Newasa Babhulkheda to Pichadgaon to Vidhate wasti 1.800 130.670 6.48 184042

3 Ahmednagar Newasa Galnimb (ODR-343) to Wadachwadi to Gidegaon 4.340 341.590 16.96 481113

3 Total 7.700 594.790 29.520 837732 1 Ahmednagar Parner

ADB- AHM-06

Nighoj to Dhavanwasti, Pandharkarwasti 4.600 440.020 20.29 619746 2 Ahmednagar Parner Wadner Bk to Wajewadi 3.000 227.500 10 320423 3 Ahmednagar Parner Jambhulwadi to Kuranwadi 3.000 227.550 10.67 320493 4 Ahmednagar Parner Goregaon to Padali Kanhur 1.725 144.850 7 204014 4 Total 12.325 1039.920 47.960 1464676 1 Ahmednagar Rahata

ADB- AHM-07

Pimpari Nirmal to Mamdapur 4.550 396.070 18.16 557845 2 Ahmednagar Rahata Gogalgaon to Baradwasti 2.000 116.820 5.42 164535 3 Ahmednagar Rahata Dadh Bk. To Wanimala 1.000 66.070 3.07 93056 4 Ahmednagar Rahata MSH-08 to Tisgaon Kadaskarwasti 3.000 208.060 9.83 293042 5 Ahmednagar Rahata Jalgaon to Chitali 1.850 161.510 8 227479 5 Total 12.400 948.530 44.480 1335958 1 Ahmednagar Sangamner

ADB- AHM-08

Devkauthe to kahandalwasti 1.500 161.430 8.02 227366 2 Ahmednagar Sangamner Sawarchol to Mengalwadi 1.020 86.340 4.29 121606 3 Ahmednagar Sangamner Chincholi gurav to Ranjangaon 2.040 125.300 6.21 176479

4 Ahmednagar Sangamner Jawalekadalag to Katawan mala Derewadi Phata 3.000 182.980 9.06 257718

4 Total 7.560 556.050 27.580 783169 1 Ahmednagar Shrigonda

ADB- AHM-10

Suregaon to Ghutewadi 3.400 236.530 12.69 333141 2 Ahmednagar Shrigonda Sawantwadi to SH-67 1.400 134.430 7.40 189338 3 Ahmednagar Shrigonda Bore to shelkewadi 2.000 186.900 9.14 263239 4 Ahmednagar Shrigonda Thite sangavi to walakemala 1.500 110.530 5.09 155676 4 Total 8.300 668.390 34.320 941394

46 Roads AhmednagarTotal 9 96.16 7506.61 361.80 10572690

16  

Sr. No. District Block Package

No. Name of Road Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

(Rs Lakh)

Approx Const. Cost

(US $)

1 2 3 4 5 6 7 8 9 1

Dhule Dhule ADB-DHU-01

NH-211 to Savalede to Ranmala to Tikhi 4.16 305.58 14.5 430394 2 NH-211 to Dedargaon Road 5.4 479.00 22.82 674648 3 Shirdane Pr. Dangari to Vadgaon Road 2.39 180.58 8.69 254338 3 Total 11.95 965.16 46.01 1359380 1

Dhule Dhule ADB-DHU-02

NH-6 to Bhadane Road 2.52 160.57 7.63 226155 2 Burzad to Vadane 1.5 131.46 6.24 185155 3 Lamkani to Nave Kothare 1.77 140.37 6.71 197704 3 Total 5.79 432.40 20.58 609014 1

Dhule Sakri ADB-DHU-03

SH14 to Gondas (kharkhana) Road 3.78 244.94 11.29 344986 2 SH-14 to Shenpur Road 1.91 150.89 7.14 212521 3 Degaon to Malanjan Road 3.515 291.53 13.86 410606 4 Ganeshpur to SH-14 Road 2.49 157.69 7.5 222099 4 Total 11.70 845.05 39.79 1190211 1

Dhule Sakri ADB-DHU-04

Nanadvan to Kokale 4.52 360.37 17.64 507563 2 ODR20 to Mandvi-Junibhadi Road 3.4 253.52 12.03 357070 3 Indwe to Hatti (Dongarale) 3.68 339.45 16.54 478099 3 Total 11.60 953.34 46.21 1342732

1 Dhule Shirpur ADB-

DHU-05

Kharde Bkto NH-3 to Wathoda Ahilyapur Road 7.5 596.15 28.3 839648

2 Waghadi to Subhashnagar Shingave Rd 2.43 189.41 8.73 266775 3 NH-3 to Gharbardipada Road 1.02 107.46 5.09 151352 3 Total 10.95 893.02 42.12 1257775 1 Dhule Shirpur ADB-

DHU-06 SH-4 (Tande) to Thalner MDR-12 Road 5.13 485.05 22.99 683169

2 MDR-12 to Bhatpura to SH-4 Road 7.78 808.11 38.31 1138183 2 Total 12.91 1293.16 61.30 1821352

18 Roads Dhule Total 6 64.895 5382.13 256.01 7580465 1 Jalgaon Amalner

ADB-JLG-01

Marwad to Bhortek Road 3.51 223.01 11.05 314098 2 Jalgaon Amalner Pathonda to Dapori Road 2.00 129.56 6.42 182478 3 Jalgaon Amalner Takarkheda to Kandari Road 3.30 202.48 9.98 285186 4 Jalgaon Amalner MDR-52 to Kamtwadi Road 4.30 316.10 15.68 445215 4 Total 13.11 871.15 43.13 1226977

1 Jalgaon Chalisgaon

ADB-JLG-02

SH 19 to Pimpalwad Mhalsa to Varkhed kh. (Part Length : Pimpalwad Mhalsa to Varkhed kh. Road)

3.54 243.03 12.05 342300

2 Jalgaon Chalisgaon

Hirapur Bramhan Shevge Pimpri Shirsgaon Taloda Road (part length Bramhan shevge to pimpri BK.-Shirasgaon road)

3.87 402.34 19.95 566675

3 Jalgaon Chalisgaon Londhe to Dhule District border-Tarwade Road 4.20 264.08 13.08 371937

4 Jalgaon Chalisgaon MDR-40 to Dhomane Road 2.00 130.66 6.48 184031 5 Jalgaon Chalisgaon ODR-71 Kherde to Songaon Road 1.20 86.52 4.29 121859 6 Jalgaon Chalisgaon SH 19 to Hingona sim Road 0.80 63.31 3.13 89169 6 Total 15.61 1189.94 58.98 1675970 1 Jalgaon Jalgaon

ADB-JLG-03

MDR-08 to Nimgaon Road 1.05 123.38 6.12 173768 2 Jalgaon Jalgaon N-H-06 to Tighe Road 1.17 77.58 3.85 109274 3 Jalgaon Jalgaon S.H-40 to Aavhane Road 1.74 163.22 8.11 229891 4 Jalgaon Jalgaon Bhokar to Palsod (Rameshwar) Road 2.97 303.93 15.09 428075 4 Total 6.93 668.12 33.17 941007 1 Jalgaon Jamner

ADB-JLG-04

ODR-42 to Ambihol Deviche Road 3.00 236.20 11.71 332673 2 Jalgaon Jamner MDR-32 to Palaskheda Kakar 1.54 124.55 6.17 175424 3 Jalgaon Jamner S.H-42 to Bhilkheda Road 4.26 418.32 20.73 589183

4 Jalgaon Jamner MDR-05 to Maldhabhadi (Navi Dhabhadi) Road 5.59 523.20 25.94 736908

4 Total 14.39 1302.27 64.55 1834187 1 Jalgaon Muktainagar ADB-

JLG-05

MDR-25 to Manyarkheda -Sarola Road 5.79 359.87 17.83 506854 2 Jalgaon Muktainagar ODR-28 to Shemalde Road 1.65 96.81 4.77 136352 3 Jalgaon Muktainagar MDR-05 to Ramgad Road 4.05 314.94 15.55 443573 3 Total 11.49 771.61 38.15 1086780 1 Jalgaon Yawal ADB-

JLG-06

ODR-08 (Bhamnod) toSunSavkheda Rd 2.65 198.75 9.86 279936 2 Jalgaon Yawal S.H-43 to Takarkheda Road 5.13 399.35 19.82 562460 3 Jalgaon Yawal Dahigaon to Navara 3.88 305.10 15.14 429716 3 Total 11.66 903.20 44.82 1272112

24 Roads Jalgaon Total 6 73.19 5708.70 282.80 8040423

17  

Sr. No. District Block Package

No. Name of Road Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

(Rs Lakh)

Approx Const. Cost

(US $)

1 2 3 4 5 6 7 8 9 1 Nandurbar Akkalkuwa

ADB- NDR-01

SH 03 to Itavai 5.70 516.32 24.45 727211 2 Nandurbar Akkalkuwa Navalpur to Singpur 1.75 164.15 7.78 231197 3 Nandurbar Akkalkuwa Jamana Patbara to Asali 4.40 323.27 15.28 455310 4 Nandurbar Akkalkuwa Molagi Ukhali Vagdongaramal to Jamli 4.30 433.86 20.79 611070 4 Total 16.15 1437.60 68.30 2024789 1 Nandurbar Nandurbar

ADB- NDR-03

Kalmadi to Vadavad 2.60 152.33 7.28 214549 2 Nandurbar Nandurbar SH-07 to Indrahuntty 1.11 103.14 4.97 145268 3 Nandurbar Nandurbar Ranale railway station to Saturke 3.12 218.21 10.36 307338 4 Nandurbar Nandurbar Ranale railway station to Bhayane 2.50 154.19 7.32 217169 5 Nandurbar Nandurbar SH-07 to Vankut 1.02 79.39 3.77 111817 6 Nandurbar Nandurbar SH-09 to Malpur 1.32 121.30 5.77 170845 6 Total 11.67 828.56 39.47 1166986 1 Nandurbar Navapur ADB-

NDR-04

ODR-29-Bardipada to Harnipada 4.00 315.67 15.00 444606 2 Nandurbar Navapur Sonpada-Devmogra to Marod 11.28 671.19 42.54 945338 3 Nandurbar Navapur Shehi to Palipada 1.10 69.11 3.29 97338 3 Total 16.38 1055.97 60.83 1487282 1 Nandurbar Shahada ADB-

