Procurement Services Halifax, NS B3K 5M1 REQUEST ......Procurement Services 450 Cowie Hill Rd. P.O. Box 8388 RP0 CSC Halifax, NS B3K 5M1 Telephone: (902) 490-4998 REQUEST FOR PROPOSAL

Procurement Services 450 Cowie Hill Rd. P.O. Box 8388 RP0 CSC Halifax, NS B3K 5M1 Telephone: (902) 490-4998

REQUEST FOR PROPOSAL

#P02.2020

Vulnerability to Climate Change Risk Assessment – Water Supply Plants and Water Supply Dams Asset Pilot

Proposals submitted electronically on the included bid form via email marked:

“RFP# P02.2020 – Vulnerability to Climate Change Risk Assessment – Water Supply Plants and Water Supply Dams Asset Pilot”

Addressed to:

Halifax Water Attn: Brent Hickman Procurement Services

Email: [email protected]

Will be received until 2:00 p.m. Atlantic Time, Thursday, August 27, 2020 for the above RFP as per the specifications and terms and conditions.

Check for changes to this request – Before submitting your proposal, visit the Provincial Government Web Portal at www.novascotia.ca/tenders to see if any Addenda detailing changes have been issued on this proposal. Changes may be posted up until the proposal closing time. It

is the bidders’ responsibility to acknowledge and take into account all Addenda.

Bidders shall be solely responsible for the delivery of their proposals in the manner and time prescribed. Proposals received after the date and time specified shall be rejected.

Hard copy and facsimile proposals are not accepted.

The lowest or any submission will not necessarily be accepted.

RFP Issue Date – August 6, 2020

PROPONENT’S SUBMISSION SHEET

The undersigned hereby acknowledges that he/she, as an officer of the stated corporation, has read and understands the specifications, requirements, and proposed agreement regarding the Vulnerability to Climate Change Risk Assessment – Water Supply Plants and Water Supply Dams Asset Pilot to Halifax Water. He/she further acknowledges that the seller’s proposed product, equipment, materials, and services fully meet or exceed those as specified in Halifax Water’s Request for Proposal. Additionally, the Proponent agrees that all its bid documents and responses to the aforementioned RFP will, at the option of Halifax Water, become a legally binding and essential portion of the final contract between the successful Proponent and Halifax Water.

The following information must be completed to ensure proposal acceptance.

*ADDENDA No. ______________ to ______________ INCLUSIVE WERE CAREFULLY EXAMINED.

DATED THIS DAY OF , 2020.

PROPONENT’S COMPANY NAME: ____________________________________________________________________

ADDRESS: ____________________________________________________________________

____________________________________________________________________

CITY/ PROVINCE: ____________________________ POSTAL CODE: ________________________

PHONE NO.: ____________________________ FAX NO.: ________________________

EMAIL ADDRESS: ____________________________________________________________________

WEBSITE: ____________________________________________________________________

CONTACT NAME (please print): ____________________________________________________________________

TITLE (please print): ___________________________________ PHONE NO.: _____________________________________

AUTHORIZED SIGNATURE: _____________________________________________________________________________

HST REGISTRATION NO: _______________________________________________________________________________

NS WCB COVERAGE: YES NO

* The proponent shall list and initial all addenda received during the period and shall take them into consideration whenpreparing their bid submission. A signed copy of each Addendum must be included with the bid submission. Failure tocomply may be cause for rejection of bid submission.

HALIFAX WATER RESERVES THE RIGHT TO REJECT ANY OR ALL SUBMISSIONS. THE LOWEST OR ANY SUBMISSION WILL NOT NECESSARLIY BE ACCEPTED.

This proposal will adhere to Halifax Water’s Standard Terms & Conditions. They can be found on our website at https://www.halifaxwater.ca/doing-business

Vulnerability to Climate Change Risk Assessment - Water Supply Plants and Water Supply Dams

Asset Pilot

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TABLE OF CONTENTS

1.0 INTRODUCTION .............................................................................................................. 5

2.0 BACKGROUND ................................................................................................................. 5 2.1 Background Information ........................................................................................... 6 2.2 Pre-Proposal Conference .......................................................................................... 6

3.0 SCOPE OF WORK ............................................................................................................ 6

4.0 PROPONENT ACTIVITIES AND DELIVERABLES .................................................. 7 4.1 Project Administration / Management ...................................................................... 7 4.2 Confirm Methodology for Pilot ................................................................................ 8 4.3 Data Gathering and Risk Identification .................................................................... 9 4.4 Risk Assessment Pilot ............................................................................................. 10 4.5 Climate Change Factors Specific to Halifax Water ................................................ 11 4.6 Final Climate Change Vulnerability and Risk Assessment Report ........................ 12

5.0 INFORMATION FOR PROPONENTS ........................................................................ 12 5.1 Proposal Submission ............................................................................................... 12 5.2 Proposal Evaluation ................................................................................................ 20 5.3 Selection Process .................................................................................................... 21 5.4 Award ...................................................................................................................... 21

6.0 GENERAL INFORMATION ......................................................................................... 22 6.1 Proponent Responsible for Proposal / No Reliance on Halifax Water ................... 22 6.2 Rights of Halifax Water .......................................................................................... 22 6.3 No Liability ............................................................................................................. 23 6.4 Disclosure of Information and Communication Procedures ................................... 23 6.5 Costs and Expenses of the Proponent ..................................................................... 24 6.6 Clarification of Proposals ....................................................................................... 24 6.7 No Conflict of Interest ............................................................................................ 24 6.8 No Interest in Another Proponent ........................................................................... 24 6.9 Standard Form of Contract ..................................................................................... 25 6.10 Proponents to Ensure They Understand the Contract ............................................. 25 6.11 Waiver / No Reliance .............................................................................................. 25 6.12 False or Misleading Information ............................................................................. 25 6.13 Compliance with Applicable Law .......................................................................... 25 6.14 Time to be of the Essence ....................................................................................... 26 6.15 Governing Law ....................................................................................................... 26 6.16 Confidentiality ........................................................................................................ 26 6.17 Police Record Check ............................................................................................... 27

APPENDIX A .............................................................................................................................. 28

APPENDIX B .............................................................................................................................. 29

Vulnerability to Climate Change Risk Assessment – Water Supply Plants and Water

Supply Dams Asset Pilot

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Staff Date Director of Engineering and IS

Jamie Hannam, P.Eng July 31, 2020

Director of Water Services Reid Campbell, P.Eng.

July 31, 2020

Manager, Asset Management Val Williams, P.Eng

July 14, 2020

Infrastructure, Program Manager David Blades, P.Eng

July 14, 2020

Infrastructure Engineer, Meghan Woszczynski, P.Eng

July 14, 2020



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1.0 INTRODUCTION

The Halifax Regional Water Commission (Halifax Water) is soliciting proposals to complete a vulnerability and risk assessment of its Water Supply Plants and Water Supply Dam asset classes using a methodology that is consistent with ISO 31000.

2.0 BACKGROUND

The 2012 Integrated Resource Plan identified the need to bring climate change considerations into municipal planning. The Vulnerability to Climate Change Risk Assessment Framework was developed as part of the 2019 Infrastructure Master Plan as a guidance document for achieving this goal. This framework identifies how an infrastructure asset progresses from the stage of being assessed against the impacts of climate change to the point where an adaptation strategy is implemented. The framework is a three-phase process: Assessment Stage, Action Plan Stage, and Implementation Stage. The Assessment Stage includes a vulnerability and risk assessment. The Vulnerability to Climate Change Risk Assessment Framework identifies the use of the Public Infrastructure Engineering Vulnerability Committee (PIEVC) Protocol to assess asset vulnerability are risk in the Assessment Stage. However, the use of PIEVC Protocol for this RFP is not mandatory. Halifax Water will work with the proponent to select the methodology that is consistent with ISO 31000.

Furthermore, the Infrastructure Canada Climate Lens requires an assessment consistent with ISO 31000 for applications to Infrastructure Canada’s Investing in Canada Infrastructure Program (ICIP). Halifax Water has released a Request for Qualification for work on ICIP’s Climate Lens applications. Halifax Water would like the work done on this project to have a consistent methodology with the Climate Lens applications. Halifax Water has developed an Asset Management Plans (AMP) for 14 asset classes covering the range of municipal infrastructure systems under its jurisdiction. The Asset Management Plan provides a report card on the state of the infrastructure in each asset class. Their goal is to provide information to decision makers supporting reinvestment decisions for those assets.

Halifax Water intends to complete an assessment for each of the asset classes already defined by the asset management plans. The goal is to create a vulnerability and risk appendix for the Asset Management Plans. For this project, Halifax Water requires that a methodology consistent with ISO 31000 be applied to Water Supply Plant and Water Supply Dams asset classes.

Halifax Water’s water supply plants provide service for approximately 85,000 service connections. The three large water supply plants provide drinking water to a range of communities: J. Douglas Kline (Pockwock) supplies Halifax, Bedford, Sackville, Fall River, Waverley, and Timberlea; Lake Major supplies Dartmouth, Eastern Passage, Cole Harbour, Westphal, and North Preston; and Bennery Lake supplies the Halifax Stanfield International Airport lands and the Aerotech Business Park.



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Halifax Water has five smaller community water supply plants; Collins Park, Five Island, Middle Musquodoboit, Silver Sands, and Bomont. Each small community plant has its own water supply (either surface water or groundwater) and serve as few as 9 customers to as many as 300 customers. In addition, there are two back-up supply plants, Lake Lamont and Chain Lake. Halifax Water owns six dams: Pockwock, Lake Major Dam, Bayers Brook Diversion Dam, Chain Lake Dam, Lake Lamont Dam, and East Lake Dam.

2.1 Background Information

Information is available to the proponents and includes: Integrated Resource Plan Executive Summary (2019) Source Water Protection Plans Asset Management Plan 2018/19 Vulnerability to Climate Change Risk Assessment Framework

In order to be provided with a copy of the background information above please contact Meghan Woszczynski, the Halifax Water Project Manager, via email, [email protected] Furthermore, the proponent should be familiar with the PIEVC Protocol, ISO 31000, CCME Best Practices and Resources on Climate Resilient Natural Infrastructure (2018), Implementation Framework for Climate Change Adaptation Planning at a Watershed Scale (2015), Tools for Climate Change Vulnerability Assessments for Watersheds (2013), AWWA J100-10, and relevant research from the forWater Network.

2.2 Pre-Proposal Conference

There will no pre-proposal conference for this RFP.

3.0 SCOPE OF WORK

The scope of work for the Vulnerability to Climate Change Risk Assessment –Water Supply Plant and Water Supply Dam Asset Pilot is to utilize a methodology consistent with ISO 31000 and Halifax Water’s Vulnerability to Climate Assessment Framework for the vulnerability and risk assessment of these asset classes. The proponent must have experience in the application of the methodology and will assist with facilitating in-house workshops with Halifax Water Staff and prepare a vulnerability and risk assessment report for all of Halifax Water’s Water Supply Plants (including the backup supply plants) and the six Dams. For clarification, the scope of this project’s asset classes includes the watershed through the water supply plant and ending at the outlet of the clear well for all the Water Supply Plants and back-up supply plants. The six Water supply Dams will also be analysed.

The proponent is required to propose the number of workshops for each section. Due to the current situation all workshops must be done by teleconferencing.



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Each Proponent must completely satisfy itself as to the exact nature and existing conditions of the project specific requirements and for the extent and quality of work to be performed. Failure to do so will not relieve the successful Proponent of its obligation to carry out the provisions of the contract. The primary objectives of this project include: - Facilitate workshops with Halifax Water Staff to confirm the agreed methodology

(Methodology); - Gather data from Halifax Water employees about climate change events; - Apply the Methodology to the Water Supply Plants and Water Supply Dams asset classes as a

risk assessment pilot; - Identify climate change factors that are specific to Halifax Water for the asset classes and make

recommendations that will supplement design standards; - Document any post-pilot changes and provide a finalized Methodology report; and - Identify recommendations for application of Methodology to other asset classes.

Key Deliverables for this project will be: - Workshop(s) with Halifax Water Staff for confirming the Methodology , gathering climate

information, and the risk assessment; - Technical memo describing the Methodology; - Summary of climate event information; - Recommend interactions for further Engineering Analysis; - Water Supply Plants and Water Supply Dams Pilot assessment and Climate Change

Vulnerability and Risk Assessment Report by means of the Methodology; and - Post-pilot findings and recommendations in a summary report.

4.0 PROPONENT ACTIVITIES AND DELIVERABLES

4.1 Project Administration / Management

The successful Proponent shall be responsible for all aspects of coordination and project management and shall designate, in writing, a project manager. All coordination of services between Halifax Water and the successful Proponent shall be the responsibility of the respective project managers. Halifax Water expects the Proponent to keep the project within scope, budget, and on schedule and to ensure that appropriate quality control / quality assurance practices are used to provide the best product possible to Halifax Water.

(a) Activities include:

i. Confirm client requirements and objectives at project outset; ii. Initiate meetings;



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iii. Maintain all project documentation; iv. Provide written project updates (see clause 5.4 of Engineering Agreement) to

Halifax Water on a bi-weekly basis. The updates are to include specific status updates on schedule and budget. In gantt chart format the project progress is to be tracked against the original schedule utilizing Microsoft Project;

v. Schedule, facilitate and record meetings with the Halifax Water Project Manager and relevant stakeholders throughout the study process. The purpose of the meetings will be to review and update work progress (ie. scope, schedule & budget) and to review and update project management plans;

vi. Identify & manage risks associated with the project; vii. Proactive and thorough communication with Halifax Water throughout the

duration of the project; viii. Manage overall project scope, schedule, budget & quality control; and

ix. Ensure all project changes are discussed and approved by Halifax Water in advance of proceeding with the work.

(b) Key deliverables include:

i. All recorded information including project reports, templates, surveys, calculations, sketches, plans, meeting minutes & correspondence;

ii. Regular written project updates outlining progress for the review period. The updates are to be reviewed/signed by the Proponent’s quality assurance representative for the project;

iii. At project outset develop risk management plan including all mitigative measures used to manage project risks; and

iv. Documentation of any project changes (scope, schedule, budget & quality impacts) including correspondence reflecting Halifax Water’s approval prior to proceeding with the proposed changes.

4.2 Confirm Methodology for Pilot

The proponent will work with Halifax Water’s Project Team to define the framework to be used for this assessment project. Halifax Water desires to follow an existing risk assessment framework compliant with ISO 31000:2018 but will also consider a customized framework. Frameworks that are proprietary to the vendor are not desired. The output from the Climate Change Assessments may be utilized to inform and update Halifax Water’s Enterprise Risk Management (ERM) process. The successful proponent shall align the methodology with Halifax Water’s ERM policy as well as risk appetite and tolerance statements. This approach will be conducted with Halifax Water staff to understand how the climate change assessment may optimize the ERM inputs and align with Halifax Water’s position on corporate risk. In addition, Halifax Water has issued a Request for Qualification for completion of applications for ICIP’s Climate Lens. Climate Change Resilience Assessments, within the Climate Lens, require a



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methodology consistent with ISO 31000. Halifax Water requires the work done on this project to have a consistent methodology with the Climate Lens applications. In confirming the Methodology to be used for the pilot, the proponent will work with as a minimum, Halifax Water staff from the Asset Management, Engineering, and Operations teams. The proponent will also work with the Halifax Water Project Team to identify additional staff for the Methodology workshops and who should attend the data gathering workshop.

