CPCC-00098Revision 0

Procurement Specification for 26' x 10' x 8' DOTType IP-1 Flexible Packaging

Prepared for the U.S. Department of EnergyAssistant Secretary for Environmental Management

Contractor for the U.S. Department of Energyunder Contract 89303320DEM000030

P.O. Box 1464 Richland, Washington 99352

Approved for Public Release; Further Dissemination Unlimited

CPCC-00098 Revision 0

EDC#: ECR-21-000259

Procurement Specification for 26' x 10' x 8' DOT Type IP-1 FlexiblePackaging

S. D. McGaugheyCentral Plateau Cleanup Company LLC (CPCC)

Date PublishedMarch 2021

Prepared for the U.S. Department of EnergyAssistant Secretary for Environmental Management

Contractor for the U.S. Department of Energyunder Contract 89303320DEM000030

P.O. Box 1464 Richland, Washington 99352

Release Approval Date Release Stamp

Approved for Public Release; Further Dissemination Unlimited

By Sarah Harrison at 8:46 am, Mar 15, 2021

Mar 15, 2021DATE:

CPCC-00098Revision 0

TRADEMARK DISCLAIMERReference herein to any specific commercial product, process, or service bytradename, trademark, manufacturer, or otherwise, does not necessarilyconstitute or imply its endorsement, recommendation, or favoring by theUnited States Government or any agency thereof or its contractors orsubcontractors.

This report has been reproduced from the best available copy.

Printed in the United States of America

Total pages: 14

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CPCC-00098, Rev 0

PROCUREMENT SPECIFICATION FOR 26’ x 10’ x 8’ DOT TYPE IP-1 FLEXIBLE PACKAGING

1.0 GENERAL

1.1 QUALITY CLASS/QUALITY LEVEL: General Service /Quality Level (QL) 3.

1.2 QUALITY ASSURANCE (QA) CLAUSES: See “OTHER QUALITY CLAUSES” in the body of this specification.

1.3 COMMON NAME: General Purpose Flexible Industrial Packaging Type 1 (IP-1).

1.4 COMPONENT USAGE: U.S. Department of Transportation (DOT) Type IP-1 compliant flexible packaging. This packaging will be placed inside a large metal box and loaded with radioactive contaminated equipment and debris.

1.5 CODES, STANDARDS, AND REGULATIONS:

1.5.1 Unless otherwise approved or shown, the following codes, standards, and regulations of the latest issue at the time of the bid shall apply.

• 49 CFR 172, Subpart D – Marking49 CFR §172.310 – Class 7 (radioactive) materials

• 49 CFR 172, Subpart H – Training49 CFR §172.704 – Training requirements

• 49 CFR 173, Shippers-General requirements for Shipments and Packagings49 CFR §173.24 – General requirements for packagings and packages49 CFR §173.410 – General design requirements49 CFR §173.411 – Industrial packaging

• ASTM D1525 - 09, Standard Test Method for Vicat Softening Temperature ofPlastics, American Society for Testing and Materials International, WestConshohocken, PA.

2.0 ITEM SPECIFICATIONS

2.1 FLEXIBLE PACKAGING FEATURES

2.1.1 The flexible IP-1 packaging shall be suitable for use as a liner within a carbon steel box. The dimensions of the flexible IP-1 packaging shall be: 26 ft long x 10 ft wide x 8 ft high with tolerances of + 3, - 0 in.

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2.1.2 The packaging shall be made from a woven and coated polypropylene fabric or other suitable reinforcement material to include an inner protective layer to protect the bag from the contents identified in Section 2.1.5.

2.1.3 The maximum weight of the contents is 40,000 lb. The flexible IP-1 packaging does not require lifting straps as it will be placed inside a large metal box prior to being loaded with contaminated equipment and debris.

2.1.4 Handling points or features necessary to lift the empty flexible packaging, position, and hold open during loading shall be provided.