NDR-05 Untavadh to Mohinda-Junavane 8.26 616.79 29.12 868718

2 Nandurbar Shahada Madkani to Pimparani 8.40 623.02 29.41 877493 2 Total 16.66 1239.81 58.53 1746211 1 Nandurbar Taloda

ADB- NDR-06

MDR-7 to Gopalpur 6.21 397.93 23.74 560465 2 Nandurbar Taloda MDR 1 to Varpada 1.00 90.96 4.34 128113 3 Nandurbar Taloda Shelvai to Ratanpada Road 3.00 252.70 12.29 355915 4 Nandurbar Taloda SH4 to Dalelpur 3.01 285.95 11.79 402746 5 Nandurbar Taloda MSH-8 to Lobhani 1.02 144.82 6.90 203972 5 Total 14.24 1172.36 59.06 1651211

20 Roads Nandurbar Total 5 75.10 5734.30 286.19 8076479 1 Nashik Baglan

ADB- NAS-01

SH 19 to Kiraytwadi road 4.57 311.09 14.68 438161 2 Nashik Baglan ODR 103 to Bijorse road 2.28 170.34 8.03 239918 3 Nashik Baglan ODR 103 to Dhangarpada road 2.80 224.22 10.58 315799 4 Nashik Baglan ODR 03 to Gomdharpada road 2.82 213.43 10.07 300611 4 Total 12.47 919.09 43.36 1294487 1 Nashik Baglan ADB-

NAS-02 MDR 60 to Kokanipada road 2.80 210.41 9.94 296351

2 Nashik Baglan ODR 107 to Kelzer road 6.00 534.05 25.20 752185 2 Total 8.80 744.46 35.14 1048536 1 Nashik Deola ADB-

NAS-03

SH 20 to Morewadi road 3.30 248.88 11.76 350537 2 Nashik Deola Nimbola to Indira Nagar road 3.48 266.03 12.57 374687 3 Nashik Deola Wasol to Mangwadi road 2.02 176.13 8.32 248066 3 Total 8.80 691.04 32.65 973291 1 Nashik Dindori

ADB- NAS-04

Umrale (bk) to Pawarwadi LR 55 road 2.85 237.65 11.23 334713 2 Nashik Dindori Mohadi to Kurnoli road 3.09 224.66 10.61 316420 3 Nashik Dindori Shindwad to Borwadi road 2.52 178.17 8.40 250950 4 Nashik Dindori Malusakhe-ozhe-karanjvan-khedle road 3.01 248.48 11.73 349975 4 Total 11.47 888.96 41.97 1252058 1 Nashik Dindori ADB-

NAS-05 Bandharpada to Nagaipada road 3.40 254.30 12.00 358168

2 Nashik Dindori Kondsar to Chillerpada road 3.32 305.66 14.45 430500 2 Total 6.72 559.95 26.45 788668 1 Nashik Igatpuri

ADB- NAS-06

Janori to Padali Deshmukh road 3.25 271.05 12.81 381756 2 Nashik Igatpuri NH 3 to Chinchal Khaire road 2.40 217.61 10.27 306496 3 Nashik Igatpuri MDR 20 Gadgadsangvi road 3.00 242.41 11.44 341427 4 Nashik Igatpuri Shirsathe to Saprewadi road 2.60 201.84 9.52 284284 4 Total 11.25 932.91 44.04 1313964 1 Nashik Kalwan

ADB- NAS-07

SH 27 Gobapur to Palepimpri road 4.00 332.19 15.69 467871

2 Nashik Kalwan ODR 77 (Vadala H) to Lingame, Surgana taluka Border road 4.45 376.23 17.75 529895

3 Nashik Kalwan SH 27 Gobapur to Markandpimpri road 2.43 208.28 9.83 293349 4 Nashik Kalwan ODR 9 Kakane to Kakanepada road 1.60 136.99 6.48 192949 4 Total 12.48 1053.69 49.75 1484064

23 Roads Nashik Total 7 71.99 5790.10 273.36 8155069 131 Roads NASHIK REGION 33 TOTAL 381.33 30,121.84 1,460.16 42,425,125

 

 

18  

Sr. No. District Block Package

No. Name of Road Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

(Rs Lakh)

Approx Const. Cost

(US $)

1 2 3 4 5 6 7 8 9 PUNE REGION

1 Pune

Bhor ADB-PUN-02

NH-04 to Sasewadi road 2.200 226.630 9.57 319197 2 Pune MDR-124 to Subhedarwasti road 1.400 110.010 6.56 154944 3 Pune NH4 to Varve Bk 2.100 183.110 7.81 257901 4 Pune MDR-45 Harijan wasti Kankadvadi road 1.400 111.430 6.57 156944 5 Pune NH-04 to Shivre road 1.100 101.440 4.61 142873 6 Pune Varodi to Kolevadi road 1.350 143.180 8.64 201662 6 Total 9.550 875.800 43.760 1233521

1 Pune

Daund ADB-PUN-03

SH-132 (Ravangaon) to Koknewasti Pathanvasti road 3.800 267.210 15.77 376352

2 Pune MDR-79 to Vatluj road 3.200 242.380 14.38 341380

3 Pune MDR-79 (Koshimghar) to Malthan Railway Station road 3.300 220.950 13.07 311197

4 Pune ODR-165 (Pilanwadi) to Kulwasti road 2.500 189.160 10.93 266423

5 Pune SH-09 (Malad) to Bhagatwasti Bhagvatwasti Mhetrewasti road 1.000 94.260 5.54 132761

6 Pune MDR-119 (Rahu) to Shivnagar road 2.400 201.520 11.91 283831 7 Pune Boriyandi to Darekarwadi road 4.070 258.430 15.30 363986 7 Total 20.270 1473.910 86.900 2075930

1 Pune

Indapur ADB-PUN-04

MDR-121 Sarafwadi to Kavdichamala road 2.200 164.860 10.07 232197

2 Pune ODR-197 Chikhali to Paritwadi road 3.050 262.030 16.01 369056 3 Pune MDR-126 Bhodni to Anpatwasti road 2.700 220.070 12.99 309958 4 Pune Nimgaon Ketki Rautwadi road 1.850 117.040 7.18 164845 4 Total 9.800 764.000 46.250 1076056

1 Pune

Junnar ADB-PUN-05

SH-128 to Hivre Bu. (Sahakarnagar) road 1.925 120.050 8.62 169085

2 Pune MDR-3 to Sanbhajiwadi (Thakarwadi) road 2.630 253.050 16.88 356408

3 Pune MDR-1 to Manikdoh Thakarwadi road 1.410 190.590 8.55 268437 4 Pune VR-362 to Abatec road 1.960 111.460 7.98 156986 5 Pune NH-222 to Kalmjaimata Mandir road 2.315 213.640 15.03 300901 5 Total 10.240 888.790 57.060 1251817 1 Pune

Khed ADB-PUN-06

MDR-17 Moi Chikhali road 1.590 163.400 8.20 230141 2 Pune ODR-47 to Nikamwasti (Bhivrewadi) road 3.000 197.800 10.39 278592 3 Pune SH-103 to Sataraka wadi road 3.000 201.220 12.04 283408 4 Pune SH-50 Jadhavwasti Bargewasti road 1.500 251.350 7.64 354014 5 Pune NH-50 to Vehaldara road 1.900 105.580 6.13 148704 5 Total 10.990 919.350 44.400 1294859 1 Pune

Purandar ADB-PUN-07

ODR-117 to Amble Ramwadi road 4.200 361.290 19.69 508859 2 Pune SH-131 (Pimple) Satwaiwasti (Datemala) 4.300 329.440 18.76 464000 3 Pune SH-132 to Bankargotha road 2.750 194.870 11.21 274465 4 Pune SH-119 (Bhivdi) to Kshirsagar wasti road 3.000 291.120 13.81 410028 5 Pune MDR- 36 to Durkewadi road 3.000 228.790 18.48 322239 6 Pune SH-120 to Jadhavmala road 1.700 114.430 6.94 161169 7 Pune MDR-134 to Shendgewasti road 1.800 153.420 8.13 216085 7 Total 20.750 1673.360 97.020 2356845 1 Pune

Shirur ADB-PUN-08

MDR-100 to Malwadi road 2.140 181.890 9.91 256183 2 Pune MDR-100 (Tandali) to Kalaskar wadi rd 1.000 45.900 2.95 64648 3 Pune MDR-100 Tandali to Mhasobawasti road 2.700 205.700 7.74 289718 4 Pune MDR-19 to Vajewadi road 1.700 118.850 6.96 167394

5 Pune ODR-148 Nimgaon Mahalungi Chavanmala road 1.000 80.980 5.22 114056

6 Pune MDR-53 Vadgaon Rasai to Mothi Shelarwadi road 3.300 221.660 13.09 312197

7 Pune SH-118 (Kamathewadi) to Salubaichamala road 2.500 152.400 9.97 214648

7 Total 14.340 1007.380 55.840 1418845 41 Roads Pune Total 7 95.94 7602.59 431.23 10707873 1 Sangli Jath

ADB-SAN-01

T-15 (Avandhi) to Jadhavwasti 3.200 265.050 16.08 373310 2 Sangli Jath T-05 (Siddhanath) to Maliwasti 2.180 156.230 9.28 220042 3 Sangli Jath T-10 (Baaj) to Vijaynagarwadi 3.300 275.390 16.36 387873 4 Sangli Jath T-16 (Nigadi kh) to Kashidwasti 2.860 226.740 13.43 319352 4 Total 11.540 923.410 55.15 1300577

19  

Sr. No. District Block Package

No. Name of Road Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

(Rs Lakh)

Approx Const. Cost

(US $)

1 2 3 4 5 6 7 8 9

1 Sangli Miraj

ADB-SAN-02

SH-159 (Kavathepiran Dudhgaon) to Samdoli 2.300 173.790 9.02 244775

2 Sangli Miraj MSH-6 (Miraj-Ankali) to New Bamni, Mhasoba marg to Bamani 2.905 244.600 13.56 344507

3 Sangli Miraj ODR-116 (Malgaon) to Mane Bande Wasti 4.967 406.830 20.44 573000

4 Sangli Miraj SH-153 (Bolwad)to Bedag road Wasti 3.400 229.490 13.76 323225 5 Sangli Miraj ODR-121 (Bedag) to Vitthal Nagar 2.600 200.500 10.92 282394 5 Total 16.172 1255.210 67.700 1767901 1 Sangli Kavathemahankal

