Project Administration Manuali. Replacement of aging steam and gas turbine plants with a total capacity of 274 MW at Ashuganj power station with a state-of-the-art combined cycle power

Bangladesh Power Efficiency Improvement Project (BAN RRP37113-01)

Project Number: 37113-01 Loan Number: LXXXX August 2011

People's Republic of Bangladesh: Power System

Efficiency Improvement Project

Project Administration Manual

Contents

I. PROJECT DESCRIPTION 1

A. Impact and Outcome 1 B. Outputs 1

II. IMPLEMENTATION PLANS 2

A. Project Readiness Activities 2 B. Overall Project Implementation Plan 2

III. PROJECT MANAGEMENT ARRANGEMENTS 3

A. Project Stakeholders – Roles and Responsibilities 3 B. Key Persons Involved in Implementation 3 C. Project Organization Structure 4

IV. COSTS AND FINANCING 5

A. Detailed Cost Estimates by Expenditure Category 6 B. Allocation and Withdrawal of Loan Proceeds 7 C. Detailed Cost Estimates by Financier 8 D. Detailed Cost Estimates by Year 9 E. Detailed Cost Estimates by Financier 10 F. Contract and Disbursement S-curve 11 G. Fund Flow 12

V. FINANCIAL MANAGEMENT 12

A. Financial Management Assessment 12 B. Disbursement 13 C. Accounting 14 D. Auditing 14

VI. PROCUREMENT AND CONSULTING SERVICES 14

A. Advance Contracting 14 B. Procurement of Goods, Works and Consulting Services 14 C. Procurement Plan 15

D. Outline Terms of Reference

VII. SAFEGUARDS 18

VIII. GENDER AND SOCIAL DEMENSIONS

IX. PERFORMANCE MONITORING, EVALUATION, REPORTING AND COMMUNICATION 19

A. Project Design and Monitoring Framework 22 B. Monitoring 24 C. Evaluation 25 D. Reporting 25 E. Stakeholder Communication Strategy 25

X. ANTICORRUPTION POLICY 26

XI. ACCOUNTABILITY MECHANISM 27

XII. RECORD OF PAM CHANGES 27

Project Administration Manual Purpose and Process

The project administration manual (PAM) describes the essential administrative and management requirements to implement the project on time, within budget, and in accordance with Government and Asian Development Bank (ADB) policies and procedures. The PAM should include references to all available templates and instructions either through linkages to relevant URLs or directly incorporated in the PAM. The executing and implementing agencies are wholly responsible for the implementation of ADB financed projects, as agreed jointly between the borrower and ADB, and in accordance with Government and ADB’s policies and procedures. ADB staff is responsible to support implementation including compliance by executing and implementing agencies of their obligations and responsibilities for project implementation in accordance with ADB’s policies and procedures. At Loan Negotiations the borrower and ADB shall agree to the PAM and ensure consistency with the Loan agreement. Such agreement shall be reflected in the minutes of the Loan Negotiations. In the event of any discrepancy or contradiction between the PAM and the Loan Agreement, the provisions of the Loan Agreement shall prevail.

After ADB Board approval of the project's report and recommendations of the President (RRP) changes in implementation arrangements are subject to agreement and approval pursuant to relevant Government and ADB administrative procedures (including the Project Administration Instructions) and upon such approval they will be subsequently incorporated in the PAM.

ABBREVIATIONS

ADB = Asian Development Bank ADF = Asian Development Fund AFS = audited financial statements APSCL = Ashuganj Power Station Co., Ltd. BPDB = Bangladesh Power Development Board CCGT = Combined Cycle Gas Turbine DMF DPP EA

= = =

design and monitoring framework Development Project Proposal executing agency

EIA = environmental impact assessment EMP ERD

= =

environmental management plan Economic Relations Division

FMA = Financial management assessment GACAP = governance and anticorruption action plan GDP IA

= =

gross domestic product implementing agency

ICB = international competitive bidding IEE = initial environmental examination IsDB = Islamic Development Bank kV = kilo volt LED = light emitting diode MOU MW

= =

memorandum of understanding megawatt

PAI = project administration instructions PAM = project administration manual PMU = project management unit PV = photovoltaic RP = resettlement plan RRP = report and recommendation of the President to the Board SPS = Safeguard Policy Statement TOR = terms of reference

1

I. PROJECT DESCRIPTION

1. The project will address two key areas in the electricity supply industry in Bangladesh which is currently suffering from acute power shortages. They are, replacing energy inefficient thermal power plants and expanding the renewable energy penetration in the country. A project preparatory technical assistance (PPTA)1 was undertaken to prepare the project for ADB financing. The specific project components are: (i) replacing five old power generating units (274MW) at Ashuganj power station with a more efficient combined cycle power plant of 450MW; (ii) installation of a 5MW solar photovoltaic (PV) system connected to the national grid at Kaptai hydropower plant premises; (iii) installation of wind (1MW)-solar PV (1MW)-diesel generation (5.5MW) hybrid system in Hatiya at the bank of Megna river; and (iv) installation or retrofitting of street-lighting based on solar photovoltaic (PV) and light emitting diode (LED) based technology, in the six cities of Barishal, Chittagong, Dhaka, Khulna, Rajshahi and Syllhet. A. Impact and Outcome

2. The impact will be increased access to reliable and energy efficient supply of electricity. The outcome will be increased electricity generation capacity. The project is expected to support government attempts to increase countrywide generation capacity by about 200MW through installation of a combined cycle power plant to replace some of the aging energy inefficient plants. Further it will support expanding renewable energy penetration in the country by installing solar PV and wind power based systems with a total capacity of about 8MW. B. Outputs

Physical

3. The project outputs can be grouped into two main parts, Part A and Part B. Part A: Improved Generation Efficiency

i. Replacement of aging steam and gas turbine plants with a total capacity of 274

MW at Ashuganj power station with a state-of-the-art combined cycle power plant of 450MW capacity

Part B: Increased Renewable Energy Use

i. Installation of a 5MW solar photovoltaic (PV) based grid-connected power generation plant at Kaptai hydropower plant site

ii. Installation of an off-grid wind-solar hybrid system with a diesel generator in Hatiya Island (1 MW Solar PV, 1MW Wind and 5.5 MW Diesel)

iii. Installation or retrofitting of street-lighting based on solar PV and light emitting diode based technology, in six cities across the country

Non-Physical

4. In addition to the investment in Part A and Part B, there will be capacity building subcomponents embedded in each of these parts covering; (i) project implementation support and (ii) training support on operation and maintenance for the staff in the corresponding EAs and the communities associated with the off-grid wind-solar hybrid plant.

1 ADB. 2009. Technical assistance for preparing power system efficiency improvement project. Manila.

2

II. IMPLEMENTATION PLANS

5. The Project implementation will be completed in 46 months but allowing possible delays in the process, project completion will be 30 June 2017 and the loan closing will be 30 December 2017. The implementation plan is shown in Figure 1.

A. Project Readiness Activities

Months

Indicative Activities 1 2 3 4 5 6 7 8 9 10 Who responsible

Advance contracting actions X BPDP and Power

Division

Retroactive financing actions

Establish project

implementation arrangements X

APSCL, BPDP and Power Division

ADB Board approval X ADB

Loan signing X ADB and ERD

Government legal opinion

provided X ERD

Government budget inclusion X ERD, Power

Division, APSCL and BPDP

Loan effectiveness X ERD and ADB

B. Overall Project Implementation Plan

Figure 1: Overall Project Implementation Plan

Item J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J

Component

Part A. Genration Efficiency

TP TF CA CW Commisioning Defect Liability Period

Ashuganj CCPP

Consulting Service for Part A EOI RFP CAM C

- Project Implementation Support

EOI RFP CA M C

Consulting Services for Training

Part B. Increased RE Use


Kaptai 5MW sloar PV system


Hatiya hybrid off-grid plant


Solar-LED street lighting

Consulting Support for Part B EOI RFP C

- Design, bidding preparation and

implemantation supervision

EOI RFP CA M C

Consulting Services for Training

Reviews

Project Completion Report

C = Completion/Commissioning; CA = Contract Award; CW = Commencement of Work; EOI = Expression of Interest; RFP = Request For Proposals; M = Mobilization; TF = Tender Float;

TP: Tender Preparation Sources: Ashuganj Power Station Company Limited (APSCL), Bangladesh Power Development Board (BPDP), PPTA Consultants

2011 2012 20142013 20172015 2016

3

III. PROJECT MANAGEMENT ARRANGEMENTS

A. Project Stakeholders – Roles and Responsibilities

Project Stakeholders Management Roles and Responsibilities

Executing Agencies Ashuganj Power Station Company Limited (APSCL) Bangladesh Power Development Board (BPDB) Power Division, Ministry of Power, Energy and Mineral Resources (Power Division)

Responsible for supervising and monitoring of operational performance of Part A (Generation Efficiency Improvement)

Responsible for supervising and monitoring of operational performance of Part B (Increase Renewable Energy Use)

Project Management Units PMU, will implement the project

Steering Committee Chaired by the Power Secretary of Bangladesh

Asian Development Bank Will undertake regular project reviews and facilitate in implementation of the project

B. Key Persons Involved in Implementation

Executing Agencies

APSCL BPDB

Md. Nurul Alam Managing Director Telephone: +880-8528-74004 Fax: +880-8528-74044 E-mail: [email protected] AMM Sazzadur Rahman Project Director Telephone: +880-8528-74010 Fax: +880-8528-74014 E-mail: [email protected] Mr. A.S.M. Alamgir Chairperson Telephone No.: +880-2-9562154, 9563532 Fax No.: +880-2-9564765 Email address: [email protected] Mr. Masum Al Beruni Member (P&D) Telephone No.: + 880-2-9564666 Email address: [email protected]

mailto:[email protected]




4

Power Division Mr. Tapos Kumar Roy Additional Secretary Telephone: +880-2717-4094 Fax: +880-2716-4744 Mr. Nazrul Islam Joint Chief Telephone: +880-2716-8410 Fax: +880-2716-8410

Asian Development Bank

Division Director Yongping Zhai Director, Energy Division Telephone No.: (63-2) 632-5976 Email address: [email protected]

Mission Leader Priyantha Wijayatunga Senior Energy Specialist Telephone No.: (63-2) 632-6131 Email address: [email protected]

C. Project Organization Structure 6. APSCL, BPDB and Power Division will be the Executing Agencies (EAs) of Part A, Part B (i) & (ii) and Part B (iii) of the Project respectively. The project implementation will be undertaken and supervised by Project Management Units (PMU) to be set up specifically for the Project within each EA. PMUs will be headed by senior officials and staffed by adequate personnel to supervise day-to-day implementation of the subprojects. The PMUs responsibilities will include (i) overall coordination, macro level project management and monitoring; (ii) annual budget preparation and monitoring utilization of loan proceeds; (iii) progress reporting, including reports on cost management and project impact; and (iv) ensuring compliance with loan covenants. The PMUs will also be responsible for administration, and financial and technical supervision of the subprojects, including procurement of goods and services, engagement of consultants, engineering and construction contractors, and monitoring subproject operation performance. PMUs will be responsible for communications with ADB on respective project components.


