PRINT RETENTION AND PRINT RETENTION AND WITHDRAWAL WITHDRAWAL

CURRENT PROJECT : JSTOR

September 15, 2010Open Meeting Presentation

Our SituationOur Situation

We add about 127,000+ volumes per year *

* Per last full year of ARL statistics (2009)

- Represents physical volumes that need shelf space

- Does not include HEA/LAW/Regionals- Does not include microforms- Does not include electronic resources

……. We need room for constant growth

Our Situation – part 2Our Situation – part 2Music/Dance Library (MUS) must vacate

Sullivant Hall for renovation by summer, 2011

MUS will move to the SEL building Both SEL and MUS must fit into existing SEL

spaceSTX Depository is at capacityOhio will not build another STX moduleSolution: withdraw items from STX, SEL, MUSAs volumes are withdrawn from STX, transfer

more volumes from SEL and MUS to STX

Transfer and withdrawal (T&W) Transfer and withdrawal (T&W) projects are not new at OSUL:projects are not new at OSUL:

To 2000: T&Ws were processed in Cataloging2001: CMT created to increase T&Ws prior

to Thompson renovation; STX also involved

2005: 13 “expert staff” assisting with T&Ws

2006: Coordinator for Collections’ staff added to process additional T&Ws

JSTOR PROJECTJSTOR PROJECTSome transfer and withdrawal projects

are easier/faster to do than others

Walden committee in 2009 recommends JSTOR as next project needed

Open meeting of August 9th affirms need to look at JSTOR titles next

Director confirms 1st priority must create space for MUS to SEL move

WHAT IS JSTOR?WHAT IS JSTOR?

JSTOR = Journal Storage

Non-profit founded in 1995

Merged with Ithaka in 2009

WHAT IS JSTOR?WHAT IS JSTOR?Purpose = for libraries to outsource

storage of print journalsContains c. 1,000 academic journalsUses “moving wall” for when current

issues are available, generally 3-5 yearsGoal = archive multiple paper copies at

CRL, Harvard, and California Digital Library, in addition to online digital archive and access

JSTOR AND OSULJSTOR AND OSULWe donated $30K to help develop JSTOR in

1997We bought nine JSTOR collections at a cost of

$116,575. We pay $58K annually for online access and

outsourced archiving services to JSTORWe contribute withdrawn volumes, as needed,

to CRL for JSTOR redundant print archiving

Are we getting our Are we getting our money’s worth from money’s worth from

JSTOR?JSTOR?

Not if we don’t use the journal archiving services

that we are already paying for

Can we save much space?Can we save much space?

That depends on:

- How many JSTOR titles are in 1st priority need locations (STX, SEL, MUS)

- How many titles we “opt out” of withdrawing (For example, due to high graphic content.)

Example of JSTOR’s Withdrawal Support Tool: Example of JSTOR’s Withdrawal Support Tool: How many titles can we potentially How many titles can we potentially

withdraw? withdraw? Percent of a title's complete run (measured at the issue level) that

must be held in a page-verified dark archive to be considered sufficiently close to "complete" to meet withdrawal thresholds: 90% page verified complete

Number of page-verified copies of complete run of a title (at the above level of "completeness") required to meet withdrawal thresholds: 2 copies

Threshold for image-to-page ratio (across a title's complete run, as a percentage) below which a title will meet withdrawal thresholds: 5%

Please identify JSTOR collections in which your institution participates:  

YES: Arts & Sciences I, Arts & Sciences II , Arts & Sciences III, Arts & Sciences IV, Arts & Sciences V, Arts & Sciences VI , Arts & Sciences VII, Arts & Sciences VIII, Biological Sciences, Business, Business II, Ecology & Botany, Language & Literature, Life Sciences, General Sciences

NO: Health, Ireland, Mathematics & Statistics, Music

How many of the total set of JSTOR-digitized titles meet these criteria? 406

How many of these titles do I currently have access to through JSTOR? 406

JSTOR Math titles JSTOR Math titles We have online access via JSTOR, but we We have online access via JSTOR, but we may never have subscribed to all 65 math may never have subscribed to all 65 math journals in print:journals in print:

American Journal of Mathematics 1878-2004

 American Mathematical Monthly 1894-2006

Annales d'Économie et de Statistique 1986-2008

Annales de l'inséé 1970-1985

Cahiers du Séminaire d'Économétrie 1951-1985

The Annals of Mathematics 1884-2004

The Analyst 1874-1883

The Bulletin of Symbolic Logic 1995-2010

The College Mathematics Journal 1984-2006

The Two-Year College Mathematics Journal 1970-1983

Econometrica 1933-2007

Educational Studies in Mathematics 1968-2006

……

JSTOR-related Action JSTOR-related Action ItemsItems

Dracine & Russell: Develop wiki to share project documents and titles for “opt-out” review

Aaron & Nick: Review T&W training materials; recommend new training materials, as needed

Jennifer & tbd: Draft proposal for extension of OhioLINK depository loan period; Carol will present to OhioLINK

Marsha & Larry: Draft blog and ‘press releases’ to keep constituents aware of projects, 1st priority space needs, getting value from JSTOR…

Next StepsNext StepsCollection managers will be notified by

email when JSTOR list is posted on wikiAll titles will be withdrawn to provide

space“Opt out” option is provided by giving a

valid reason on wiki & your name All staff/students doing withdrawals and

transfers will be re-trained on JSTOR criteria

Withdrawn volumes on Regionals wiki picks list and CRL list will be shipped to them

These questions need your These questions need your input…input…At Aug. 9th meeting, valid reasons to opt

out of JSTOR withdrawal were:◦High graphic content (i.e. photos, art

work)◦Continuing high circulation of print copy

How should we handle requests to opt out that don’t fit any criteria?

(Example: text only, low use, full-text available online and in outsourced print archive)

These questions need your These questions need your input…input…

Per the Director, transfer and withdrawal review is the duty of library faculty who understand system-wide needs. We cannot allow title-by-title review by teaching departments. However, we want all constituents to be aware of what we’re doing, how we are addressing space needs, providing online access and remote archiving of print copies.

How do we provide information and transparency while making it clear that title-by-title review is a Libraries responsibility?

These questions need your These questions need your input…input…

We know some collection managers are protective of teaching faculty who they believe prefer print text, even when online text articles are available.

But in a time when many locations (STX, SEL, MUS) are being asked to reduce holdings to meet reduced library sq. ft. and allow for new acquisitions, how can we most equitably spread the impact of outsourcing of print journal archiving?

Other questions…?Other questions…?- Are there other issues that need to be discussed?

- This is the last open meeting before the JSTOR project begins, unless you want to meet again (speak now…) - The teams will continue their work; progress will be shared by email.

- Let Marsha know if you want to volunteer to work on an action item from the Aug. 9th report at hamilton.8@osu.edu

Thank you!