(a) Activities include: i. Identify the key staff for participating in Methodology workshop(s);

ii. Prepare for, facilitate, and document workshop(s) aimed at confirming the Methodology for the pilot;

iii. Review and assess all background and reference material in consultation with Halifax Water staff to confirm Methodology; and

iv. Identify participants for the data gathering and risk assessment workshop(s).

(b) Key deliverables include: i. Workshop(s) and materials;

ii. Technical Memo detailing the Methodology; and iii. Participant lists.

4.3 Data Gathering and Risk Identification

The proponent will conduct a workshop(s) with Halifax Water staff. The workshop(s) will be the first introduction to the agreed ISO 31000 compliant methodology and assessment framework for many of the participants. The proponent will include an introduction to familiarize staff with the project and develop a Risk Assessment Spreadsheet. The Risk Assessment Spreadsheet will generally, but is not limited to, highlighting climate and infrastructure interactions according to the Methodology.

The workshop(s) will confirm the baseline details proposed in the Methodology with the larger Halifax Water team. Supplementary interview with staff may be required; Halifax Water’s Project Manager will coordinate/schedule the interviews.

(a) Activities include:

i. Provide introduction to the Methodology for Halifax Water staff; ii. Confirm baseline parameters for the assessment;

iii. Gather baseline parameters (infrastructure components, local guidelines and standards, and historic weather events that impacted operations);

iv. Working with the Halifax Water project team and using the Methodology, confirm the data collection and risk identification needs prior to the workshop(s) including but not limited to tables for infrastructure components, infrastructure response considerations, climate events and change factors;

v. Prepare for, facilitate, and document workshop(s) aimed at collecting the baseline



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climate and infrastructure information, other relevant supporting information, and identification of asset specific risks;

vi. Interview key Halifax Water Staff members; vii. Confirm data requirements to support risk analysis; and

viii. Compile the workshop(s) findings in a Technical Memo or Summary Report.

(b) Key deliverables include: i. Workshop(s) and materials; and

ii. Technical Memo with empty Risk Assessment Spreadsheet detailing the climate, infrastructure, identified risks, possible interactions, and other supporting information.

4.4 Risk Assessment Pilot

The proponent will conduct the Risk Assessment for the Water Supply Plants and Water Supply Dams asset classes using the Methodology. This will largely fulfill Clause 6.4.3 – Risk analysis of ISO31000:2018. In general terms, risk is a product of the probability of climate events (likelihood) and the severity of consequence. Halifax Water prefers a quantitative assessment of the probability of climate events, where possible. The proponent will evaluate the alternatives and other risk background assumptions and then develop a scale and score for the probability of the climate events of all interactions within the Risk Assessment Spreadsheet. The severity of consequence can be based on professional judgement. The proponent will develop a scale and instructions on how to implement the scoring from the scale for Halifax Water Staff.

The background information, empty Risk Assessment Spreadsheet, scale and scoring for the probability of climate events, and the scale with instructions for the severity of consequence will be presented to the Halifax Water in a draft Climate Probability Analysis and Severity of Consequence technical memo. This technical memo will be given to Halifax Water staff to independently come up with scores for the severity of consequences from the interactions with the Risk Assessment Spreadsheet. The proponent will then run workshop(s) with Halifax Water Staff, in order to come to a mutual agreement for the severity of consequence scoring to complete the Risk Assessment Spreadsheet. A minimum period of three weeks is required from when the draft technical memo is complete and the date of the workshop(s). Once the risk assessment is complete, the proponent will report the level of risk on each interaction and make recommendations for future engineering analysis in an updated final version of the technical memo. The actual engineering analysis is not part of the scope of this RFP. Halifax Water intends to



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facilitate the Engineering Analysis separately from this RFP.

(a) Activities include: i. Conduct a quantitative assessment of the probably of climate impacts including a

risk-based analysis of background assumptions, identification, evaluation of relevant alternatives, scale, and scoring. In addition, develop a scale for the severity of consequence that will be part of a pre-workshop Climate Probability Analysis and Severity of Consequence technical memo;

ii. Prepare for, facilitate, and document workshop(s) for the purpose of completing the Risk Assessment Spreadsheet for Water Supply Plants and Water Supply Dams; and

iii. Update the technical memo to include the outcomes of workshop(s) and recommendations, including Engineering Analysis, for adjustments arising from the workshops(s).

(b) Key deliverables: i. Draft Climate Probability Analysis and Scale for the Severity of Consequence

Technical Memo to be given out to Halifax Water approximately three weeks before a workshop;

ii. Workshop using Risk Assessment Spreadsheet for Water Supply Plants and Water Supply Dams for scores/scale input that has been approved by Halifax Water.

iii. Workshop(s) and materials; and iv. Final Climate Probability Analysis and Severity of Consequence Technical Memo.

4.5 Climate Change Factors Specific to Halifax Water

Using the information from the previous risk assessment section the proponent is to create a formalized body of knowledge of the site-specific climate change factors affecting Halifax Water. The information is to be used only by Halifax Water in designing new or upgrading Water Supply Plants and Water Supply Dams. The specific knowledge to the region and asset class will be used to supplement national design standards resulting in better designs that adapt to climate change in the Halifax, Nova Scotia context. This document must be consistent with Section 6 of Halifax Water’s Vulnerability to Climate Change Risk Assessment Framework Technical Memorandum.

(a) Activities include: i. Compile the draft Climate Change Factors Specific to Halifax Water Report;

ii. Incorporate requested revisions into the final report; and iii. Submit the final Climate Change Body of Knowledge Report and present to

Halifax Water.

(b) Key deliverables: i. Draft, final, and presentation of the Climate Change Factors Specific to Halifax



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Water Report for Water Supply Plants and Water Supply Dams.

4.6 Final Climate Change Vulnerability and Risk Assessment Report

The proponent must provide a final Climate Change Vulnerability and Risk Assessment Report and presentation utilizing the chosen assessment framework consistent with the ISO 31000:2018 methodology (the Methodology). Based on the results of the Water Supply Plants and Water Supply Dams pilot, the report must include the process, previous technical memos recommendations on next steps, such extending the analysis, data gaps, engineering analysis, incorporating climate change into specifications, and other elements in compliance with ISO 31000:2018.

(a) Activities include: i. Compile the draft final report for submission to and review from Halifax Water;

ii. Identify recommendations for application of Methodology to other asset classes; iii. Incorporate requested revisions into the final report and prepare a presentation to

Halifax Water stakeholders; and iv. Submit the final Climate Change Vulnerability and Risk Assessment Report.

(b) Key deliverables:

i. Presentation and draft and final Climate Change Vulnerability and Risk Assessment Report and presentation.

5.0 INFORMATION FOR PROPONENTS

5.1 Proposal Submission

The response to this RFP shall be submitted electronically to [email protected] quoting “P02.2020 – Vulnerability to Climate Change Risk Assessment – Water Supply Plants and Water Supply Dams Asset Pilot” in the subject line, using two (2) PDF documents as follows:

The technical proposal shall include an unencrypted searchable PDF electronic file, labeled “TECHNICAL”. The cost information shall not be included in the Technical portion of the submission.

Proponents are requested to be concise. The RFP is limited to a maximum of 20 single sides pages, and as appropriate, include supporting information in the appendices. The appendices, cover page, table of contents, and cover letter will not be included in the page count. Please note the file size of Halifax Water’s servers can accept up to 25MB.

The financial proposal shall be submitted in unencrypted searchable PDF electronic file clearly labeled “FINANCIAL”.

Halifax Water’s Procurement Department will confirm receipt of proposal via email.



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5.1.1 Technical Proposal

The Proposal shall include the following (5.1.1.1 to 5.1.1.8 inclusive) as a minimum; failure to do so may be cause for rejection of the proposal.

5.1.1.1 General

Proponent shall provide the name of the firm, office address, telephone number and facsimile number.

5.1.1.2 Project Understanding and Implementation Plan

The proposal shall include a section that clearly demonstrates the Proponent’s understanding of the assignment and the deliverables requested. Note: Halifax Water does not want to see submissions that simply rewrite the content of this RFP. Proposals should include as a minimum:

(a) The Proponent’s understanding of the activities and deliverables quoted in the RFP and for the nature of the work required to meet the project objectives.

(b) The proposed approach / methodology to be used to meet the project

objectives and deliverables.

(c) The proposed work program and schedule that identifies start and end times and key milestones (a Gantt chart in MS Project 2007 format is preferred). The Proponent is expected to propose a schedule that they feel is realistic and achievable.

(d) A Time Task Matrix showing the breakdown of tasks and associated

resource hours for each team member including all sub-proponent team members. (Note: NO cost information shall be shown in the Time-Task matrix submitted in the TECHNICAL proposal. Costs may only be shown in the FINANCIAL proposal. Failure to adhere to this requirement will be grounds for disqualification of the proposal.)

5.1.1.3 Company Experience and Project Team Qualifications

The proposal shall include information on the key project personnel including:

(a) Identification of a Project Manager and provision of resume. Provide brief explanation as to why this person is appropriate for this role including recent project management experience and conducting workshops.

(b) A list of all other project personnel complete with resumes for key



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personnel.

(c) Names of sub-consultant firms to be retained to complete this assignment including a description of the merits of their participation and a description of their qualifications.

(d) A list of the sub-consultant personnel and associates who will be

performing various tasks for this assignment. Provide resumes for key sub-consultant personnel.

(e) A project team organizational chart that identifies the lead person for each

component of the project.

(f) Provide three (3) related reference projects that use methodologies

consistent with ISO 31000 and for each reference project include a summary table, as per the example below:

Project Name:

Year Completed:

Project Description: Relevance of Reference Project to Proposed Project: Owner: Owner’s Project Manager: Telephone Number: Email Address: Principal Staff Assigned Name Responsibilities _______________ _______________________________ _______________ _______________________________ _______________ _______________________________ _______________ ______________________________ Final Proponent Fee: $_______________



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Proponents should assume that the references will be contacted.

Specific to this assignment, the project team for this assignment shall consist of personnel skilled and experienced in the following activities:

- Expertise in conducting infrastructure resilience assessments consistent with ISO 31000;

- Demonstrated experience in workshop facilitation; - Experience with facilitating risk assessment workshops. Note that the

Proponent’s Project Manager is not required to be a Professional Engineer; and

- Climate change specialist familiar with conditions in Halifax, Nova Scotia.

The proposal must outline the personnel to be used for this assignment, provide an explanation of the project personnel’ direct experience with the skills noted above, and identify specific projects and dates in which these skills were demonstrated. Curriculum vitae / resumes for the identified project personnel may be submitted as part of the attachments / appendices. In the event of a change in the personnel named and assigned to perform the services under the contract, the Proponent shall be required to submit, for approval to Halifax Water, the credentials and resumes and hourly charge rate of the alternate personnel the Proponent proposes to use in the performance of the contract. Substitutions of personnel from those identified in the response to the RFP must have like qualifications of the listed personnel. Changes must be submitted in writing by the Proponent and approved in writing by Halifax Water.

5.1.1.4 Project Management

The proposal shall include information to help Halifax Water understand and evaluate the Proponent’s approach to managing projects including:

(a) Approach to project planning and control.

(b) Approach to management of the project scope, schedule and cost.

(c) Approach to quality management.

(d) Approach to human resource management.

(e) Approach to communication management within the overall project team and with external stakeholders. If part or all of the team is remote from Halifax provide specifics as to how this will be managed.



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(f) Approach to risk management.

5.1.1.5 Confidentiality

Submit confidentiality statement (See Section 6.16)

5.1.1.6 Insurance

Professional liability insurance shall be as per the Engineering Agreement.

5.1.1.7 Acknowledgement

A complete acknowledgement, in the form set forth in Proponent Submission Sheet (see page 2 of this document) confirming that the Proponent acknowledges and agrees to all the conditions of participation in the RFP.

5.1.1.8 Assumptions

The Proponent shall clearly identify all assumptions made in the preparation of the proposal. Additionally, the Proponent is encouraged to outline other work considered by the proponent to be essential to the successful completion of this project that was not identified by Halifax Water in this RFP.

5.1.2 Financial Proposal

Submit the Financial Proposal in a separate electronic PDF, clearly labeled “Financial Proposal”. The Proponent shall submit a fee schedule for the major components of the assignment (as shown in Section 5.1.2.1 Financial Proposal Form) and the associated subtasks for each component. The financial proposal must clearly provide the following:

(a) For each component and associated subtasks identify the individuals proposed to accomplish the work, their associated hours and their hourly rates.

(b) Total all-inclusive cost for the project including billable expenses and

identify this proposed Maximum Fee.

(c) Prices are to be quoted in Canadian dollars; inclusive of duty, where applicable; exclusive of Harmonized Sales Tax (HST).

(d) Price may not be the determining factor for award. Halifax Water may

negotiate a final offer with the selected Proponent.



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5.1.2.1 Financial Proposal Form

This Form shall be filled out and included in the Financial Proposal PDF. Failure to submit this form will be grounds for disqualification.

Proponents are to assume that the schedule for this project will be as follows: RFP Issued: August 6, 2020 RFP Closing: August 27, 2020 RFP Award: September 24, 2020 Project Kick-Off: Early October 2020 The Proponent is to include in the Financial Proposal all future cost increases including salary, Sub-proponent, expenses, etc. for the anticipated duration of this project. Should the work extend beyond the anticipated completion date the Proponent shall be permitted to increase their fees / expenses by the prevailing construction price index for that work which is undertaken after April 1, 2021.



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PART A

Proponent Name:

The fee for the project is broken-down as follows:

ITEM Cost

4.1 Project Administration/Management $

4.2 Confirm Methodology for Pilot $

4.3 Data Gathering and Risk Identification $

4.4 Risk Assessment Pilot $

4.5 Climate Change Factors Specific to Halifax Water $

4.6 Final Climate Change Vulnerability and Risk Assessment Report $

Project Expenses $

Project Subtotal $

HST (Nova Scotia – 15%) $

TOTAL Proposed Maximum Fee $

The Proponent must provide the unit cost for:

PART B

Rates for the following that will be credited / charged to Halifax Water for each unit below/above the estimated units stipulated in each section above:

Additional Half Day Workshop – including the workshop, preparatory material and associated documentation (assume half –day workshop duration of 3.5 hours)

$

Additional Full Day Workshop - including the workshop, preparatory material and associated documentation (assume full day workshop duration of 7 hours)

$

It is noted that if this Request for Proposal process results in a contract that the contracted fee will be considered a maximum fee for each of the phases outlined in Part A above. The Proponent will invoice based upon the actual hours required to complete the work and quote hourly rates. The total invoiced is not to exceed the maximum fee for each phase outlined in Part A above. This is not a lump sum contract.

The Proponent is to provide a detailed breakdown for all expenses. This is to include mileage charge rates for vehicles, air fares, overnight accommodations, meals, etc.



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5.1.2.2 Financial Proposal Form

This Form shall be filled out and included in the Financial Proposal PDF. Failure to submit this form will be grounds for disqualification.

5.1.3 One Response

Proponents may not submit more than one proposal.

5.1.4 Address for Submission

The proposals must be submitted electronically via email to [email protected] no later than 2:00pm Atlantic Time, Thursday August 27, 2020, marked as follows:

Vulnerability to Climate Change Risk Assessment – Water Supply Plants and Water Supply Dams Asset Pilot

P02.2020

Addressed to: Halifax Water

Attention: Brent Hickman Procurement Services

Email: [email protected]

Under no circumstance will proposals received after the submission closing date be accepted.