5

Figure 2: Organization Structure

IV. COSTS AND FINANCING

7. A loan of $300 million from ADB’s ordinary capital resources (OCR loan) will finance a portion of Part A and all three subcomponents of Part B. It will have a term of 25 years including a grace period of 5 years and an interest rate determined in accordance with ADB’s LIBOR-based lending facility. A fund of $ 200 million from Islamic Development Bank (IsDB) will finance the remaining portion of Part A under terms and conditions specified by IsDB.

Ministry of Finance Economic Relations

Department

Ministry of Power, Energy and Mineral Resources (Power Division)

Project Management Unit

APSCL (Part A)

Ashuganj Power Station Company Limited (APSCL)

Bangladesh Power Development Board

(BPDB)


BPDB [Part B (i) & (ii)]


Power Division [Part B (iii)]

6

A. Detailed Cost Estimates by Expenditure Category

% of

ADB IsDB Local Total ADB IsDB Local Total Total

Funda

Funda Currency Cost Fund Fund Currency

a Cost Base Cost

A Investment costs1 Civil Works 3,438.4 0.0 1,770.3 5,208.7 49.1 0.0 25.3 74.4 15%2 Equipment 14,000.4 11,631.6 439.3 26,071.2 200.0 166.2 6.3 372.4 78%3 Environment and Social Mitigation 0.0 0.0 10.0 10.0 0.0 0.0 0.1 0.1 0%4 Land Acquisition and Development Costs 0.0 0.0 125.3 125.3 0.0 0.0 1.8 1.8 0%5 Consulting Services (Project Implementation) 339.5 0.0 65.0 404.5 4.9 0.0 0.9 5.8 1%6 Consulting Services (Training) 63.0 0.0 14.0 77.0 0.9 0.0 0.2 1.1 0%7 Freight and Insurance 361.0 290.8 12.4 664.2 5.2 4.2 0.2 9.5 2%8 Local Transportation 0.0 0.0 395.0 395.0 0.0 0.0 5.6 5.6 1%9 Overheads 0.0 0.0 683.2 683.2 0.0 0.0 9.8 9.8 2%

Subtotal (A) 18,202.3 11,922.4 3,514.4 33,639.0 260.0 170.3 50.2 480.6 100%

Total base cost 18,202.3 11,922.4 3,514.4 33,639.0 260.0 170.3 50.2 480.6 100%

B Contingencies1 Physical

b 1,455.9 953.8 364.9 2,774.6 20.8 13.6 5.2 39.6 8%2 Price

c 193.2 149.0 667.4 1,009.6 2.8 2.1 9.5 14.4 3%

Subtotal (B) 1,649.1 1,102.8 1,032.2 3,784.2 23.6 15.8 14.7 54.1 11%

C Financing Charges During Implementation1 Interest during implementation and

commitment chargesd 1,148.8 975.1 107.4 2,231.3 16.4 13.9 1.5 31.9 7%

Subtotal (C) 1,148.8 975.1 107.4 2,231.3 16.4 13.9 1.5 31.9 7%

D Total Project Cost (A+B+C) 21,000.2 14,000.3 4,654.0 39,654.5 300.0 200.0 66.5 566.5 118%

E Duties and Taxes funded by GOBe

0.0 1,028.0 1,028.0 0.0 14.7 14.7 3%

F Grand Cost (A+B+C+E) 21,000.2 14,000.3 5,682.0 40,682.5 300.0 200.0 81.2 581.2 121%

Source: ADB Estimates for Project cost are based on the Feasibility Study Report prepared by GOB in Mar 2010, and discussions with APSCL, BPDP in Feb 2011.

a. Foreign exchange rate is assumed as US$ 1=Taka 70

b. Physical contigencies for investment in Bangladesh are computed at 8% of Base Cost for both foreign and local cost.c. Price contingencies for investment in Bangladesh computed as per ADB’s Financial Management and Analysis of Projects ,2005.

d.

e. Duties and taxes are funded by GOB as:

Applicable Custom Duty: 3% on Plant and Machinary

Applicable VAT : 0% on Imported Plant & Machinary, Civil Works, 4.5% on Local Plant and Machinary, 15% on Project Management Costs

Applicable AIT : 5% on local plant and machinary, 10% on Project Management Cost

(Taka million) (US $million)

IDC to be paid by EAs for domestic loan is 3% with 20 years tenure, for ADB loan is based on Libor with 5+20 years tenure, for IsDB fund is Libor+105b with 5+15

years tenure

7

B. Allocation and Withdrawal of Loan Proceeds

ADB FINANCING BASIS

Number Item

Category Subcategory

1 Equipment 254.28

1A Part A 191.78 100% of total expenditure claimed*

1B Part B 62.50 100% of total expenditure claimed*

2Implementation Consulting

Service4.85

Part A 4.00 100% of total expenditure claimed*

Part B 0.85 100% of total expenditure claimed*

3 Training 0.90

Part A 0.50 100% of total expenditure claimed*

Part B 0.40 100% of total expenditure claimed*

4Interest and Commitment

Charges16.41 100% of total amount due

5 Unallocated 23.56

6 Total 300.00

* Exclusive of all duties and taxes imposed within the territory of the Borrower.

CATEGORY

Amount Allocated for

ADB Financing Percentage and Basis for

Withdrawal from the Loan Account(US$ million)

8

C. Detailed Cost Estimates by Financier

ADB % of Cost IsDB % of Cost GOB % of Cost Total

Amount Catergory Amount Catergory Amount Catergory Cost

A Investment costs1 Civil Works 49.1 66% 0.0 0% 25.3 34% 74.42 Equipment 200.0 54% 166.2 45% 6.3 2% 372.43 Environment and Social Mitigation 0.0 0% 0.0 0% 0.1 100% 0.14 Land Acquisition and Development Costs 0.0 0% 0.0 0% 1.8 100% 1.85 Consulting Services (Project Implementation) 4.9 84% 0.0 0% 0.9 16% 5.86 Consulting Services (Training) 0.9 82% 0.0 0% 0.2 18% 1.17 Freight and Insurance 5.2 54% 4.2 44% 0.2 2% 9.58 Local Transportation 0.0 0% 0.0 0% 5.6 100% 5.69 Overheads 0.0 0% 0.0 0% 9.8 100% 9.8

Subtotal (A) 260.0 54% 170.3 35% 50.2 10% 480.6Total base cost 260.0 54% 170.3 35% 50.2 10% 480.6

B ContingenciesSubtotal (B) 23.6 44% 15.8 29% 14.7 27% 54.1

C Financing Charges During ImplementationSubtotal (C) 16.4 51% 13.9 44% 1.5 5% 31.9

D Total Project Cost (A+B+C) 300.0 53% 200.0 35% 66.5 12% 566.5

E Duties and Taxes funded by GOBe 14.7 100% 14.7

F Grand Cost (A+B+C+E) 300.0 52% 200.0 34% 81.2 14% 581.2

% of Grand Cost 52% 34% 14% 100%

Source: ADB Estimates for Project cost are based on the Feasibility Study Report prepared by GOB , and discussions with APSCL, BPDP in Feb 2011.


b. Physical contigencies for investment in Bangladesh are computed at 8% of Base Cost for both foreign and local cost.c. Price contingencies for investment in Bangladesh computed as per ADB’s Financial Management and Analysis of Projects,2005.

d.





(US $million)


years tenure

9

D. Detailed Cost Estimates by Component

% of Cost % of Cost

Total Cost Amount Catergory Amount Catergory

A Investment costs1 Civil Works 74.4 64.0 86% 10.5 14%2 Equipment 372.4 307.2 82% 65.2 18%3 Environment and Social Mitigation 0.1 0.1 100% 0.0 0%4 Land Acquisition and Development Costs 1.8 0.7 41% 1.1 59%5 Consulting Services (Project Implementation) 5.8 4.6 79% 1.2 21%6 Consulting Services (Training) 1.1 0.5 45% 0.6 55%7 Freight and Insurance 9.5 7.7 81% 1.8 19%8 Local Transportation 5.6 5.6 100% 0.0 0%9 Overheads 9.8 9.3 95% 0.5 5%

Subtotal (A) 480.6 399.7 83% 80.8 17%Total base cost 480.6 399.7 83% 80.8 17%

B ContingenciesSubtotal (B) 54.1 45.6 84% 8.4 16%

C Financing Charges During ImplementationSubtotal (C) 31.9 28.7 90% 3.2 10%

D Total Project Cost (A+B+C) 566.5 474.0 84% 92.5 16%

E Duties and Taxes funded by GOBe 14.7 11.7 80% 3.0 20%

F Grand Cost (A+B+C+E) 581.2 485.7 84% 95.5 16%

Source: ADB Estimates for Project cost are based on the Feasibility Study Report prepared by GOB , and discussions with APSCL, BPDP in Feb 2011.


b. Physical contigencies for investment in Bangladesh are computed at 8% of Base Cost for both foreign and local cost.c. Price contingencies for investment in Bangladesh computed as per ADB’s Financial Management and Analysis of Projects,2005.

d.