ADB-SAN-03

Desing to Punekarwasti 3.500 212.210 12.66 298887

2 Sangli Kavathemahankal Shindewadi (Hingangaon) to Bodgirewasti 2.000 106.230 6.26 149620

3 Sangli Kavathemahankal Dhalewadi to Athawalevasti 2.300 214.070 11.14 301507 4 Sangli Kavathemahankal Chorachi to Solankarwasti 3.600 227.280 13.23 320113 5 Sangli Kavathemahankal Karoli (t) to Pawar vasti 2.700 158.000 9.31 222535 5 Total 14.100 917.790 52.60 1292662 1 Sangli Walwa

ADB-SAN-04

Kharatwadi to Rethareharnaksh Panavta 3.000 313.700 14.40 441831 2 Sangli Walwa Aitavade(kh) to Mola Panand 2.300 188.460 10.30 265437 3 Sangli Walwa Borgaon to Sakharale 3.100 259.610 13.47 365648 4 Sangli Walwa T12(surul) to Gaikwadwasti 3.300 244.560 13.85 344451 5 Sangli Walwa Itakare MDR-1 to Gajre wasti 0.670 65.560 2.72 92338 6 Sangli Walwa NH-4-T01(Yedenipani) to Inamdar mala 1.200 90.370 5.31 127282 6 Total 13.570 1162.260 60.05 1636986 1 Sangli Khanapur

ADB-SAN-05

Mahuli to Kalwatwasti 2.500 160.180 9.20 225606 2 Sangli Khanapur Bhalwani to Mujavarwada 0.930 89.430 4.93 125958 3 Sangli Khanapur Khambale (BHA) to Tanaji patil wasti 1.800 128.300 7.66 180704 4 Sangli Khanapur Palashi to Harinana wasti 2.000 150.620 8.28 212141 5 Sangli Khanapur Balwadi (BHA) to Jadhavpawarwasti 2.800 195.030 11.88 274690 6 Sangli Khanapur Ghoti (BK) to Madanewasti 1.000 71.020 4.23 100028 7 Sangli Khanapur SH-136 (Ainwadi) to Dhoralwadi 2.700 154.800 9.68 218028 7 Total 13.730 949.380 55.86 1337155

27 Roads Sangli Total 5 69.11 5208.05 291.36 7335282 1 Satara Wai

ABD- SAT-01

MDR 24 to Shelarwadi bopardi Road 1.850 198.58 10.72 279690 2 Satara Wai NH 4 to Udtare road 2.100 224.85 13.09 316690 3 Satara Wai Aslefata to Pirachiwadi Road 3.850 300.38 15.56 423070 4 Satara Wai ODR 37 (Vashiwali) to Kirande road 1.400 131.23 7.48 184831 4 Total 9.200 855.040 46.850 1204282 1 Satara Man

ABD- SAT-02

Narawne (MDR 50) to Dorgewadi Road 3.850 263.930 19.02 371732

2 Satara Man Panwan (ODR 114) to Ramuswadi Gorsewasti Road 2.000 161.550 9.81 227535

3 Satara Man Jambhulani to Aandarwadwadi Road 2.300 161.160 11.10 226986 4 Satara Man Hingani to Khandekar wasti Road 2.000 164.720 9.90 232000 5 Satara Man SH-141 to Diwad Road 2.000 162.720 8.96 229183 5 Total 12.150 914.080 58.790 1287437 1 Satara Patan

ABD- SAT-03

LR-25 (Ghot) to Borgewadi Road 3.500 327.570 17.61 461366

2 Satara Patan TR-04 to Bhalekarwadi Hanuman ward Road 3.000 301.460 14.99 424592

3 Satara Patan TR-04 to Borgewadi Varpewadi Road 3.200 426.210 22.65 600296 3 Total 9.700 1055.240 55.250 1486254 1 Satara Phaltan

ABD- SAT-05

MDR-5 to Malibend Road 1.700 108.770 8.33 153197 2 Satara Phaltan MSH-15 to Shere shindewadi Road 3.000 203.470 14.21 286577 3 Satara Phaltan L-24 to Morewasti Lift Phata Road 3.000 203.740 14.21 286958 4 Satara Phaltan SH-147 to Dalwadi Road 2.000 128.960 8.23 181634 4 Total 9.700 644.940 44.980 908366 1 Satara Jaoli

ABD- SAT-06

NH 4 to Raigaon Road 2.300 243.990 14.89 343648 2 Satara Jaoli Kudal to Sarjapur Road 3.100 356.790 20.18 502521 3 Satara Satara SH-140 to Jadhavwadi Road 2.920 187.810 10.84 264521 4 Satara Satara Gowe to Rautwadi Road 2.860 190.410 11.11 268183 4 Total 11.180 979.000 57.020 1378873 1 Satara Karad ABD-

SAT-07

NH 4 (Bhuyachiwadi) to Shirgaon Road 5.415 366.570 20.95 516296 2 Satara Koregaon SH-142 to Durgalwadi Road 1.500 120.680 7.35 169972 3 Satara Koregaon ODR-85(Aarvi) to Sathewadi Road 2.550 246.640 14.27 347380 3 Total 9.465 733.890 42.570 1033648

23 Roads Satara Total 6 61.40 5182.19 305.46 7298859

20  

Sr. No. District Block Package

No. Name of Road Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

(Rs Lakh)

Approx Const. Cost

(US $)

1 2 3 4 5 6 7 8 9 1 Solapur Akkalkot ADB-

SOL-01 Sinnur to Solasetanda, Block Border 5 461.16 23.26 649521

2 Solapur Akkalkot Jeur to Handral 5.5 638.38 30.87 899127 2 Total 10.50 1099.54 54.13 1548648 1 Solapur Barshi ADB-

SOL-02

TR-6 (Upale) to Halduge, Nalwadewasti 3.92 440.56 28.21 620507 2 Solapur Barshi Surdi to Pandharewasti 2.5 294.61 19.9 414944 3 Solapur Barshi TR-3 (Chikarde) to Pawarwasti, Yelamb 2.35 204.64 12.53 288225 3 Total 8.77 939.81 60.64 1323676 1 Solapur Karmala

ADB- SOL-03

Kem to Kalewasti 2.60 241.50 13.44 340141 2 Solapur Karmala Pathardi to Jankarwasti 2.75 273.01 13.96 384521 3 Solapur Karmala Rajuri to Maliwasti (Rajuri) 2 160.89 9.53 226606 4 Solapur Karmala Khambewadi to Supanarwasti 1.3 128.35 7.07 180775 5 Solapur Karmala Kumbhej to Shingade, Kalewasti 2.2 207.51 9.13 292268 5 Total 10.85 1011.26 53.13 1424310

1 Solapur Madha

ADB- SOL-04

Wadshinge to Kadamwasti to Railway Station 2.15 179.36 8.44 252620

2 Solapur Madha Chinchgaon to Jagtapwasti 0.60 91.33 2.66 128634 3 Solapur Madha SH 145 to Khatakewasti 1.5 103.57 7.6 145873 4 Solapur Madha Akulgaon to Khunewasti 1.2 123.77 7.04 174324 5 Solapur Madha Lahu to Deshmukhwasti 3.5 315.28 17.12 444056 6 Solapur Madha Barloni to Bagalwasti 1.2 82.78 4.94 116592 6 Total 10.15 896.09 47.80 1262099

1 Solapur Malshiras

ADB- SOL-05

Yashwantnagar to Godasewasti Sawantwasti 1.55 134.84 7.10 189915

2 Solapur Malshiras Khandali (SH 125) to Datta Nagar (Rautgat) 1.8 147.55 7.77 207817

3 Solapur Malshiras SH 145 (Panchvati) to Pandharewasti Jagtapwasti 1.35 109.68 6.05 154479

4 Solapur Malshiras Umbare (V) to Chavanwasti 1.85 197.54 8.16 278225 5 Solapur Malshiras Velapur to Vitthalwadi, Kondharpatta 3.8 337.74 20.08 475690 5 Total 10.35 927.35 49.16 1306127 1 Solapur Mangalwedha

ADB- SOL-06

Maroli to Jadarboblad Block Border 2 171.38 10.73 241380 2 Solapur Mangalwedha Shirshi to Patil Khatkale Borkarwasti 2 174.5 12.36 245775 3 Solapur Mangalwedha Hunnur to Suryavanshiwasti 2.60 240.81 16.59 339169 4 Solapur Mangalwedha Lavangi to Dhanagarwasti 2 186.85 13.87 263169 4 Total 8.60 773.54 53.55 1089493 1 Solapur Mohol ADB-

SOL-07

Kurul to Parmeshwar pimpari 3.7 337.08 16.08 474761 2 Solapur Mohol Kamati (Bk) to Bhosale Pawarwasti 1.6 137.85 6.89 194155 3 Solapur Mohol Inchgaon to Ghulewasti 1.8 138.42 7.15 194958 3 Total 7.10 613.35 30.12 863873

1 Solapur Pandharpur ADB-

SOL-08

Kanhapuri to Gosavi-Mundfanewasti Punarvasan 2.5 266.92 13.45 375944

2 Solapur Pandharpur Shevate to Patilwasti Devade 4.82 332.72 19.68 468620 3 Solapur Pandharpur T-15 to Dasta Patilwasti (Sangavi) 2.5 239.99 16.61 338014 4 Solapur Pandharpur Ajunsond to Chormala 1.5 134.79 8.00 189845 4 Total 11.32 974.42 57.74 1372423 1 Solapur Sangola

ADB- SOL-09

Achakdani to Bendwasti 4.00 280.55 16.47 395141 2 Solapur Sangola Khavaspur to Taratewasti to Dherewasti 1 96.65 5.78 136127 3 Solapur Sangola Ajnale to Ligadewadi 1.6 142.4 9.08 200563 4 Solapur Sangola Sangola to Kedarwadi 4.7 470.29 26.88 662380 4 Total 11.30 989.89 58.21 1394211

