Processing Student Payment via Cashiering

Employee Self Service

Agenda

ObjectivesLogin to Campus SolutionsProcessing Student Payment

Cash, Check & Money OrderSelect Charges to payCreating a Receipt and moving to a New

TransactionVoiding Receipts

Closing Cashier Interim DepositFinal Deposit

Q & A

Objectives

1. How to Apply Payments for various tenders to a Student Account

2. How to Close the Cashier Deposit

Login to Campus Solutions

Link: https://psprod.fiu.edu/psp/students/?cmd=login

Enter your Panther ID and Password information, same as PantherSoft Financials.

Navigation to Post Student Payments

– Selecting the Student Account

Enter FIU01Select UP for MMC

or BBCEnter Student’s Panther ID

Post Student Payments

Processing Student Payments

Personal Checks from Student or Parent, Business, Money Orders, Cashier’s or Travelers Checks Must be Payable in US Dollars.

– Cash, Check or Money Order

Processing Student Payments– Cash, Check or Money Order

Example: Spring 2014 is noted as ‘1141’(Never Select a Future Term!);

Where the first digit represents the century (1)The second and third digits represent the year (14)The last digit represents the term: 1 for Spring 5 for Summer 8 for Fall

Processing Student Payments– Cash, Check or Money Order

Processing Student Payments– Cash, Check or Money Order

Processing Student Payments– Cash, Check or Money Order

If the payment is in CASH and for more than what is due, enter the amount the student gives you here.(e.g. Student owes $15 and hands you a $20 bill, enter $20)Once you tab out of the field, a second section will appear under Tender Details which will indicate the change you need to return to the Student.

Processing Student Payments– Cash, Check or Money Order

If the payment is in CASH and = > $10,000 The Student must fill out a form, ask regular cashiering staff for assistance.

Processing Student Payments– Cash, Check or Money Order

Call Cashiering Supervisor for assistance.

Processing Student Payments– Check

Enter the name that appears on the face of the check.

Processing Student Payments– Check or Money Order

Processing Student Payments– Cash, Check or Money Order

Processing Student Payments– Cash, Check or Money Order

Processing Student Payments– Cash, Check or Money Order

Processing Student Payments– Cash, Check or Money Order

Processing Student Payments– Check or Money Order

You must use Deposit Stamp on all check

Processing Student Payments– Cash, Check or Money Order

Void Receipts – Navigation for Voiding Receipts

Void Receipts – Navigation for Voiding Receipts

1.2.

3.

Select UP for MMCor BBC

1. Enter FIU012. Enter Cashier’s Office (UP/ BBC)3. Click Search

Void Receipts – Navigation for Voiding Receipts

When voiding, make sure that you void the correct receipt number.

After clicking on “Void”, teller will be directed to the reason code page.

Void Receipts – Navigation for Voiding Receipts

Enter ADM for void reason code if made by the cashier.

Enter STU for void reason code if student is requests void.

Void Receipts – Navigation for Voiding Receipts

Once the receipt has been voided, the VOID button will be greyed out.

Print this page for your record.

If the payer is requesting the void, please have them write the reason for the void, sign, and date the receipt being voided.

If the void is by the cashier, then the cashier must notate why the void is being done, sign, and date the receipt being voided.

Cashiers supervisor reviews and signs all voids.

Interim Deposits– Navigation for Interim Deposits

Select UP for MMCor BBC

1.2.

3.

Interim Deposits

1. Enter FIU012. Enter Cashier’s Office (UP/ BBC)3. Click Add

– Navigation for Interim Deposits

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4.

1. Enter Deposit ID number follow by letter 2. Enter Cash3. Enter amount being pulled out of drawer for deposit4. Click Create Receipt5. Print this page6. Take money out of drawer and run through currency counter twice7. Fill out Teller Proof “A” form for interim

Interim Deposits

Interim Deposits– Filling out Teller Proof “A” Form for Interim Deposits

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1. Enter Deposit #2. Enter Teller ID (Cashier’s Panther

ID)3. Enter BOA Bag #4. Enter total value based on

denomination5. Enter Total of Interim Deposit6. Print page

http://finance.fiu.edu/controller/Forms.html > Student Financials > Teller Proof “A” Form

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Interim Deposits– Filling out Deposit Slip

- Fields outlined in red must be filled out. - Checks are not listed on deposit slip because they are remotely deposited.- Pink slip will be taped to the back of Teller Proof “A” form- White and yellow slip are placed inside of BOA bag

Back of Teller Proof “A” Form

Interim Deposits– Completed Teller Proof “A” Form

- Tape pink slip of deposit slip and receipt from currency counter to the back of Teller Proof

Interim Deposits– Filling out Bank of America (BOA) bag

* Do not seal the bag. Bag will be sealed by cashiers supervisor once money is verified.