5.1.5 Electronic Copies

All proposals must be submitted electronically in PDF format. No hard copy or facsimile transmissions will be accepted. However, amendments to the original document will be accepted electronically by email, if received before the submission closing date.

5.1.6 Late Submissions

The date and time of receipt of a Proposal shall be the date and time indicated by Halifax Water’s email servers’ date and time indicated on the email header.

5.1.7 Addendums to the Request for Proposal

All revisions to this RFP will be posted in the form of an addendum to the Nova Scotia Procurement Services Web Portal. Prior to the Submission Closing Date, Halifax Water may revise any provision or part of the RFP.



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5.1.8 Request for Clarification

Any Proponent who has questions as to the meaning or intent of any part of this RFP or of the project, or who believes this RFP contains an error, inconsistency or omission, should submit a request for clarification. All requests for clarification or inquiries concerning this RFP should be forwarded by email no later than one week prior to the Submission Closing Date, to the Halifax Water representative identified below:

Brent Hickman, S.C.M.P. Procurement Officer

Halifax Water [email protected]

All clarifications to this RFP will be posted to the Nova Scotia Procurement Services Web Portal.

Halifax Water will assume no responsibility for verbal instructions or suggestions. Halifax Water core hours of operation are Monday to Friday, 8:30 am to 4:30 pm.

5.1.9 Period of Submission Validity

Proposals will be binding for ninety (90) Days: Unless otherwise specified, all formal proposals submitted shall be irrevocable for ninety (90) calendar days following proposal opening date, unless the Proponent(s), upon request of Halifax Water, agrees to an extension.

5.2 Proposal Evaluation

Proposals will be evaluated on the basis of all information provided by the Proponent. Each proposal will be reviewed to determine if the proposal is responsive to the submission requirements outlined in the RFP. Failure to comply with these requirements may deem the proposal non-responsive. In recognition of the importance of the procedure by which a Proponent may be selected, the following criteria outline the primary considerations to be used in the evaluation and consequent awarding of this project (not in any order).

These criteria are intended to provide guidance to Halifax Water in determining best value, as that term is defined in the Nova Scotia Public Procurement Act. Halifax Water reserves the right to award the contract to the qualified firm with the highest assessed or best value proposal.

Selection of a proposal will be based on the following criteria and any other relevant information provided by the Proponent in the submission. Halifax Water reserves the right to prioritize and weigh the importance of each sub-criterion within the identified Technical



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criteria confidentially.

Criteria Weight Score

Technical

Project Understanding and Implementation Plan 35%

Company Experience and Project Team Qualifications 35%

Project Management 15%

Financial 15%

Total 100%

The score for the “Financial” criteria shall be allocated as follows: An average fee of all financial proposals will be calculated. The average fee shall receive an allocation of 100% of the available points for the “Financial” criteria. Proponents whose fees are within plus/minus 90% of the average fee shall receive a lineal prorated percentage of the available points for the Financial criteria. Proponents whose fees exceed plus/minus 90% of the average fee, shall receive 10% of the available points for the Financial criteria. For example if the average fee is $100,000 the following fee proposals would receive points for the "Financial Criteria" as indicated below: Proponent A, Fee = $100,000, receive 100% of points available for "Financial Criteria" Proponent B, Fee = $70,000, receive 70% of points available for "Financial Criteria” Proponent C, Fee = $40,000, receive 40% of points available for "Financial Criteria" Proponent D, Fee = $120,000, receive 80% of points available for "Financial Criteria” Proponent E, Fee = $180,000, receive 20% of points available for "Financial Criteria” Proponent F, Fee = $200,000, receive 10% of points available for "Financial Criteria"

5.3 Selection Process

An Evaluation Team comprised of Halifax Water representatives will evaluate responses to the RFP. Proponents may be invited to make a presentation to the Evaluation Team. Proponents must be prepared to make a presentation and must have members of the proposed project team participate in the presentation. The Evaluation Team may use this opportunity to discuss the submitted proposal and request clarification of information provided in the proposal submission. Proponents are encouraged to provide any additional information that may be relevant in the evaluation of their proposal.

5.4 Award

Provided that at least one of the received proposals meets the approval of the Evaluation Team, a recommendation on contract award will be made on the basis of the evaluation. All awards are subject to the approval of Senior Management and the availability of funds. No announcement concerning the successful proposal(s) will be made until a complete



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report is prepared and approved by the appropriate bodies. Written communication to the Successful Proponent of notification of award before the time of expiration specified by Halifax Water shall result in a binding contract without further action by either party. Halifax Water may accept an offer whether or not there are negotiations after its receipt. Negotiations conducted after receipt of an offer do not constitute a rejection or counteroffer by Halifax Water. Neither acceptance of a proposal nor execution of a contract will constitute approval of any activity or development contemplated in any proposal that requires any approval, permit or license pursuant to any federal, provincial, regional or municipal statute, regulation or by-law.

6.0 GENERAL INFORMATION

6.1 Proponent Responsible for Proposal / No Reliance on Halifax Water

The Proponent accepts sole responsibility for the preparation and submission of its Proposal including satisfying itself as to the requirements of all documents and the submission of materials and the Proposal within the required time frames.

6.2 Rights of Halifax Water

The issuance of this RFP constitutes only an invitation to submit Proposals. It does not commit Halifax Water to enter into an Agreement with any of the Proponents. Halifax Water is not bound to accept any Proposals and may proceed as it, in its sole discretion, determines on receipt of Proposals. The rights reserved by Halifax Water include the right at any time and for whatever reason and without liability to any Proponent to:

(a) conduct investigations with respect to the qualifications and experience of the Proponent and its members;

(b) require one or more Proponents to supplement, clarify, provide additional

information in order for Halifax Water to evaluate the Proposal submitted;

(c) waive any defect or technicality in any Proposal received;

(d) reject the Proponent as organized and suggest changes to the Proponent's members prior to the execution of any Agreement;

(e) terminate, in its sole and absolute discretion, any and all subsequent consideration

of, or Agreement with, any Proponent, if it believes a change in the membership of the Proponent, from that described in its Proposal, adversely affects the scoring of the Proponent's Proposal or the Proponent's ability to carry out the contract in accordance with the terms and conditions stated herein;



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(f) supplement, amend, substitute or otherwise modify any part or all of this RFP

including by extending any schedule or period of time;

(g) issue one or more addenda to this RFP;

(h) reject any or all Proposals or any portion thereof;

(i) disclose to the public information contained in the Proposals;

(j) suspend, postpone or cancel this RFP in whole or in part with or without substitution of another RFP or proposal process;

(k) take any action affecting this RFP, the RFP process or the contract that would be

in the best interests of Halifax Water; and

(l) use any concept or approach suggested in any Proposal including its use in negotiating an agreement with the Successful Proponent or any other Proponent.

6.3 No Liability

Halifax Water, its management, employees, Proponents and agents accepts no liability for any costs, expenses, damages or otherwise of any Proponent for the proposal response to this RFP. Halifax Water, its Board of Directors, officers, employees, Proponents and agents accept no liability for any costs, expenses, damages or otherwise of any Proponent in the event the Successful Proponent selected fails to comply with any terms, conditions or requirements of the RFP, any addenda to the RFP or the contract Agreement.

6.4 Disclosure of Information and Communication Procedures

6.4.1 Disclosure by Halifax Water

Halifax Water will consider all Proposals as confidential, subject to the disclosure requirements imposed by applicable law. Halifax Water will, however, have the right to make copies of all Proposals received for its internal review process and to provide copies to its staff, technical and financial advisors and representatives.

Notwithstanding the foregoing, the Proponent acknowledges and agrees that Halifax Water will not be responsible or liable in any way for any losses that the Proponent may suffer from disclosure of information or materials to third parties.

6.4.2 Disclosure by the Proponent

The Proponent shall not disclose any details pertaining to its Proposal or any part



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of the selection process to anyone not specifically involved in its Proposal, without the prior approval of Halifax Water. The Proponent shall not issue a news release or other public announcement pertaining to details of its Proposal or the selection process without the prior approval of Halifax Water.

6.5 Costs and Expenses of the Proponent

Halifax Water accepts no liability for any costs or expenses incurred by the Proponent in responding to this RFP, responses to clarification requests and re-submittals, potential meetings, tours and interviews, subsequent negotiations, or any other cost incurred prior to the execution of the Agreement by Halifax Water and the Successful Proponent. By submitting a Proposal, the Proponent agrees that it shall prepare the required materials and undertake the required investigations at its own expense and with the express understanding that it cannot make any claims whatsoever for reimbursement from Halifax Water for any costs and expenses associated with the RFP process in any manner whatsoever or under any circumstances including, without limitation, the rejection of all or any of the Proposals or cancellation of the RFP or the contract.

6.6 Clarification of Proposals

Halifax Water is not obliged to seek clarification from the Proponent regarding any aspect of its Proposal. Halifax Water shall have the right to request the Proponent to submit information to clarify or interpret any matters contained in its Proposal and to seek the Proponent's written acknowledgement of that clarification or interpretation. In addition, Halifax Water may request supplementary documentation from the Proponent when there is an irregularity or omission in its Proposal or the documents submitted therewith. The Proponent should not assume Halifax Water will request clarifications. Supplementary documentation accepted by Halifax Water and written interpretations that have been supplied or acknowledged by the Proponent shall be considered to form part of the Proposal.

6.7 No Conflict of Interest

The Proponent and members of the Proponent are requested to disclose any conflict of interest, real or perceived, which exists now or which may in the opinion of the Proponent exist in the future. Halifax Water reserves the right to disqualify the Proponent if, in the opinion of Halifax Water acting reasonably, it has a conflict of interest, whether such conflict exists now or arises in the future.

6.8 No Interest in Another Proponent

The Proponent shall not have any interest whatsoever in any other Proponent or in the Proposal of any other Proponent nor enter into any arrangement, agreement or understanding either before or after the submission date that would have that result.



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Provided however, after the closing date, the unsuccessful Proponents or members of the unsuccessful Proponents may, with the consent of Halifax Water, become involved in the contract, provided such involvement is limited solely to acting as a subcontractor to the Successful Proponent.

6.9 Standard Form of Contract

The standard form of contract to be used shall be the engineering agreement attached in Appendix A.

6.10 Proponents to Ensure They Understand the Contract

It is the Proponent's responsibility to ensure that it has all the necessary information concerning the intent and requirements of this RFP and the contract. The Proponent is solely responsible for examining and reviewing all documents and information provided or required pursuant to this RFP and for satisfying itself as to all other matters which may in any way affect the contract or the cost or time required to complete the contract. Nothing contained in this RFP or in any communications from Halifax Water shall constitute any express or implied warranty or representation by Halifax Water, except as explicitly stated herein and therein.

6.11 Waiver / No Reliance

Halifax Water does not accept responsibility for any information, advice, errors or omissions which may be contained in this RFP or its appendices or any addendum. Halifax Water makes no representation or warranty, either express or implied, in fact or in law, with respect to the accuracy or completeness of this RFP or its appendices or any addendum and Halifax Water shall not be responsible for any action, cost, loss or liability whatsoever arising from the Proponent's reliance on or use of such information or any other technical or historical schedules, data, materials or documents provided by Halifax Water. The Proponent is responsible for obtaining its own independent financial, legal, accounting, engineering and technical advice with respect to any information included in this RFP, its appendices or any addenda or in any documents provided by Halifax Water.

6.12 False or Misleading Information

If there is any evidence of misleading or false information in any Proposal, Halifax Water may reject that Proposal.

6.13 Compliance with Applicable Law

The Proponent shall be responsible, at its expense, for complying with all applicable laws relating to the contract and, except as explicitly stated in this RFP, for obtaining, maintaining and complying with all / any approvals required for the contract.



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6.14 Time to be of the Essence

Time shall be of the essence of this RFP and all Proposals.

6.15 Governing Law

This RFP and all activities connected therewith shall be governed in all respects by the laws of the Province of Nova Scotia and the laws of Canada applicable therein.

6.16 Confidentiality

(a) Halifax Water may, at its sole discretion, disclose Confidential Information to the Proponent or the Proponent's representatives for the purposes of the RFP process. Notwithstanding any such disclosure, the Confidential Information shall remain the sole and exclusive property of Halifax Water and Halifax Water shall retain all right, title and interest in and to the Confidential Information. The Proponent and the Proponent's representatives shall use the Confidential Information solely and exclusively for purposes of the RFP process.

(b) Without limiting the generality of the permitted use of the Confidential

Information, neither the Proponent nor the Proponent's representatives shall use the Confidential Information for the purpose of achieving any commercial or financial benefit. In addition, neither the Proponent nor the Proponent's representatives shall publish, reproduce, copy, disseminate or disclose the Confidential Information to others without Halifax Water's prior written consent, which consent may be withheld for any reason.

(c) The Proponent's completed report shall be exempt from disclosure under the

Freedom of Information and Protection of Privacy Act on the basis that it will include information about Halifax Water's security systems and its disclosure has the potential to pose a significant risk to public health and safety.

(d) The Proponent shall keep a record of all Confidential Information furnished to it

and to its representatives and of the location of such Confidential Information. The Proponent shall make every reasonable effort to secure the Confidential Information and the Proponent shall return all Confidential Information provided to the Proponent and its representatives immediately to Halifax Water upon request and in any event immediately upon completion or cessation of the RFP process. The Proponent shall submit a statement in this RFP explicitly detailing the measures proposed to achieve this confidentiality and confirming a commitment to Halifax Water's information security. The Proponent's statement shall include a commitment to ensuring that all its representatives will comply with and are bound by the terms and conditions of this confidentiality commitment.



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6.17 Police Record Check

All contractors, Proponents and their employees working for Halifax Water must obtain a “Police Record Check” (PRC). The process for obtaining PRCs is outlined in Appendix B.



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APPENDIX A

STANDARD FORM OF CONTRACT

Engineering Agreement

SEE ATTACHED

ENGINEERING AGREEMENT

THIS AGREEMENT made this ____ day of ___________, 201__.

BETWEEN:

HALIFAX REGIONAL WATER COMMISSION (hereinafter called "Halifax Water")

OF THE FIRST PART

AND:

[●] (hereinafter called the "Engineer")

OF THE SECOND PART

Halifax Water and Engineer agree as follows:

ARTICLE 1 THE SERVICES

1.1 Services

The Engineer will provide Services in connection with the following Project:

[NTD: Insert here section 3. Scope of Work from RFP in question]

1.2 Place of Work

The location of the Project (the "Place of Work") shall be [NTD: insert the address, location or other appropriate description of the place whether the Work is to be performed]

1.3 Engineer's Scope of Services

The Engineer will provide Services for the Project in accordance with Schedule C – Engineer's Scope of Services. Any change to the Services listed in Schedule C – Engineer's Scope of Services will be made in writing signed by both parties identifying the change plus adjustments, if any, to the Engineer's Fees and Reimbursable Expenses and time for completion of the Services.

ARTICLE 2 AGREEMENT AND AMENDMENTS

2.1 Entire Agreement

This Engineering Agreement embodies the entire agreement between Halifax Water and the Engineer with respect to the Work and the Project, and supersedes all prior agreements

2

between them, whether written or oral, respecting the Services. No other terms, conditions, or warranties, whether express or implied, form a part of this Engineering Agreement.