(US $million)


years tenure

Component 1 Component 2

10

E. Detailed Cost Estimates by Year

ADB Amount Year 1 Year 2 Year 3 Year 4 Year 5 Year 6

A Investment costs

1 Civil Works 49.1 0.0 3.9 2.5 29.5 12.3 1.0

2 Equipment 200.0 0.0 16.0 10.0 120.0 50.0 4.0

3 Environment and Social Mitigation 0.0 0.0 0.0 0.0 0.0 0.0 0.0

4 Land Acquisition and Development Costs 0.0 0.0 0.0 0.0 0.0 0.0 0.0

5 Consulting Services (Project Implementation) 4.9 0.0 0.4 0.2 2.9 1.2 0.1

6 Consulting Services (Training) 0.9 0.0 0.1 0.0 0.5 0.2 0.0

7 Freight and Insurance 5.2 0.0 0.4 0.3 3.1 1.3 0.1

8 Local Transportation 0.0 0.0 0.0 0.0 0.0 0.0 0.0

9 Overheads 0.0 0.0 0.0 0.0 0.0 0.0 0.0

Subtotal (A) 260.0 0.0 20.8 13.0 156.0 65.0 5.2

Total base cost 260.0 0.0 20.8 13.0 156.0 65.0 5.2

B Contingencies

1 Physicalb 20.8 0.0 1.7 1.0 12.5 5.2 0.4

2 Pricec 2.8 0.0 0.2 0.1 1.7 0.7 0.1

Subtotal (B) 23.6 0.0 1.9 1.2 14.1 5.9 0.5

C Financing Charges During Implementation

1 Interest during implementation and

commitment chargesd 16.4 0.0 0.8 2.5 4.9 6.6 1.6

Subtotal (C) 16.4 0.0 0.8 2.5 4.9 6.6 1.6

D Total Project Cost (A+B+C) 300.0 0.0 23.5 16.6 175.1 77.5 7.3

E Duties and Taxes funded by GOBe 0.0 0.0 0.0 0.0 0.0

F Grand Cost (A+B+C+E) 300.0 0.0 23.5 16.6 175.1 77.5 7.3

% of Grand Cost 0% 8% 6% 58% 26% 2%

Source: ADB Estimates for Project cost are based on the Feasibility Study Report prepared by GOB , and discussions with APSCL, BPDP in Feb 2011.a. Foreign exchange rate is assumed as US$ 1=Taka 70b. Physical contigencies for investment in Bangladesh are computed at 8% of Base Cost for both foreign and local cost.c. Price contingencies for investment in Bangladesh computed as per ADB’s Financial Management and Analysis of Projects,2005.

d.

e. Duties and taxes are funded by GOB as: Applicable Custom Duty: 3% on Plant and Machinary Applicable VAT : 0% on Imported Plant & Machinary, Civil Works, 4.5% on Local Plant and Machinary, 15% on Project Management CostsApplicable AIT : 5% on local plant and machinary, 10% on Project Management Cost

(US $million)

IDC to be paid by EAs for domestic loan is 3% with 20 years tenure, for ADB loan is based on Libor with 5+20 years tenure,

for IsDB fund is Libor+105b with 5+15 years tenure

BAN: Power System Efficiency Improvement Project (RRP BAN 37113)

11

F. Contract Award and Disbursement S-curve

Figure 3: Contract Award and Disbursement

0%8%

13%

73%

98% 100%

0%

76%

95%100% 100% 100%

0%

20%

40%

60%

80%

100%

120%

1 2 3 4 5 6

Pe

rce

nta

ge

Year

Projected Contract Award and Disbursement Amount

Disbursement %

Contract value awards %

12

Reimbursement including SOE Procedure for Part B (iii)

G. Fund Flow

Figure 4: Fund Flow Diagram For Direct Payment Procedure

V. FINANCIAL MANAGEMENT

A. Financial Management Assessment

8. As a part of the Power Sector Development and Reform Program of the Government, APSCL was incorporated on 28th June 2000, under the Companies Act 1994. In May 2003, the Ashuganj Power Station Complex with all its assets and liabilities was transferred to APSCL through a Provisional Vendor’s Agreement between Bangladesh Power Development Board (BPDB) and APSCL. APSCL has in the past implemented foreign aided projects, funded by KFW, DRGA (Japanese Grant) and the World Bank. APSCL has not in the recent past implemented any ADB funded Project. However, Ashuganj Power Station Complex is implemented through ADB funded Project No.587 BAN (SF) for the 300MW and 150MW Ashuganj Thermal Power Station. 9. APSCL is the EA of Part A of the Project. The financial management assessment (FMA) was conducted in accordance with ADB's Financial Management and Analysis of Projects, 2005 during Project preparation and was found to be acceptable. A firm of Chartered Accountants, as required by law, audits the APSCL. APSCL has a computerized accounting system and its Chart of Accounts adequately ensures that all incomes and expenditures are properly recorded. APSCL also has a computerized Stores department, and the management

Ministry of Finance Economic Relations

Division

Ministry of Power, Energy, and Mineral

Resources (Power Division)

APSCL/ BPDP

Asian Development Bank / Islamic Development Bank

Document Flow

Legend:

Turnkey Contractors/Suppliers

Fund Flow

Direct Payment Procedure

Supplier’s Bank

Commitment Procedure

Reimbursement including SOE Procedure for Part A and B (i) and (ii)

13

plans to computerize HR and other functions. In FY 2009-2010, the Debt Service Ratio and Debt Equity Ratio are 2.22 and 78.22% respectively. 10. BPDP, under the Power Division of the Ministry of Power, Energy and Mineral Resources, was established in 1972 as the authority for planning, construction and operation of power generation and transmission facilities throughout the country. BPDB is the EA for Part B (i) and (ii) of the project. FMA was conducted in accordance with ADB's Financial Management and Analysis of Projects, 2005 during Project preparation and was found to be acceptable. BPDB follows the accruals basis of accounting. It has an accounting system which is adequate for the recording of all relevant financial transactions of the projects being implemented. The Chart of Accounts of BPDP is adequate to properly record and report on project activities and disbursement categories. The accounts of BPDB are prepared in accordance with the requirements of Bangladesh Financial Reporting Standards (BFRS) and audited annually by a firm of Chartered Accountants. The audit is carried out in accordance with Bangladesh Standards of Auditing (BSA).No major issues came up for mention in the Audit Reports of the past three years. All recommendations made by the external Auditors are implemented without any delay. 11. BPDP and Power Division have years of experience of implementing Projects financed by ADB and other donors. It has adequately trained personnel to look after all aspects of a foreign-funded project. BPDB and Power Division have a number of qualified professional accountants heading various accounting / finance offices. Personnel are conversant with all aspects of ADB procedures. C. Disbursement

12. The Loan proceeds will be disbursed in accordance with ADB’s Loan Disbursement Handbook (2007, as amended from time to time), and detailed arrangements agreed upon between the Government and ADB. Pursuant to ADB's Safeguard Policy Statement (2009) (SPS), ADB funds may not be applied to the activities described on the ADB Prohibited Investment Activities List set forth at Appendix 5 of the SPS. ADB's direct payment, commitment, reimbursement including statement of expenditures (SOE) procedures will be followed. 13. Before the submission of the first withdrawal application, the Borrower should submit to ADB sufficient evidence of the authority of the person(s) who will sign the withdrawal applications on behalf of the Borrower, together with the authenticated specimen signatures of each authorized person. For reimbursement procedure, the minimum value per withdrawal application is US$100,000, unless otherwise approved by ADB. The Borrower will consolidate claims to meet this limit for reimbursement claims. For SOE, the ceiling is $100,000 per payment. Individual payments exceeding the SOE ceiling should be supported by full documentation. SOE records should be maintained and made readily available for review by ADB's disbursement and review mission or upon ADB's request for submission of supporting documents on a sampling basis, and for independent audit. Each EA will be responsible for (i) preparing disbursement projections for each year, (ii) requesting budgetary allocations for counterpart funds, (iii) collecting supporting documents, and (iv) preparing and sending withdrawal applications. Withdrawal applications and supporting documents will demonstrate, among other things that the goods, and/or services for all the packages (except 450MW CCGT Turnkey Package) were produced in or from ADB members, and are eligible for ADB financing. Government counterpart funds will be used to finance the remaining miscellaneous works, services, taxes and duties.

14

D. Accounting 14. APSCL, BPDB and Power Division will maintain separate Project accounts and records by funding source for all expenditures incurred on each component of the Project. Project accounts will follow international accounting principles and practices. E. Auditing

15. APSCL, BPDB and Power Division will cause the detailed consolidated Project accounts to be audited in accordance with International Standards on Auditing and in accordance with the Government's audit regulations by an auditor acceptable to ADB. The audited accounts will be submitted in the English language to ADB within 6 months of the end of the fiscal year by the EAs. The annual audit report will include a separate audit opinion on the use of the SOE procedure. The Borrower and the EAs have been made aware of ADB’s policy on delayed submission, and the requirements for satisfactory and acceptable quality of the audited accounts. ADB reserves the right to verify the project's financial accounts to confirm that ADB’s share of the financing is used in accordance with ADB’s policies and procedures. Each EA will also submit its audited financial statements (AFS) for each year within 6 months of the end of each fiscal year.

VI. PROCUREMENT AND CONSULTING SERVICES

A. Advance Contracting

16. ADB and IsDB will jointly co-finance the equipment part of Part A: Generation Efficiency Improvement, and IsDB will finance the supply of gas turbine and Heat Recovery Steam Generator (HRSG) and the corresponding contingencies and financial charges, while ADB will fund the remaining foreign currency component of Part A. It will be carried out in accordance with ADB’s Guidelines on Procurement 2010 (as amended from time to time) subject to ADB Board approval for the expansion of procurement eligibility of civil works, goods from those countries eligible for procurement under IsDB regulations which are non-ADB member countries. 17. In order to expedite project implementation, the Borrower has requested and ADB has approved advance contracting actions for the procurement of Part B and consulting services for Part A. All advance contracting will be undertaken in conformity with ADB’s Procurement Guidelines (2010, as amended from time to time) (ADB’s Procurement Guidelines). The issuance of invitations to bid under advance contracting will be subject to ADB's prior approval. The Borrower and the EAs have been advised that approval of advance contracting does not commit ADB to finance the Project. B. Procurement of Goods, Works and Consulting Services

18. All procurement of goods and works will be undertaken in accordance with ADB’s Procurement Guidelines. For procurement under Part A, an expanded list of eligible countries to allow participation by firms and entities from countries eligible under ADB Procurement Guidelines and IsDB Procurement Guidelines. International competitive bidding procedures will be followed for all the procurement.

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19. An 18-month procurement plan indicating threshold and review procedures is in Section C. 20. All the consulting firms will be recruited by using the quality and cost-based selection method in accordance with ADB’s Guidelines on the Use of Consultants (2010, as amended from time to time). The outline terms of reference (TOR) for the consulting services are in Section D. APSCL will recruit one consulting firm to support the implementation of Ashuganj 450MW CCGT Power Plant Project, about 26 person-months (PM) of international consultants and 60 PM of national consultants will be required. BPDP will recruit one consulting firm for each component of Part B to (i) prepare technical specifications and bidding documents; (ii) support the tendering process and bid evaluation; (iii) supervise construction from the owner’s perspective; (iv) supervise the testing and commissioning of the power plant from the owner’s perspective; and (v) hand over the plants including issuance of provisional acceptance certificates and final acceptance certificates. For Kaptai 5MW on-grid solar PV project, about 7 PM of international consultants and 22 PM of national consultants will be needed. For Hatiya demonstrate wind-solar-diesel off-grid plant project and Solar-LED street lighting project, respectively, about 27 PM of international and 68 PM of national consultants, 9 PM of international and 24 PM of national consultants, will be required. C. Procurement Plan

Basic Data

Project Name Bangladesh Power Efficiency Improvement Project Country People's Republic of Bangladesh Executing Agency Ashuganj Power Station Company Limited (APSCL)

Bangladesh Power Development Board (BPDB). Power Division, Ministry of Power, Energy and Mineral Resources (Power Division)

Loan Amount $300 million Loan Number XXXXXXXXXXX Date of First Procurement Plan February 2011 Date of this Procurement Plan June 2011 ____________________________________________________________________________ Process Thresholds, Review, and 18-Month Procurement Plan

1. Project Procurement Thresholds

21. Except as Asian Development Bank (ADB) may otherwise agree, the following process thresholds shall apply to the procurement of goods, works and consulting services.

