Meet

Welcome to Business English Lab

Faculty Enablement

1 11th July Wednesday10 30 - 11.30

amIntroductory Sessions Vindya

2 20th July Friday 10 - 11.30 am Module 1 Introduction to English and Grammar Vindya

3 27th July Friday 10 - 11.30 am Module 3. Auxiliary and Modal verbs Begi

4 3rd August Friday 10 -11.30 am Module 5. ABC of writing, The KISS concept Vindya

Student Sessions

1 13th July Friday 11-12.30pm M2. Articulation Skills and Speaking face to face vs. over the phone Vindya

2 18th July Wednesday 11- 12.30pm M4. Four Techniques of reading- Skim, Scan, Intensive, Extensive Begi

3 25th July Wednesday 11-12pm M6. Presenting ideas, information and opinions with clarity Vindya

Presenting Ideas/Information/Opinions with ClarityModule 6

The need:

• ability to give good presentations is crucial to the effective sharing of ideas.

• need to develop one’s confidence which will come with knowledge of presentation skills.

• the art of making effective presentations is a skill which can be developed through practice

Objective:

To make participants aware of ways of becoming fluent and coherent while using

English at the workplace.

To make them aware of their speaking styles, their positives and their areas for

improvement.

To evaluate the comfort level and confidence of the group in articulating their views in

front of a group.

Discussion

• What stops us from presenting our ideas well?

• How does one get to presenting fluently and clearly?

• How does one overcome English language related difficulties if one’s

proficiency is limited at present?

• What strategies can one use to get one’s message across?

• What makes a presentation of ideas and information (apart from visual aids,

body language and content) appealing?

Begin the session:

1. In pairs participants are asked to discuss their answers to the questions given at the start of the activity and share them with the class.

2. The facilitator can highlight this understanding about fluency: • Fluency is the ability to communicate in a language with minimal intrusive hesitations,

self corrections and repetitions. Fluency is linked to range of language (especially the range of sentence structures that the speaker can put to use effortlessly) and to the level of comfort that a speaker has in certain contexts.

• Those whose accuracy is limited and whose vocabulary range is limited can be fluent by using simple language and focusing on the message and not being overly pre-occupied with and inhibited by limitations.

• Practice using techniques like the 3-2-1 technique to help develop articulation skills.

Aspects to making a good presentation

• The presentation

• Preparing for the presentation

• Delivering the presentation

• You!

• Body Language

• Voice modulation

• Appearance

THE PRESENTATION

Preparing for the presentation• Define your audience

• What is/are their roles?

• How much do they already know about the topic?

• What are they expecting from you?

• Derive your content from the audience need/profile

• Organize your material-structure

• Decide on audio-visual aids, cue cards (if required)

• Practice the presentation, buffering for time!

• Arrange/inspect logistics (venue/material/equipment)

Delivering the presentation

• The structure of the presentation- (The 3 tell mechanism)

• The OPENING- (10-15% of time allotted)

• The BODY- (70-80% of time allotted)

• The CONCLUSION – (10-15% of time allotted)

• Tell them what you are going to tell them

• Tell them

• Tell them what you have told them

What should my OPENING do?

• Introduce the topic to the audience.

• Grab their attention, that first impression can make/break your

presentation!

• Emphasize the need for the presentation.

• Explain what’s in it for them (WIIFM)

• Lay down the ground rules to be followed during the

presentation, if necessary.

What should my OPENING do?

Statement on subject

Joke

Question

Mind reading

Shock

Title slide

Quotation

Facts/Statistics

Story/Anecdote

Informal

What should the BODY of the presentation do?

• There should be a coherence in the flow of information.

• Proper structure and connect

• Keep the message/s simple and clear.

• Use a lot of sign posts!

• Be vivid while delivering the messages

What should my CONCLUSION do?

• This time should be utilized well to summarize the discussion till that point.

• A clear message needs to be given.

• Clarify any queries/questions raised by the audience.

• Way forward/ What next?

• Never overshoot time allotted for the presentation.

YOU!!!!!

Body Language and Appearance

BODY LANGUAGE AND APPEARANCE

VERBAL / VOCAL

55%45%

IMPACT OF COMMUNICATIONGESTURES

POSTUREMOVEMENTEYE CONTACTFACIAL EXPRESSIONS

DRESSINGGROOMING

Voice modulation

A good presenter brings about variations in:

Speed: Decrease for clarity/emphasis and increase for excitement.

Tone: Varies pitch to distinguish/inflect words.

Volume: Ensures that he/she is audible right through the presentation. Can

decrease volume for heightened sense of drama.

Pause: Pauses are useful since it allows audience time to grasp what you are

saying. It can also be used for drama and also get attention, if used properly.

Activity

Imagine that you are attending a business seminar conducted at Infosys. Your team of 4 or 5 executives has been invited to make a presentation on any relevant business topic.

Form groups; ask them to pick up a specific topic-10 mins for preparation, 3 mins for presentation. Give feedback on relevant parameters.

Instructions:

• Each person in a group can speak for 2 minutes (10 minutes for a group of 5).

• You and your group have 10 -12 minutes to choose, plan and prepare before you present.

TIPS for the GROUP:

1. Brainstorm your ideas 2. Select the most relevant and important ones. Assign an idea/set of ideas to each

member of your group. 3. Organize your ideas in the order of importance 4. Think of examples to support these ideas5. Think of a good opening6. You can use some of these expressions:

a. The subject of my presentation is… b. I’m going to talk about… c. I’d like to start off by saying that… d. I’d like to make three main points…

Tips for the facilitator:• The preparation for the mini-presentations can be guided step by step by the facilitator

or done by participants on their own depending on how familiar they are with activities of this kind or quick in understanding and taking the initiative.

• Time has to be managed well and a time keeper appointed to give signals to speakers about close time.

• Feedback can be peer and facilitator driven. While appropriateness of content is important in business presentations, the feedback here can focus primarily on elements such as fluency and coherence and to some extent on grammar and vocabulary. Only major mistakes can be pointed out so that learners do not become overly nervous. The primary focus of this exercise is on being fluent and coherent.

• Play the TED talk by Mr Shashi Tharoor to show how a presentation can be impactful. • Play the TED talk by Pranav Mistry to show how simple language can be effective.

Parameters for evaluation

Name Class Body

Language

English

Proficiency

Content &

Presentati

on

Audience

orientation

(Confidence)

Remarks

Sample Topics

• My role model • The business leader I admire • Are customers always right? • What makes people work harder? • The path-breaking technological innovation in the last ten years • The best mobile phone in the market today • To be or not to be • When in Rome do as the Romans do • How to walk the tight rope • Peer pressure

Poll - Please provide your response

1. Question2. Question3. …

THANK YOUwww.infosys.com

The contents of this document are proprietary and confidential to Infosys Limited and may not be disclosed in whole or in part at any time, to any third party without the prior written consent of Infosys Limited.

© 2011 Infosys Limited. All rights reserved. Copyright in the whole and any part of this document belongs to Infosys Limited. This work may not be used, sold, transferred, adapted, abridged, copied or reproduced in whole or in part, in

any manner or form, or in any media, without the prior written consent of Infosys Limited.