36 Roads Solapur Total 9 88.94 8225.25 464.48 11584859 1 Kolhapur Chandgad ADB-

KOL-01

SH 189 to Satavane road 1.100 80.76 5.12 113746 2 Kolhapur Chandgad MDR-71 to Hallarwadi 0.780 52.93 3.47 74549 3 Kolhapur Chandgad SH 189 to Amroli road 3.080 227.71 15.08 320718 3 Total 4.960 361.400 23.67 509014 1 Kolhapur Hatkanangale

ADB-KOL-02

Sajani to Sankan Mala road 2.000 114.510 5.86 161282 2 Kolhapur Hatkanangale MSH06 to Majale road 1.600 90.320 7.28 127211 3 Kolhapur Hatkanangale VR -50 Rendal to Shahunagar road 1.700 106.330 7.53 149761

4 Kolhapur Hatkanangale ODR 192 Herle to Siddheshwar Nagar road 1.800 131.770 7.88 185592

5 Kolhapur Hatkanangale ODR 28 Bhendawade To Malbhag road 0.630 48.430 2.65 68211 6 Kolhapur Hatkanangale MSH06 Atigre to Chougulewadi road 0.800 45.580 2.44 64197 7 Kolhapur Hatkanangale MDR 21 Rui to Manenagar 1.660 118.460 7.02 166845 7 Total 10.190 655.400 40.660 923099

21  

Sr. No. District Block Package

No. Name of Road Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

(Rs Lakh)

Approx Const. Cost

(US $)

1 2 3 4 5 6 7 8 9

1 Kolhapur Kagal

ADB-KOL-03

ODR 95 Khadakewadi to Kadam Adda road 0.900 61.630 3.44 86803

2 Kolhapur Kagal ODR 88 Sulkud to Telewadi 1.500 126.700 7.46 178451 3 Kolhapur Kagal ODR 189 Banage to Gosavi Vasahat 1.000 84.520 4.98 119042 4 Kolhapur Kagal ODR 189 Kurani to Malwadi road 0.700 66.590 4.41 93789

5 Kolhapur Kagal MDR46 Madhyal to Rautwadi Hodagewadi road 1.230 109.130 6.50 153704

6 Kolhapur Kagal MDR 46 Sawarde ku. To Vikaswadi road 2.300 218.630 11.23 307930 6 Total 7.630 667.200 38.020 939718 1 Kolhapur Karveer

ADB-KOL-04

SH 177 Khupire to Kumbhar Vasahat 2.175 126.670 7.36 178408 2 Kolhapur Karveer ODR 83 to Mhalasawade road 2.130 167.08 9.24 235324 3 Kolhapur Karveer ODR 72 to Donwadi 0.750 58.720 3.39 82704 4 Kolhapur Karveer MDR 35 to Hiravade Kha. Road 0.650 53.720 3.52 75662 5 Kolhapur Karveer MDR -29 Savarwadi to Donewadi road 1.560 114.370 6.28 161085 5 Total 7.265 520.560 29.790 733183 1 Kolhapur Radhanagari ADB-

KOL-06

ODR 52 to Kupalewadi road 1.723 153.500 8.24 216197 2 Kolhapur Radhanagari Keloshi Bu. To Shindewadi road Road 1.700 130.190 8.33 183366 3 Kolhapur Radhanagari Keloshi Bu. To Malwadi road 1.825 142.860 8.90 201211 3 Total 5.248 426.550 25.47 600775 1 Kolhapur Shahuwadi

ADB-KOL-07

MDR 6 to Sawarde Bu. 1.000 113.370 5.05 159676

2 Kolhapur Shahuwadi MDR 181 to Talapawadi ( Shittur Malakapur) road. 1.400 101.860 6.22 143465

3 Kolhapur Shahuwadi SH 150 Soshtewadi to Harijanwadi road 2.525 191.230 10.14 269338 4 Kolhapur Shahuwadi MDR -03 Lolane to Ingalewadi road. 2.250 195.470 11.52 275310 4 Total 7.175 601.930 32.930 847789

28 Roads Kolhapur Total 6 42.47 3233.04 190.54 4553577 155 Roads PUNE REGION 33 TOTAL 357.86 29,451.12 1,683.07 41,480,451 799 Roads Batch 1 Total 196 2152.58 167871.72 9685.99 236,439,046

 

 

 

 

 

 

 

 

 

 

 

 

 

 

22  

SUMMARY OF ROAD LIST

Regions No. of Roads Districts No. of

Packages Length (Km)

Total Cost (Rs in Lakh)

5 Year Maint. cost

Approx Const. Cost

(Rs Lakh) (US $) Amaravati 22 Akola 6 82.49 7,575.93 522.72 10,670,324.00

28 Amravati 6 72.21 6,077.27 403.40 8,559,530.00 28 Buldana 6 59.81 4,379.67 269.84 6,168,549.00 15 Washim 3 45.65 3,462.02 226.72 4,876,085.00 23 Yavatmal 6 65.70 5,327.04 342.97 7,502,873.00

TOTAL 116 5 27 325.86 26,821.93 1,765.65 37,777,361.00 Aurangabad 14 Aurangabad 4 34.73 2,384.81 143.68 3,358,891.00

28 Beed 6 85.61 6,128.52 362.45 8,631,718.00 19 Hingoli 4 60.57 4,110.08 233.08 5,788,842.00 23 Jalna 7 73.57 5,435.06 289.48 7,655,014.00 23 Latur 6 48.50 4,495.92 248.66 6,332,282.00 30 Nanded 7 50.10 3,201.49 191.27 4,509,141.00 26 Osmanabad 5 69.30 5,753.64 314.99 8,103,718.00 23 Parbhani 7 61.61 3,977.78 215.66 5,602,500.00

TOTAL 186 8 46 483.99 35,487.30 1,999.27 49,982,106.00 Konkan 22 Palghar 4 39.29 3,485.00 137.30 4,908,446.00

20 Raigad 4 33.48 2,849.34 165.77 4,013,152.00 35 Ratnagiri 5 63.72 5,014.01 213.56 7,061,989.00 20 Sindhudurg 5 47.96 4,300.84 270.06 6,057,521.00 15 Thane 4 37.91 2,443.26 133.92 3,441,205.00

TOTAL 112 5 22 222.36 18,092.45 920.61 25,482,313.00 Nagpur 10 Bhandara 5 51.51 3,873.65 270.23 5,455,844.00

13 Chandrapur 6 59.61 4,554.78 318.83 6,415,189.00 16 Gadchiroli 6 67.51 4,708.88 295.96 6,632,231.00 21 Gondia 5 66.35 4,815.44 332.32 6,782,305.00 26 Nagpur 8 88.63 6,142.61 408.69 8,651,556.00 13 Wardha 5 47.60 3,801.74 231.20 5,354,563.00

TOTAL 99 6 35 381.21 27,897.10 1,857.23 39,291,688.00 Nashik 46 Ahmednagar 9 96.16 7,506.61 361.80 10,572,690.00

18 Dhule 6 64.90 5,382.13 256.01 7,580,465.00 24 Jalgaon 6 73.19 5,708.70 282.80 8,040,423.00 20 Nandurbar 5 75.10 5,734.30 286.19 8,076,479.00 23 Nashik 7 71.99 5,790.10 273.36 8,155,069.00

TOTAL 131 5 33 381.34 30,121.84 1,460.16 42,425,126.00 Pune 41 Pune 7 95.94 7,602.59 431.23 10,707,873.00

27 Sangli 5 69.11 5,208.05 291.36 7,335,282.00 23 Satara 6 61.40 5,182.19 305.46 7,298,859.00 36 Solapur 9 88.94 8,225.25 464.48 11,584,859.00 28 Kolhapur 6 42.47 3,233.04 190.54 4,553,577.00

TOTAL 155 5 33 357.86 29,451.12 1,683.07 41,480,450.00

BATCH 1 TOTAL 799 34 196 2,152.61 167,871.74 9,685.99 236,439,044.00

 

Attachment J to PAM

MAHARASHTRA RURAL CONNECTIVITY IMPROVEMENT PROJECT Financial Management Manual

I. SCOPE

1. The purpose of this manual is to supplement the existing Maharashtra Rural Road Development Association (MRRDA) and Pradhan Mantri Gram Sadak Yojana (PMGSY)/ Mukhya Mantri Gram Sadak Yojana (MMGSY) financial guidelines with the aim of: (i) strengthening the financial management arrangements in place at the project level; (ii) ensuring compliance with ADB’s financial management and reporting requirements as well as (iii) facilitating the day to day implementation of the project’s financial management related activities.

2. These supplementary procedures are to be read together with the loan and project agreements, the project administration manual (PAM), ADB’s procedures such as the loan disbursement handbook as well as PMGSY and MMGSY guidelines and MRRDA financial management circulars. In case of any inconsistency or discrepancy between the below guidance and the before mentioned documents, the requirements specified in the loan and project agreements, the PAM and ADB’s procedures will prevail.

3. It is also important to note that these supplementary procedures do not bypass or dismantle the rules and procedures that the project management unit (PMU), division offices or project implementation units (PIUs) which are required to follow as part of MRRDA’s, Rural Development Department’s (RDD’s) or State Government of Maharashtra’s normal procedures. The PMU, division offices and PIUs must continue to refer to their respective acts, rules and circulars and keep using their existing budgeting, internal control and accounting systems.

4. These procedures are to be reviewed by the PMU and finalized during project inception and adopted thereafter subject to the necessary approvals. These procedures are a living document that need to be reviewed and updated as necessary during project implementation. The initial approval and subsequent changes are to be recorded in the table below.

Log book of approval and amendments to the supplementary financial management procedures

Action Date of approval Initial review and submission for approval:

Description of subsequent changes:

II. ORGANIZATION AND FINANCIAL MANAGEMENT RESPONSIBILITIES

5. The PMU will have the overall responsibility for project’s financial arrangements including budgeting, flow of funds, internal controls, accounting, financial reporting and audit arrangements. In this regard the PMU will coordinate and oversee the project related activities undertaken by the 6 regional office and the 34 PIUs.