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Procurement of Goods, Works, and Consulting Services

Procurement Method Threshold

Procurement of Plants

ICB (goods) At least $500,000

ICB (Plant/ Turnkey) At least $1,000,000

2. ADB Prior or Post Review

22. Except as ADB may otherwise agree, the following prior or post review requirements apply to the various procurement and consultant recruitment methods used for the Project.

Procurement Method Prior or Post Comments

Procurement of Works and Goods

ICB (goods) Prior

ICB (Plant/ Turnkey) Prior

Recruitment of Consulting Firms

Quality and Cost Based Selection (QCBS) Prior

3. Goods and Works Contracts Estimated to Cost More Than $1 Million

23. The following table lists goods and works for which procurement activity is ongoing or expected to commence within the next 18 months.

General Description Contract Value

(US$ million)

Procurement Method

Prequalification of Bidders

(Y/N)

Advertisement Date

(Quarter)

Comments

Part A: Turnkey contract for Ashuganj 450 MW CCGT Power Plant

$384.5 million

ICB N 3rd

Quarter 11 Financed by ADB, IsDB and GOB

Part B: Turnkey contract for Kaptai 5MW Solar PV Farm

$25.9 million

ICB N 4rd

Quarter 12 Financed by

ADB and GOB

Part B: Turnkey contract for Hatiya Pilot Solar Wind Diesel Hybrid Power plant (Solar PV 1MW+Wind 1MW+Diesel Generator 5.5MW)

$15.2 million

ICB N 3rd


ADB and GOB

Part B: Turnkey contract for Solar LED Street Lighting (1000km in 6 selected regions)

$36.5 million ICB N 3rd


ADB and GOB

4. Consulting Services Contracts Estimated to Cost More Than $ 100,000

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24. The following table lists consulting services contracts for which procurement activity is either ongoing or expected to commence within the next 18 months.

General Description Contract

Value (US$ million)

Recruitment Method

Advertisement Date

(quarter/year)

International or National Assignment

Comments

Consulting services for implementation support for Ashuganj 450MW CCGT Power Plant

$3.8 million (1 package)

QCBS 80:20

3rd

Quarter 11 International Financed by

ADB and GOB

International Training for APSCL staff


QCBS 80:20

2nd Quarter 12 International Financed by

ADB

Consulting services for design and implementation support of Part B


QCBS 80:20

3rd Quarter 11 International Financed by

ADB

International training for BPDP staff


QCBS 80:20

3rd Quarter 13 International Financed by

ADB

5. Indicative List of Packages Required Under the Project

25. The following table provides an indicative list of all procurement (goods, works, and consulting services) over the life of the Project.

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D. Outlined Terms of Reference (Appendix 1)

VII. SAFEGUARDS

26. The EAs will ensure the timely and adequate implementation of the environmental management plans (EMP) and the Resettlement Plans (RPs) for each project component (as relevant), and will ensure that all activities comply with the applicable national and local environmental laws and regulations, in addition to ADB’s Safeguard Policy Statement 2009. In the event a sub project requires modifications to its design or configuration prior or during project construction, the EAs will ensure to revise and update the EIA, IEE, EMP and RPs accordingly, and will submit these to ADB for approval and clearance. The EAs will assist in promoting environmentally and socially responsible implementation of the contracts. Contracts shall include provisions that comply with host country employment laws and ADB guidance on labor standards, wages and acceptable working conditions, including measures to avoid and

Contract Domestic Procurement

No. (Taka million) ($ million) Preference (Y/N) Mode

Procurement

Part A Generation Efficiency Improvement 26,914.75 384.50

A Ashuganj 450 MW CCGT Power Plant 26,914.75 384.50 N ICB (Turnkey)

Part B Increase Renewable Energy Use 5,424.30 77.49

B-1Kaptai 5MW Grid-connected Solar PV

System1,810.75 25.87 N ICB (Turnkey)

B-2Hatiya Pilot Off-grid Solar Wind Diesel

Hybrid Power plant 1,061.06 15.16 N ICB (Turnkey)

B-3 Solar LED Street Lighting 2,552.49 36.46 N ICB (Turnkey)

Subtotal:Procurement (4 packages) 32,339.05 461.99

Consulting Services

a-A

Consulting services for implementation

support for Ashuganj 450MW CCGT

Power Plant

320.00 4.57 N QCBS

b-A International Training for APSCL 35.00 0.50 N QCBS

a-BConsulting services for design and

implementation support of Part B84.49 1.21 N QCBS

b-B International training for BPDP 42.00 0.60 N QCBS

Subtotal:Consulting Services (4 packages) 481.49 6.88

Total Cost: 32,820.54 468.86

Estimated ValueItem

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prevent discrimination against women in the workplace, equal pay for equal work, and also public awareness and sensitization of the risks and prevention of the spread of HIV/AIDS. Ensuring these measures are implemented will be the responsibility of the EAs. 27. The mitigation measures will be incorporated into the contractor’s contract document. The EAs will monitor, audit, and report to ADB on the implementation of the EMP for each subproject semiannually during construction and annually during operation2. Summary appraisal reports will be submitted to ADB subsequent to the EAs’ approval. 28. The contractor/subcontractor shall prepare and submit the semi-annual progress reports in conformance with the EMP to the EAs and shall indicate when, how and at what cost the contractors plan to satisfy the requirements as per detailed design. The construction schedules shall detail the resources to be provided or utilized and any related sub contracting proposed. 29. Project implementation is expected to pose minor impacts of a temporary and reversible nature on peoples living in the direct/indirect area of influence of construction sites. The EA/IA and its contractors will be responsible for designing and implementing culturally acceptable and sensitive measures to manage and address significant community, health, safety, and labor issues, in consultation with locally affected peoples, and in accordance with national laws and ADB safeguard requirements. 30. Implementation of Resettlement Plan (RP) activities are the sole responsibility of the EA/IA (as applicable). Implementation of RP activities shall be closely monitored by the responsible party and performance shall be reported back to the ADB on a six monthly basis. RP activities will be carried out in line with applicable ADB policies. During this process, the EA/IA will ensure to improve or at least restore the quality of life of all displaced persons. 31. Where construction works require large numbers of workers, especially migratory (from areas other than the host community), the EA/IA will impart HIV/AIDS awareness campaigns to prevent and control its spread to others during the duration of construction works. Campaigns will include information disclosure of the risks and methods of prevention to women and girls in the local community. The project will not hire child workers for any project related activities and the EA/IAs will ensure that workers are not bonded or forced laborers.

VIII. GENDER AND SOCIAL DIMENSIONS

32. A Gender Action Plan (GAP) has been prepared for the project and the EAs will be responsible for overseeing the timely and appropriate implementation of the Gender Action Plan and any other potential grant-related activities that may be mobilized for the project to optimize social and gender benefits. The GAP will enable poor women and men’s participation in the renewable energy sector, through the provision of technical and skills training, to increase opportunities for employment and energy-related livelihood and entrepreneurial activities. Capacity development of the EAs to improve community participation in project activities, as well as a gender sensitive user-education module and program aimed at improving household energy efficiency, will also be produced and piloted to develop a resource for the energy sector in Bangladesh. The participation of poor female-headed households will be given special priority

2 Where all subprojects will result in insignificant environmental impacts, financial intermediaries are not required to

adopt an environmental management system or environmental assessment.

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during project implementation. A gender-mainstreamed PPMS system will monitor GAP implementation and assess social and gender impacts of the Loan.

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Outputs Activities & Targets Timeline Responsibility

A Improved energy efficiency

1 Women provided employment in civil works and other employment opportunities associated with the construction of Ashugani power plant

Local women employed in civil works: Target 25% women in unskilled labor

Technical training provided to the local workforce, including in operation and maintenance: Target 25% women

Included in contractors agreements: Equal pay for work of equal value; special facilities for women workers; gender-equitable core labor agreements, to be monitored during implementation

During project construction

EA PMU

B Increased renewable energy use 2

Local women and men trained and employed in the operation and maintenance of Kaptai solar power plant and Hatiya Island wind power plant

Technical training provided to local women and men in the installation, operation and maintenance of the grid-connected Kaptai solar power plant: Target 25% women

Technical training provided to local women and men in the Hatiya Island community in the installation, operation and maintenance of off-grid wind power plant: Target 25% women

Months 6 to 12 from start of project

EA PMU ADB-BRM

3 Women’s energy-related livelihood opportunities enhanced

Skills training conducted for 450 women for women-led energy-related micro-enterprise development on Hatiya Island

Month 9 from start of project

National NGO ADB-BRM

4 Energy services and local energy infrastructure improved for poor communities and households

The number of newly electrified poor and female headed households increased by at least 25% on Hatiya Island, from 2011 baseline

Street/public lighting provided in select project sites to improve community security and safety, specifically for women and girls

Improved cookstoves provided for poor households, especially poor FHH, in target communities on Hatiya Island.


EA ADB-BRM National NGO

C Capacity Development

5 Gender-sensitive user education program implemented

Prepare awareness raising materials and identify methodology for user education program targeting poor households (and poor FHH) on the safe and efficient use of electricity at the household level

The Program to be implemented in Hatiya Island – target group up to 1000 poor women -- and other relevant project sites

Local government to be involved in awareness raising and user education


National NGO ADB-BRM PMU

6

EA capacity developed in community engagement

Capacity development activities to sensitize the EA in gender-inclusive community involvement in project activities and information dissemination among project beneficiaries


ADB-BRM National NGO

7 Information, Education, Communicaton

Preparation and publication of a gender-sensitive user education module for use in the energy sector


National NGO ADB-BRM

Implementation, Monitoring and Evaluation

Gender specialist resources will be recruited for GAP development. This will include a Team Leader (international) and a national consultant.

A national service delivery NGO, with a strong presence on Hatiya Island, will be recruited to implement the pilot interventions in Hatiya Island.

Key GAP targets will be integrated in to the project PPMS system to monitor progress.

