Presents: Roller Disco Charity Event

Content: Who are we? Aims & Objectives The Event Research Venue Previous examples Sponsors + fundraise Finance Charity Marketing Health and safety

Who are we? Southampton Solent Students Multimedia Events Aged between 19- 25.

Aims & objectives Raise money for Naomi House To host a memorable evening for

students in Southampton To host a successful event To help the venue to establish

themselves

The Event Roller Disco Dance off competition and limbo Wednesday the 27th February 7pm – 10.30pm After Party at Oceana – Free entry

included in ticket Aim 80 - 100 people excluded staff Theme: High School Cliques Music: Chart

Research Surveymonkey Published through Social Medias 52 participants

Would you be interested in attending a roller disco event in Southampton?

YesNo

Monday Tuesday Wednesday Thursday Friday Saturday Sunday0.00%

5.00%

10.00%

15.00%

20.00%

25.00%

30.00%

35.00%

40.00%

45.00%

50.00%

What day would you like the event to be held?

Would you dress up for a theme?

YesNo

Chart

Retro

0

5

10

15

20

25

30

35

40

What genre of music would you like at this event?

Numbers of staff and Guests 80 – 100 Guests, Primarily Students from

Solent University and Southampton University 3 bar staff 1 Duty manager 3 roller stewards 1 bouncer 1 DJ 6 organises (1 will be filming) 1 photographer

Venue The MoClub, Southampton To challenge ourselves Easy accessibility - 10 min walk from

city centre Free parking Experienced hosts of Roller Disco’s Classic American themed Access for disabled

Venue – What we will improve! Signage from City Centre Set up lights outside venue to improve

visibility from distance Have staff at the end of the road to direct

guests Improve seating areas Make sure music is playing before doors

opens Have front of house staff outside 15 min to

crowd manage

Fundraising Promotion video (price cut)

Pubquiz (16th January) + 50/50 raffle in the SU Top Bar (possibly raise £50 – £75) ?

Charity Local Charity

http://www.youtube.com/watch?v=r_GR9B5zcpo

Charity Video

Marketing

Marketing Promotional video Halls Portal Email adverts MoClub webpage

Social media pages

Marketing Raise awareness of event through other

events Dress up and be on roller skates at

different events and locations to hand out flyers and sell tickets (two weeks before event)

Excite by using QR codes

Ticket sales Tickets via online order (paypal) www.innovativeevents.org.uk Halls City centre Student Union Southampton University

£5 tickets

Ticket draft What is included? Price Number etc. Time of Event Design Sponsors on tickets (included in payment (free

admission oceana) Directions Contact info Dress code

Poster draft

Finance - ExpensesLocation Remark Description Tariff   Estimated per day Estimated Actual

Area space rental 0 Free venue Hire - /m2 - -  

Studen Union 0 (Fundraising Venue) - /set - -  

Staff 0 Security + Bar staff - /day - -  

Subtotal : - -

Decorations Remark         Estimated Actual

Pubquiz Prizes 1 Prizes donated by companies 5.00     5.00  

Lighting 0 Venue got equipments -        

Cliques Props 1   50.00     50.00  

Balloons 1 Already donated -        

Wallpapers 0   -        

Subtotal : 55.00 -

Advertisement           Estimated Actual

Social Medias 0   -     -  

Poster 15   5.00     5.00  

Brochures 80   5.00     5.00  

Radio/TV 0   -     -  

Newspaper/Magazines 0   -     -  

Subtotal : 10.00 -

Miscellaneous         Estimated per day Estimated Actual

          - -  

          - -  

          - -  

          - -  

               

Subtotal : - -

Sale Item           Estimated Actual

               

               

               

               

               

Subtotal : - -

  Estimated Actual

Total : 55.00 -

Finance - IncomeRoller Disco

Admissions     Estimated Tariff Estimated Actual

Public     80 1.5 120.00  

Fundraising Pubquiz admission   50 1.5 75.00  

             

             

             

Subtotal : 195.00 -

Sponsorship     Estimated Tariff Estimated Actual

Donations     50 1 50.00  

          -  

             

             

             

Subtotal : 50.00 -

Exhibitors Space Total Space Estimated Tariff Estimated Actual

          -  

          -  

          -  

          -  

          -  

Subtotal : - -

Other Income     Estimated Tariff Estimated Actual

          -  

          -  

          -  

          -  

             

Subtotal : - -

  Estimated Actual

Total : 245.00 -

Finance - Summary

  Estimated Actual

Total Income 245.00 -

Total Expenses 55.00 -

Profit/Loss 190.00 -

Health and safety Security (Event safety) First Aid Noise Pollution Risk assessment Toilets

What’s next? Raise money Confirm tickets, posters, flyers + print Make promotion video Update and excite through social media Create the buzz Make contact with solent marketing

(trevor) Sell tickets Contingency plan

Thank you for listeningAny questions?