2.1.5 The contents material form is: Solids – including large, bulky, dense objects with sharp and obtrusive members or components (sharp edges will be covered to protect the flexible packaging), but also containing solids of any particle size as dispersible contaminates associated with the material.

2.1.6 Closure of the flexible IP-1 packaging shall be near the top outside edge. Closure activities must be accomplished with personnel requiring no more than ladder access to the side of the packaging.

2.1.7 Industrial type tape shall be supplied. The tape shall be used as an option to be applied to cover the closure area. The quantity of tape shall be recommended by the Supplier.

The industrial tape shall be capable of being used to repair any holes or tears in the flexible packaging. If specified for repair, the tape shall meet the same performance requirements as the material being repaired. Repair instructions shall be provided which will include the maximum size of the hole or tear or the location of the hole or tear that can be repaired with the industrial tape.

2.1.8 Each packaging shall be marked with a unique serial number. The minimum height of the lettering shall be 0.125 in.

3.0 PERFORMANCE REQUIREMENTS

3.1 REGULATORY REQUIREMENTS

3.1.1 The packaging must meet or exceed the requirements of a DOT Industrial Packaging Type 1 packaging in accordance with 49 CFR §173.411. Documentation shall be provided for approval identifying the acceptable performance of the packaging design against the IP-1 requirements.

3.1.2 Completed and approved IP-1 Compliance Checklist, (CPCC-00070). The checklist is provided as Attachment A.

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3.1.3 Design, testing and/or analysis shall qualify the packaging for use as an IP-1 package with the contents specified in Section 2.1.5.

3.1.4 Each packaging shall be marked in accordance with 49 CFR §172.310 with the exception of the size. Since the IP-1 packaging will be used as a liner, the markings need not comply with the size requirements specified in 49 CFR§172.302(b). The following items shall be included:

• Maximum gross weight, in kg and lb• Tare weight in kg and lb• “USA DOT TYPE IP-1”• Manufacturer’s name and address• MM/YY (Date of Manufacture)• Contract Order Number• Serial Number

3.2 OTHER REQUIREMENTS

3.2.1 The flexible confinement material will consist of multiple layers that are a minimum of 10 mils thick. The material will have a minimum Vicat Softening Temperature value of 200°F (93.3°C) when tested in accordance with ASTM D1525, Loading 1, Rate A or B. Supplier shall furnish the test report documenting the Vicat Softening Temperature.

3.2.2 Performance of the packaging shall be maintained during transportation and storage over an ambient temperature range of -27°F (-33°C) and 115°F (46°C). Supplier shall provide documentation or an evaluation confirming performance of the flexible confinement material at the temperature range specified.

3.2.3 All layers of the fabric used in the IP-1 flexible packaging shall be composed of natural fiber and/or plastics. The manufacturer shall supply supporting material data sheets for all materials used in the fabrication of the IP-1 flexible packaging.

3.2.4 The design life of the flexible IP-1 packaging shall be a minimum of 10 years while within a closed carbon steel packaging.

4.0 PERSONNEL REQUIREMENTS

4.1 ENVIRONMENTAL, SAFETY, HEALTH, AND QUALITY

4.1.1 Personnel involved with the design, fabrication, qualification, inspection, and/or handling of these packagings or documentation associated with these packagings shall be qualified, certified, and trained as required in accordance with the Supplier’s Quality Assurance Program.

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4.1.2 Personnel performing the design, manufacture, fabrication, inspection, marking, maintenance, repairs, or testing of the packaging shall meet the hazardous material training requirements specified in 49 CFR §172.704 for hazmat employees.

4.2 WORK CONTROL

4.2.1 The Supplier shall submit a design and fabrication schedule, prior to fabrication, for review and approval. The schedule will include periods for submittal reviews and Buyer’s source inspection (if invoked).

5.0 ENVIRONMENTAL, SAFETY, HEALTH, AND QUALITY REQUIREMENTS

5.1 SAFETY

5.1.1 The Supplier shall perform work safely, in a manner that ensures adequate protection for employees, the public, and the environment, and shall be accountable for the safe performance of work. The Supplier shall comply with, and assist the Buyer in recognizing applicable laws, regulations, and directives.