ADB = Asian Development Bank; BRM = Bangladesh Resident Mission; EA = Executing Agency; FHH = Female headed households; PMU = Project Management Unit

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IX. PERFORMANCE MONITORING, EVALUATION, REPORTING AND COMMUNICATION

A. Project Design and Monitoring Framework

DESIGN AND MONITORING FRAMEWORK FOR THE INVESTMENT PROGRAM

Design Summary

Performance Targets and Indicators with Baselines

Data Sources and Reporting Mechanisms

Assumptions and Risks

Impact Increased provision of better access to electricity

Demand supply gap eliminated by 2016 (2011 baseline demand supply gap of 30%)

BPDB annual report

Assumption Government emphasis on energy sector development to continue Risk Inadequate gas supplies for electricity generation

Outcome Increased electricity generating capacity

Total installed generation capacity increased to 5,909 MW by 2016 (2011 baseline installed generation capacity of 5,719MW)

Annual reports of APSC, BPDB, and Power Division

Assumptions Improved regulatory environment

Outputs Improved energy efficiency Increased renewable

Successful completion of construction of Ashuganj combined cycle power plant of 450MW and associated 1km transmission line by Dec 2016 Successful implementation of LED-based street-lighting component of installing 33,000 street-lights by Mar 2016 Employment for local labor in O&M of streetlights (target: minimum of 25% of employees are women) A gender-sensitive user education program implemented for the safe and efficient use of electricity in household by Dec 2012 (pilot target group: up to 1,000 women on Hatiya Island) Reduction in CO2 emissions by 300,000 tons annually against the baseline. (baseline annual emissions of 44 million tons in 2016 and 65 million tons in 2020- Power Sector Master Plan 2010) Successful installation of Kaptai solar power plant of 5MW, installation of off-

Annual reports of APSC, BPDB, and Power Division

Assumptions Timely availability of counterpart funds from the government

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Design Summary

Performance Targets and Indicators with Baselines

Data Sources and Reporting Mechanisms

Assumptions and Risks

energy use Capacity developed in the EAs and surrounding communities

grid wind (1MW)-solar(1MW)-diesel (5.5MW) hybrid power plant at Hatiya Island and installation of solar photovoltaic-powered LED street lighting (33,000 systems) by Dec 2016 Employment of local labor in O&M of Kaptai solar power plant and wind power plant on Hatiya Island (target: minimum of 25% employed are women) Reduction in CO2 emissions by 25,000 tons annually against the baseline (baseline annual emissions of 44 million tons in 2016 and 65 million tons in 2020-JICA Power Sector Master Plan, 2010) Implementation consultants successfully employed for all the project components by March 2012 Minimum of 25 people trained on O&M of Ashuganj power plant by June 2017 Minimum of 25 people trained on O&M of the grid-connected solar plant (a minimum of 25% women) by June 2013 Minimum of 20 people trained on O&M of solar–wind off-grid plant (at least 25% of the trainees being women) by June 2013 Successful completion of at least one training program for the executing agency on community involvement and information dissemination among beneficiaries by Dec 2012 Successful implementation of the project gender action plan for technical training and energy-related livelihood activities targeting women by Dec 2013

Local communities have adequate human resources to build local capacity for O&M of off-grid wind–solar power plants

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Activities with Milestones

Inputs 1. Improved energy efficiency 1.1 Acquisition of land along the transmission line route completed by

March 2012 1.2 Clearing sites for transmission line and generation plant and payment of

compensation completed by June 2012 1.3 Construction of generation plant, transmission line, and switching

station, August 2012–October 2014 1.4 Implementation of environment management plan from January 2012 2. Increased renewable energy use 2.1 Acquisition of land on Hatiya Island completed by December 2012 2.2 Site clearance and compensation completed by June 2013 2.3 Design and installation of plants at Kaptai and Hatiya and streetlights in

the six cities, June 2013–December 2016 3. Capacity development 3.1 Identification of specific areas of training completed by December 2013 3.2 Selection of trainees, December 2011–December 2016 3.3 Conducting awareness and training programs, December 2012–

December 2016 3.4 Staff orientation on community involvement, December 2012–

December 2014 3.5 Implementation of gender action plan, December 2011–December

2016 4. Project Management 4.1 Recruitment of implementation consultants by March 2012 4.2 Procurement of consulting services for training in part A by Dec 2012 4.3 Procurement of consulting services for training in part B by Dec 2013 4.4 First review mission by June 2012 and follow-up missions every 6

months

Loan ADB: $300 million

Amount Item ($ million)

Part A 228.00

Part B 72.00

Government: $81.18 million


Part A 57.71 Part B 23.47

IDB: $200 million


Part A 200.00 Grant financing: $350,000

ADB = Asian Development Bank, APSC = Ashuganj Power Station Company, BPDB = Bangladesh Power, CO2 =

carbon dioxide Development Board, IDB = Islamic Development Bank, JICA = Japan International Cooperation

Agency, LED = light-emitting diode, O&M = operation and maintenance.

B. Monitoring

33. Project performance monitoring. EAs will undertake overall monitoring of the Project in terms of progress. ADB, the government and EAs will conduct semiannual reviews throughout the implementation of the Project. The review will monitor the (i) project output quality, (ii) implementation arrangements, (iii) implementation progress, and (iv) disbursements. Performance will be monitored based on indicators and targets stipulated in the design and monitoring framework. 34. Compliance monitoring. In addition to the standard assurances, compliance with the specific assurances will be monitored. They will be based on the Loan Agreement and Project Agreement as well as include Consulting Services, Procurement and Disbursement Guidelines. All consultants will be recruited according to ADB's Guidelines on the Use of Consultants (2010, as amended from time to time). The procurement of goods, related services, and works financed by the loan will follow procedures outlined in the ADB's Procurement Guidelines (2010 as amended from time to time). The loan proceeds will be disbursed in accordance with ADB's Loan Disbursement Handbook (2007, as amended from time to time).

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C. Evaluation

35. ADB will field regular review missions every six months at the minimum to review status of contract awards, disbursements, physical progress, and implementation of the environmental management plan and resettlement plans. Within 6 months of physical completion of the Project, each EA will submit the project completion report (PCR) to ADB. Subsequently, ADB will field a mission to finalize the PCR.

Table 1: Evaluation Methodology

Evaluation Activity Purpose Methodology Who responsible and involved

Review Mission Review the progress of the project and provide guidance to facilitate implementation

Site visits and meetings with EA officials, contractors, consultants at least twice a year

ADB/ EAs

Mid Term Review Comprehensive review of the project

Not needed as review missions will be conducted regularly and the project implementation is only 3 years

Project completion report

Evaluate the overall output of the project and its relevance and suitability

Site visit and meetings with EA officials, contractors, consultants

ADB/EAs

D. Reporting

36. EAs will provide ADB with (i) quarterly progress reports in a format consistent with ADB's project performance reporting system; (ii) consolidated annual reports including (a) progress achieved by output as measured through the indicator's performance targets, (b) key implementation issues and solutions; (c) updated procurement plan, and (d) updated implementation plan for next 12 months; and (iii) a project completion report within 6 months of physical completion of the Project. To ensure projects continue to be both viable and sustainable, project accounts and the AFSs, together with the associated auditor's report, should be adequately reviewed. E. Stakeholder Communication Strategy

37. The Stakeholder Communications Strategy is described in the following table. EAs will post all relevant information on their websites. The website will include at minimum information regarding the bidding process, bidders, contract awards, use of funds disbursed under the Project and physical progress.

Table 2: Stakeholder Communication Strategy

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Project information to be communicated

Means of Communication

Responsibility Audience Frequency

Report and Recommendation of the President (RRP) with linked documents

ADB website ADB ADB, Government of Bangladesh, Development Partners, Civil Society, Individuals

Once

Project information while planning/ designing

Discussions and stakeholder consultations

EAs Project beneficiaries

Regular intervals during planning and design

Status of implementation during construction

Boards at site EA/ Contractors Project beneficiaries

All the time at construction sites

Project Performance Reports and Project Information Documents


Every quarter

Monthly progress reports

Website of EAs, EAs ADB, Government of Bangladesh, Development Partners, Civil Society, Individuals

Monthly

Project completion report


Once

X. ANTICORRUPTION POLICY

38. ADB reserves the right to investigate, directly or through its agents, any violations of the Anticorruption Policy relating to the Project. All contracts financed by ADB shall include provisions specifying the right of ADB to audit and examine the records and accounts of the executing agency and all Project contractors, suppliers, consultants and other service providers. Individuals/entities on ADB’s anticorruption debarment list are ineligible to participate in ADB-financed activity and may not be awarded any contracts under the Project.

27

39. To support these efforts, relevant provisions are included in the loan and project agreements and the bidding documents for the Project. 40. The project incorporates several specific anticorruption measures, including (i) strict financial management with full adherence to monitoring and reporting systems; (ii) strict compliance with local laws and procurement regulations/guidelines; (iii) the financial audit by auditor accepted by ADB; and (iv) random and independent spot checks of implementation by ADB. Furthermore, APSCL, BPDB and Power Division will maintain the project information on website that will be updated regularly and will include (i) bidding procedures, bidders, and contract awards; (ii) use of the funds disbursed under the project; and (iii) physical progress.

XI. ACCOUNTABILITY MECHANISM

41. People who are, or may in the future be, adversely affected by the project may address complaints to ADB, or request the review of ADB's compliance under the Accountability Mechanism.

XII. RECORD OF PAM CHANGES

To be inserted as and when any changes are necessary and agreed by both sides. SIGNED IN DHAKA, BANGLADESH ON

On behalf of Power Division On behalf of BPDB On behalf of APSCL On behalf of Asian Development Bank

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OUTLINE TERMS OF REFERENCE FOR CONSULTING SERVICES

Project Implementation Support for Component A (450 MW CCGT Power Plant) 1. Scope of Work 1. Under Component A of the project loan, the Ashuganj Power Station Company Limited (APSCL) will construct 450 MW combined cycle gas turbine (CCGT) base load power plant within the APSCL power complex. 2. APSCL intends to procure the plant on a turnkey basis, with the contractor to be responsible for the design, supply, delivery, erection, testing, and commissioning of the plants. The role of the consultant in this process will be to assist APSCL in assuring that all steps are undertaken properly, so that the completed plant will deliver the performance, reliability, and operational flexibility specified. The service of the Consultant covers support of the tendering process and bid evaluation; issuing clarification letters and amendments where necessary to the bidders, supervision of construction from the owner’s perspective; and attending and supervision of the testing and commissioning of the power plant from the owner’s perspective; and handing over the plants including issuance of provisional acceptance certificates and final acceptance certificates. 2. Terms of Reference a. Support in the Bidding Process 3. During bidding documents preparation, the Consultant will review the conceptual design of the 450 MW combined cycle gas turbine power plant and bidding documents. The consulting services will include, but not be limited to the following:

(i) Review the detailed scope of work for 450 MW CCGT power plant; (ii) Review the detailed layout dividing the total site into main salient sub-areas, such

as. plant area, residential area, common service area etc. along with approach and internal roads, jetty, etc.;

(iii) Review the gas line route and the transmission line route to finalize the point of tapping for gas supply and to make a power evacuation plan;

(iv) Review the design criteria for (a) foundation and civil design, (b) performance specification for electrical and mechanical systems, (c) environmental requirements, and (d) social safeguards;

(v) Review technical specifications and performance specifications for the power plant, major equipment, auxiliaries, transmission lines, and gas pipe lines; and

(vi) Review bidding documents for the power plant, technical specifications, performance specifications, schedules, and drawings for bidding of the power plant on a turn-key basis.