6. The PMU will be responsible for: (i) preparing consolidated periodic financial reports for the project including the project financial statements, (ii) preparing and following-up on withdrawal applications (WAs) submitted to ADB, (iii) making sure robust internal controls are in place and

2

maintained, and (iv) ensuring that the project is regularly audited by internal and external auditors and that their audit observations are resolved in a timely manner.

7. The PMU will also be responsible for ensuring the necessary financial management actions are undertaken in each stage of the project cycle: (i) preparation and planning, (ii) implementation as well as (iii) completion and closing, as illustrated in the chart below.

III. ROLES AND RESPONSIBILITIES OF THE PROJECT FINANCIAL MANAGEMENT

TEAM

8. The finance team of the PMU will be headed by a financial controller. In addition, the PMU will include two accounts officer, one accountant and one financial management expert/specialist. The financial management expert will support the project full time.

9. The project director and financial controller will ensure that at all times the project is adequately staffed with qualified finance staff, all staff are familiar with key project documents including ADB and national anticorruption and whistleblowing mechanisms, and that staff terms of references (ToRs) are available.

10. The roles and responsibilities of the Financial Controller include: (i) Ensuring that the project financial management activities are conducted in

accordance with the state government and ADB guidelines; (ii) Implementing the financial management related provisions of the loan and project

agreement, the project administration manual and the supplementary financial management procedures;

(iii) Advising the Project Director and end-executing agency on financial matters; (iv) Facilitating smooth and timely flow of funds from the state government to MRRDA,

and from the PMU to all division offices as well ensuring all WAs are prepared and submitted in a timely manner;

(v) Ensuring periodic financial reports as well as annual project financial statements are prepared in an agreed format and in a timely fashion;

(vi) Ensuring proper internal controls are in place and are adhered to in the PMU, the division offices and the PIUs;

Inception

a) Proper staffing of the project management unit

b) Setting up financial management systems and procedures

c) Plannig and budegting

d) Training of staff (Asian Development Bank procedures, etc.)

Implementationa) Record keeping and accounting

b) Submisison of withdrawal applications

c) Bank reconciliations

d) Financial reporting, comparison with actual expenses and forecasts

e) Internal and external audit

f) Asian Development Bank review missions

Completion

a) Expenditures (eligible) claimed by closing date

b) Final inventory (disposal/handover)

c) refund balances

d) Final audit and financial reporting

3

(vii) Reviewing the results of internal audit and ensuring the internal audit observations are followed up on;

(viii) Ensuring timely audit of the project including audit of the Project Financial Statements; attend to audit reports and ensure timely and effective resolution of audit observations; and

(ix) Ensuring all supporting documentation is obtained and properly filed in a secured location.

11. Under the direct supervision of the project financial controller, the accounts officer and the accountant will undertake the following tasks:

(i) Assist the Financial Controller in the implementation of a sound financial management system as described in the loan/grant agreement, the PAM, and the supplementary financial management procedures;

(ii) Assist in the preparation and monitoring of annual operational budgets; (iii) Prepare transaction vouchers, input all transactions into the PMU’s accounting

system before submission for approval and make sure all necessary supporting documentation in made available and filed in a systematic way;

(iv) Process all payments, in a timely fashion ensuring that MRRDAs procedures are strictly adhered to;

(v) Participate in the preparation of WAs in accordance with ADB’s loan disbursement hand book;

(vi) Make sure all expenditure items: (a) meet the eligibility criteria as defined in the agreement, and (b) are supported by adequate documentation (invoice, contracts, evidence of payments, etc.);

(vii) Ensure all project records are retained and properly filed in a systematic way including proper back up;

(viii) Prepare financial reports, expenditure forecasts and project financial statements in the agreed format;

(ix) Prepare monthly bank account reconciliations and analyse all reconciliation items (if any);

(x) Conduct periodic reconciliation of the project disbursement records and ADB’s disbursement data available in the Loan Financial Information Services (LFIS) to ensure the correctness and completeness of the project records;

(xi) Assist in the internal and external audit processes and facilitate that the project auditors have access to all necessary files.

12. Under the direct supervision of the project Financial Controller, the financial management expert/specialist will undertake the following tasks:

(i) Provide support and guidance to the PMU and MRRDA financial and accounting staff;

(ii) Assist the PMU in developing project specific financial management procedures as well as financial reporting templates and systems;

(iii) Assist the PMU to prepare quarterly, semi-annual, and annual progress reports and completion report;

(iv) Assist the PMU to prepare annual project financial statements in the form acceptable to ADB;

(v) Visit district accounting staff periodically for compliance monitoring of disbursement and accounting requirements and provide technical support;

(vi) Advise on actions to be taken to mitigate gaps in internal controls and effectively follow up on actions to be taken;

4

(vii) Advise and monitor internal and external audit observations, and effectively follow up and implement audit recommendations for resolving any audit issue;

(viii) Assist the PMU to address issues raised by ADB on audited project financial statements (APFS) and effectively follow up on actions to be taken;

(ix) Provide capacity building support to MRRDA (including PMU and district staff of the project);

(x) Identify training needs of MRRDA staff, prepare tentative training program and coordinate with other relevant projects in preparing training modules, and implement the training program; and

(xi) Prepare periodic reports in connection to the financial management of the project’s, including status of financial management action plan (in the PAM) and MRRDA capacity building support.

IV. IMPORTANT SYSTEMS AND SOURCES OF INFORMATION

13. The table below provides a list of useful systems, sources of information and training courses to be used during project implementation. The financial controller must ensure each project financial staff masters them to the degree necessary in accordance with the person’s job description.

Source Description Link Website of Aid Accounts & Audit Division, Department of Economic Affairs, Ministry of Finance

The website allows you to

check the claims submitted to

CAAA by the executing

agency and the amount

disbursed by ADB.

Loan ledger: http://aaad.gov.in/loanledg/A(insert loan number here)_IND.HTM Claim status: http://aaad.gov.in/Claim.htm

ADB Loan and Grant Financial information Services

Provides online information on the following: Loan/Grant Data by country / by year/ by individual project, including: Basic data, loan/grant summaries, contracts, disbursements, advances, loan/grant profiles, category ledgers, available balances, cancellations, etc. Status of Withdrawal Applications Loan/Grant Disbursement reports (Requires access rights)

https://lfis.adb.org/gfis/login.jsp?ret=&ss=

ADB Client Portal for Disbursement

The web-based system is used to submit and track the status of withdrawal applications. (Requires access rights)

https://cpd.adb.org/ClientPortalInternal/wa

ADB Disbursement eLearning course

This online lecture provides participants practical knowledge in disbursement operations and helps ensure compliance with ADB's

http://wpqr4.adb.org/disbursement_elearning

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disbursement policies and guidelines.

ADB Disbursement Handbook

ADB's Loan Disbursement Handbook is a compilation of ADB's disbursement policies, guidelines, procedures, and practices. The handbook is electronically available at the ADB website.

http://www.adb.org/documents/loan-disbursement-handbook

Cash Basis IPSAS for ADB Project Financial Reporting eLearning course

The course is designed for individuals who have, or plan to have a key role in the preparation of project financial statements for submission to ADB and provides the knowledge and skills to prepare PFS in accordance with the requirements of ADB.

https://elearn.adb.org/

PMGSY Guidelines The site contains links to several PMGSY guidelines including guidelines for Internal audit. These guidelines include useful information on internal audit terms of reference, audit checklists, replying to the internal audit reports, etc.

http://pmgsy.nic.in/ http://pmgsy.nic.in/downloads/Guide_IA.pdf http://pmgsy.nic.in/ToR.htm

ADB = Asian Development Bank, CAAA = Controller of Aid Accounts and Audit, IPSAS = International Public Sector Accounting Standards, PFS = project financial statement, PMGSY = Pradhan Mantri Gram Sadak Yojana.

V. BUDGETING

14. Each year, well in advance of the beginning of the fiscal year, the PMU will develop budget estimates for the upcoming year based on the cost estimates, initial procurement plan, past year’s performance, as well as input from regional offices, PIUs and other stakeholders as required. The cost estimates/unit costs used for the original costs included in the PAM should be regularly updated based on ongoing similar contracts.

15. The project budget will include a receipt and expenditure with a breakdown by financing source (ADB loan, state government, etc.). The draft budget estimates are provided to MRRDA for finalization and submission for review by RDD and approval by the planning and finance department of the state government.

16. The PMU will actively monitor the project’s financial performance through periodic budget execution reports and analysis of variances. Any bottleneck or delays in implementation will be promptly investigated and reported to the Project management and MRRDA’s governing Body as necessary.

VI. ACCOUNTING 17. The accounting policies for the project will include the following:

(i) The PMU, the division offices and PIUs will maintain separate accounts and records for the Project in accordance with cash basis of accounting and following

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the accounting standards of the Comptroller and Auditor General (CAG) of India, including a cashbook, contract register, check issue register Fixed asset register (roadwise), etc.;

(ii) The PMU, the division offices and PIUs will maintain separate accounts and records for the Project in accordance with cash basis of accounting and following the accounting standards of the (CAG) of India, including a cashbook, contract register, check issue register Fixed asset register (roadwise) etc.;

(iii) The project will receive funds for the project from the State Government of Maharashtra under the budget code: (Insert budget code here);

(iv) The received funds are used to incur expenditures as part of the approved project activities by the PMU and the Division offices/PIUs. All payments shall be recorded against the relevant expense account at the time of making the payment;

(v) Each project expenditure will be linked to a financing source, expenditure category, and component/output. In this regard the chart of accounts of MRRDA will be modified to allow for the tracking of cash receipt from the government and separate project expenditure categories;

(vi) The expenditures will be recorded in the Tally accounting software already in use in MRRDA;

(vii) The PMU will request ADB to reimburse the eligible portion of the expenditures to the state government in accordance with ADB’s disbursement handbook and the disbursement section of the PAM. Accordingly, the PMU will prepare and submit WAs to ADB through the Controller of Aid Accounts and Audit (CAAA); and

(viii) The project financial statements will disclose the basis of preparation and all the significant accounting policies related to material items.