2.2 Definitions

Capitalized words and phrases used herein shall, for all purposes of this Agreement and the Schedules hereto (unless there is something in the subject matter or context inconsistent therewith or unless otherwise defined herein), have the meaning set out in Schedule A to this Agreement.

2.3 Headings

Headings, recitals and the provision of a table of contents are inserted for convenience of reference only and shall not affect the construction or interpretation of this Agreement.

2.4 References

Unless otherwise expressly stated, reference herein to a Schedule or to an Article, Section, subsection, clause, subclause, or other subdivision is a reference to such Schedule to this Agreement or to such Article, Section, subsection, clause, subclause, or other subdivision within this Agreement.

2.5 Parties

References in this Agreement to the "parties" shall mean the parties to this Agreement and a reference to a "party" shall mean one (1) of the parties to this Agreement.

2.6 Number and Gender

Words importing the singular only shall include the plural and vice versa, words importing any gender shall include other genders and words importing persons shall include individuals, partnerships, associations, trusts, unincorporated organizations and corporations and vice versa.

2.7 Statutes and Regulations

Any reference in this Agreement to all or any part of any statute, regulation, by-law or other legislative enactment shall, unless otherwise expressly stated, be a reference to that statute, regulation, by-law or legislative enactment or relevant part thereof as amended, substituted, replaced or re-enacted from time to time.

2.8 Monetary References

Whenever an amount of money is referred to herein, such amount shall, unless otherwise expressly stated, be deemed to be Canadian dollars.

2.9 Time

Time shall be of the essence of this Agreement. If the last day of any period of days set out herein falls on a day which is not a Working Day, such period of days shall be extended to the first Working Day immediately following the last day of such period of days. If anything herein

3

falls to be done or held on a day which is not a Working Day, the same shall be done or held on the next succeeding Working Day.

2.10 Authority

Where reference is made to a direction, response, act, decision, determination, consent, waiver, approval, notice, request or other communication of Halifax Water that is required or that may be done, performed or carried out by Halifax Water pursuant to this Agreement, it may be so done, performed or carried out by the Halifax Water Project Manager or such other Person or Persons as may be authorized by Halifax Water to act in his stead and any such Person or Persons or any other Persons who may be designated from time to time as Halifax Water Project Manager for the purposes of the Project Agreement by notice from Halifax Water to the Engineer in accordance with this Agreement.

2.11 Discretion

Where reference is made to a direction, response, act, decision, determination, consent, waiver, approval, notice, request or other communication of Halifax Water or to matters which must be satisfactory to Halifax Water, then, unless otherwise expressly stated, that matter is to be conducted or carried out at the sole discretion of Halifax Water, subject to Halifax Water's obligation to act in good faith and reasonably.

2.12 Amendments in Writing

No amendment, variation or waiver of the provisions of this Agreement shall be effective unless made in writing and signed by each of the parties hereto, either individually by counterpart or collectively. Any amendment, variation or waiver shall take effect on the date specified in the amendment, variation or waiver or, if not so specified, on the date on which the last party executes and delivers the amendment, variation or waiver.

2.13 Assignment

Neither party may assign this Engineering Agreement in whole or part without the written consent of the other, which consent will not be unreasonably withheld.

2.14 Severability

If any provision of this Engineering Agreement is declared by a court of competent jurisdiction to be invalid, illegal, or unenforceable, such provision will be severed from this Engineering Agreement and the other provisions of this Engineering Agreement will remain in full force and effect.

2.15 No Waiver

(a) Any waiver by any party of all or any part of any provision, or the breach of any provision of this Agreement shall affect only the matter specifically identified in the instrument granting the waiver and shall not extend to any other matter, provision or breach.

(b) Any waiver by any party of all or any part of any provision, or the breach of any provision of this Agreement shall extend only to the party to whom such waiver is

4

expressly granted and shall not be construed as a waiver in favour of any other party in respect of such provision or breach and shall not prejudice the rights of any other party from insisting upon performance of such provision.

(c) The failure of any party to give notice to the other party, or to take any other steps in exercising any right in respect of the breach or non-fulfilment of any provision of this Agreement, shall not operate as a release or waiver of that right or as a release of the other party from its obligations and liabilities nor shall any single or partial exercise of any right preclude any other or future exercise of that right or the exercise of any other right, whether in law or in equity or otherwise.

ARTICLE 3 ENGINEERING AGREEMENT DOCUMENTS

3.1 Schedules

The following sections and documents form part of and are incorporated into the Engineering Agreement and are known, collectively as the "Engineering Agreement Documents":

(a) Schedule A – Definitions;

(b) Schedule B - General Conditions;

(c) Schedule C - Engineer's Scope of Services;

(d) Schedule D - Fees and Reimbursable Expenses; and

(e) Schedule E – Engineer's Proposal.

ARTICLE 4 FEES AND REIMBURSABLE EXPENSES

4.1 Fees for the Services of the Engineer

The Fees for the Services of the Engineer are set forth in Schedule D - Fees and Reimbursable Expenses.

4.2 Reimbursable Expenses

Reimbursable Expenses are the costs and charges identified in Schedule D – Fees and Reimbursable Expenses that are incurred by the Engineer in performing the Services.

ARTICLE 5 PAYMENT

5.1 Payment

Halifax Water will pay to the Engineer the Fees and Reimbursable Expenses set out in this Engineering Agreement.

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5.2 Monthly Invoices

The Engineer will issue monthly invoices for Fees and Reimbursable Expenses, together with Applicable Taxes, which must detail:

(a) the period of the Work applicable to the invoice;

(b) a detailed breakdown by task of the personnel involved, hours worked for the current period and hourly rates of each person involved which is consistent with the time task matrix provided in the contract. For each task provide the total value for previously invoiced work and a grand total to the end of the invoicing period;

(c) by task the percentage calculation of the Work completed; and

(d) expenses, disbursements and applicable taxes, separately itemized. Copies of original receipts which provide an itemized breakdown for airline travel, meals, accommodations, etc., must be provided in order for the Engineer to receive reimbursement for expenses.

Invoices shall be submitted to:

[●] Project Manager Halifax Regional Water Commission PO Box 8388 RPO CSC 450 Cowie Hill Road Halifax, NS B3K 5M1

5.3 Excluded Expenses

Unless specifically agreed upon within the contract Halifax Water will not reimburse for expenses associated with computer hardware, computer software, communication devices and digital cameras.

5.4 Project Updates

The submission of the required written project updates are a mandatory project requirement. Halifax Water will withhold invoice payment if these updates are not provided.

5.5 Payment for Record Information Package

Halifax Water will make no partial payment toward the completion of the Record Information Package task. Payment for this task will be made upon acceptance of a 100% complete Record Information Package.

6

5.6 Invoices in Excess of Fees and Reasonable Expenses

Invoices for amounts exceeding the Fees and Reasonable Expenses set forth herein shall not be approved or processed unless Halifax Water has provided its consent in writing prior to the Work in relation thereto being undertaken.

5.7 Maximum Payment

Unless otherwise agreed in writing, Halifax Water will pay invoices up to a maximum of 90% of the fee quoted for a particular phase or component of the Work with the balance of the fee payable upon completion of the phase or component in question.

5.8 Disputed Payments

In the event Halifax Water disputes a portion of the Fees and Reimbursable Expenses invoiced by the Engineer, Halifax Water will pay the uncontested portion within the prescribed time. Disputes regarding Fees and Reimbursable Expenses of the Engineer will be resolved in the manner specified in Part 15 - Dispute Resolution.

5.9 Timing of Payment

Halifax Water shall pay an invoice within 30 days of receipt of an invoice which is compliant with the requirements of Sections 5.2 and 5.3 above.

5.10 Changes in the Work

(a) Should Halifax Water request a change to the Project or Work which requires the Engineer to provide additional Services beyond those contemplated at the time the Engineering Agreement is signed, before undertaking such additional Services Halifax Water and the Engineer will agree in writing upon the Engineer's remuneration and time for providing the additional Services. Failing an agreement with Halifax Water, Halifax Water will pay the Engineer for the additional Services at the hourly rates set out in Schedule D – Fees and Reimbursable Expenses and any additional Reimbursable Expense incurred, and grant a reasonable extension of time to the Engineer for the performance of the additional Services.

(b) Should Halifax Water, through no fault of the Engineer, request a change to the Project or Work which renders useless a part of the Services already provided, Halifax Water will pay the Engineer in accordance with this Engineering Agreement for Services already provided which the change has rendered useless.

7

(c) Should it prove necessary for the Engineer to rework or revise the plans and specifications forming part of the Services for reasons which the Engineer could not reasonably foresee when the Engineering Agreement was signed or owing to the default or the insolvency of Halifax Water or the Contractor or a subcontractor, or as a result of Halifax Water's suspension of the Services or Work on the Project or because of damage to the Project by fire or some other cause, Halifax Water will pay the Engineer or any reworked or revised plans and specifications at the hourly rates set out in Schedule D – Fees and Reimbursable Expenses.

ARTICLE 6 NOTICES

6.1 Delivery

A Notice will be addressed to the recipient at the address set out below. The delivery of a Notice will be by personal delivery or receipted courier delivery. A Notice delivered by one party in accordance with this Engineering Agreement will be deemed to have been received by the other party on the first Working Day after actual delivery. An address for a party may be changed by Notice to the other party setting out the new address in accordance with this Article.

6.2 No E-mail

Although the parties may use electronic communications, for the purposes of general communication, e-mail will not be used for delivery of a Notice.

6.3 Addresses

The addresses for the parties are as follows:

(a) Halifax Water Halifax Regional Water Commission 450 Cowie Hill Road P.O. Box 8388 RP0 CSC Halifax, NS B3K 5M1 Attention: [●]

(b) Engineer

[●]

[NTD: If it is intended that a specific individual or officer must receive the Notice, indicate that individual's name and/or office].

ARTICLE 7 GENERAL

7.1 Language of the Contract

The parties confirm their wish that this Engineering Agreement as well as any other related documents including future amendments, Notices and correspondence be drawn in English.

8

Parts of the Engineering Agreement may be included as available in English or in French or both, according to the language or languages in which they originally were drawn.

7.2 Enurement

This Engineering Agreement will enure to the benefit of and be binding upon the parties, and upon their executors, administrators, successors and permitted assigns.

7.3 Counterparts

This Agreement may be executed in any number of counterparts and by different parties in separate counterparts, each of which when so executed shall be deemed to be an original and all of which taken together shall constitute one and the same instrument.

7.4 Execution

This Agreement may be executed in multiple counterparts, each of which shall be deemed to be an original for all purposes. This agreement may be executed by facsimile or reproductive signature and the Parties shall recognize such execution as valid and binding execution.

[Balance of this page intentionally left blank]

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IN WITNESS WHEREOF THE PARTIES HERETO HAVE EXECUTED THESE PRESENTS AS OF THE DAY AND YEAR FIRST ABOVE WRITTEN.

SIGNED, SEALED and DELIVERED ) in the presence of: ) HALIFAX REGIONAL WATER ) COMMISSION ) ) ) Per: ) ● ) [Title] ) ) Per: ) ● ) [Title] ) ) ) ●[NTD: NAME OF ENGINEER] ) ) ) Per: ) ● ) [Title] ) ) ) Per: ) ● ) [Title] )

SCHEDULE A DEFINITIONS

1. Applicable Taxes

Applicable Taxes means such sum as levied upon the Fee, Reimbursable Expenses and the Work by a Federal, Provincial or Territorial Government and is computed as a percentage of the same and includes the Goods and Services Tax, the Quebec Sales Tax, the Harmonized Sales Tax, and any similar tax, the payment or collection of which is imposed by legislation.

2. Confidential Information

“Confidential Information” means: (a) this Agreement and the discussions, negotiations and proposals related to this Agreement; and (b) information, whether provided directly or indirectly, from a party to the Agreement in writing, verbally, by electronic or other data transmission, or in any other form or media or obtained through on-site visits and whether furnished or made available before or after the date of the Agreement, that is confidential, proprietary or otherwise not generally available to the public, including without limitation, trade secrets, technical information and technology, information about trade techniques and other processes and procedures, financial information and business information, plans and prospects, together with any excerpts, reports or documents prepared by or on behalf of the recipient of the information incorporating, referred to or reflecting, in whole or in part, any portion of any such information. Confidential Information does not include information that is: (i) rightfully known to the receiving party before negotiations leading up to this Agreement; (ii) independently developed by the receiving party without use of, access to, or relying on the disclosing party’s Confidential Information; (iii) part of the public domain through no fault of the receiving party or is lawfully obtained by the receiving party from a third party not under an obligation of confidentiality; or (iv) free of confidentiality restrictions by agreement of the disclosing party.

3. Construction Contract

Construction Contract means the contract between Halifax Water and the Contractor for the performance of the Work by the Contractor.

4. Construction Administration Services

Construction Administration Services means those services, if any, which relate to the administration of the Construction Contract and which are identified as such in Schedule C – Engineer's Scope of Services and which form part of the Services.

5. Construction Contract Documents

Construction Contract Documents means all documents relating to the Work issued by or through the Engineer that are incorporated into the Construction Contract and all variations and modifications issued by or approved by the Engineer.

Schedule A – Definitions 2

6. Construction Contract Time

Construction Contract Time means the period from the Notice to proceed with the Work issued to the Contractor to the completion date of the Work in accordance with the Construction Contract.

7. Construction Cost

Construction Cost means the total cost to Halifax Water of the Work, and includes:

(a) all materials, equipment, labour, Applicable Taxes, Contractor's overhead and profit provided in accordance with the Construction Contract Documents;

(b) the cost of all installations for the Project carried out by parties other than the Contractor;

(c) the cost of all Work carried out under the Construction Contract;

(d) refunds or sales tax exemptions on any materials or equipment, or both;

(e) the cost of Work carried out by direct labour or direct purchase of materials or equipment by Halifax Water at prevailing prices;

(f) the value of new or old materials provided by Halifax Water;

(g) the value of all deletions made by Halifax Water, from the Work after the Engineer has completed a design for the deleted items as part of the Work; and

(h) the value of any monetary damages or set offs retained by Halifax Water from the Contractor with respect to the Work;

but does not include:

(i) Fees and Reimbursable Expenses of Consultant of Halifax Water;

(j) the salary of Halifax Water's representative or other salary and administrative costs of Halifax Water;

(k) the cost of land and any related rights or easements; or

(l) the costs of items, such as equipment, furniture or fixtures that do not form a part of the Construction Contract.

8. Consultant or Consultant Of Halifax Water

Consultant or Consultant of Halifax Water means a professional engineer, architect, or other specialist duly registered or licensed under the laws of Nova Scotia engaged directly by Halifax Water other than the Engineer or Sub-Consultants of the Engineer.


9. Contractor

Contractor means a person or entity contracting with Halifax Water to perform some or all of the Work.

10. Coordinate or Coordination

Coordinate or Coordination, when referring to the Services of the Engineer, means the management and supervision of communications between the Engineer and a Sub Consultant or a Consultant of Halifax Water.

11. Engineering Agreement or Agreement

Engineering Agreement or Agreement means this agreement between Halifax Water and the Engineer, including all of the documents identified in Section 3.1 and any amendments thereto.

12. Engineering Agreement Documents

Engineering Agreement Documents means the documents listed in Section 3.1 of the Engineering Agreement.

