Washington State Department of Social & Health Services

OneDepartment

VisionMission

Core set of Values

Prevention Redesign Initiative (PRI) Guide

Division of Behavioral Health and Recovery

Washington State Department of Social & Health Services

OneDepartment

VisionMission

Core set of Values

General InformationThe PRI is generally following the Strategic Prevention Framework as the overall planning framework for this process. It is expected that all tasks associated with PRI will be conducted in a culturally competent manner. This model is based on categorization of task by subjects and does not indicate sequence to follow. This is not expected to be linear process.

Primary sources of information used in developing Task Categories: Communities That Care, CADCA, Coalitions and Partnerships in Community Health (Frances Dunn Butterfoss), DBHR, preliminary evaluation information from Washington and national SPF-SIG project, SAMSHA/CSA.

SAMHSA’s Strategic Prevention Framework

Guide Cover

Washington State Department of Social & Health Services

OneDepartment

VisionMission

Core set of Values

General InformationWhat is a Coalition?

A formal arrangement for cooperation and collaboration between groups or sectors of a community, in which each group retains its identity, but all agree to work together toward a common goal of building a safe, healthy, and drug free community.

Who is a Coalition?• Members (Sector Representatives) are local key players who represent and can function on behalf of their

respective sector constituents to contribute to carrying out planning and strategies for the local community.• Members (Sector Representatives) act within their own sphere of influence thus enlarging the coalition’s

ability to create needed change and implement multiple strategies.• New members are invited to join in an effort to enlarge the coalition's sphere of influence and to gain

needed capacity to address additional root causes• Coalition staff assists with support for planning, problem solving and information management (evaluation,

reporting, etc.).

Sectors:

Adapted from DFC grantee workshop.

• Youth• Parent • Law Enforcement• Civic/Volunteer Groups• Business• Healthcare Professionals

• Youth-Serving Organizations• Religious/Fraternal Organizations• State/Local/Tribal Government• School• Media• Chemical dependency treatment

• Mental Health services representative• Other Substance Abuse Organizations

Guide p. 2

Washington State Department of Social & Health Services

OneDepartment

VisionMission

Core set of Values

Task Category ModulesTable of Contents

1. Getting Started2. Capacity3. Assessment4. Planning5. Implementation6. Reporting and Evaluation7. Timeline Overview

Washington State Department of Social & Health Services

OneDepartment

VisionMission

Core set of Values

Getting Started

Task Categories:• Participate in The Athena Forum• Notify media• Core Workgroup formed• Clarify roles• Hire/designate .5 FTE coordinator for each PRI community• Establish working relationships

Templates: News release template Template for decision making models and communication diagram Sample job descriptions MOU template

Possible Trainings:• Athena trainings 101 and 201• Decision making models

Guide p. 4-5

Washington State Department of Social & Health Services

OneDepartment

VisionMission

Core set of Values

Capacity

Task Categories:•Hold key leader orientation event•Develop coalition charter•Recruit and retain membership•Participate in training and technical assistance

Templates: Information on organizing frameworks Template for KLO training elements Membership recruit and retention plan questions (to be included in overall Plan) Coalition charter template/samples (outline key elements)

Possible Trainings:•Key Leader/Board orientation training (membership)•Decision making models•Strengthening your Coalition by enhancing your leadership •Developing teamwork and cohesion in your coalition•Membership – how to get them and keep them…or get them back!

Guide p. 6-7

Washington State Department of Social & Health Services

OneDepartment

VisionMission

Core set of Values

Assessment

Task Categories:•Establish assessment workgroup(s)•Use state-provided and local data•Gather community information and feedback

Templates: Resource assessment tools Community survey tools

Possible Trainings:•Community Assessment Training/Clinic•Community Resources Assessment Training/Clinic•Using local data updates to re-energize your coalition

Guide p. 8

Washington State Department of Social & Health Services

OneDepartment

VisionMission

Core set of Values

Planning

Task Categories:•Select community organizing framework•Select goals, population and strategies•Develop prevention strategic work plan