4. During tender floating and bids evaluation, the consultant will review APSCL’s approach and schedule for the bidding process and provide comments and recommendations on the approach, activities, schedule, organization, and responsibilities. The consultant will assist APSCL through the bidding process including the following activities.

29

(i) Assist APSCL in clarifying queries from prospective bidders during the bidding

period; (ii) Carry out technical and financial evaluation of bids received and submit bid

evaluation reports to APSCL; and (iii) Assist APSCL in contract negotiations and finalize the contract documents.

b. Construction Supervision 5. The main turnkey contract would cover construction of the power plant facility. The consultant will provide oversight of all aspects of the construction in order to assure that it is conducted properly. This includes assisting in developing and implementing a quality assurance program for construction, review and approval of design, monitoring schedule, inspection of materials upon arrival and upon erection, review of documents to assure quality of delivered goods, comparison of as-built drawings to design, and addressing shortcomings in any of these areas. c. Testing and Commissioning 6. Nearly all of the main components of the facility will be subject to an acceptance test to demonstrate their capability to meet warranted design criteria. For each component subject to test, the consultant will review the contractor’s test procedures for compliance with manufacturers’ requirements and design criteria. The consultant will witness the tests and review the test results. If test results are not satisfactory, the consultant will require that the problem causing failure is addressed and that the equipment be re-tested. 7. When the power plant is to generate power, APSCL will initiate operational activities. The contractor will provide training on the operation of the power plant and all its systems. The consultant will assist APSCL in this phase of the project and coordinate with the contractors in addressing any issues with the facilities that affect operation adversely. At the end of this period, and when all acceptance tests have been completed to the consultant’s satisfaction, the consultant will advise APSCL that the construction is complete and the facility is ready to be declared fully operational. 8. The consultant will also prepare and recommend a provisional taking over certificate whenever due for the works of the contractor and alert APSCL of work deficiencies, if any. The consultant will also confirm the remedial measures taken by the contractor, and recommend a final taking over certificate after expiry of the warrantee period. d. Expertise and Person-Months 9. It is expected that about 26 person-months of international consulting services will be needed from a firm specializing in construction supervision from technical specification through commissioning, with consultants expert in mechanical and electrical equipment, civil structures, environmental, and commissioning. The consultant will be supported by about 60 person months of national consulting services with expertise in similar areas. Error! Reference source not found. shows the indicative positions and their person-months. Table 1: Indicative Expertise and Person-Months: Ashuganj 450 MW CCGT

Particular International Experts National Experts

30

Team Leader/Mechanical Engineer

Electrical Engineer

Instrumentation Engineer

Civil Engineer

Environmental Engineer

Social Safeguards Expert

Test/Commissioning Engineer

10 PM

8 PM

2 PM

2 PM

1 PM

1 PM

2 PM

24 PM

18 PM

6 PM

6 PM

2 PM

2 PM

2 PM

TOTAL 26 PM 60 PM

e. Qualification/Experience of the Experts

10. Team Leader/Mechanical Engineer (International): With at least Bachelor’s degree in mechanical engineering, the expert shall have minimum 10 years of international work experience in project management, design, engineering, procurement, installation, testing and commissioning similar (in size and scope) contracts of CCGT projects. The aggregate duration of` the assignment, during which he/she held the position of solely responsible manager must not be less than 6 years. 11. Mechanical Engineer (National): With at least Bachelor’s degree in mechanical engineering, the expert shall have minimum 8 years of work experience in project design, engineering, procurement, installation, testing and commissioning similar (in size and scope) contracts of CCGT projects. 12. Electrical, Instrumentation and Test/Commissioning Engineers (International): With at least Bachelor’s degree in electrical/mechanical engineering, the experts shall have minimum of 8 years of international experience in design & drawing, witnessing factory tests and supervising installation including testing & commissioning of similar (in size and scope) CCGT projects. 13. Electrical, Instrumentation and Test/Commissioning Engineers (National): With at least Bachelor’s degree in electrical/mechanical engineering, the national experts shall have minimum of 8 years experience in design & drawing, witnessing factory tests and supervising installation including testing & commissioning of similar (in size and scope) CCGT projects. 14. Civil Engineers, Environmental and Social Safeguards Experts (International): With at least Bachelor’s degree in relevant educational background, the Experts shall each have shall have minimum of 8 years of international experiences in positions in gas power plant projects 15. Civil Engineers, Environmental and Social Safeguards Experts (National): With at least Bachelor’s degree in relevant educational background, the Experts shall each have shall have minimum of 8 years of experiences in positions in gas power plant projects f. Tasks for Each Expert 16. Team Leader/Mechanical Engineer (International) will:

(i) Oversee the assignment and the consultant team, and act as the team's point of contact with APSCL and other stakeholders.

31

(ii) Review the project management (including administration) procedures of the EA for the implementation of the project and, as appropriate recommend changes and or new procedures in keeping with ADB and modern international practices.

(iii) Review bidding documents for the power plant, technical specifications, performance specifications, schedules, and drawings for bidding of the power plant on a turn-key basis.

(iv) Assist with advertisement, pre bid meetings, clarification meetings, preparation of minutes of the pre-bid and clarification meetings for issuance to turnkey contractor.

(v) Assist APSCL in evaluation of technical and financial bids to be received against ICB for engagement of turnkey contractor, preparation of bid evaluation reports, contract negotiations and draft contract agreements, and advice on submission of documents to ADB for review and approval.

(vi) Review, check and certify suppliers’ equipment design, and assist APSCL in approving the technical documents.

(vii) Witness and certify main equipment shop inspections. (viii) Advice and assist APSCL to develop and maintain a project quality assurance

plan, and monitor contractor’s designs and works are executed in line with the plan and project requirements. As and when referred by APSCL, speedily advise on acceptability of such designs and works, and suggest corrective measures to be undertaken.

(ix) Assist APSCL in supervising the installation, testing and commissioning of the main and ancillary equipment, plant and utilities. Monitor project progress against plan, report on progress, and propose remedial measures as necessary.

(x) Review Contractor’s claims for extension of time or additional costs; and undertake variation instructions and cost review; certify volume of works completed withdrawal applications and issue of monthly and final payment certificates

(xi) Assist in management of operation and maintenance activities. (xii) Review of hazard evaluation and contractor safety procedure. (xiii) Review and certification of Testing and Commissioning Plan. (xiv) Review of Operation Manuals. (xv) Report on findings during the implementation of the power plant. (xvi) Assist APSCL in ensuring that its personnel receives adequate on-the-job

training by the contractor on all relevant aspects of CCGT power plant so that APSCL’s personnel can independently perform the operation and maintenance functions.

(xvii) Delivering the required reports including final reports. (xviii) Conduct other duties as reasonably requested by EA.

17. Mechanical Engineer (National):

(i) Assist the Team Leader/Mechanical Engineer in various assignments as determined by the Team Leader.

(ii) Assist in the development of a comprehensive project work program and implementation schedule.

(iii) Perform other functions as may be assigned or delegated by Team Leader from time to time during the time of assignment.

18. Electrical Engineer/Instrumentation Engineer (International):

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(i) Review the existing design work on the transmission and distribution network and control system completed to date.

(ii) Finalize system design and technical requirements with APSCL such as equipment ratings, type of equipment to be used, areas to be supplied, spares required, and maintenance requirements.

(iii) Provide technical design information to APSCL to enable them to obtain the necessary wayleaves and construction permits for the new lines and substations.

(iv) Perform feasibility studies, and determine the adequacy of pre-/post-payment metering system.

(v) Prepare specifications for equipment and services required for the transmission and distribution network and control system.

(vi) Monitor tests on completion, pre-commissioning and commissioning procedures; provide commissioning assistance; and monitor rectification of detail and outstanding works for issue of taking-over certificate.

(vii) Assist in reviewing the bidding documents, issuing of bid invitation and bidding documents, and evaluating bids.

(viii) Assist in training of APSCL staff through on-the-job training and classroom training programs, covering the installation techniques required for high voltage lines, low voltage connections, high voltage switchgear installation and in associated maintenance and repair procedures.

(ix) Perform other functions as may be assigned or delegated by Team Leader from time to time during the time of assignment.

19. Electrical Engineer/Instrumentation Engineer (National):

(i) Assist in the review the existing design work on the transmission and distribution network and control system completed to date.

(ii) Assist in the completion of system design and technical requirements such as equipment ratings, type of equipment to be used, areas to be supplied, spares required, and maintenance requirements.

(iii) Develop technical design information required to obtain the necessary wayleaves and construction permits for the new lines and substations.

(iv) Participate in the development of feasibility studies, and determine the adequacy of the design and work scope.

(v) Prepare specifications for equipment and services required for the transmission and distribution network and control system.


(vii) Assist in reviewing the bidding documents, issuing of bid invitation and bidding documents, and evaluating bids.

(viii) Perform other functions as may be assigned or delegated by Team Leader from time to time during the time of assignment.

20. Civil Engineer (International):

(i) Review the existing civil work design, identify key technical challenges and risks, and prepare remedial measures.

(ii) Monitor and ensure turnkey contractor’s work on repair of earthworks and concrete along the existing waterways and general civil works related to the rehabilitation of the intake area and power house.

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(iii) Assess the waterways conditions and assist in developing options for protecting the waterways as necessary.

(iv) Perform other functions as may be assigned or delegated by Team Leader from time to time during the time of assignment.

21. Civil Engineer (National):

(i) Assist in the review of all civil work design, identify key technical challenges and risks, and prepare remedial measures.

(ii) Monitor and ensure turnkey contractor’s work on repair of earthworks and concrete along the existing waterways and general civil works related to the rehabilitation of the intake area and power house.

(iii) Assist in the assessment of waterways conditions and assist in developing options for protecting the waterways as necessary.


22. Environmental Engineer (International):

(i) Undertake a cumulative assessment of the potential environmental impact of the Project, including conducting consultation with groups to be affected by the Project.

(ii) Update the environmental management and monitoring plan (EMP) detailing environmental mitigation measures to address each identified impact, and recommend appropriate environmental mitigation measures.