13. Engineering Documents

Engineering Documents means drawings, plans, model, designs, specifications, reports, photographs, computer software proprietary to the Engineer, surveys, calculations and other data, including computer print outs contained in the Construction Contract Documents or which are otherwise used in connection with the Project, and which were prepared by or on behalf of the Engineer and are instruments of Service for the execution of Work.

14. Fees

Fees means those fees that are identified in Schedule D - Fees and Reimbursable Expenses and which are payable by Halifax Water to the Engineer.

15. Hazardous Substances

Hazardous Substances means any toxic or hazardous solid, liquid, gaseous, thermal, or electromagnetic irritant or contaminant, and includes, without limitation, pollutants, moulds, and hazardous and special materials and wastes whether or not defined as such in any federal, provincial, territorial or municipal laws, statutes, or regulations.

16. Notice

Notice means a written communication between the parties that is delivered in accordance with the provisions of Article 6 - Notices. Use of the verb "to notify" means to send a Notice in the above manner.


17. Place of the Work

Place of the Work means the designated site or location of the Work identified in this Engineering Agreement.

18. Project

Project means the total endeavour contemplated in this Engineering Agreement of which the Services and the Work may be the whole or a part.

19. Project Budget

Project Budget means the estimated cost of the Work, including the Services and other professional services, but excluding expenses relating to site acquisition, promotion and marketing.

20. Project Manager

Project Manager means, [name of assigned Halifax Water PM] (or their designate) appointed to manage the Project on behalf of Halifax Water.

21. Reimbursable Expenses

Reimbursable Expenses means those expenses that are identified in Schedule D – Fees and Reimbursable Expenses and which are payable by Halifax Water to the Engineer.

22. Services

Services mean those services that are identified in Schedule C – Engineer's Scope of Services.

23. Shop Drawings

Shop Drawings means drawings, diagrams, illustrations, schedules, performance charts, technical brochures, and other data that are to be provided by the Contractor or by others to illustrate details of a portion of the Work.

24. Sub-Consultant or Sub-Consultant of the Engineer

Sub-Consultant or Sub-Consultant of the Engineer means any professional engineer, architect, or other specialist duly registered or licensed under the laws Nova Scotia and engaged by the Engineer to perform a discreet scope of services in connection with the Project but does not include employees of the Engineer or consultants working under a personal services agreement with the Engineer.

25. Substantial Completion

Substantial Completion is the date on which Halifax Water confirms in writing that it is satisfied that: (a) the Project has been successfully commissioned, (b) staff have been adequately trained in all matters of operation and maintenance relative to the Project and (c) the Contractor has delivered all required operation and maintenance manuals, or the information required for inclusion therein.


26. Substantial Performance of the Work

Substantial Performance of the Work has the meaning given in the Builders' Lien Act, R.S.N.S. 1989, c. 277, as amended.

27. Work

Work means the total construction and related services required by the Construction Contract.

28. Working Day

Working Day means a day other than a Saturday, Sunday, statutory holiday or statutory vacation day that is observed by the construction industry in the Halifax Regional Municipality. Reference to a day, other than a Working Day, indicates a calendar day.

SCHEDULE B GENERAL CONDITIONS

1.0 Agreement Documents

If there is a conflict within the Engineering Agreement, the order of priority of Engineering Agreement Documents, from highest to lowest, will be:

(a) Engineering Agreement;

(b) Schedule A - Definitions;

(c) Schedule B - General Conditions;

(d) Schedule C - Engineer's Scope of Services;

(e) Schedule D - Fees and Reimbursable Expenses; and

(f) Schedule E – Engineer's Proposal.

The documents which make up the Engineering Agreement are complementary, and what is required by any one will be as binding as if required by all.

Words and abbreviations with well-known technical or trade meanings are used in the Engineering Agreement Documents in accordance with such recognized meanings.

References in the Engineering Agreement Documents to the singular will be considered to include the plural as the context requires.

References in the Engineering Agreement Documents to regulations and codes are considered to be references to the latest published version as of the signature date of the Engineering Agreement, unless otherwise indicated.

2.0 Law of the Engineering Agreement; Acknowledgement

2.1 This Engineering Agreement shall be construed in accordance with and governed by the laws in effect in the Province of Nova Scotia.

2.2 Halifax Water acknowledges receipt of sufficient information from the Engineer, including information concerning the Fees and Services of the Engineer, so as to allow Halifax Water to assess the nature, extent and cost of the Services of the Engineer and the obligations which Halifax Water assumes under this Engineering Agreement.

3.0 Rights and Remedies

3.1 Except as expressly provided in the Engineering Agreement Documents, the duties and obligations imposed by the Engineering Agreement Documents and the rights and remedies available thereunder will be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law.

Schedule B – General Conditions 2

3.2 No failure or delay by any party in exercising any of its rights or remedies hereunder will operate as a waiver thereof, nor will any single or partial exercise of any such right or remedy preclude any other or further exercise thereof or the exercise of any other right or remedy. Except as otherwise provided herein, the rights and remedies of the parties provided in this Engineering Agreement are cumulative and not exclusive of any rights or remedies provided under this Engineering Agreement, by law, in equity, or otherwise.

4.0 Safety

4.1 The Engineer may be requested to administer “Section 5, Contractor Health and Safety” of Halifax Water’s Occupational Health & Safety Program Manual. Section 5 and related forms are attached in Appendix 1 to Schedule B.

4.2 The health and safety of all personnel working on this project is of utmost importance to Halifax Water. In addition to governing law the Engineer is to undertake their work consistent with “Section 5, Contractor Health and Safety” of Halifax Water’s Occupational Health & Safety Program Manual. The Engineer is required to submit to Halifax Water a Place of Work Safety Plan prior to commencement of the work. The Engineer must follow their work safe procedures for incident/Near Miss reporting and inspection processes. The Engineer must immediately report all incidents and Near Misses to Halifax Water.

5.0 Engineer's Obligations

5.1 The Engineer is bound by the legislation governing the Engineer's profession. Nothing in this Engineering Agreement requires the Engineer to derogate from obligations prescribed by law that are binding upon the Engineer.

5.2 The Engineer represents that it has undertaken all reviews and inquiries that it has considered necessary to fully understand and appreciate the scope of the work involved in providing the Services, that it has the necessary skills, experience, know-how, technology and tools to perform the Services, and that it will provide the Services in a prudent, diligent, and workmanlike manner consistent with the best practices in the industry in which the Engineer operates.

5.3 The Services, Engineering Documents and Construction Contract Documents provided under the terms of this Engineering Agreement shall be free from defects and deficiencies and shall accomplish the purposes intended. The Engineer agrees that it shall at its own expense promptly:

(a) correct any work performed, or omitted to be performed, in supplying the Services by the Engineer or any Sub-Consultant which is not in accordance with this Engineering Agreement and the Project requirements;

(b) rectify and make good or cause to be rectified and made good all defects or deficiencies in any design, plan or specification for the Project which are detected or discovered, including those in respect of which the Engineer has been provided Notice by Halifax Water within the time period stipulated in such Notice; and


(c) indemnify and save harmless Halifax Water from all costs incurred by or asserted to be owed by Halifax Water in connection with or arising from the Engineer's negligence in the performance of its obligations under this Engineering Agreement, including but not limited to any costs associated with Work performed by the Contractor or any third party which would not otherwise have been incurred but for the Engineer's negligence and which cannot otherwise be utilized in connection with the Project following the correction of the negligence.

5.4 The Engineer agrees that the obligations set forth in Section 5.3 shall remain in effect for three (3) years from the date of Substantial Completion of the Project. The Engineer shall redesign as is necessary and shall cover any costs or damages incurred by Halifax Water arising out of the Engineer's negligence in the performance of its obligations under this Engineering Agreement.

5.5 The Engineer will maintain records of Reimbursable Expenses and time records for Services performed for which the Fee is computed on an hourly basis. These records will be maintained by generally accepted accounting methods and made available to Halifax Water for inspection and audit at mutually convenient times during the term of this Engineering Agreement and for a period not exceeding two (2) years following completion of the Services.

5.6 Halifax Water may demand at any time during the performance of these Engineering Agreement statutory declarations verifying the payment of Sub-Consultants and any other sums owing by the Engineer in connection with this Agreement.

5.7 The Engineer shall: (a) cooperate with Halifax Water and the Contractor in ensuring that safety precautions and programs appropriate for the Work and the Project are implemented and (b) comply in all respects with applicable occupational health and safety legislation and applicable policies of Halifax Water, as they apply to the Engineer, in connection with the Work and the Project.

5.8 The Engineer will not be responsible for:

(a) the performance by the Contractor, subcontractors, suppliers or any other contractors of the Work or for the failure any of them to carry out the Work in accordance with the Construction Contract;

(b) the construction methods, means, techniques, sequences or procedures of the Contractor, subcontractors, suppliers, or any other contractors, nor the control, direction or supervision of them;

(c) acts or omissions of the Consultant of Halifax Water, or the Contractor, Sub-Contractors, suppliers, or any other contractor; and

(d) the advice of any independent expert engaged either by Halifax Water or the Contractor, whether or not recommended by the Engineer.

5.9 The Engineer may engage Sub-Consultants with the prior approval of Halifax Water to enable the Engineer to provide the Services, provided that:


(a) the Engineer shall not thereby be relieved of any of its obligations to Halifax Water as set forth in this Agreement;

(b) all subcontracts shall be in writing;

(c) all subcontracts shall include provisions which confirm that they are assignable to Halifax Water;

(d) all subcontracts shall require Sub-Consultants to participate in any dispute resolution process invoked by the parties to this Engineering Agreement, if called upon by Halifax Water or the Engineer to do so; and

(e) copies of all subcontracts shall be provided to Halifax Water upon the termination of this Agreement by Halifax Water.

5.10 The Engineer proposes that the following shall be Sub-Consultants during the term of this Agreement (unless they are replaced by qualified persons acceptable to Halifax Water which acceptance shall not be unreasonably withheld):

(a) [●] [NTD: Insert details]

5.11 The Engineer will coordinate the activities of its Sub-Consultants.

5.12 Halifax Water makes no warranty or representation as to the accuracy or completeness of information and data furnished by it, including information and data originating from a Consultant of Halifax Water.

5.13 The Engineer will not accept a commission or other compensation from a manufacturer, supplier or contractor involved in the Project. The Engineer will have no financial interest in materials or equipment specified or recommended by the Engineer as part of the Services. However, ownership of less than one percent (1%) of the securities issued by a company whose securities are traded on a recognized securities exchange will not be deemed to constitute a financial interest.

5.14 Where the Engineer does not provide Construction Administration Services under this Engineering Agreement but Halifax Water nevertheless requests the Engineer to attend at the Place of the Work for any reason, the Engineer will not incur any liability to Halifax Water for having attended at the Place of the Work unless Halifax Water makes a specific request to the Engineer in writing stating why Halifax Water has requested the Engineer's attendance and the Engineer has agreed to attend for that sole purpose. In such event, the only responsibility of the Engineer will be to respond to Halifax Water's specific request provided such request falls within the mandate and competence of the Engineer.

6.0 Halifax Water's Obligations

6.1 Halifax Water will promptly fulfill all of Halifax Water's responsibilities so as not to impede the Engineer's orderly performance of the Services.


6.2 Halifax Water, when so notified by the Engineer, will make available to the Engineer all information or data pertinent to the Project which is reasonably required by the Engineer to perform the Services.

6.3 Should Halifax Water not provide the information required by the Engineer to perform the Services as mentioned in Section 6.2, the Engineer may give Notice to Halifax Water requesting correction of the default. If Halifax Water fails to provide the information within 30 days after receipt of such Notice, or in such other time period as may be subsequently agreed in writing by the parties, the Engineer may terminate this Engineering Agreement upon further Notice to Halifax Water.

6.4 Halifax Water will ensure that Consultants of Halifax Water have adequate professional liability insurance, commensurate with the services they will provide for the Project and the Work.

6.5 Should the Engineer be required to act as the agent of Halifax Water in order to perform some of the services, Halifax Water will authorize the Engineer in writing to act as Halifax Water's agent for such purposes as may be necessary. Where the Engineer acts as Halifax Water's agent pursuant to a written authorization, Halifax Water is responsible for the authorized actions of the Engineer as agent of Halifax Water.

6.6 Halifax Water will promptly consider requests by the Engineer for directions or decisions and diligently inform the Engineer of Halifax Water's direction or decision within a reasonable time so as not to delay the Services.

6.7 Halifax Water, at the request of the Engineer, will furnish reasonable evidence to the Engineer that financial arrangements have been made to fulfill Halifax Water's payment obligations under this Engineering Agreement before signing the Engineering Agreement.

6.8 Halifax Water will notify the Engineer of any material change in Halifax Water's financial arrangements that affect Halifax Water's ability to fulfill Halifax Water's payment obligations under this Engineering Agreement.

6.9 Halifax Water is responsible for obtaining legal advice regarding tenders, requests for a proposal or information, bids, contract awards and the like, regarding the Project. Halifax Water is responsible for decisions relating to the issuance, validity or award of tenders, proposals or bids and for the resulting consequences, even where the Services require the Engineer to review or assist in the preparation of tenders, proposals for bids and the like or to make recommendations regarding them or regarding the qualification or selection of bidders.

6.10 Halifax Water will arrange where necessary for the Engineer's access to the Place of the Work or other required locations to enable the Engineer to perform the Services.

6.11 Halifax Water will designate in writing an individual to act as Halifax Water's representative who will have authority to transmit instructions to and receive information from the Engineer.

6.12 Halifax Water will notify the Engineer as soon as practicable after Halifax Water or Halifax Water's representative becomes aware of any defects or deficiencies in the


Services, the Engineering Documents or in the Construction Contract Documents, and the Engineer shall promptly rectify at its own expense any such defect or deficiency within the time period stipulated by Halifax Water.

6.13 Halifax Water will obtain required approvals, licences and permits from municipal, governmental or other authorities having jurisdiction over the Project so as not to delay the Engineer in the performance of the Services.

6.14 Halifax Water will not enter into contracts with Consultants of Halifax Water or Contractors that are incompatible or inconsistent with the Services to be provided under this Engineering Agreement.

7.0 Construction Administration

7.1 This Part 7 – Construction Administration applies only when and to the extent that the Engineer provides Construction Administration Services under Schedule C – Engineer's Scope of Services.

7.2 Construction Administration Services provided by the Engineer are for the benefit of Halifax Water.

7.3 The Engineer will have authority to act on behalf of Halifax Water but only to the extent provided in the Construction Administration Services.

7.4 Halifax Water may modify or extend the duties, responsibilities, and authority of the Engineer as set forth in the Construction Administration Services with the written consent of the Engineer.

7.5 Notices, instructions, requests, claims or other communications between Halifax Water and the Contractor and between Halifax Water and any Consultants of Halifax Water will be made by or through the Engineer, unless Halifax Water notifies the Engineer otherwise.

7.6 The Engineer, in the first instance, will be the interpreter of the requirements of the Engineering Documents and will make findings on all claims made by either Halifax Water or the Contractor under the Construction Contract, and on all matters relating to the interpretation of the Engineering Documents, unless otherwise provided in the Construction Contract.

7.7 The Engineer, if specified in the Construction Administration Services and in the contracts among Halifax Water and its Consultants, will coordinate the activities of the Consultants of Halifax Water.