Interim Deposits

1. Completed Teller Proof “A” form2. Interim Deposit printout3. Money bundled with currency counter receipt 4. Unsealed BOA bag

BACK

– Please give the following to the Cashiers supervisor

1) 2) 3) 4)

Closing Cashier Deposit– Navigation for Review Receipt Tender Flow

Closing Cashier

Select UP for MMCor BBC

1. Enter FIU012. Enter Cashier’s Office (UP/ BBC)3. Click Search

– Navigation for Review Receipt Tender Flow

1. Enter Business Date2. Enter Cashier’s Panther ID3. Leave blank4. Uncheck Include in Totals5. Click Search6. Print page

Closing Cashier- Printing Review Receipt Tender Flow Report with Total of Cash and Check Payments

Closing Cashier- Printing Review Receipt Tender Flow Report with Total of Cash Payments

1. Enter Business Date2. Enter Cashier’s Panther ID3. Enter Cash4. Uncheck Include in Totals5. Click Search6. Print page

Closing Cashier- Printing Review Receipt Tender Flow Report with Total of Check Payments

1. Enter Business Date2. Enter Cashier’s Panther ID3. Enter Check4. Uncheck Include in Totals5. Click Search6. Print page

Closing Cashier- Follow Cash Review Receipt Tender FlowEx. 1. Take out coin amount

and make a calculator tape for the coins taken out

- For this example, take out 0.99

2. Tape calculator tape onto an envelope and put coins inside

Closing Cashier 3. Count your $50.00 money tray and make a calculator tape. Initialize, date and place calculator tape in money tray. Tip: Start by counting the coins in the tray.

4. Take out left over currency from tray and run it through the counter machine twice (total amount should equal to the cash review receipt tender flow currency amount). Bundle one receipt with the money and keep the second receipt for the Teller Proof “A” form.

Closing Cashier- Follow Check Review Receipt Tender FlowEx.

1. Make 2 calculator tapes for the total amount of checks. One will be taped to the back of Teller Proof “A” form. Second will be clipped to the stack of checks.

Tips to rememberAt all times keep your cash safe by closing and locking the drawer.Look at the printed Cash Report and separate the coins needed for

your deposit. Place them in an envelope with a tape of the contents on the outside and seal the envelope.

Count your Cash Box out for the $50 which was originally assigned to you. Please run a calculator tape, sign, date leave it in the cash box, leaving the cash box ready for the next individual to use.

Make TWO separate adding Machine tapes with the Count of the Checks in your possession. Check the total with the printed Check Report. If there is an error, repeat this process until all Three numbers are the same.

Go to Cash Counting Machine to count your bills. The results should match the dollars on the Cash Report.

Fill out the “Teller Proof – A” report found on Office of the Controller Web page under Forms – Student Financials:http://finance.fiu.edu/controller/Forms.html > Teller Proof – A

Closing Cashier– Filling out Teller Proof “A” Form for Closing Deposit

1. Enter Deposit #2. Enter Teller ID (Cashier’s Panther

ID)3. Enter BOA Bag #4. Enter check tape total5. Enter total value for coins and notes6. Enter count of receipts7. Enter check count8. Enter Total from Receipt Review

Receipt Tender Flow (cash & check)9. Print page

* OVER/-SHORT should equal 0

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Closing Cashier– Filling out Teller Proof “B” Form for Closing Deposit with Interim(s)

Maintain this page open until end of shift

1. Enter Deposit Number2. Enter Teller ID (Cashier’s Panther ID)3. Enter Bag Number and Cash Deposit Amount per interim done throughout the day and closing deposit. (Deposit ID auto populates once Cash Deposit Amount is entered)4. Enter Total Checks from Tape 5. Enter Total Received from Cashier Report (Total Received = Cash at End of Day + Checks at End of Day + Interim A + Interim B + …)6. Print page

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http://finance.fiu.edu/controller/Forms.html > Student Financials > Teller Proof “A” Form

– Fill out Deposit Slip for Closing Deposit

- Fields outlined in red must be filled out. - Checks are not listed on deposit slip because they are remotely deposited.- Pink slip will be taped to the back of Teller Proof “A” form- White and yellow slip are placed inside of BOA bag

Closing Cashier

Closing Cashier– Items to tape to the back of Teller Proof “A” Form

1. Tape pink deposit slip2. Tape currency counter receipt3. Tape check tape

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– Fill out Bank of America (BOA) bag for Closing Deposit

* Do not seal the bag. Bag will be sealed by cashiers supervisor once money is verified.

Closing Cashier

Closing Cashier– Please give the following to the Cashiers supervisor

2. Teller Proof “A” for Closing Deposit

4. Teller Proof “A” for Interim(s)

5. Interim Deposits printout

6. Money bundle with counter receipt

7. Sealed envelope with coins and calculator tape

8. Unsealed BOA bag

9. White and yellow deposit slip

10. $50.00 money tray with initialized and dated calculator tape

11. Drawer key

1. Teller Proof “B”

3. Review Receipt Tender Flow Reports

AgendaObjectivesLogin to Campus SolutionsProcessing Student Payment

Cash, Check & Money OrderSelect Charges to payCreating a Receipt and moving to a New TransactionVoiding Receipts

Closing Cashier Interim DepositFinal Deposit

Q & A

Questions ?