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Knitting Together Regional Efforts in Print Retention. Lizanne Payne Print Archives Consultant [email protected]. Characteristics of Shared Print Archives. Consortial Efforts by Selection Type. Western Regional Storage Trust (WEST). Distributed print journal repository program - PowerPoint PPT Presentation
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Knitting Together Regional Efforts in Print Retention
Lizanne PaynePrint Archives Consultant
Characteristics of Shared Print Archives
Consortial Efforts by Selection Type
Western Regional Storage Trust (WEST)
Distributed print journal repository program
Plans to archive ~150,000 volumes from 8,000 journal families based on risk profile, to be held at ~ 5 locations (so far)
Total ~90 members expected during three-year implementation phase (2011-2013); California Digital Library is administrative host
Funding from Mellon Foundation and from WEST members
WEST Title Categories and Archive Types
Print Archiving Issues and Obstacles
Business Models: How are costs distributed, supported?
Access: Who has access, and what kinds?
Collection evaluation: What is effect on collections?
Collection analysis: What can be deselected, what is needed?
Business Models: Who Supports Costs?
Member fees?
Transaction fees?
Absorbed?
Business Models
No money changes handsMembers cover own costs
Potluck
Members contribute to host’s costs
Rent Party
Examples of “Rent Party” Business Models
Five Colleges Library Depository, WRLC, ReCAP, PASCAL Members share operating costs of a shared facility
according to a formula
WEST Members share aggregate costs of accessions,
validation, collection analysis, project management Indirect support for Archive Holders’ space via fee
discount
CIC Shared Print Archive (draft, plan being considered) Members contribute financial support to Indiana U for
accessions and space
Access: Who has access?
Dark or light archives? Almost all current programs are “light” PALCI plan includes 1 dark archive and 2 light Minnesota planning a dark archive UC and Harvard JSTOR archives are dark, contract
with JSTOR
Members have special access privileges, or not? Almost all provide access outside the membership via
ILL for nonreturnables … and often for returnables Example: WEST guidelines recommend using existing
ILL relationships, no special WEST category
Collection evaluation: What is effect on collections?
Ownership? In almost all cases, original owner retains ownership
Volume counts?
No longer part of public ARL member index, one factor in decision about new members
Starting in 2005-06, ARL calculates Library Investment Index using library expenditures and staffing – emphasizes resources
Last copies? Optimal copies?
Collection Analysis:What can be deselected, what is needed?
Currently inefficient mechanisms for knowing what is archived
“Spreadsheet wrangling”
Shared Print Archives: Getting to Scale
“The shared infrastructure needed to support a broad-based externalization of legacy print management functions is unlikely to emerge without directed action and decision-making by leaders in the academic library community.”
Constance Malpas.“Cloud-Sourcing Research Collections: Managing Print in the Mass-Digitized Library Environment”, p.11.
Information Infrastructure
Community Forum
Shared Print Infrastructure Needed
Community Forum
CRL Promotes Community Forum
Community Forum
Information Infrastructure
CRL Promotes Information Infrastructure
Archive Registry & Decision Support System
o Archiving programs (agreements & conditions)
o Archived holdingso Collection analysis
Resource-Sharing• Access to other print archived
materials
CRL Print Archives Registry & Decision
Support
Archiving Library OPACs
OCLC WorldCat
OCLC symbol, Local Holding Records (LHRs)
Titles, holdings
Resource-SharingDecision Support
Information Infrastructure
…the library community should aggregate the work
of existing mechanisms for print storage, de-duplication, and preservation,
[to] effectively contribute to a system-wide withdrawals [and preservation!]
strategy.
Roger C. Schonfeld and Ross Housewright. “What to Withdraw: Print Collections Management in the Wake of Digitization.” Ithaka S+R, 2009, p.2.
Thank you.