7.8 The Engineer will visit the Place of the Work as requested by Halifax Water or at such intervals as the Engineer, in the Engineer's judgment, considers to be appropriate relative to the progress of construction in order to enable the Engineer to assess whether the Contractor is carrying out the Work in general conformity with the Engineering Documents. Only Work which the Engineer has reviewed during the construction will be considered to have been assessed. Should the Engineer comment on parts of the Work which the Engineer has not reviewed, the comments of the Engineer must be construed


as being assumptions only and must not be relied upon unless Halifax Water notifies the Engineer to review, and the Engineer reviews, the parts of the Work in question.

7.9 The Engineer is not responsible for performance of the Construction Contract. The Contractor is solely responsible for the execution, quality, schedule and cost of the Work.

7.10 The Engineer is not responsible to Halifax Water, the Contractor or any Consultant of Halifax Water for the means, methods, techniques, sequences, procedures and use of equipment for the Project, whether or not reviewed by the Engineer, which are employed by the Contractor or by a Consultant of Halifax Water in executing, designing or administering the Work; or for the services of a Consultant of Halifax Water; or for commissioning and start-up of any facility or equipment; or for health and safety precautions and programs incidental to the Project or to the commissioning and start up of any facility or equipment.

7.11 No acceptance by the Engineer of the Work or of the services of the Consultants of Halifax Water, whether express or implied, will relieve the Contractor or the Consultants of Halifax Water from their responsibility to Halifax Water for the proper performance of the Work or their services.

7.12 Unless otherwise specifically stated within the Engineering Documents or included in the Construction Administration Services, the Contractor's Shop Drawings will be reviewed by the Engineer only for the limited purpose of checking for general conformance with information given and the design concept expressed in the Construction Contract Documents. The Engineer's review of Shop Drawings is not for the purpose of determining the feasibility or constructability of the Work detailed within the Shop Drawings or the accuracy or completeness of:

(a) details of such as dimension and quantities;

(b) instructions for installation or performance of equipment or systems;

(c) Contractor's construction means, methods, techniques, sequences or procedures; or

(d) safety precautions for those engaged in the Work or others at the Place of the Work.

8.0 Certifications by the Engineer

8.1 This Part 8 - Certifications by the Engineer applies only when and to the extent that the Engineer is required to issue certifications under Schedule C - Engineer's Scope of Services.

8.2 Engineer will issue those certifications which the Engineer is required to give as part of the Services with the degree of care, skill, and diligence normally provided by engineers issuing comparable certifications in respect of projects of a similar nature to that contemplated by this Engineering Agreement, based upon data reasonably available to the Engineer.


8.3 If included in the Construction Administration Services, the Engineer's issuance of a certificate for payment constitutes a representation by the Engineer to Halifax Water, based on the Construction Administration Services performed by the Engineer and on review of the Contractor's schedule of values and applications for payment, that, to the best of the Engineer's information and belief:

(a) the Work has progressed to the value indicated;

(b) Work observed by the Engineer while performing Construction Administration Services conforms generally with the Construction Contract Documents; and

(c) the Contractor is entitled to payment in the amount certified.

8.4 The Engineer's issuance of a certificate for payment is subject to:

(a) review and evaluation of the Work, to the extent specified in the Services, as it progresses for general conformity with the Construction Contract Documents;

(b) the results of any subsequent tests required by the Construction Contract Documents;

(c) correction of deviations from the Construction Contract Documents detected prior to completion or after completion, as the case may be; and

(d) any specific qualifications stated in the certificate for payment.

8.5 The Engineer's issuance of a certificate for payment is not a representation that the Engineer has inquired into the Contractor's:

(a) use or allocation of monies paid on account of the contract price specified in the Construction Contract; or

(b) compliance with obligations imposed on the Contractor by law, including requirements of workplace health and safety legislation at the Place of the Work.

9.0 Construction Cost and Contract Time Estimates

9.1 This Part 9 – Construction Cost and Contract Time Estimates applies only in the event the Services require the Engineer to provide Halifax Water with an estimate of the probable Construction Cost or Construction Contract Time, whether to assist Halifax Water with a call for tenders for the Work or otherwise.

9.2 The parties acknowledge that an estimate of probable Construction Cost and an estimate of Construction Contract Time provided by the Engineer are subject to change and are contingent upon factors, including market forces, over which the Engineer has no control. The Engineer does not guarantee the accuracy of such estimates nor does the Engineer represent that bids, negotiated prices or the time for performance will not vary from such estimates. More definitive estimates regarding costs and, for performance may be assessed only when bids and negotiated prices are received for the Work.


10.0 Termination and Suspension

10.1 This Engineering Agreement is terminated on the earliest of:

(a) the date when the Engineer has performed all of the Services; or

(b) the date of termination if termination occurs in accordance with this Part 10 Termination and Suspension.

10.2 If the Engineer is a natural person practising alone (and not part of a company or a partnership) and should the Engineer die or become seriously incapacitated before having supplied all of the Services, either Halifax Water or the estate or legal representative of the Engineer may terminate this Engineering Agreement upon Notice to the other, with effect from the date of decease or, in the case of serious incapacity, from the date of the Notice of termination.

10.3 If the Engineer is in material default in the performance of any of the Engineer's obligations under this Engineering Agreement, Halifax Water will notify the Engineer that the default must be corrected. If the Engineer does not correct the default within 30 days after receipt of such Notice or if the Engineer does not take reasonable steps to correct the default if the default is not susceptible of immediate correction, Halifax Water may terminate this Engineering Agreement upon further Notice to the Engineer, without prejudice to any other rights or recourses of Halifax Water.

10.4 If Halifax Water is in material default in the performance of any of Halifax Water's obligations set forth in this Engineering Agreement, including but not limited to the non-payment of Fees and Reimbursable Expenses of the Engineer in the manner specified in this Engineering Agreement, the Engineer will notify Halifax Water that the default must be corrected. If Halifax Water does not correct the default within thirty (30) days after receipt of such Notice, the Engineer may terminate this Engineering Agreement upon further Notice to Halifax Water.

10.5 If Halifax Water is unwilling or unable to proceed with the Project, Halifax Water may suspend or terminate this Engineering Agreement by Notice of thirty (30) days to the Engineer. Upon receipt of such Notice, the Engineer will perform no further Services other than those reasonably necessary to suspend or terminate that portion of the Project for which the Engineer is responsible. In such event, Halifax Water will pay the Fees and Reimbursable Expenses incurred by the Engineer up to the date of suspension or termination.

10.6 If Halifax Water suspends performance of the Services at any time for more than thirty (30) consecutive or non-consecutive days through no fault of the Engineer, then the Engineer may choose to terminate this Engineering Agreement upon Notice to Halifax Water. In this event, Halifax Water will pay the Fees and Reimbursable Expenses of the Engineer that are incurred and unpaid as of the date of such termination.

11.0 Ownership and Use of Documents and Intellectual Property by Halifax Water

11.1 Halifax Water shall retain all right, title and interest in the Engineering Documents and any and all other products or documents generated by the Engineer in connection with


the Services, whether the Work is executed or not and whether or not the Project is completed.

11.2 Without limiting the generality of Section 11.1, Halifax Water shall own all copies, including reproducible or electronic copies, of the Engineering Documents and all other documents generated by the Engineer in connection with the Services and shall have unrestricted right to use the Engineering Documents and all other documents generated by the Engineer for any purpose it deems necessary whether in connection with the Project or otherwise.

[NTD: If the Engineer is to be responsible for the design in future uses or applications, this responsibility will have to be included in the Scope of Services for which Halifax Water has contract; otherwise future uses are at Halifax Water's risk]

12.0 Building Codes and By-Laws

12.1 The Engineer will interpret building codes and by-laws as they apply to the Project at the time of design. As the Work progresses, building codes and by-laws may change or the interpretation by an authority having jurisdiction may differ from the interpretation of the Engineer. Halifax Water will not compensate the Engineer for any additional Services of the Engineer that are required in order to have the Work conform to such interpretations of building codes and by-laws. Halifax Water will compensate the Engineer for any additional Services of the Engineer that are required in order to have the Work conform to changes of building codes and by-laws.

13.0 Project Ownership, Identification and Confidentiality

13.1 Halifax Water represents to the Engineer that Halifax Water is the owner of the Place of the Work. If Halifax Water is not the owner, Halifax Water will notify the Engineer of the identity of the owner before signature of this Engineering Agreement.

13.2 The Engineer will be identified on Project signage and promotional material whenever other Project design professionals are mentioned. The Engineer may refer to the Project in the Engineer's promotional material.

13.3 Each party acknowledges that while performing its obligations under this Agreement it may have access to the other party’s Confidential Information. With respect to all Confidential Information, the parties agree that commencing the date of this Agreement and continuing during its term and for a period of five (5) years after the termination or expiry of this Agreement, neither party will disclose to any third party, and each party will keep strictly confidential, all Confidential Information of the other. Each party hereby agrees to protect the Confidential Information of the other party using no less care than such party uses to safeguard and protect its own Confidential Information. In no event will the receiving party fail to use reasonable care to avoid unauthorized use, including disclosure, loss or alteration of the disclosing party’s Confidential Information.

13.4 All Confidential Information shared between the parties under a non-disclosure and confidentiality agreement or a request for proposals prior to the date of this Agreement will be governed by this Section as of the date of this Agreement.


13.5 A party may disclose the other party’s Confidential Information to its affiliates, agents, contractors and legal representatives, if they have a need to know and an obligation to protect the Confidential Information that is at least as restrictive as this Agreement. Neither party will use the Confidential Information of the other party except solely as necessary in and during the performance of this Agreement, or as expressly permitted hereunder. Each party will be responsible for any improper use or disclosure of any Confidential Information of the other such party’s officers, partners, principals, employees, agents or independent contractors (including individuals who become former partners, principals, employees, agents or independent contractors).

13.6 The obligations of this Section will not apply to any Confidential Information for a period longer than it is legally permissible to restrict disclosure of that item of Confidential Information

13.7 Each party will disclose Confidential Information to the extent required by law or by order of a court or governmental agency, provided however, that the recipient of such Confidential Information will give the owner of such Confidential Information prompt written notice prior to disclosure, and will use its reasonable efforts to cooperate with the owner of such Confidential Information, at owner’s cost, if the owner wishes to obtain a protective order or otherwise protect the confidentiality of such Confidential Information.

13.8 Neither party will disclose to the other party any confidential information of a third party without such third party’s consent.

13.9 Each party acknowledges that any breach of any provision of this Section by it, or by its personnel, will cause immediate and irreparable injury to the non-breaching party, and in the event of such breach, the injured party will be entitled to seek injunctive relief in addition to any and all other remedies available at law or equity.

13.10 Unless a party is expressly authorized by this Agreement to retain the other party’s Confidential Information, such party will promptly return or destroy, at the other party’s option, the other party’s Confidential Information, and any notes, reports or other information incorporating or derived from such Confidential Information, and all copies thereof, within seven (7) calendar days of the other party’s written request, and will confirm to the other party that it no longer has in its possession or under its control any Confidential Information in any form, or any copy thereof. Despite the immediately preceding sentence, each party may retain Confidential Information of the other for legal and regulatory compliance purposes.

14.0 Insurance and Liability

14.1 Unless otherwise agreed in writing, the Engineer will carry professional liability insurance covering the services described in the agreement and the insurance policy is to provide coverage for an amount not less than $2,000,000. Coverage will be maintained continuously from the commencement of the Services until completion or termination of the Services and, subject to availability at reasonable cost, for two (2) years after the later of: (a) termination of the Services or (b) Substantial Completion.

14.2 Halifax Water may choose to increase the amount of the coverage of the Engineer's professional liability insurance above that provided in Section 14.1 so as to obtain


additional insurance that is specific to the Project. The Engineer will cooperate with Halifax Water to obtain such additional insurance, at Halifax Water's expense.

14.3 The Engineer, by way of written contract, shall require each of its Sub-Consultants to provide, maintain, and pay for the insurances equivalent in scope and terms to those required of the Engineer.

14.4 Where the Project involves construction, Halifax Water shall provide or arrange for liability (wrap-up) insurance and property (broad form/builder's risk) insurance satisfactory to Halifax Water, naming the Engineer thereunder as an additional insured, where possible.

14.5 The Engineer shall provide Halifax Water with certificates of insurance to be provided by the Engineer or Sub-Consultants forthwith upon execution of this Engineering Agreement or the subcontract, as the case may be.

14.6 If the Engineer fails to provide, maintain or pay for insurances as required by this Part, Halifax Water shall have the right, but not the obligation, to provide, maintain and pay for such insurances and give evidence thereof to the Engineer, in which case the cost thereof shall, at the option of Halifax Water, be payable by the Engineer to Halifax Water on demand or Halifax Water may deduct such costs from monies which are then or thereafter become due and payable to the Engineer under this Agreement.

14.7 The Engineer shall indemnify and hold Halifax Water completely harmless against all liability and expenses including solicitors' fees incurred by Halifax Water arising from the Engineer's negligence in the performance of its obligations under this Engineering Agreement to the Engineer's performance or non-performance of the Services. This indemnity shall survive the expiration or earlier termination of this Agreement.

15.0 Dispute Resolution

15.1 The parties will make reasonable efforts to resolve disputes arising under this Engineering Agreement by amicable negotiations and agree to provide, on a without prejudice basis, frank, candid and timely disclosure of relevant facts, information and documents to facilitate these negotiations.

15.2 If the parties have been unable to resolve a dispute by negotiation, either party may notify the other party that it wishes the dispute to be resolved by mediation. If the parties are unable to agree upon the choice of mediator, either party may apply to the Supreme Court of Nova Scotia to appoint a mediator.

15.3 Should mediation not resolve a dispute, a party may refer the unresolved dispute to binding arbitration, to be conducted in Halifax, Nova Scotia.

15.4 Unless the parties otherwise agree, any mediation or arbitration under this Engineering Agreement will be conducted in accordance with the latest edition of CCDC 40 - Rules for Mediation and Arbitration of Construction Disputes, as applied to and compatible with this Engineering Agreement, save that arbitration will be limited to a single arbitrator.


15.5 Any endeavour to resolve disputes arising out of this Engineering Agreement by negotiation, mediation or other means of dispute resolution, including arbitration, will be conducted on a confidential basis.

Appendix 1 to Schedule B

APPENDIX 1 TO SCHEDULE B

Section 5, Contractor Health and Safety (and related forms) of Halifax Water’s Occupational Health & Safety Program Manual

OCCUPATIONAL HEALTH & SAFETY

PROGRAM MANUAL Section 05

CONTRACTOR HEALTH & SAFETY POLICY Updated: 6/9/2020

Page 5.1

SECTION 05: CONTRACTOR HEALTH & SAFETY POLICY

5.01 Purpose

To promote the health and safety of both Halifax Water Employees and Contracted personnel at all times when conducting Work on behalf of Halifax Water. This policy supplements but does not relieve Employees or Contracted personnel from adhering to the Nova Scotia Occupational Health and Safety Act (“NSOHSA”).

5.02 Scope

This procedure applies to all Halifax Water administered work completed by Contractors or Sub-Contractors.

5.03 Definitions

“Cleared Employee” – a Contractor’s or Consultants' Employee that has completed the Police Record Check process and has been accepted by Halifax Water’s Safety & Security Department. A Cleared Employee will appear on the Contractor Clearance List, located on the Safety and Security intranet site. “Contractor” - a person or entity who contracts for work to be performed. “Contractor Site Supervisor” - A person on site who has the highest degree of control of the workplace. “Incident” - The outcome of a series of conditions, circumstances, acts or other events that result in harm to people, harm to the environment, property damage, impact to production/processes, or other losses, whether immediate or future. “Near Miss” - Is an unplanned event that did not result in injury, illness, or damage but had the potential to do so. “Project Consultant” - means a professional engineer, architect or other specialist duly registered or licensed under laws of Nova Scotia engaged directly by Halifax Water. “Project Manager” - This definition applies to Capital Projects only. Project Manager means any Halifax Water Employee who represents the owner and has administrative control of the project.