(ix) Division offices and PIUs will pay attention to the following: a. All payments vouchers are properly verified by the Accounts and

Engineering staff prior to payments. b. A contract register is maintained, and it is up to date. c. All interim payment certificates or summary of work progress are complete

(indicating period covered, amount, and bank account details) and duly authorized by the responsible engineer.

d. The payment terms of the contract are strictly followed, including the provision of a bank guarantee, and the deduction of the retention payment, as applicable.

e. All required supporting documentation is collected and reviewed before making the payment and eventually forwarded to the PMU.

f. The contractor has provided for the necessary insurance and is not in breach of his insurance obligations.

A. Chart of accounts

18. The expenditures will be recorded in the Tally accounting software already in use in MRRDA. In order to ensure that sperate accounts are maintained for the project and that the PMU, division offices and PIUs are able to maintain separate books of accounts under the project and generate project specific financial reports, the accounting software and the chart of account will be adjusted as follows:

[INSERT HERE THE NECESSARY MODIFICATIONS BE MADE TO THE ACCOUNTING SOFTWARE AND/OR THE CHART OF ACCOUNTS SO THAT THE PMU, DIVISION OFFICES AND PIUs ARE ABLE TO RECORD THE TRANSACTIONS CORRECTLY.]

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Accounting entry Major/minor and

subhead of account Code

When receiving funds from the State Government

When transferring funds to a division

When recording expenditures

B. Conversion table

19. Project transactions are recorded in the accounting software using MRRDA’s chart of accounts as outlined above. However, in order to compare the project performance compared to the approved costs, the project financial reports must follow the expenditure categories outlined in the PAM. Moreover, the disbursement categories used for WA must follow the ones outlined in the loan agreement.

20. In order to match MRRDA’s chart of accounts with the expenditure categories outlined in the PAM and the disbursement categories outlined in the loan agreement, the following conversion table may prove to be helpful:

MRRDA chart of accounts for recording expenditures (Major/minor and subhead of account)

Financial reporting: Expenditure category as per the PAM - for financial reporting purposes

ADB financing category – to be used in withdrawal applications

Insert the expenditure account related to civil works here

Civil works Civil works

Insert the expenditure accounts related to consulting services here

Consulting services Consulting services

Insert the expenditure accounts related to Project administration here

Project administration Not applicable/ Not eligible for ADB financing.

Insert the expenditure accounts related to Maintenance here

Maintenance Not applicable/ Not eligible for ADB financing.

21. In addition, the project expenditures must be tracked by outputs. This can be done by first grouping the expenditures by the expenditure categories as per the PAM and the converting them into outputs as using the following rules of thumb:

(i) Output 1: Rural road conditions improved and maintained. This output includes 100% of civil works expenditure, 100% of maintenance expenditure and 87.5% of Project administration expenditure.

(ii) Output 2: capacity enhanced. This output includes 100% of Consulting services and 12.5% of project administration services.

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C. Fixed asset management

22. The PMU will ensure each division/PIU maintains a separate fixed asset register for the project where all expenditure incurred is recorded by each roadwork. The division/PIU level fixed asset registers will be consolidated at the PMU level. The project specific fixed asset will also be integrated with the MMGSY fixed asset register maintained in MRRDA’s Works Online Management Information System (WOMIS).

D. Closing of reporting period/ year end activities.

23. In order to ensure timely preparation of accurate financial reports, the accounting activities are to be conducted within two weeks after the end of each quarter and especially after the end of the fiscal year:

(i) Ensure all receipts and project expenditures, have been properly captured in the financial statements.

(ii) Conduct a reconciliation of WAs submitted to ADB based on the PMU records and the amounts disbursed by ADB. This can be done with the help of the ADB disbursement report: “Paid for the Period”, available at ADB’s Loan Financial Information Services (https://lfis.adb.org/gfis/lfisgfisIndex.jsp)

(iii) Conduct an analysis of outstanding advances. Are there any long outstanding advances or expenditures that has not been properly justified? These should be disclosed in the notes.

(iv) Conduct a verification of completeness of transactions recorded in the accounts. (v) Conduct a Bank reconciliations for all accounts. Analyze and follow-up on all

reconciliation items (if any). (vi) Conduct an analysis of account balances in the General Ledger and verification of

trial balance. A trial balance can be performed at intermediate stages to ensure errors are spotted as early as possible.

(vii) Conduct corrections and adjusting entries (omissions, coding errors, double-counting, etc.) as required.

(viii) Conduct an analysis of the financial execution of the approved budget (budget-to-actual by activity). Analyze and explain any significant variations in the notes of the financial statements.

(ix) Follow-up on the implementation of the previous years’ audit recommendations as well as ADB’s recommended actions to improve the quality of the audited financial statements. These should all be timely implemented.

VII. INTERNAL CONTROLS

24. The PMU will ensure that efficient internal controls are maintained at all time in the PMU, divisional offices and the PIUs, including but not limited to the following:

(i) Sufficient segregation of duties: In particular, the following functional responsibilities are performed by different persons: a. authorization to execute a transaction, recording a transaction, custody of

assets involved in the transaction, and reconciliation of bank accounts and, as well as;

b. ordering, receiving, accounting for and paying for goods and services. (ii) Authorization: the level of authorization to prepare and or authorize transactions,

WA, and access to systems and financial records must follow the agreed delegation of authority as per the MRRDA’s rules and regulations and the

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loan/project agreement and the Project administration manual and be in line with the individual staff ToRs.

(iii) Periodic reconciliations: The PMU will ensure periodic reconciliations including reconciliation of bank accounts statement and project’s accounts receipts and payments statement as well as ADB disbursement data and the project WA/claim register.

(iv) Monitoring and review: financial reports including available budget, periodic cash forecasts and contract register, as well a fixed asset register will be periodically analyzed and reviewed by the PMU management. Where necessary, corrective action should be taken to ensure the authorized budget, ADB loan allocation categories and procurement plan is not exceeded.

(v) Variance analysis: the PMU and divisions will conduct variance analysis of at least on a quarterly basis, examining the differences between budgeted vs. actual expenditures as well as financial vs. physical progress. The variance analysis will pay attention to the following: a. significant deviations from the budgeted engineer’s estimate. b. significant deviations from the budgeted engineer’s estimate. c. Significant deviations between financial and physical progress. d. Significant delays on (planned vs. reported) physical and/or financial

progress, e. Inconsistent and/or delayed progress reporting.

Any significant variances, delays or deviations etc. shall be promptly followed-up on and explained in the financial reports as necessary.

(vi) Contract management: To ensure enforcement of adequate contract management, the PMU and each PIU will maintain their respective register of contracts, which is to be regularly updated to reflect any amendments, payments made, available balances etc. Based on the separate contract registers, the PMU will maintain an consolidate contract register which will be reviewed regularly by the PMU and compared with cash forecasts to ensure adequate availability of funds.

VIII. Preparation of Withdrawal Application

25. The PMU will prepare all withdrawal applications and submit these to ABD through CAAA. In this regard, the financial controller must ensure that: (i) all necessary supporting documentation is received from the divisional and PIU level, (ii) reviewed and verified, and (iii) systematically filed centrally In MRRDA’s head office/headquarters to facilitate inspection by ADB representatives and auditors. In addition, all supporting documentation must be electronically backed up preferably on a daily basis. Due to the heavy workload, it is important that one finance staff is assigned for claims management.

A. Withdrawal Application checks

26. When preparing WAs to be submitted to ADB, the PMU finance staff will carefully follow the ADB loan disbursement handbook. Particular attention will be paid to the following:

(i) Make use of the WA preparation checklists as part of the ADB’s disbursement handbook.

(ii) Verify that each expenditure item is part of the approved budget and the procurement plan.

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(iii) Confirm that each expenditure has been adequately authorized and entered in to the accounting software.

(iv) Verify that full supporting documentation (Contractor’s invoice, interim payment certificates, proof of payment, and other documentation as required by ADB’s loan disbursement handbook) has been retrieved (see section below).

(v) Confirm that the expenditure item has been incurred during the project between the date of effectiveness and loan closing date with the exception of the items included in the retroactive financing.

(vi) Ensure that the correct financing percentage as per the ADB loan agreement is applied to all expenditure items to be claimed from ADB.

B. Supporting Documentation

27. As per section 7.8 of the ADB disbursement handbook the supporting documentation listed below must be retained for all expenditures incurred by the project and filed in a systematic manner. Additional supporting documents may be required depending on the transaction involved.

Payment for Payment Type Required Supporting Documents Goods One time or instalment

payment Supplier’s invoice, or purchase order (indicating date, amount, and bank account details) and official receipt, bank transfer record or other proof of payment

Services Advance payment Consultant’s or service provider’s invoice (indicating amount of advance payment and bank account details) and official receipt, bank transfer record or other proof of payment

Progress payment Consultant’s or service provider’s invoice (indicating date, amount, and bank account details) and official receipt, bank transfer record or other proof of payment

Civil works Advance payment Contractor’s invoice (indicating date, amount, and bank account details) and official receipt, bank transfer record or other proof of payment

Progress payment Contractor’s invoice and interim payment certificate or summary of work progress (indicating period covered, amount, and bank account details) and official receipt, bank transfer record or other proof of payment

Release of retention money Contractor’s invoice (indicating date, amount, and bank account details) and unconditional bank guarantee (if required under section 4.27 of the ADB’s disbursement handbook) and official receipt, bank transfer record or other proof of payment

Others Depending on project specific requirements provided in the Project Administration Manual (PAM), the contract, or other legal documents

28. In addition, supporting documents summarized in the following table should be retained by the borrower for annual audit of project financial statements and/or ADB’s review (see section 4.32 for the retention period of supporting documents). ADB reserves the right to request submission of such documents, if deemed necessary.

Payment for Payment Type Supporting Documents to Be Retained by the Borrower

Goods One time or instalment payments Bill of lading or delivery receipt, bank guarantee if required under the contract, and other documents as required in the contract

Services Advance payment Contract terms and conditions which refer to payment of advance and progress payments, breakdown of

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amount due, and other documents as required in the contract

Progress payment Civil works Advance payment Contract terms and conditions which refer to payment

of advance, bank guarantee if required under the contract, and other documents as required in the contract

Progress payment Breakdown of amount due and other documents as required in the contract

Release of retention money Contract terms and conditions which refer to release of retention money, and other documents as required in the contract

Others Depending on project specific requirements provided in the Project Administration Manual (PAM), the contract, or other legal documents

C. ADB financing percentages

29. The ADB financing percentages for each disbursement category are outlined in the loan allocation table of the loan agreement.