(iii) Assess the cost, responsibilities, schedule, location, and monitoring framework associated with the implementation of the mitigation measures and the EMP.

(iv) Assist APSCL in monitoring the implementation of the EMP. (v) Perform other functions as may be assigned or delegated by Team Leader from

time to time during the time of assignment. 23. Environmental Engineer (National):

(i) Assist the International Environmental Expert in the assessment of the potential environmental impact of the Project, coordinate and conduct site visits to consult with groups to be affected by the Project.

(ii) Provide input to the environmental management and monitoring plan (EMP) detailing environmental mitigation measures to address each identified impact, and recommend appropriate environmental mitigation measures.

(iii) Assist in determining the cost, responsibilities, schedule, location, and monitoring framework associated with the implementation of the mitigation measures and the EMP.

(iv) Assist in the monitoring the implementation of the EMP. (v) Perform other functions as may be assigned or delegated by Team Leader from

time to time during the time of assignment. 24. Social Safeguards Expert (International):

(i) Assess land acquisition and resettlement issues associated with the Project, and help APSCL prepare the land acquisition and resettlement plan in accordance with ADB’s Safeguard Policy Statement 2009.

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(ii) Help APSCL follow the principles of the ADB’s policy on gender and development during the Project implementation.

(iii) Maximize community participation in technical design, institutional building, procurement, installation, operation, and monitoring and evaluation.

(iv) Assist in monitoring the relevant Project effects on women through gender-disaggregated data collected through the monitoring and evaluation system referred to in the project performance monitoring system.

(v) Perform other functions as may be assigned or delegated by Team Leader from time to time during the time of assignment.

25. Social Safeguards Expert (National):

(i) Assist in the work related to land acquisition and resettlement issues associated with the Project, and help prepare the land acquisition and resettlement plan in accordance with ADB’s Safeguard Policy Statement 2009.

(ii) Help the International Social Safeguards Expert to follow the principles of the ADB’s policy on gender and development during the Project implementation.

(iii) Assist in monitoring the relevant Project effects on women through gender-disaggregated data collected through the monitoring and evaluation system referred to in the project performance monitoring system.


26. Test/Commissioning Engineer (International):

(i) Coordinate and witness functional and operational performance, quality of work, and acceptance tests, with a view to issuing the contractual provisional and final operational acceptance, and/for completion certificates, as per the General Conditions of the supply and installation connect.

(ii) Verify quality, content, and completeness of Contractor’s as-built drawings, manuals, operation and maintenance instructions, and similar contractual documentation for all work

(iii) Assist Team Leader in checking and certifying all testing and commissioning plans and procedures, and preparation of reports.

(iv) Assist APSCL in supervising and monitoring all stages of testing and commissioning.


27. Test/Commissioning Engineer (National):

(i) Assist in the coordination and witnessing of functional and operational performance, quality of work, and acceptance tests, with a view to issuing the contractual provisional and final operational acceptance, and/for completion certificates, as per the General Conditions of the supply and installation connect.

(ii) Conduct reviews of quality, content, and completeness of Contractor’s as-built drawings, manuals, operation and maintenance instructions, and similar contractual documentation for all work

(iii) Assist in the preparation of reports. (iv) Perform other functions as may be assigned or delegated by Team Leader from

time to time during the time of assignment.

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g. Output 28. The Consultant will prepare weekly, monthly and quarterly progress reports as applicable based on field data and preparation of progress reports in a format and detail acceptable to APSCL and ADB. The Consultant will be responsible for preparation and submission of reports and documents that will include but not be limited to the following:

Report on list of all certified documents

Weekly and monthly review reports on installation of CCGT power plant

Reports on EPC contractor’s work progress and payment progress

Reports on test results and report on commissioning

Report on spare parts requirement and maintenance program

Reports on safety measures/issues

Reports on performance of gas turbine generating set, steam turbine generating set, HRSG, other major equipment and ancillary facilities

Final report describing the services performed details of all recommendations proposed and guidelines for operation and maintenance during the economic life of the power plant,

29. The Consultant will maintain records documenting decisions made at meetings, progress on project implementation, financial records and changes to the contract plans. The Consultant will assist ADB in preparing a project completion report and monitoring and evaluation reports as required. 30. All documents and reports would be made available on electronic format to ADB. 31. All reports will be in English language.

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OUTLINE TERMS OF REFERENCE FOR CONSULTING SERVICES

Project Implementation Support for Component B (Renewable Energy Projects) 1. Scope of Work 1. Component B of the project loan will be implemented by the Bangladesh Power Development Board (BPDB) and covers 3 packages:

(i) 5 MW Kaptai Solar PV Plant (ii) 2 MW Hatiya Solar PV-Wind-5.5 MW Diesel (HFO) Hybrid System (including

wind measurement campaign) (iii) Solar PV LED Street Lighting Project in 6 cities.

2. BPDB plans to procure the plant on a turnkey basis, with the supplier to be responsible for the design, supply, delivery, erection, testing, and commissioning of the plants. The role of the consultant in this process will be to assist BDPB in assuring that all steps are undertaken properly, so that the completed plant will deliver the performance, reliability, and operational flexibility specified. The assistance covers preparing technical specifications and bidding documents; support of the tendering process and bid evaluation; oversight of construction from the owner’s perspective; and oversight of the testing and commissioning of the power plant from the owner’s perspective; and handing over the plants including issuance of provisional acceptance certificates and final acceptance certificates. 2. Terms of Reference a. Preparation of Technical Specifications and Bidding Documents 3. The Consultant will prepare conceptual designs of the 3 renewable energy projects and prepare bidding documents. The consulting services will include, but not be limited to the following:

(i) Determine the detailed scope of work for the following projects: i. 5 MW solar PV power plant in Kaptai ii. 2 MW solar PV-wind-5.5 MW diesel (HFO) hybrid system in Hatiya

(including 12-month wind measurement campaign) iii. Solar PV LED street lighting in 6 city corporations

(ii) Conduct study on wind velocity and pattern for 12 calendar months in Hatiya, prepare monthly and one year summary wind reports, and estimate annual energy production for a 1 MW wind park. This includes identification of suitable sites, preparation of technical specifications for wind measurement equipment as well as procurement and installation of wind masts and sensors.

(iii) Prepare project site layouts for the 3 projects detailing main project sub-areas. (iv) Survey the transmission and distribution line routes and prepare power

evacuation and grid integration plans; (v) Establish design criteria for (a) foundation and civil design, (b) performance

specification for electrical and mechanical systems, (c) environmental requirements, and (d) social safeguards of the 3 projects;

(vi) Prepare technical specifications and performance specifications for power plants, major equipment, auxiliaries, transmission lines, etc and

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(vii) Prepare bidding documents for the power plant including technical specifications, performance specifications, schedules, and drawings for bidding of the power plant on a turn-key basis.

b. Support in the Bidding Process 4. The Consultant will review BPDB’s approach and schedule for the bidding process and provide comments and recommendations on the approach, activities, schedule, organization, and responsibilities. The Consultant will assist BPDB through the bidding process including the following activities.

(i) Assist BPDB in clarifying queries from prospective bidders during the bidding period;

(ii) Carry out technical and financial evaluation of bids received and submit bid evaluation reports to BPDB; and

(iii) Assist BPDB in contract negotiations and finalize contract documents.

c. Construction Supervision 5. The main turnkey contract would cover construction of the power plant facilities. The Consultant will provide oversight of all aspects of the construction in order to assure that it is conducted properly. This includes assisting in developing and implementing a quality assurance program for construction, review and approval of design, monitoring schedule, inspection of materials upon arrival and upon erection, review of documents to assure quality of delivered goods, comparison of as-built drawings to design, and addressing shortcomings in any of these areas. d. Testing and Commissioning 6. Nearly all of the main components of the facility will be subject to an acceptance test to demonstrate their capability to meet warranted design criteria. For each component subject to test, the Consultant will review the contractor’s test procedures for compliance with manufacturers’ requirements and design criteria. The Consultant will witness the tests and review the test results. If test results are not satisfactory, the consultant will require that the problem causing failure is addressed and that the equipment be re-tested. 7. During the commissioning phase, the contractor will provide training on the operation of the power plant and all its systems. The Consultant will assist BPDB in this phase of the project and coordinate with the contractors in addressing any issues with the facilities that affect operation adversely. At the end of this period, and when all acceptance tests have been completed to the Consultant’s satisfaction, the consultant will advise BPDB that the construction is complete and the facility is ready to be declared fully operational. 8. The Consultant will also prepare and recommend a provisional taking over certificate whenever due for the works of the contractor and alert BPDB of work deficiencies, if any. The Consultant will also confirm the remedial measures taken by the contractor, and recommend a final taking over certificate after expiry of the warrantee period. e. Expertise and Person-Months

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9. It is expected that about 43 person-months of international consulting services will be needed from a firm specializing in construction supervision from technical specification through commissioning, with consultants expert in mechanical and electrical equipment, civil structures, environmental, and commissioning. The consultant will be supported by about 114 person months of national consulting services with expertise in similar areas. Tables 2, 3 and 4 show the indicative positions and their person-months. Table 2: Indicative Expertise and Person-Months: 5 MW Kaptai Solar PV Power Plant

Particular International Consultants National Consultants

Solar PV Expert/Engineer

Electrical Engineer

Civil Engineer

5 PM

1 PM

1 PM

12 PM

6 PM

6 PM

TOTAL 7 PM 22 PM

Table 3: Indicative Expertise and Person-Months: 2 MW Hatiya Solar PV-Wind-5.5 MW Diesel/HFO Hybrid Power Plant


Team Leader/Solar PV Expert/Engineer

Wind Power Expert/Engineer

Wind Measurement Expert

Mechanical Engineer

Electrical Engineer

Civil Engineer

Environmental Specialist

Social Safeguards Expert

5 PM

5 PM

4 PM

4 PM

4 PM

3 PM

1 PM

1 PM

12 PM

15 PM

14 PM

8 PM

8 PM

7 PM

2 PM

2 PM

TOTAL 27 PM 68 PM

Table 4: Indicative Expertise and Person-Months: Solar PV LED Street Lighting Project


Street Lighting/Solar PV expert

Electrical Engineer

Civil Engineer

5 PM

2 PM

2 PM

12 PM

6 PM

6 PM

TOTAL 9 PM 24 PM

e. Qualification/Experience of Each Expert

10. Solar PV Engineer/Team Leader (International): With at least Bachelor’s degree in relevant engineering, the expert shall have minimum 10 years of international job experience in design, supervising including testing & commissioning and managing similar (in size and scope) contracts involving the supply and installation of Solar Power systems. The aggregate duration of` the assignment, during which he/she held the position of solely responsible manager must not be less than 6 years.