Page 5.2

“Project Safety Checklist” - Is a list of safety related items to be discussed at the pre-construction meeting. “Project Technologist” - A Halifax Water Employee who performs inspection, record collection and quality control measures of installed infrastructure as well as monitors capital project activities under the direction of the Project Manager. “Operations Technologist” - A Halifax Water Employee who performs inspection, record collection and quality control measures of installed infrastructure under the direction of the Supervisor/Engineering Approvals Project Manager. “Regulatory Inspections” – Inspections completed by any regulatory body with jurisdiction in Halifax Regional Municipality, ie. Nova Scotia Department of Labour, Nova Scotia Department of Environment, etc. “Site Specific Safety Plan” - Is a plan provided by the Contractor that will include a hazard analysis for each task that will be performed during the duration of the project. This plan will identify the controls the Contractor will be putting in place to address the hazard(s) and shall be kept up to date throughout the duration of the work. “Supervisor” - A Halifax Water Employee who represents the owner and has the highest level of authority at the workplace during the work. “Work Commencement Form” – Form used by Project Technologist to document the Hazard Assessment completed when commencing work on capital project sites.

5.04 Roles and Responsibilities

Contractor

Contractors must comply with this Policy at all times and are responsible to ensure their Employees, Sub-Contractors, Suppliers and Agencies comply with this Policy at all times.

Halifax Water Supervisor

The Supervisor is responsible to ensure the implementation of and adherence to this Policy at all times, which includes monitoring the work.

Project Consultant

On projects where a Consultant is responsible for construction related contract administration and/or inspection, they must also ensure the work is completed in a safe manner and adheres




Page 5.3

to the NSOHSA. Consultants must communicate all safety concerns, deficiencies, Near Misses and/or Incidents to the Project Manager.

Project Manager

The Project Manager is responsible to ensure the implementation of and adherence to this Policy at all times, which includes monitoring the work.

Project Technologist

Project Technologist must adhere to workplace health and safety rules, procedures and practices. Project Technologist must communicate all safety concerns, deficiencies to the Contactor Site Supervisor. All Near Misses and/or Incidents are to be reported to the Project Manager.

5.05 Implementation

Capital Projects (non-Facilities)

The Contractor must adhere to the following after securing the Contract with Halifax Water:

Pre-Construction Meeting i. A preconstruction meeting will be held prior to work commencing. At this

meeting a Project Safety Checklist must be reviewed and signed by the Contractor. All items discussed must be documented in the minutes of this meeting.

ii. The purpose of the Project Safety Checklist is to generate discussion and ensure that the Contractor is made aware of hazards that the owner could reasonably be expected to know and are necessary to identify, eliminate or control hazards to the health and safety of persons at the workplace.

Prior to Work Commencing

i. The Contractor must provide to the Project Manager a Site Specific Safety Plan for the project.

ii. The Contractor must provide a list of all Cleared Employees required to be onsite for the project.

Work Commences i. Near Misses must be reported by the Contractor to the Project Technologist and

corrective actions must be provided to the Project Manager within 24 hours.




Page 5.4

ii. Incidents must be reported by the Contractor to the Project Manager immediately. Any subsequent follow-up and/or investigations must be provided upon completion.

iii. Throughout the duration of the Contract, the Contractor is to provide the Project Manager with copies of any Regulatory Inspections within 24 hours.

iv. If a Project Consultant, Project Technologist or Employee is onsite and they identify a safety deficiency they must immediately notify the Contractor Site Supervisor to address the issue. The Halifax Water Consultant or Project Technologist will notify the Project Manager who will issue a Safety Deficiency Notice for Contractors form to document the deficiency. The Contractor will be required to respond to this notice within 24 hours indicating how they corrected it and how they will ensure it will not happen again.

v. Halifax Water may conduct a field level safety audit at any time during the project. The Project Manager will share findings of this audit with the Contractor and the Contractor will be required to provide a response within 24 hours of receipt of the findings.

Capital Projects within Halifax Water Facilities

The Contractor must adhere to the following after securing the contract with Halifax Water:

Pre-Construction Meeting i. A preconstruction meeting will be held prior to work commencing. At this

meeting a Project Safety Checklist must be reviewed and signed. All items noted and discussed must be documented in the minutes of this meeting.

ii. The purpose of the Project Safety Checklist is to generate discussion and ensure that the Contractor is made aware of hazards that the owner could reasonably be expected to know and are necessary to identify, eliminate or control hazards to the health and safety of persons at the workplace.

Prior to Work Commencement

i. The Contractor must provide to the Project Manager and/or Supervisor a Site Specific Safety Plan for the project.

ii. The Contractor must provide to the Project Manager and/or the Supervisor a list of all Cleared Employees required to be onsite for the project.

iii. The Project Manager and Supervisor must ensure a Contractor Orientation Sign-Off has been completed for all Contractor Employees prior to work beginning at a Halifax Water controlled facility. This will ensure the Contractor has all site information that is necessary to ensure the health and safety of workers on a




Page 5.5

Halifax Water workplace. The Supervisor or designate can complete the Contractor Orientation Sign-Off.

iv. The Supervisor must post the Site Specific Safety Plan on their Contractor Safety Board to ensure that other Contractors working at the facility are aware of the work.

v. The Contractor must complete and sign the Contractor Safety Orientation Sign-Off sheet before work commences and when the information identified on the sign-off sheet changes.

vi. The Contractor must elect a safety representative or Joint Occupational Health and Safety Committee member, when required.

Work Commences

i. Near Misses must be reported by the Contractor to the Project Manager and/or Supervisor and corrective actions must be provided within 24 hours.

ii. Incidents must be reported by the Contractor to the Project Manager and/or Supervisor immediately. Any subsequent follow-up and/or investigations must be provided upon completion.

iii. Throughout the duration of the Contract, the Contractor is to provide the Project Manager and/or the Supervisor with copies of any Regulatory Inspections within 24 hours.

iv. If a Project Consultant, Project Technologist or Employee notice a safety deficiency they must immediately notify the Contractor Site Supervisor to address the issue. The Project Consultant, Project Technologist or Employee will immediately notify the Project Manager or Supervisor who will issue a Safety Deficiency Notice for Contractors form to document the deficiency. The Contractor will be required to respond to this notice within 24 hours indicating how they corrected it and how they will ensure it will not happen again.

Halifax Water Contracted Service Providers

Prior to Work Commencement

i. Supervisors must confirm the Contractor has assigned Cleared Employees for work by confirming that their name appears on the Contractor Clearance list

ii. When working within a facility, the Supervisor must ensure a Contractor Orientation Sign-Off has been completed for all Contractor Employees. This will ensure the Contractor has all site information that is necessary to ensure the health and safety of workers on a Halifax Water workplace. The Supervisor or designate can complete the Contractor Orientation Sign-Off.




Page 5.6

iii. When working within a facility, the Contractor must complete, post and adhere to the Halifax Water Safe Work Permit. The Halifax Water Safe Work Permit must be posted on the facilities Contractor Safety Board.

iv. Contractors working under the direct supervision of a Supervisor must participate in the Field Level Hazard Assessment process.

v. Contractors completing incidental repair work on behalf of Halifax Water as approved service providers under a standing offer, are required to participate in an annual pre-construction meeting with Supervisors. At this meeting a Project Safety Checklist must be reviewed and signed. A Supervisor, Project Technologist or Operations Technologists will be required to attend the workplace from time to time to confirm adherence to all related safety practices.

Work Commences

i. The Contractor must comply with all Halifax Water policies and procedures when under the direct supervision of Halifax Water.

ii. The Contractor must provide to the Supervisor notification of all Near Misses and corrective actions must be provided within 24 hours.

iii. Incidents must be reported by the Contractor to the Supervisor immediately. Any subsequent follow-up and/or investigations must be provided upon completion.

iv. If a Halifax Water Employee notice a safety deficiency, they must immediately notify the Contractor who must immediately correct the deficiency. The Supervisor will issue a Safety Deficiency Notice for Contractors form to document the deficiency. The Contractor will be required to respond to this notice within 24 hours indicating how they corrected it and how they will ensure it will not happen again.

5.06 References

Nova Scotia Occupational Health & Safety Act Occupational Safety General Regulations.

5.07 Forms

Contractor Orientation Sign-Off Project Safety Checklist Safety Deficiency Notice for Contractors Safe Work Permit Work Commencement Form Field Level Hazard Assessment

https://insidehrwc.halifaxwater.ca/ou/regulatoryservices/safety/PDFSafetyForms/Contractor%20Orientation%20Sign%20Off.pdf

https://insidehrwc.halifaxwater.ca/ou/regulatoryservices/safety/PDFSafetyForms/Section%205%20-%20Project%20Safety%20Checklist.pdf

https://insidehrwc.halifaxwater.ca/ou/regulatoryservices/safety/PDFSafetyForms/Safety%20Deficiency%20Notice%20for%20Contractors.pdf

https://insidehrwc.halifaxwater.ca/ou/regulatoryservices/safety/PDFSafetyForms/Safe%20Work%20Permit.pdf

https://insidehrwc.halifaxwater.ca/ou/regulatoryservices/safety/PDFSafetyForms/Engineering%20and%20IS%20Work%20Commencement%20Hazard%20Assessment.pdf

https://insidehrwc.halifaxwater.ca/ou/regulatoryservices/safety/PDFSafetyForms/Engineering%20and%20IS%20Work%20Commencement%20Hazard%20Assessment.pdf

https://insidehrwc.halifaxwater.ca/ou/regulatoryservices/safety/PDFSafetyForms/Excavation%20Field%20Level%20Hazard%20Assessment%20Form.pdf

K:\Kenda\Private Kenda And JF And Managers\Security And Safety\OHS Program Manual Update 2017\Forms\Section 5 - Contractor Orientation Sign Off.Docm

Halifax Water Facilities and Halifax Water Controlled Work Sites

Contractor Safety Orientation Sign-Off

Objective: A Halifax Water Supervisor or Employee must review safety orientation issues with

all Contractors in Halifax Water controlled facilities or work sites in order to ensure the Contractor

has the information necessary to ensure the health and safety of workers in the facility or work site.

This will be done prior to work commencement and when the information on this form changes.

This form will be kept on file at the facility or in the project file for a period of not less than 2 years.

Contractors and visitors who are accompanied by Halifax Water staff while they are in a Halifax

Water facility or work site are not required to undergo the orientation.

Acknowledgment: I, the undersigned, acknowledge that I have received a Safety Awareness

Orientation __________________________________. Information covered in the orientation is

indicated by checking the boxes below:

□ Communication of known hazards

□ Location of sanitary facilities.

□ Response and rally point in the event of an evacuation or fire alarm.

□ Restricted and non-restricted access areas in the building.

□ General security awareness.

□ Required personal protective equipment.

□ Appropriate disposal of solid and liquid waste.

□ Location of safety facilities, such as fire extinguishers, showers, eyewash stations, etc.

Safe Work Permit Required? Yes No

Sign-Off: _________________________________ ______________________________

Name Signature

_________________________________ ______________________________

Company Date

_________________________________ ______________________________

Supervisor or Designate Date

PROJECT SAFETY CHECKLIST

Page 1 of 2

SECTION 1 – GENERAL INFORMATION Date Project/Location Project Location

Scope Key Accountabilities

HW Project Manager: HW Project Technologist: HW Onsite Consultant:

Contractors Onsite: Contractor Site Supervisor: Contractor Project Manager:

Sub-Contractors: Sub-Contractors: Sub-Contractors

SECTION 2 – HAZARD ASSESSMENT

Daily Hazard Assessment Facility Safe Work Permits Site Orientations (visitors, facility) Check In

SECTION 3 – FIRE SAFETY AND EMERGENCY RESPONSE

First Aid Certification First Aid Kits Emergency Showers, Eyewash Station Muster Point Site Emergency Response Plan Review Emergency Warning Alarms

SECTION 4 – CLEARANCE/LOCATES

Halifax Water NSP Underground & Overhead Heritage Gas Maritimes Northeast Gas Hibernia Network HRM Streets and Traffic Communications Utilities Customer Owned Utilities CN Work Permit

SECTION 5 – TRAFFIC CONTROL

Traffic Control Plan/Planning Preparation Checklists Public Access Restrictions Pedestrian Management HRM Approvals

SECTION 6 – PERSONAL PROTECTIVE EQUIPMENT (CSA APPROVED)

Hard Hats Safety Glasses Footwear High Visibility Clothing Respiratory Protection Hearing Protection Other _______________

SECTION 7 – BASIC TRENCH/EXCAVATION CONSIDERATIONS

Method To Be Used Engineering Certifications Dewatering Access and Egress Points Atmospheric Conditions Pressurized Mains in Vicinity Public Access Control Trench Shield Certificate Onsite Pre Use Inspection Required Support Bracing For Other Infrastructure Asbestos Pipe Plan (if required)

SECTION 8 – CONFINED SPACE ENTRY REQUIREMENTS

Confined Space Procedure Confined Space Permit Confined Space Training Confined Space Rescue Plan

PROJECT SAFETY CHECKLIST

Page 2 of 2

SECTION 9 – FALL PROTECTION REQUIREMENTS

Fall Protection Plans Scaffolding or Other Elevated Work Platforms Ladders Annually Inspected Ladders CSA Grade 1 or 2

SECTION 10 – MOBILE EQUIPMENT

Mobile Equipment Spotter For Reversing Mobile Equipment Daily Pre Use Inspection Mobile Equipment Equipped with Fire Extinguisher Mobile Equipment Functioning Backup Alarms Mobile Cranes Annually Inspected Mobile Crane Operators Trained

SECTON 11 – HOISTING AND RIGGING

Hoisting and Rigging Equipment Annually Inspected Hoisting and Rigging Operators Competent Hoisting and Rigging Pre-Use Inspection Hoisting and Rigging Signalers

SECTION 12 – DIVING

Dive Plan and Emergency Plan Established SECTION 13 – WHMIS/GHS

Controls in Place For Hazardous Products MSDS/SDS Available Onsite Eyewash Available HW Notification of Materials on-Site

SECTION 14 – COMMERCIAL VEHICLES

Log Books Up To Date Pre-Trip Inspections Completed No Defects Registration and Insurance Valid Loads Secure Commercial Vehicles Must Have a Fire Extinguisher Spotters Must Be Used When Reversing Commercial Vehicles

SECTION 15 – OTHER CONSIDERATIONS

Lock-Out/Tag-Out Mechanical Controls or Safe Guards Hot Work GENERAL HALIFAX WATER SAFETY RULES Vehicle Use on Halifax Water Property – maximum 15 kph speed limit. Contractor vehicles are permitted on

Halifax Water property only for transportation of tools and materials for the work. Parking of construction and contractor vehicles, as directed, by Halifax Water personnel.

Respect good housekeeping practices, disposal of construction materials, cardboard, and general refuse from Halifax Water property.

Review ‘Fit for Duty’ clause. Drugs and alcohol are prohibited on Halifax Water property/work sites. Daily Hazard Assessments shall be submitted upon request. All Near Miss and Incident reports to be provided to the HW Project Manager within 24 hours.