5.1.2 All work shall be performed in accordance with the Supplier’s own safety procedures and in compliance with local, state, and federal requirements.

5.2 QUALITY

5.2.1 The Supplier shall be responsible for performing quality workmanship and shall conduct the quality control measures necessary to ensure work conforms to requirements of this specification and the Contract Order.

5.2.2 The Buyer reserves the right of access to the Supplier’s facilities, including their sub-tier Supplier’s and subcontractor’s facilities for the purpose of performing program audits, evaluations, and reviews, as well as, Supplier’s surveillance and witnessing of fabrication and test activities.

5.3 OTHER QUALITY CLAUSES

5.3.1 Nonconformance Documentation and Reporting All nonconformances identified at the Supplier's facility with a proposed disposition of "Accept" or "Repair" shall be approved by the Buyer before any corrective action is taken

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by the Supplier on the nonconformance. Nonconformances shall be assigned a unique identifier.

Accept: A disposition that a nonconforming item will satisfactorily perform its intended function without repair or rework.

Repair: A disposition requiring the processing of a nonconforming item so that its characteristics meet the requirements listed in the disposition statement of the nonconformance report.

Nonconformances shall be documented by the Supplier on the Supplier's nonconformance form. After documenting the nonconformance, disposition and technical justification, the form shall be forwarded to the Buyer.

After the recommended disposition has been evaluated by the Buyer, the form shall be returned to the Supplier with a disposition of approve or reject. The Supplier may take corrective action on the nonconformance only after the form is approved.

The Supplier's completed nonconformance form(s) shall be provided in the final data package.

5.3.2 Identification of Items with Product Data Sheet The Supplier shall submit a legible copy of the product data sheet (e.g., drawing, catalog page, brochure) that provides adequate information to enable the Buyer to verify the form and function of the article procured. One copy of the documentation, unless otherwise specified, shall accompany the applicable item(s) shipped.

5.3.3 Identification of Age Control Items The Supplier shall identify each item, assembly, package, container, or material, having limited shelf life, with the cure date or date of manufacture and the expiration date. The Supplier shall specify any storage temperatures, humidity, and required environmental conditions to be maintained. Material shall NOT be furnished having less than 75 percent of total shelf life available at time of shipment.

5.3.4 Inspection and Test Reports

The Supplier shall submit legible, reproducible copies of Inspection/Test Reports.

The report(s) shall include the following:

1. Identification of the applicable inspection and/or test procedure utilized.

2. Resulting data for all characteristics evaluated, as required by the governinginspection/test procedure.

3. Traceability to the item inspected/tested, (i.e., serial number, part number, lotnumber, etc.).

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4. Signature of the Supplier’s authorized representative or agency whichperformed the inspections/tests.

All inspection and test reports shall be provided in the final data package.

5.3.5 Procurement of Potentially Suspect or Counterfeit Items

Notwithstanding any other provisions of this agreement, the Supplier warrants that all items provided to the Buyer shall be genuine, new and unused unless otherwise specified in writing by the Buyer. Supplier further warrants that all items used by the Supplier during the performance of work for the Hanford Site, include all genuine, original, and new components, or are otherwise suitable for the intended purpose. Furthermore, the Supplier shall indemnify the Buyer, its agents, and third parties for any financial loss, injury, or property damage resulting directly or indirectly from material, components, or parts that are not genuine, original, and unused, or not otherwise suitable for the intended purpose. This includes, but is not limited to, materials that are defective, suspect, or counterfeit; materials that have been provided under false pretenses; and materials or items that are materially altered, damaged, deteriorated, degraded, or result in product failure.

