PRIMAVERAProject management softwares

2013C45-Sahil Nagpal2013B45-Manjeet Maini2013A65-Surabhi Vartak2013A51-Rohang Adhikari2013A54-Satish Channareddy

PROJECT MANAGEMENT

• Identifying requirements• Addressing stakeholders’needs, concerns and expectations as the project is

planned and executed• Communicating to stakeholders• Managing them to succeed in the project

Balancing project constraints:Scope (both project and product)QualitySchedule (Time)Budget (cost)Resources (People, Machines)RisksA project evolves and requirements may changeProgressive elaboration and improving the PM plan

PRIMAVERA PROJECT MANAGEMENT MODULE

• Primavera was launched in 1983 by Primavera Systems Inc. and was acquired by Oracle Corporation in 2008. The latest version of Primavera is 8.3 of Primavera P6 Enterprise Project Portfolio Management

• The Project Management module enables us organization to store and manage its projects in a central location. The module supports work breakdown structures (WBS), organizational breakdown structures (OBS), user-defined fields and codes, critical-path-method (CPM) scheduling, and resource leveling.

BENEFITS

Management benefits• Ensures thoroughly control of deadlines and the provisioning of resources

assigned to the projects at organization level and accurately describes the progression and identifies the key events

• Provides unitary and structured insights for all the ongoing investments• Allows finding the blind spots of the investments and making corrective decision

in real-time.

User benefits• Automatically retrieves the information from the quotes/cost estimates programs;• Tracks down to the smallest detail the execution stage of the works and the

settlements, and allows comparing the execution stage to the initial planning• Provides information about the project progress stages as tables and Gantt

charts• Tracks, coordinates and corrects by scenario method• Provides real-time information for fast and objective decisions;• Builds "What If"-type analyses.

Cost benefits• Ensures features for risk

management, document management or alerting in case of exceeding the costs, terms or time;

• Analyzes the contractors' performance via economic efficiency indicators (Earned Value and ROI-type analyses)

• Makes available completely assessed terms, costs and resources;

• Automatically matches the spent item quantities to the work's physical stage (the payments can be done depending on the achievements).

• Decreases the project execution time by 22-27% and achieves a savings of 15% of the total cost of the project

2.Primavera ToolsStructuring Projects - Planning Setting-up and define EPS (Enterprise Project Structure). Add a project to the EPS hierarchy. Defining WBS (Work breakdown structure) to the Project. Defining OBS (Organizational breakdown structure) Defining Resources. Create Calendar for Activities & Resources. Add activities to WBS. Input activity details. Schedule project. Updating progress after project starts. Preview / Print reports (Default / Custom made reports).

Executing Projects – Monitoring & Implementation Delay Analysis EV Analysis against baseline Reports

Revising Projects - Modifications Revise baseline Status change & Much more

(EPS) Enterprise Project

Structure

Projects

(WBS)Work Breakdown

Structure

Activities

(OBS)Organisational

BreakdownStructures

2.1 OBS (Organizational Breakdown Structure)

• The organizational breakdown structure (OBS) is a global hierarchy that represents the managers responsible for the projects in enterprise.

• The OBS usually reflects the management structure of organization, from top-level personnel down through the various levels constituting your business.

• We can associate the responsible managers with their areas of the EPS either nodes or individual projects.

• Structure of the organization, from top-level personnel down through the various levels.

• Constraints: Maximum of 25 levels can be created.

• Maximum character length of an OBS element is 100.

President

Regd. Office

Engineering

Project Administration

Sr. GM

GM

Sr.Manager

Design

Design Engineer

Finance

GM Finance

HRD & Admin

Sites

Project Manager

Planning & Billing Engineer

Engineer Execution

2.2 EPS (Enterprise Project Structure)

EPS create/edit form :

• The Enterprise Project Structure (EPS) forms the hierarchical structure of your database of projects. • Each EPS node (or folder) can be subdivided into multiple levels to represent the work that needs to be

done in your organization. The number of levels and their structure depend on the scope of your projects and how you want to summarize data.

• Perform top down budgeting.• Organize OBS and WBS into one common structure.• Manage multiple projects.

Adding project to EPS hierarchy. We can organize unlimited number of Projects in EPS in groups.

2.3 Creating Calendars

Create and assign calendars to each resource and each activity. These calendars define the available work-hours in each calendar day. We can also specify national holidays, your organization's holidays, project-specific work/non-workdays, and resource vacation days. Calendar assignments are used for activity scheduling, tracking, and resource leveling.

• Global: Contains calendar that apply to all

projects.

• Resource: Separate pool of calendars for

each resource.

• Project: Separate pool of calendars for

each project.

2.4 WBS (Work Breakdown Structure)• A WBS is a hierarchy of

work that must be accomplished to complete a project, which defines a product or service to be produced.

• The WBS is structured in levels of work detail, beginning with the deliverable itself, and is then separated into identifiable work elements.

• Maximum of 50 levels are available.