Signatures Required: _____________________________________ _____________________________________ Halifax Water Project Manager Contractor Representative

Safety Deficiency Notice for Contractors

Objective: This form is to be used by the Owner to document Contractor safety deficiencies. A copy of this notice

must be given to the Contractor immediately.

The Contractor must correct deficiencies immediately and return a copy of this report to the Owner within 48 hours of

receipt. The Contractor must acknowledge corrective action to be taken immediately and preventative measures to be

taken in the future to avoid repeat of the same incident or deficiency.

To: Date:

Date & Time of Safety Deficiency:

Location of Safety Deficiency:

Description of Safety Deficiency (include who observed safety deficiency):

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

Work Stop Ordered (circle one)? Yes No

Contractor Reply (Corrective Action Plan):

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

Sign Off:

_____________________________ __________________________ ___________________

Owner Signature Date

_____________________________ __________________________ ___________________

Contractor/Representative Signature Date K:\Kenda\Private Kenda And JF And Managers\Security And Safety\OHS Program Manual Update 2017\Forms\Section 5 - Safety Deficiency Notice For Contractors.Docx

SAFE WORK PERMIT

Page 1 of 2

THIS PERMIT IS ONLY VALID IF ALL SECTIONS ARE COMPLETED AND ACKNOWLEDGED

NO WORK IS ALLOWED EXCEPT THAT SHOWN ON THIS PERMIT

SECTION 1 – GENERAL INFORMATION Date/Time of Issue Date/Time of Expiry Project/Location Project Location

Description of Work Department/Company

SECTION 2 – HAZARDOUS MATERIALS Yes No N/A

1. Are there hazardous materials in the immediate work area? • Toxic___________________________ • Corrosive_______________________ • Flammable______________________ • Other__________________________

If No or N/A to all, continue to SECTION 3 2. Cleaning and purging of equipment: Flushing with water Inert gas purging Air ventilation Collection Drums/Trays

3. Is an adequate supply of fresh air assured? Yes No SECTION 3 – LOCK OUT/TAG OUT Yes No N/A

1. Lock Out/Tag Out Equipment Isolation: Has equipment been isolated and de-energized adequately by: Electrical switch lock out and necessary tags installed Shutting, locking, and tagging appropriate valves Documented in the lock out log at the power supply Disconnection Blanking and blocking off Draining and/or venting

SECTION 4 – HOT WORKS Yes No N/A

1. Is any of the following required: Burning / Welding / Cutting Grinding / Sandblasting

2. Fire Protection measures: Fire Extinguishers Watchperson Other____________________

3. Are all combustible materials removed or made safe: Yes No N/A 4. No flammable liquids, vapours, gases or dusts are present: Yes No N/A 5. Smoke / heat detectors are isolated / protected: Yes No N/A 6. Fire alarm / monitoring equipment temporarily disabled and monitoring company informed: Yes No N/A

SAFE WORK PERMIT

Page 2 of 2

SECTION 5 – CONFINED SPACE ENTRY Yes No N/A

(Requires separate Confined Space Entry Permit) 1. Has the Confined Space Entry Permit been reviewed and signed off? Yes No 2. Has the permit been displayed at point of entry? Yes No 3. Has the confined space been prepared for safe entry? Yes No 4. Have all persons concerned been briefed on emergency procedures? Yes No

SECTION 6 – AGREEMENT

AGREEMENT: I have checked both the permit and the job. I understand the nature and extent of the work and the precautions to be followed in completing the work. All safety work permits must be discussed and signed by both the issuers and receivers BEFORE work is started and AFTER work is complete. This permit must be displayed on the appropriate board BEFORE any works are undertaken. Issuer (print): ____________________________ Issuer (signature): _______________________________ Job Title: _____________________ Receiver (print) __________________________ Receiver (signature): _____________________________ Company: ________________________________________________

SECTION 7 – AGREEMENT Job Completed and/or the Work Site Clean, Safe, and Secure

To be filled out if job is longer than one day: Issue Date Start Time Finish Time Issuer’s Signature Receiver’s Signature Site Clean and Safe

SECTION 6 – JOB COMPLETION

Job completed? Yes No Signature of Issuer: ______________________________ Time: _______________ Signature of Receiver:____________________________ Time: _______________ Is job site in safe and satisfactory condition? Yes No Signature of Issuer:_______________________________ Signature of Receiver:____________________________ Date:____________________________________

☐☐☐

CONSULTANT ON SITE: YES ☐ NO ☐ N/A

☐ N/A Contact has been made with the construction supervisor ☐ N/A Utility locates are on site and documentation is up to date

☐ N/A Workers related training/certifications are up to date ☐ N/A Contractors hazard assessment up to date

☐ N/A Present site conditions have been discussed ☐ N/A Additional safety concerns have corrective actions applied☐ N/A Traffic control is in place ☐ N/A Construction supervisor is aware of your departure

☐ N/A Locates have been obtained/on site ☐ N/A CSE Procedure being followed ☐ N/A PPE is being used

☐ N/A Trench appears safe to enter ☐ N/A Permit is on site ☐ N/A Ladders are used in trench

☐ N/A Trench shield, sloping or shoring is used ☐ N/A Gas meter in use/Atmospheric testing ☐ N/A Trench cage is secured

☐ N/A Trench is dewatered ☐ N/A Retrieval system set up ☐ N/A Support or Utility bracing

☐ N/A Pressurized mains assessed near trench ☐ N/A Attendent positioned at all times ☐ N/A Gas meter☐ N/A Public access is addressed

Y / N N/A Noise Y / N N/A Protruding objects

Y / N N/A Vibration Y / N N/A Cutting / welding

Y / N N/A Temperatures Y / N N/A Communications

Y / N N/A Weather Y / N N/A Fire / smoke

Y / N N/A Repetitive Y / N N/A Electrical shock

Y / N N/A Tight areas Y / N N/A Unstable ground

Y / N N/A Sharp objects Y / N N/A Contact with equipment

Y / N N/A Dust /mist /fumes Y / N N/A Suspended loads

Y / N N/A Hazardous products Y / N N/A Drainage

Y / N N/A Heavy / awkward lift Y / N N/A New employees

Y / N N/A Falling objects Y / N N/A New work process

Y / N N/A Silica (Cutting conc.) Y / N N/A Overhead Powerlines

Y / N N/A Asbestos (pipe) Y / N N/A Slippery conditions

Y / N N/A Holes / banks

Original - HRWC Engineering & IS Project Manager Yellow - Remains in book Note: All names must be legible.

PREPARED BY:

TIME OUT:TIME IN:DATE:

Developer ControlledHW Capital ProjectHRM Integrated Capital Project

PROJECT TYPE:

PROJECT TITLE:

TASK:

EQUIPMENTYes / No CONFINED SPACEYes / No EXCAVATION

ADDITIONAL NOTES:

SECTION 1: ORIENTATION WITH CONSTRUCTION SITE SUPERVISOR

LOCATION:

SECTION 2: SITE HAZARD ASSESSMENT

HAZARDS: CONTROLS HAZARDS: CONTROLS:

Work Commencement /

Hazard Assessment Form

Check off those that apply to job or circle N/A where applicable.

CONTRACTOR: CONSULTANT:

Construction Site Supervisor Name:

SECTION 3: PERSONAL HAZARD ASSESSMENT

☐ N/A Depth less than 4' or shored/sloped ☐ N/A Water and sewer ☐ N/A Annual inspection ☐ N/A Set up number

☐ N/A Adequately dewatered ☐ N/A Electrical ☐ N/A Pre-use inspection ☐ N/A Signers cert #

☐ N/A Excavated fill piled back from trench ☐ N/A Gas ☐ N/A Operators competent ☐ N/A Planning checklist (PPCL)

☐ N/A Access / egress acceptable ☐ N/A Communications ☐ N/A Signaler required/ident. ☐ N/A All traffic control signed FLHA

☐ N/A Pressurized mains assessed ☐ N/A Rail (within 30' of rail) ☐ N/A Capacity is not exceeded ☐ N/A Side roads covered

☐ N/A Public access concerns addressed ☐ N/A Customer owned ☐ N/A Chain rated 80 or above ☐ N/A Public access restricted

☐ N/A Soil conditions ☐ N/A HRM right-of-way ☐ N/A Tag lines available ☐ N/A Delineation in place

☐ N/A Engineer approved ☐ N/A Engineer approved ☐ N/A Engineer approved

☐ N/A Documentation available/ manufacturer instructions ☐ N/A Documentation available ☐ N/A As built Eng. inspect complete

☐ N/A No visible cracks in the welding or shell plating ☐ N/A No loose rock / materials ☐ N/A Documentation available

☐ N/A No bent or cracked lateral struts or strut pockets ☐ N/A Rock bolts / mesh / other ☐ N/A Pre-use inspection complete

☐ N/A No incomplete assembly of the box such as a missing strut ☐ N/A Timber shoring

☐ N/A Safe working limit information is marked on the shield ☐ N/A CSA Grade 1 or 2 ladders ☐ N/A Damaged / defective lumber

☐ N/A No excessive rust and corrosion of critical connecting parts ☐ N/A 3 rungs above landing ☐ N/A No signs of crushing

☐ N/A Trench does not extend above shield ☐ N/A 2 ladders if more than 7 emp. ☐ N/A No loose or displaced cleats

☐ N/A On bottom of trench (design height/900mm - lesser of two) ☐ N/A 2 ladders over 6 M deep ☐ N/A No displacement of struts

☐ N/A Properly secured ☐ N/A Ladder within 15m of worker ☐ N/A Engineer re-approved if altered

☐ N/A Pre-use inspection ☐ N/A Bracing/supporting of poles ☐ N/A Planning checklist ☐ N/A CO

☐ N/A Operators competent ☐ N/A Supporting infrastructure ☐ N/A Accredited TWS / TCP ☐ N/A H2S

☐ N/A Safe distance from excav/trench ☐ N/A Approval obtained ☐ N/A O2

☐ N/A Extra load excav/trench considered ☐ N/A Engineer approved ☐ N/A Access ramp required ☐ N/A LEL

☐ N/A Safe distance from utilities ☐ N/A As built Eng. inspect comp. ☐ N/A Signage ☐ N/A NOx

☐ N/A Other ☐ N/A Documentation available ☐ N/A Barricades ☐ N/A Other

☐ N/A Noise ☐ N/A Sharp objects ☐ N/A Slippery conditions ☐ N/A Contact with equipment

☐ N/A Vibration ☐ N/A Dust /mist /fumes ☐ N/A Protruding objects ☐ N/A Suspended loads

☐ N/A Temperatures ☐ N/A Hazardous products ☐ N/A Cutting / welding ☐ N/A Drainage

☐ N/A Weather ☐ N/A Heavy / awkward lift ☐ N/A Fire / smoke ☐ N/A New employees

☐ N/A Repetitive ☐ N/A Falling objects ☐ N/A Electrical shock ☐ N/A New work process

☐ N/A Tight areas ☐ N/A Holes / banks ☐ N/A Unstable ground ☐ N/A Communications

Original - Regional Superintendent Yellow - Remains in book

Supervisor's Name / Signature / Contact #:

CLEARANCE / LOCATES: HOISTING AND RIGGING: CONTRACT TRAFFIC CONTROL:

ATMOSPHERIC CONDITIONS:

GENERAL CONSIDERATIONS:

HAZARDS:

BASIC TRENCH CONSIDERATIONS

HW TRAFFIC CONTROL:

Workers Name (Including Contractor) (print)

Width:Excavation / Trench Dimensions. Note: If Irregular draw on an attached FLHA

Trench Shield Assessment Completed by:

PLANS TO ELIMINATE/CONTROL

Name(s) of Signaler(s)

Note: All names must be legible.

Please print (Individual and / or crew) and initial prior to commencing work. If people are added to crew include on form. Use another FLHA if required.

Initials InitialsWorkers Name (Including Contractor)

Excavation Field Level Hazard Assessment(EFLHA)

Work to be completed: Date / Time:

Check off those that apply to this job or circle not applicable(N/A). List the items in the hazard column, indicate the priority ranking and identify the plans to eliminate

or control. Use another FLHA if required.

TASKS HAZARDS

MOBILE EQUIPMENT:

TRENCH SHIELDS: EXCAVATION/TRENCH SOLID ROCK: SHORING:

LADDERS:

Depth:

Location: Muster point: Re-assess Date / Time:

Identify and Prioritize the tasks and hazards below, then identify the plans to eliminate/control the hazards. Use another FLHA if required.

SUPPORT / BRACING A UTILITY:

RATING

Length:

Schedule C – Engineer’s Scope of Services

SCHEDULE C ENGINEER'S SCOPE OF SERVICES

[NTD: To align with RFP – Insert sections 3 (Scope of Work) and 4 (Proponent Activities and Deliverables) from RFP here]

Schedule D – Fees and Reimbursable Expenses

SCHEDULE D FEES AND REIMBURSABLE EXPENSES

[NTD: To align with RFP – Insert table from RFP Section 5.1.2.1 and completed by proponent here]

Schedule E – Engineer’s Proposal

SCHEDULE E ENGINEER'S PROPOSAL

[NTD: Append as Schedule E the Engineer's Proposal exclusive of general corporate promotional information.]



Page No. 29

RFP# P02.2020 August,2020

APPENDIX B

PROCESS FOR OBTAINING POLICE RECORD CHECK FOR CONTRACTORS/CONSULTANTS

1. All contractors, consultants and their employees working for Halifax Water must obtain a “Police Record

Check” (PRC). Questions about this process may be directed to [email protected].

2. It is the responsibility of the Halifax Water staff member that engages a contractor/consultant to ensure that a PRC is conducted.

3. To obtain a PRC, contractors or consultants will follow one of the approaches below:

a) Online using “Backcheck” (Preferred Approach):

i. Go online to http://backcheck.net/hrwc/ and create a personal account with mybackcheck.

ii. The contractor or consultant must verify their identification by: verifying their ID either online by answering a questions regarding their credit

history; or, in person at any of the 5000 participating Canada Post locations nationwide.

iii. Once identification is verified, the Police will complete the PRC. iv. The individual will receive an email indicating the results are in. They must login to

their mybackcheck account and choose to “Share” the results with Halifax Regional Water Commission, indicating:

the organization that employs them; the Halifax Water Project Manager the name of the project to which the PRC relates.

b) Alternate paper-based approach (Not Preferred):

v. The contractor or consultant must book an appointment to visit their local Police Department to request a PRC.

vi. Once completed, the result of the PRC should be sent via mail to the address below indicating:

the organization that employs them; the Halifax Water Project Manager; and, the name of the project to which the PRC relates.

Halifax Water

Safety & Security Dept. PO Box 8388, RPO CSC

Halifax, NS B3K 5M1

c) An FBI record check is acceptable for residents of the United States.

4. The Safety & Security Department will notify the Halifax Water Project Manager who requested the PRC whether the contractor/consultant has received clearance.



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RFP# P02.2020 August, 2020

5. If a contractor/consultant requires Card Access to a Halifax Water facility(s) the Project Manager will

schedule an appointment with the Human Resources Department to have a Contractor Card created and access granted, based on the contractors/consultant’s needs.

6. Certain contractors/consultants, depending on the work or services they are providing, may require a fingerprint-based check. Halifax Water reserves the right to request fingerprints where applicable.

7. All contractors, consultants and their employees are required to renew their PRC every 3 years.