Types of material, parts, and components known to have been misrepresented include (but are not limited to) fasteners; hoisting, shackles, turnbuckles, cable clamps, wire rope, rigging, and lifting equipment; cranes; hoists; valves; pipe and fittings; electrical equipment and devices; plate, bar, shapes, channel members, and other heat treated materials and structural items; welding rod and electrodes; and computer memory modules. The Supplier's warranty also extends to labels and/or trademarks or logos affixed, or designed to be affixed, to items supplied or delivered to the Buyer. In addition, because falsification of information or documentation may constitute criminal conduct, the Buyer may reject and retain such information or items, at no cost, and identify, segregate, and report such information or activities to cognizant DOE officials.

Supplier shall provide a written statement that “all items furnished under this Contract Order are genuine (I.e., not counterfeit) and match the quality, test reports, markings and/or fitness for use required by the Contract Order. The statement shall be on Supplier letterhead and signed by an authorized agent of the Supplier.

Any materials furnished as part of this Contract Order which have been previously found to be suspect/counterfeit by the DOE shall not be accepted.

For further information on suspect/counterfeit items, reference DOE Guidance at: http://energy.gov/ehss/policy-guidance-reports/databases/suspectcounterfeit-and-defective-items.

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5.3.6 Certificate of Conformance

The Supplier shall provide a legible/reproducible CoC for each shipment or lot of Flexible Packaging. Supplier’s authorized representative responsible for quality shall sign the CoC.

This CoC shall, as a minimum: (a) The CoC shall identify the purchased material or equipment, such as by the Contract

Order number.(b) The CoC shall identify the specific procurement requirements met by the purchased

material or equipment, such as codes, standards, and other specifications. This maybe accomplished by including a list of the specific requirements or by providing, on-site, a copy of the Contract Order and the procurement specifications or drawings,together with a suitable certificate. The procurement requirements identified shallinclude any approved changes, waivers, or deviations applicable to the subjectmaterial or equipment.

(c) The CoC shall identify any procurement requirements that have not been met,together with an explanation and the means for resolving the non-conformances.

(d) The CoC shall be signed or otherwise authenticated by a person who is responsiblefor this quality assurance function and whose function and position are described inthe Purchaser’s or Supplier’s quality assurance program.

(e) The certification system, including the procedures to be followed in filling out acertificate and the administrative procedures for review and approval of thecertificates, shall be described in the Purchaser’s or Supplier’s quality assuranceprogram.

(f) The CoC shall include each unique serial number.(g) The quantity of items provided.(h) A written statement that items furnished under this Contract Order are genuine (i.e.,

not counterfeit) and match the quality, test reports, markings, and/or/fitness for userequired by the Contract Order.

One copy of the documentation, unless otherwise specified, shall be provided in the final data package. For subsequent shipments on this Contract Order, reference may be made to documentation provided with earlier shipments, instead of duplicating such documentation.

6.0 CPCC INSPECTIONS

6.1 SOURCE INSPECTIONS

6.1.1 CPCCo may perform a source inspection at the Supplier’s facility. A minimum 5 day notice shall be provided to the Buyer for Supplier’s preferred inspection date(s). It is preferred that the source inspections for all IP-1 packagings be performed within one scheduled visit.

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6.1.2 The Supplier shall designate an inspection area to facilitate the IP-1 packaging inspections. Equipment or other means shall be provided to support the flexible material in its assembled “box” shape configuration to perform inspections.

6.1.3 At a minimum, the following inspections will be performed. a. Overall dimensional inspectionb. Inspection of packaging featuresc. Overall visual inspection of seams, threads and general material defectsd. Verification that the closure mechanism(s) function properlye. TYPE IP-1 packaging markings

6.1.4 The source inspection is optional and may be implemented or waived by the Buyer at any time during the Contract.

7.0 DATA SUBMITTALS

7.1 FORMAT REQUIREMENTS

7.1.1 Legible reproducible documentation is required in accordance with the applicable Contract Order. A copy of the electronic media [e.g., Microsoft® (MS) Word®, Adobe® Acrobat® portable document format (PDF)] is preferred if available. If electronic media is not available, two copies of each of the following items shall be provided.