D. Maintaining a WA/claim register

30. In order to keep track of the expenditures claimed from ADB, and facilitate the reconciliation of the project financial reports and the project’s and ADB’s disbursement records, the PMU will maintain a WA/claim register consisting of the following:

(i) WA or claim number; (ii) Time period covered in the WA (time period when expenditures incurred); (iii) Amount claimed in the WA (based on project records) (iv) Currency; (v) Status (pending/submitted); (vi) Date of submission; (vii) Amount disbursed by ADB; and (viii) Remarks (analysis of any differences between the amounts claimed and the

amount disbursed by ADB. Example of a withdrawal application/claim register

WA/claim number

Time period covered in the WA (time period when expenditures incurred)

Amount claimed in the WA (based on project records

currency

Status (pending/submitted)

Date of submission

Amount disbursed by ADB and currency

Remarks (analysis of any differences between the amounts claimed and the amount disbursed by ADB

Total

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E. Reconciliation of project’s disbursement records

31. To ensure the project records including disbursement reports are complete and accurate, the PMU, will actively undertake the following activities:

(i) Track the submission status of withdrawal applications through the ADB client portal for disbursement and access ADB’s disbursement reports available online through the LFIS and obtain the information on the paid withdrawal applications as well as the financial charges (commitment charges, interest etc.) billed by ADB as part of the loan.

(ii) Liaise with CAAA & the Department of Expenditure (DOE) to obtain the information on (a) the amounts received from ADB, as well as (b) the amount transferred to the state government’s treasury account and the date of the transfer.

(iii) Follow up with the state government on the amount received from the CAAA/DOE. (iv) Perform quarterly reconciliation of its own WA records (WAs claimed) and ADB’s

disbursement data available in the LFIS and update the WA claim register (v) Any shortfall or delay in funds will be promptly brought to the attention of the state

treasury, CAAA and ADB as applicable so the matter can be solved in a timely manner.

IX. FINANCIAL REPORTING

32. The PIUs and the regional offices will prepare quarterly financial reports to the PMU as required and within 2 weeks respectively after the end of the respective reporting period. The PMU will review the reports and produce the following consolidated financial reports for the project:

(i) Quarterly financial reports – within 45 days after the end of the reporting period; (ii) Annual project financial statements – within 45 days after the end of the fiscal year.

33. It is important that the financial report follow the agreed structure as documented in the cost tables and included in the PAM. Accordingly the reports outlined below must take into account the following:

(i) Financing sources include: State Government of Maharashtra and ADB loan; (ii) Expenditure categories are organized into the following: Civil works, Consulting

services, Project administration and Maintenance; and (iii) Outputs include: (a) Output 1: Conditions and safety of selected rural roads

improved and maintained; and (b) Output 2: Capacity development of rural infrastructure agency and capacity development of road users in project areas enhanced.

34. Please also refer to the conversion table under the accounting section of these procedures.

A. Quarterly financial reports

35. In order to monitor project progress in real time, become aware of financial management related issues during implementation, and assess whether the project outputs and outcome will be achieved, the quarterly financial reports will include at least the following information:

(i) Cash receipts and payments by financing source and expenditure category1

1 For the reporting period, for the fiscal year and cumulative since the start of the project.

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(ii) Cash payments by output, 2 (iii) financial vs physical progress report3 - any significant variances shall be

adequately analysed and explained in the report. (iv) list of signed contracts; and (v) Report on the status of: (a) financial management action plan, (b) compliance with

financial loan covenants, (c) of external and internal audit observations (related to the project), and (d) recommendations/agreed actions during ADB review missions.

36. The key financial information will be incorporated and discussed in the progress reports submitted to ADB and the quarterly financial reports as such will be attached to the progress report as an annex. Please see Annex 1 to these procedures for more detailed guidance and draft report templates.

B. Annual Project Financial Statements

37. The annual project financial statements will be based on the template agreed between ADB and the CAG and will contain the following information:

(i) Statement of cash receipts (by financing source) and payments (by expenditure category) for the current reporting period, past reporting period and cumulative to date. The statement should also disclose the financing charges during implementation as well as opening and closing balances.

(ii) Statement of expenditure by category and financier - for the year/period end. (iii) Statement of disbursement, disclosing all funds claimed from ADB by

disbursement method, total expenditure claimed - for the current reporting period, past reporting period and cumulative to date.

(iv) Statement of funds received from ADB, disclosing all funds received from ADB by disbursement method - for the current reporting period, past reporting period and cumulative to date.

(v) Disbursement claimed under Statement of Expenditure (SOE) procedure for the reporting period.

(vi) Statement of appropriation versus actual expenditures. Any significant variances must be duly explained

(vii) Expenditure by output for the current reporting period, past reporting period and cumulative to date.

(viii) Notes to the Financial Statements disclosing the used accounting standards and policies and other relevant information and explanations. It is important that a detailed list of all withdrawal applications submitted to - and the amounts paid by ADB as follows: (a) WA or claim number, (b) time period covered in the WA (time period when expenditures incurred), (c) the amount claimed and currency, (d) date submitted, (e) disbursement method, (f) the status of WA (pending/paid), and (g) the amount paid by ADB and currency and date, and (h) remarks (analysis of any differences between the amounts claimed and the amount disbursed by ADB.

2 For the reporting period, for the fiscal year and cumulative since the start of the project. 3 For the fiscal year and cumulative since the start of the project.

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X. INTERNAL AUDIT

38. To improve the internal control framework, MRDDA will outsource the internal audit function to an independent chart of accountant firm which will audit the project on quarterly basis. The PMGSY internal audit guidelines4 and its checklists can be used as general guide. The PMU must ensure that the scope of the internal audit shall include project activities and will follow a risk-based approach. In this regard, due to the decentralized set up of MRDDA and the project, the internal audit will focus on the financial activities carried out the division offices and PIUs. The internal auditors will issue quarterly audit reports to the audit committee within 45 days after the end of the reporting period.

39. The PMU and the division offices will closely monitor the observations and recommendations made by the internal auditor to ensure the identified internal control weakness related to the project are addressed within a reasonable time. For monitoring purposes, the status of internal audit observations related to the project will also be included in the quarterly progress reports (see also section on financial reporting).

XI. EXTERNAL AUDIT

40. MRRDA will cause the detailed consolidated project financial statements to be audited by an auditor appointed from the panel approved by the CAG of India and in accordance with the audit standards issued by the CAG and Institute of Chartered Accountants of India (ICAI), which are acceptable to ADB. The audited financial statements will be submitted in the English language to ADB within 6 months of the end of the fiscal year by the executing agency.

41. The audit report for the project financial statements will include a management letter and auditor’s opinions, which cover (i) whether the project financial statements present an accurate and fair view or are presented fairly, in all material respects, in accordance with the applicable financial reporting standards; and (ii) whether the proceeds of the loan were used only for the purpose of the project and adequate documentation has been maintained to support the claims under SOE. From the second audit onwards, the management letter will include a follow-up on the implementation status of previous audit recommendations (where applicable).

42. To ensure the timely delivery and good quality audit report, the PMU will ensure the following:

(i) The project has been duly included in the audit program of the CAG. (ii) The auditor is empanelled by the CAG. (iii) The Audit ToRs and reporting timelines are agreed with the auditors well in

advance. (iv) The project financial statements (PFS) are prepared in the agreed format and

within 45 days after the end of the fiscal year. (v) All project records and supporting documents have been filed centrally in an

organized manner and the files are complete and easily retrievable. (vi) The audit is commenced as soon the PSF have been finalized. (vii) An exit conference with the auditors is conducted to discuss the audit findings. In

this regard, the project management will provide its responses any audit observation in a timely manner and promptly follow-up on any recommendations.

(viii) When reviewing the draft audit report, the PMU should pay special attention to the following:

4 http://pmgsy.nic.in/downloads/Guide_IA.pdf

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a. all audit opinions have been issued by the auditors as agreed with ADB and outlined in the ADB loan/project agreement

b. from the second audit onwards that the auditors have also included a section on the status of previous year’s audit observations in the management letter.

43. As ADB will disclose the APFS but not the management letter, it is important that the Audited financial statements are presented separately from the management letter and also submitted to ADB in separate files.

44. It is important to be aware of the following measures undertaken by ADB in the case of delayed submission of APFS:

(i) When ADB does not receive the APFS by the due date, ADB will write to the executing agency to inform it that the audit documents are overdue;

(ii) if the APFS are not received within the next six months, requests for new contract awards and disbursement such as new replenishment of advance accounts, processing of new reimbursement, and issuance of new commitment letters will not be processed.

(iii) When ADB APFS within 12 months after the due date, ADB may suspend the loan.

XII. RECORDS MANAGEMENT

45. The PMU must ensure all financial records related to the project are filed orderly in a physically safe location and electronically backed up at least on a weekly basis. All records must be made available to the auditors and ADB staff and retained at least for two years after the loan closing date.

XIII. ADB PROJECT ADMINISTRATION

46. During project implementation, ADB will conduct the following project administration activities related to financial management that the PMU must be aware of:

(i) Monitoring of timely submission and review of Audited project financial statements: Findings, immediate actions and recommendations for further improvement will be communicated to the PMU/MRRDA in due course.

(ii) Project Review missions: At least once a year, ADB will conduct a detailed review of the overall project progress including the financial management arrangements. The key findings and recommendations of the mission will be captured in an aide memoire.

(iii) Loan Disbursement Mission: The disbursement mission resolves general and project-specific financial and disbursement issues. The mission will discuss and help resolve general or project specific disbursement related issues and conduct reviews of use of Statement of Expenditure procedures.

A. Project review missions

47. When preparing for and during an ADB project review and loan disbursement missions the necessary supporting actions by the finance controller generally may include the following:

(i) Update and make available for the mission, the project financial information and including the incurred expenditures by output, by category and by financier as of the last day of the preceding month.

