Procedure for Appraisal process of class I &II officers in ERP

Login ERP Employee self serviceAppraisal report for Gazetted officers

Select your role whether as an Appraise, reporting, Reviewer, Accepting authority.

I. Appraise:

Appraise now would be able to have all details of different time periods.

If employee has two assignments, will be visible in employee details window.

Now select name of office and period of service at that location. That is (01-Apr-2016 to 31-Mar-

2017) as default.

Now appraise will be able to fill the appraisal form. Appraise may submit part ACRs for different

locations. On selecting Office, system will automatically populate supervisor field. Please do not

change the supervisor until all the question of appraise section will be properly filled and saved.

After filling appraise section when you are sure that you have to submit the ACR then please check your

Supervisor’s Na e, i case it is ot correct kindly change it and submit just after changing it. In case of

any discrepancy in assignment history, incorrect data related concern,kindly contact Manager (HR) of

concerned Region before submitting respective ACR.In any difficulty in process you may contact ERP

Team Sushila Bhanvar(9425807182) and Pintoo Yadav (9425807187) .

During submission of ACR, appraise will be able to attach file (excel, word,...) by selecting

attachment as Yes or No.

Procedure of attachment:

1. Click on attachment iconattach file (word/excel/pdf)

2. AttachmentsmainAppraisal Details

3. AttachmentsSourceFile

4. Will pop-up a decision box has the file been uploaded successfully ? before responding follow step 5 then click yes or no .

5. Will open new tab for file upload select file submit.

If Appraise wants to delete attachment:

1. If appraise clicks on Document and attachment, then the complete information filled up by the

appraise in the form shall be deleted along with the attachment.

2. If appraise clicks on attachment, then only the attached file shall be deleted.

ACR Draft Report is also available on the appraisal form to view your ACR

Process to run request:

View->Request->Submit a new Request->OK-> EZ-PER: ACR DRAFT REPORT-> OK

Appraise need to take care of:

1.If the name of supervisor is not correct or appears blank. Please do not click on submit button and

do not change the supervisor.Please contact HR /ERP Team Sushila Bhanvar(9425807182) and

Pintoo Yadav (9425807187)

2.Before submitting ACR, change correct reporting officer for ACR period and submit it

3. Always enter a correct financial/reporting year in appraisal form.

4. If the appraise was posted at various locations during the financial year then select the specific

period of each location. Ex. If Appraise was posted at corporate office (o/o CGM HRA) Jabalpur from

01.04.16 to 31.08.2016 and field office O/o C.E. Regional Rewa from 01.09.2016 to 31.03.2017 then

the appraise shall submit 2 ACRs for the FY 2016-17 by selecting locations. First ACR period will be

01.04.2016 to 31.08.2016 (For corporate office (CGM HRA)) & Second ACR period will be

01.09.2016 to 31.03.2017 (field office (O/o C.E. Regional)).

4. If appraise was suspended during the FY say for the period of 10.05.16 to 22.10.16, then he/she

is not eligible for submission of ACR for the suspension period.

5. Contract employees are not entitled for submission of appraisal report in ERP.

II. Supervisor (Reporting officer):

Reporting officer section:

Login ERP Employee self serviceAppraisal report for gazetted officers

Supervisor will select as reporting and will have LOV (List of values) as number of employees who have

submitted their ACR.

After selecting one of the employees from LOV click on Find. Supervisor will be able to view

employee history and answers given by appraise. If appraise have not filled answers correctly in case of KPI’s as well as the other as mentioned in the questionnaire, supervisor can reject ACR. Supervisor can enter/change reviewing officer and accepting officer.

After clicking on submit button, system asks to reporting officer for the confirmation about the

reviewing and accepting authority.

If supervisor wants to switch between ACR’s of two appraise, he/she can use clear option and then

can find other.

Comments of officers at all levels can be saved before submitting.

Supervisor/Reporting officer need to take care:

1. Whether the appraise has actually worked under the reporting officer during the FY or not.

2. The period of appraisal filled up by appraise is correct or not.

3. The details of KPI should be checked properly. If anyone has filled up details of KPI for whom its

not applicable then the form can be rejected for corrections.

4. If any details filled up by appraise is not correct then the reporting officer can reject appraisal

form along with the relevant remarks.

5. If employee submitted ACR of suspension period then it should be rejected by the supervisor.

6. Before clicking on submit button confirm about the reviewing/accepting authority

Reviewer section:

Reviewer will click on reviewing tab and will enter remarks and grade. Accepting authority field will be

filled by reviewer and will submit ACR.

IV. Accepting authority:

Accepting authority will write their comments and grade and submit the ACR.