7.2 PROPOSAL DATA SUBMITTAL

7.2.1 Design/assembly drawings that include but are not limited to; approximate dimensions, packaging tare weight, maximum payload weight, maximum gross weight, materials of construction, material thicknesses, and details of the closure system.

7.2.2 Proposed design and fabrication schedule. The schedule must include submittal review and source inspection periods.

7.3 DESIGN DATA SUBMITTAL

Prior to fabrication, design data submittal items shall be submitted for review and approval. Design data submittals include the following.

7.3.1 Design and fabrication schedule(s). The schedule is to include the Buyer’s submittal review time and source inspection.

7.3.2 Design drawings that include but are not limited to: a. Dimensionsb. Materials of constructionc. Closure features and location(s)d. Tare and maximum payload weights.

1. Microsoft and Word are registered trademarks of the Microsoft Corporation of Redmond, Washington. 2. Adobe and Acrobat are registered trademarks of Adobe Systems, Inc., of San Jose, California.

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7.3.3 Supporting engineering evaluations and any necessary test documentation (i.e. closures, structural, etc.) to document compliance with the TYPE IP-1 packaging requirements (49 CFR §173.410 & 49 CFR §173.411) and/or other standards specified in this specification.

7.4 FABRICATION SUBMITTAL

Items to include in the fabrication submittal(s) for review and approval include the following.

7.4.1 Approval is required for all nonconformances requiring an Accept-As-Is or Repair disposition.

7.4.2 The Buyer shall be notified a minimum of five (5) working days prior to final assembly inspections. The Source Inspection detailed in Section 6.1 is expected to be performed at this time.

7.5 SHIPMENT DATA SUBMITTAL

The shipment data submittal shall be organized into the following format to be supplied at time of delivery for review and approval. Items previously submitted and approved may be included in this submittal for completeness.

Section A – CoC Section B – NCRs Section C – Drawings Section D – Closure Instructions and Storage/Shelf Life/Pre-Use Instructions Section E – Material Certifications Section F – Test Equipment Certifications Section G – Engineering Calculations, DOT Certifications Section H – Completed Travelers/Inspections Section J – Completed Compliance Checklist (CPCC-00070) Section K – Miscellaneous.

7.5.1 Closure Instructions: Instructions shall identify applicable requirements for proper closure of the packaging system in order to be compliant with the Type IP-1 Industrial Packaging certification.

7.5.2 Storage, Shelf Life, and Pre-Use Instructions: Instructions shall identify applicable requirements for proper storage, any restrictions regarding shelf life and pre-use instructions including identifying wear from handling and storage.

7.5.3 Test Equipment Certifications and instrument calibration records shall be provided as applicable.

7.5.4 Inspection and Test Reports shall be provided in compliance with Section 5.3.4. Included in this section shall be the Vicat Softening Temperature value and the flexible

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confinement material temperature range specified in Sections 3.2.1 and 3.2.2 respectively. Also to be included are any Packaging System Test Reports or Engineering Evaluations used to show compliance with DOT requirements.

7.5.5 Completed inspections and travelers shall be provided.

7.5.6 The IP-1 Compliance Checklist (CPCC-00070) shall be filled out by the Supplier to clearly reference or describe where all listed requirements have been satisfied.

7.5.7 The Supplier’s Certificate of Conformance (CoC) shall be provided in compliance with Section 5.3.6. Sub-tier Supplier CoCs (as applicable) shall also be included.

8.0 SHIPPING REQUIREMENTS

The flexible IP-1 packaging shall be packaged by the Supplier in a manner to protect it from damage during handling and transport. The outer packaging shall clearly identify the contents by serial number or other identifying feature and each item clearly listed in the bill of lading.

9.0 REFERENCES

9.1 REGULATIONS

9.1.1 Title 49, Transportation, Code of Federal Regulations, Parts 172 and 173, as amended, Washington D.C.

9.2 CHECKLISTS

9.2.1 CPCC-00070, Rev. 0, IP-1 Packaging Compliance Checklist, 2012, CPCCo Central Plateau Cleanup Company, Richland, WA.