Templates: CAPT report regarding organizing frameworks to communities Sample PRI prevention strategic plan to include:

Membership recruit and retention plan questions DBHR develops logic model for PRI project Media plan (in strategic plan) – no template – form and list of strategies

Possible Trainings:• Community Planning Training/Clinic• Using systems models to preventing unintended consequences

Guide p. 9

Washington State Department of Social & Health Services

OneDepartment

VisionMission

Core set of Values

Implementation

Task Categories:•Implement selected community organizing framework•Participate actively in Cohort I learning community•Localize media campaigns•Confirm partnerships•Organize and implement P/I services (September 2011)•Implement selected environmental strategy(ies)•Implement selected direct prevention strategy(ies)

Templates: Media campaign options and materials

Possible Trainings:• Community Plan Implementation and Evaluation Training • Develop/refine - environmental strategy training

Guide p. 10

Washington State Department of Social & Health Services

OneDepartment

VisionMission

Core set of Values

Reporting and EvaluationWe will continue to use the current systems to collect information: Plan , PBPS and OSPI/RMC MIS, Prevention System Manager

Task Categories:•Report coalition and community organization functioning•Report environmental strategy(ies)•Report direct prevention strategy(ies)•Participation in statewide evaluation

Templates: Resource assessment surveys Coalition survey

Possible Trainings:• Community Plan Implementation and Evaluation Training • Is the community getting your message? Planning and tracking how far did your message

go

Guide p. 11

Washington State Department of Social & Health Services

OneDepartment

VisionMission

Core set of Values

Timeline Overview• Display to follow is categorized by Tasks and does not indicate

sequence to follow. This is not expected to be linear process. • Marks indicate that work on this task should be happening

during this quarter. • If a field is empty then it is not expected that work would be

done during that period on that item. Quarters are relative to project start on an annual schedule of 3 month periods.

Key:– S = Start working on this task during this quarter– S/C = Start and completed working on this task during this quarter– O = Ongoing task

Washington State Department of Social & Health Services

OneDepartment

VisionMission

Core set of Values

Timeline Overview

Task Category Before Q1 0-90 days

Q2 91-180

Q3 181-270

Q4 271-360

1. Getting Started • Participate in The Athena Forum (within 2 weeks) S O O O • Notify media (by April 2011) S/C • Core Workgroup formed S/C • Clarify roles S/C • Hire/designate .5 FTE coordinator for each PRI community

(by July 2011) S/C

• Establish working relationships S O O O O 2. Capacity

• Hold key leader orientation event S/C • Develop coalition charter S/C • Recruit and retain membership S O O O • Participate in training and technical assistance S O O O

3. Assessment • Establish assessment workgroup(s) S/C • Use state-provided and local data S/C • Gather community information and feedback S O O

Washington State Department of Social & Health Services

OneDepartment

VisionMission

Core set of Values

Timeline OverviewTask Category Before Q1

0-90 days

Q2 91-180

Q3 181-270

Q4 271-360

4. Planning • Select community organizing framework S/C • Select goals, population and strategies S/C • Develop prevention strategic work plan S/C

5. Implementation • Implement selected community organizing framework (within

30 days) S/C

• Participate actively in Cohort I learning community (within 30 days) S O O O

• Localize media campaigns S O O • Confirm partnerships (specific to implementing services) S O • Organize and implement P/I services (by September 2011) S O O O • Implement selected environmental strategy(ies) S O • Implement selected direct prevention strategy(ies) S O

6. Reporting and Evaluation • Report coalition and community organization functioning S O O O • Report environmental strategy(ies) S O • Report direct prevention strategy(ies) S O • Participation in statewide evaluation S O O O

Washington State Department of Social & Health Services

OneDepartment

VisionMission

Core set of Values

Discussion Instructions

Washington State Department of Social & Health Services

OneDepartment

VisionMission

Core set of Values

Discussion Questions• What interests you about this task category? What

drew you to this table? What stands out to you?

• What experience do you have to offer to the learning community around this category?

• What questions do you have or anticipate having as you work on these tasks?

• What additional clarification is needed, if any, in order to move forward?