• Activities are fundamental work elements of a project. They are the lowest level of Work Breakdown Structure.

Project

Civil Works

Buildings

Ware House

Foundation

Superstructure

Finishing Works

Admin Building

Roads & Drains

Equipment Fdns

Mech. Works

Tanks

Fire Water Tank

Diesel Tank

Piping

2.5 Defining Resources.Resources include the personnel and equipment that perform work on activities across all projects. Resources are generally reused between activities and/or projects.

2.6 Adding activity to WBS

WBSTask / Activity

Activity Detail form

Activity ID, Name & Type of activity. Start, Finish Dates (Early, Late). Steps of an Activity (Breakdown the activity to smaller units). Relationship between activities (Predecessor, Successor). Resource Assignment (Labor, Non-Labor & Material) Activity Calendar. Constraints. Status of activity (Actual start & finish dates, % of progress). Expenses. Any other comments, notes etc.

List of common Inputs / Information to be given to an activity

Project schedule can be calculated one of two ways: when we choose the Scheduling command or each time we make a change that affects schedule dates. 

The Critical Path Method (CPM) scheduling technique is used to calculate project schedules. CPM uses activity durations and relationships between activities to calculate the project schedule.

2.7 Scheduling Project

To update the progress of the individual activity, the following inputs are to be given in the activity detail form.

1. Start Date (If activity is started)

2. Finish Date (If activity is completed)

3. % of duration completed (if activity is in progress)

4. Remaining duration to complete the activity

Updating Progress – EV Analysis

ObjectiveProblem statement:

Plan college admissions drive SNAP-IT with SCMHRD.

What is SNAP-IT:

Pan India drive to boost SCMHRD applications and clear aspirant doubts & queries regarding SNAP & SCMHRD.

Objective:

To enumerate and logically arrange all the activities required for SNAP-IT in a Work Breakdown Structure (WBS), along with resources and responsibilities assigned to each of those.

Approach:

Using Primavera

Prepare OBS> Create WBS> Create activities and assign to WBS> Assign Relationships between activities> Assign Resources & Responsibilities

Work Breakdown Structure (WBS)

Project Calendar

SNAP IT

Formation of

Admissions Team

Branding

Social Media

MailsPhone &

Print Media

Planning &

Execution

Volunteer Team

Selection

PPT & Trang Module

Trng of Voluntee

rs

Docket Preparati

on

City Selectio

n & Travel

Hall Booking Seminar

Finance

Procurement

Logistics

Docket Material

Flex Printing

Work Breakdown Structure (WBS)

Work Breakdown StructureWBS(Screenshot from Primavera)

Gantt Chart(Screenshot from Primavera)

Activity Codes

Code Department Responsibility

Code Values Admissions Team Director

Code Values Branding Member-1Code Values Planning & Execution Member-2Code Values Finance Member-3Code Values Logistics Member-4

  Admissions Team

Logistics volunteer

Presentation Volunteer

Max. limits 6 13 26

Rate  - 400 400

Resources

S No Activity Desc. Duration Relationship WBS Resource

1 Brainstorming 15   P & E AD(6)2 Volunteer selection form 1 1fs Volunteer Team selection AD(6)3 Volunteer sign up 4 2fs Volunteer Team selection AD(1)4 Volunteers Interview 3 3fs Volunteer Team selection AD(6)5 Volunteers finalization 2 4fs Volunteer Team selection AD(2)6 PPt preperation 10 1fs Ppt & Training Module AD(2)7 Training module preparation 10 1fs Ppt & Training Module AD(2)8 Training of volunteers 10 6fs,7fs Training of volunteers AD(6),LV(13),PV(26)9 Inviting quotations 5 1fs Procurement AD(1)10 Vendor selection 5 9fs Procurement AD(1)11 PO release 10 10fs Procurement AD(1)12 Procurement of material 10 11fs Procurement AD(2)13 Docket preparation 4 12fs Docket Preparation AD(6),LV(5),PV(12)14 HTML-Mail Drafting 7 1fs Mails AD(1)15 Sending mails to aspirants 2 14fs Mails AD(1)16 Pagalguy thread preparation & managing 30 14fs Social Media AD(1)17 Facebook page preparation & managing 30 14fs Social Media AD(1)18 Twitter account preparation & managing 30 14fs Social Media AD(1)19 Video upload on you tube 30 14fs Social Media AD(1)20 Selection of cities 5 1fs City selection & Travel AD(3)21 Calling for hall booking 20 20fs City selection & Travel AD(2)22 Hall booking payments 15 21fs Hall booking AD(1)23 Travel arrangement confirmation of volunteers 5 9fs,20fs City selection & Travel AD(1),LV(13),PV(26)24 Sending fliplets to aspirants 15 1fs Phone & Print Media AD(2)25 Presentation at venue 5 23fs Seminar AD(6),LV(13),PV(26)26 Flex designing & printing 10 10fs Flex printing AD(2)27 Finalization of docket material 10 10fs Docket Material AD(5)

Thank You