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11. Solar PV Engineer (National): With a Bachelor’s degree in relevant engineering, the expert shall have minimum 6 years of experience in design, testing & commissioning of similar (in size and scope) project involving the supply and installation of Solar Power systems. The aggregate duration of` the assignment, during which he/she held the position of Solar PV Engineer must not be less than 6 years. 12. Wind Power Engineer/Wind Measurement Expert (International): Minimum of 8 years experience in approval of design & drawing, witnessing factory tests and supervising installation including testing & commissioning of similar projects in positions similar to those for which the respective person is proposed in the subject proposal. 13. Wind Power Engineer/Wind Measurement Expert (National): Minimum of 6 years experience in design & drawing, witnessing factory tests and installation including testing & commissioning of similar projects in positions similar to those for which the respective person is proposed in the subject proposal. 14. Mechanical, Electrical, and Civil Engineers (International): with at least Bachelor’s degree in relevant engineering shall have minimum 8 years experience in Solar and Wind Power Plant of similar size and scope. 15. Mechanical, Electrical, and Civil Engineers (National): with at least Bachelor’s degree in relevant engineering shall have minimum 6 years experience in Solar and Wind Power Plant of similar size and scope. 16. Environmental and Social Safeguards Experts (International): with at least Bachelor’s degree in relevant held shall have the experience in Solar and Wind Power Plant of similar size and scope. 17. Environmental and Social Safeguards Experts (National): with at least Bachelor’s degree in relevant held shall have the experience in Solar and Wind Power Plant of similar size and scope. f. Tasks for Each Expert 18. Team Leader/ Solar PV Engineer, Wind Power Engineer/Wind Measure Expert

(International) (i) Oversee the assignment and the consultant team, and act as the team's point of

contact with EA and other stakeholders. (ii) Review the project management (including administration) procedures of the EA

for the implementation of the project and, as appropriate recommend changes and or new procedures in keeping with ADB and modern international practices.

(iii) Complete the feasibility study and concept design for the 3 sub-projects. (iv) Assist EA in preparation of bidding documents including technical specifications,

performance specifications, schedules, and drawings. (v) Assist with advertisement, pre bid meetings, clarification meetings, preparation of

minutes of the pre-bid and clarification meetings for issuance to turnkey contractor.

(vi) Assist EA in evaluation of technical and financial bids to be received against ICB for engagement of turnkey contractor, preparation of bid evaluation reports,

40

contract negotiations and draft contract agreements, and advice on submission of documents to ADB for review and approval.

(vii) Review, check and certify suppliers’ equipment design, and assist EA in approving the technical documents.

(viii) Witness and certify main equipment shop inspections. (ix) Advice and assist EA to develop and maintain a project quality assurance plan,

and monitor contractor’s designs and works are executed in line with the plan and project requirements. As and when referred by EA speedily advise on acceptability of such designs and works, and suggest corrective measures to be undertaken.

(x) Assist EA in supervising the installation, testing and commissioning of the main and ancillary equipment, plant and utilities. Monitor project progress against plan, report on progress, and propose remedial measures as necessary.

(xi) Review Contractor’s claims for extension of time or additional costs; and undertake variation instructions and cost review; certify volume of works completed withdrawal applications and issue of monthly and final payment certificates

(xii) Assist in management of operation and maintenance activities. (xiii) Review of hazard evaluation and contractor safety procedure. (xiv) Review and certification of Testing and Commissioning Plan. (xv) Review of Operation Manuals. (xvi) Report on findings during the implementation of the sub-projects. (xvii) Assist EA in ensuring that its personnel receives adequate on-the-job training by

the contractor on all relevant aspects of sub-projects so that EA’s personnel can independently perform the operation and maintenance functions.

(xviii) Delivering the required reports including final reports. (xix) Conduct other duties as reasonably requested by EA.

19. Solar PV Engineer (National):

(i) Assist the International Solar PV engineer in technical and commercial evaluation of the contractor;


(iii) Monitor project progress against plan, report on progress, and assist in the determination of remedial measures as necessary.


20. Wind Power Engineer/Wind Measure Expert (National)

(i) Assist the International Expert in the technical and commercial evaluation of the turnkey contractors; review volume of works completed withdrawal applications and issue of monthly and final payment certificates; review suppliers’ equipment design and installation program.


(iii) Monitor project progress against plan, report on progress, and assist in the determination of remedial measures as necessary.


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21. Electrical Engineer/Mechanical Engineer (International):

(i) Review the design work on the solar/wind for compliance with state-of-the-art technology and equipment certifications.

(ii) Finalize system design and technical requirements with EA such as equipment ratings, type of equipment to be used, areas to be supplied, spares required, and maintenance requirements.

(iii) Provide technical design information to EA to enable them to obtain the necessary access and construction permits for the new renewable energy systems.

(iv) Perform feasibility studies, and determine the adequacy of installation requirements

(v) Prepare specifications for equipment and services required for the renewable energy supply systems.


(vii) Assist in preparing bidding documents after review with EA, prequalification of suitable bidders, issue of bid invitation and bidding documents, and evaluating bids.

(viii) Assist in training of EA staff through on-the-job training and classroom training programs, covering the installation techniques required for high voltage lines, low voltage connections, high voltage switchgear installation and in associated maintenance and repair procedures.

(ix) Perform other functions as may be assigned or delegated by Team Leader from time to time during the time of assignment.

22. Electrical Engineer (National):

(i) Assist in the review the design work on the solar/wind for compliance with state-of-the-art technology and equipment certifications.

(ii) Help in the system design and technical requirements such as equipment ratings, type of equipment to be used, areas to be supplied, spares required, and maintenance requirements.

(iii) Assist in feasibility studies, and determine the adequacy of installation requirements

(iv) Prepare specifications for equipment and services required for the renewable energy supply systems.

(v) Monitor tests on completion, pre-commissioning and commissioning procedures; provide commissioning assistance; and monitor rectification of detail and outstanding works for issue of taking-over certificate.

(vi) Assist in preparing bidding documents after review with EA, issuing of bid invitation and bidding documents, and evaluating bids.

(vii) Perform other functions as may be assigned or delegated by Team Leader from time to time during the time of assignment.

23. Mechanical Engineer (National):

(i) Assist the International Expert in the review of the design work on the solar/wind for compliance with state-of-the-art technology and equipment certifications.

42

(ii) Review system design and technical requirements such as equipment ratings, type of equipment to be used, areas to be supplied, spares required, and maintenance requirements.

(iii) Provide technical design information to obtain the necessary access and construction permits for the new renewable energy systems.

(iv) Prepare specifications for equipment and services required for the renewable energy supply systems.

(v) Monitor tests on completion, pre-commissioning and commissioning procedures; provide commissioning assistance.

(vi) Perform other functions as may be assigned or delegated by Team Leader from time to time during the time of assignment.

24. Civil Engineer (International):

(i) Review the existing civil work design, identify key technical challenges and risks,

and prepare remedial measures. (ii) Monitor and ensure turnkey Contractor’s work on repair of earthworks and

concrete and general civil works related to the installation of the renewable energy supply system.

(iii) Assess area conditions and assist in developing options for protecting the sites peripheral areas as necessary.


25. Civil Engineer (National):

(i) Assist in the review the existing civil work design, identify key technical challenges and risks, and prepare remedial measures.

(ii) Help monitor and ensure EPC Contractor’s work on repair of earthworks and concrete and general civil works related to the installation of the renewable energy supply system.

(iii) Assist in the evaluation of area conditions and assist in developing options for protecting the sites peripheral areas as necessary.


26. Environmental Specialist (International):

(i) Undertake a cumulative assessment of the potential environmental impact of the

Project, including conducting consultation with groups to be affected by the Project.

(ii) Update the environmental management and monitoring plan (EMP) detailing environmental mitigation measures to address each identified impact, and recommend appropriate environmental mitigation measures.

(iii) Assess the cost, responsibilities, schedule, location, and monitoring framework associated with the implementation of the mitigation measures and the EMP.

(iv) Assist BPDB in monitoring the implementation of the EMP. (v) Perform other functions as may be assigned or delegated by Team Leader from

time to time during the time of assignment.

27. Environmental Specialist (National):

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(i) Assist the International Specialist in the assessment of the potential

environmental impact of the Project, conduct consultation and site visits with groups to be affected by the Project.

(ii) Provide input for the drafting of the environmental management and monitoring plan (EMP).

(iii) Help in the preparation of cost, responsibilities, schedule, location, and monitoring framework associated with the implementation of the mitigation measures and the EMP.

(iv) Assist in tasks required by the International Specialist as necessary for the Project.


28. Social Safeguards Expert (International):

(i) Assess land acquisition and resettlement issues associated with the Project, and

help EA prepare the land acquisition and resettlement plan in accordance with ADB’s Safeguard Policy Statement 2009.

(ii) Help EA follow the principles of the ADB’s policy on gender and development during the Project implementation.




29. Social Safeguards Expert (National):

(i) Assist the International Social Safeguards Expert in the land acquisition and resettlement issues associated with the Project, and help prepare the land acquisition and resettlement plan in accordance with ADB’s Safeguard Policy Statement 2009

(ii) Help BPDB follow the principles of the ADB’s policy on gender and development during the Project implementation.




30. Street Lighting/Solar PV Expert (International):

(i) Review the design work on the solar/wind for compliance with state-of-the-art technology and equipment certifications.

44

(ii) Finalize system design and technical requirements with EA such as equipment ratings, type of equipment to be used, areas to be supplied, spares required, and maintenance requirements.

(iii) Provide technical design information to EA to enable them to obtain the necessary access and construction permits for the new solar street light installations.


31. Street Lighting/Solar PV Expert (National):

(i) Assist the International Street Lighting/Solar PV Expert in the review of the design work on the solar/wind for compliance with state-of-the-art technology and equipment certifications.

(ii) Coordinate the system design and technical requirements with the consultant team such as equipment ratings, type of equipment to be used, areas to be supplied, spares required, and maintenance requirements.

(iii) Assist in the technical design information to EA to enable them to obtain the necessary access and construction permits for the new solar street light installations.

(iv) Support additional responsibilities and tasks as may be assigned by the Team Leader and or International Street Lighting/Solar PV Expert.

g. Output 32. The Consultant will prepare monthly and quarterly progress reports as applicable based on field data and preparation of progress reports in a format and detail acceptable to BPDB and ADB. 33. The Consultant will maintain records documenting decisions made at meetings, progress on project implementation, financial records and changes to the contract plans. The Consultant will assist ADB in preparing a project completion report and monitoring and evaluation reports as required. 34. All documents and reports would be made available on electronic format to ADB. 35. All reports will be in English language.