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(ii) Make available the most recent AWPBs, annual and quarterly Financial reports and expenditure forecast. Identify and discuss any significant variance between planned and actual expenditures as well as potential category overdraft.

(iii) Make available written procedures regarding financial operations such as processing of transactions, financial administration manual, accounting manual, fixed asset maintenance and records management as well as the lead project agency’s anticorruption policy and whistle blowing procedures.

(iv) Make available all financial records, disbursement records and supporting documentation regarding expenditures claimed under the SOE thresholds to facilitate the verification of adequacy, completeness and validity of claims.

(v) Provide a walkthrough of the existing accounting system including its main modules as well as the security settings in use.

(vi) Facilitate checking of the internal controls, by system “walk through” to ensure that approved procedures are consistently being followed.

(vii) Update and make available a complete a fixed asset register and facilitate sample test check of physical existence of the asset.

(viii) Prepare and make available the updated bank account reconciliation statement and bank account statements for all designated and project accounts.

(ix) Provide an update on the actions taken regarding past audit recommendations as well as financial management related agreed actions outlined in the past aide memoires.

(x) Arrange meeting with the auditors and any other selected party requested by the mission.

XIV. PROJECT COMPLETION AND CLOSURE

48. Timely closure of the ADB loan account is important to: (i) ensure compliance with ADB’s procedures and fiduciary obligations, (ii) avoid incurring unnecessary commitment charges by the borrower, and (iii) make project funds that are no longer needed available for new projects.

49. To ensure timely project closure the PMU must plan for and undertake the following actions:

(i) Project activities are to be planned in a manner to ensure all works are completed, goods delivered, and services rendered by the physical completion date.

(ii) All project expenditures are to be incurred by the project closing; that is 6 months after the project physical completion date to be considered eligible for ADB. Any expenditure incurred after the project closing date will be considered ineligible by ADB.

(iii) all withdrawal applications are to be submitted to ADB by – or as early as possible after the loan closing date but no later than the financial closing date; that is, four months after the closing date. No withdrawal of proceeds can be made from the grant/loan account and no further financial transactions may be charged to the grant/loan account after the financial closing date.

(iv) Submit the final APFS to ADB. The final APFS must include all eligible expenditures incurred up to the loan closing date as well as the final WA submitted to ADB. If some limited payments/withdrawal application have not yet been made /submitted -or will only settled after the closing date and the related amounts can be reliably estimated, then these should be accrued in the financial statements.

50. In addition to the formal closure of the ADB loan, the PMU must ensure that all project assets are transferred the relevant authorities by the end of the project. In this regard a

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documented inventory of the project’s fixed assets including their location and condition must be provided to MRRDA. In addition, the PMU will undertake a reconciliation exercise to ensure that all fixed assets procured or created under the project including all improved roads have been correctly recorded in MRRDA’s Works Online Management Information System (WOMIS).

51. Finally, all project records (e.g. contracts, purchase orders, invoices, bills, receipts, sub-loan agreements, etc.) must be properly filed and retained for at least one year following receipt by ADB of the final APFS or 2 years after the loan closing date, whichever is later. The PMU is also responsible for ensuring that document retention also complies with their government’s laws and regulations. In this regard the filing and storing of the project files must be planned for well in advance and agreed with MRDDA.

List of documents that form part of the project’s financial management procedures I Templates for periodic financial reports (annex 1) II Terms of Reference for Audit of ADB assisted projects by Comptroller and Auditor General of India III Detailed financial management staff terms of reference IV PMGSY, MMGSY and MRRDA financial management procedures and circulars

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ANNEX 1:

Guidance on how to integrate interim financial reports into periodic progress reports.

Periodic financial reports provide crucial and real time information on the project’s financial progress and its financial management arrangements that can be used to detect and resolve problems in a timely manner. In fact, sometimes the audit report comes too late! The main users of reports are the project management, the executing agency, and ADB.

In order to avoid duplication of information and to keep the project’s reporting responsibilities at a manageable level, the quarterly financial reports may be integrated into the periodic progress reports required by ADB as follows:

The main messages (achieved milestones and problems encountered) and conclusions are summarised in the text of the progress report, supported by summary tables and graphs as necessary; and,

the detailed financial reports are included as annexes (in word or excel format).

Guidance on the inputs to be provided by the finance team for the periodic financial reports as well as draft financial reports templates are provided below.

Narrative for the main text of the progress report

Overall financial progress

• Summarize the overall financial progress as well as the hard commitments

(contract signed not paid) by financier, expenditure category and output for the reporting period and cumulative.

Contract awards

• Summarize the cumulative contract awards financed by the ADB loan, cofinancing (if any), and government counterpart funds (commitment of funds to date), and comparison with time-bound projections (targets). Compare the awarded contracts financed by ADB with the S-curve graph for contract awards found in the PAM. Disclose and explain any significant variances between the planned and actual contract awards.

Utilization of funds

• Summarize disbursements from the ADB loan, co-financing, and counterpart funds (expenditure to date), and comparison with time-bound projections (targets):

• Compare the received government funds with initial estimation as per the tables in the PAM and explain any significant variances between the planned and the amounts received.

• With regards to ADB funds, report the following: i) number of WAs claimed from ADB in during the period and cumulative, ii) funds claimed from and amounts disbursed by ADB during the reporting period and cumulative and compare it with the S-curve graph for disbursement and contract awards found in the PAM. Disclose and explain any significant variances between the planned and actual disbursement.

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• Analyze the utilization rate by ADB financing category as per the loan agreement and highlight ay risk of potential overdraft or need for reallocation funds between categories.

Physical vs. financial performance

• Compare the physical and financial performance, and actual progress in comparison with the original schedules and budgets in the reporting period and cumulative. Disclose and analyze any significant variances.

Operation and maintenance

• Summarize the status of the operation of maintenance activities undertaken as part of the project (if any), and comment on its adequacy. In this regard, outline the amount requested for maintenance, the received budget allocation for maintenance as well as the amount spent of the amount received.

Project financial management arrangements

• Summarize the overall status of the financial management arrangements in place, disclosing any r significant changes such as staff turnover, training for financial management staff, new systems implemented, emerging risks, etc.

• Summarize the current status of the (i) financial management action plan, (ii) ADB audit review recommendations, and (iii) financial management related recommendations made during ADB review missions.

• Summarize the current status of internal and external audit, outlining the planned audit timelines and status of past years audit observations.

• Summarize the status of financial covenants (if any) as outlined in the loan and project agreement.

List of annexes to be included to the periodic progress report (in excel or word)

1. Statement of Cash Receipts and Payments by Category 2. Physical vs Financial progress report by output 3. Statement of Withdrawal Applications 4. List of signed contracts 5. List of Fixed assets (if applicable) 6. Status of Financial Management Action Plan 7. Status Compliance with loan covenants 8. Status of external audit observations

Draft interim financial reports templates.

These are to be reviewed and revised as necessary during project inception. Existing report

formats already produced by MRRDA are to be preferred as long provided that these contain the

minimum required information.

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1. Statement of Cash Receipts and Payments by Category

Reporting Period (Quarterly/Semi-

annually) Year to date Cumulative

Hard commitments (contracts signed not

paid)

In the currency of the financial statements

Cash receipts

ADB loan Advance/replenishments Q Q* Q^

ADB Direct payments P P* P^

Government S S* S^

Total T=Q+P+S T*=Q*+P*+S* T^=Q^+P^+S^

Payments

Civil works A A* A^ A**

Consultancy services B B* B^ B**

Project administration C C* C^ C**

Maintenance D D* D^ D**

Total expenditures E=A+B+C+D E*=A*+B*+C*+D* E^=A^+B^+C^+D^ E**=A**+B**+C**+D**

Opening cash balance H H* H^

Closing cash balance K=H+T-E K*=H*+T*-E* K^=H^+T^-E^

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2. Physical vs Financial progress report by component/output

Item Cumulative progress and cost to date Progress and Cost for the year

Project activity by component output

Unit of measurement

Physical Progress Financial Progress Physical Progress Financial Progress

Actual Planned (PAM)

% of

plan Actual Planned (PAM)

% of

plan Actual Planned (budget)

% of plan

(actual/budget) Actual Planned (budget)

% of plan

(actual/budget)

Output 1: Rural road conditions improved and maintained

Division/District A Km of road 200 2000 10% 100000 200000 50% 5 10 50% 800 700 114%

Division/District B

etc..

Total

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3. Disbursement report ABD loan (Reimbursement) Reconciliation of claims to total application of funds

Current year

Previous year Cumulative

Total expenditure during the year

less expenditure not eligible for reimbursement

net eligible expenditure

Expenditures claimed for reimbursement during the

year through WAs

Short/(excess) claim

WA submitted to ADB during the reporting period - ADB Loan

WA/claim no.

Time period covered in the WA

Total amount claimed in the WA Currency

Submission date of claim/WA

Net amount

disbursed by ADB

Funds received/disbursed by ADB (date)

Explanation of difference in the amount claimed from ADB to and the amount received from ADB (if any)

WA 1

WA 2

WA 3

Etc..

Total during the reporting period

Cumulative total from the start of the project

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4. List of signed contracts

Contract Information

Contract Contract Contract Supplier/ Contract Total Contract

Value

Total Contract Amount Invoiced to date

Total Total Undisbursed

Amount

Description Start End Contractor No. Disbursed

on

Name Contract

Description

Category 1: Civil works

Category 2: consulting services

Category 4: Maintenance

Total

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5. List of project fixed assets

asset ref. no.

asset description

output/ component

beneficiary agency

location Supplier/contractor

name pmt / inv. reference

date of purchase

Purchase Value/acquisition cost

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6.1 Financial Management Action Plan status report

Key Risk Risk Mitigating

Activity Timeline Responsible Entity

Current status

(implemented/Pending)

Remarks (including

an action plan in case

of noncompliance)

6.2 Compliance with loan covenants status report

Loan covenant Responsible Entity Current status

(compliance/noncompliance)

Remarks (including an action plan in case

of noncompliance)

6.3 Status of external audit observations

Recommendation/audit

observation

Internal/external

audit

recommendation

Date of the

recommendation

Planned action to

address the

recommendation Responsibility

Current Status

of the planned

action (pending

/resolved) Remarks