Presenter:SeanCrossan,Director,PSPCCIPMMAtlanticRegionalConferencePresentationNovember27,2019

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PublicSectorProcurementinCanada

Ø  Estimatedthatpublicprocurementexpendituresamounttoatleast$200Bannually,withFederalprocurementbeing$20Bin2018-2019.

10-15% federal

10-15% P/T

70-80% MASH

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CanadianCollaborativeProcurementInitiative(CCPI)

Ø  ThescaleofCanadianpublicprocurementcreatessignificantopportunitiesforcollaborativeprocurement.Potentialbenefitstothosewhobuytogetherinclude:§  Economiesofscale§  Reducedadministrativeandlegalburden§  Streamlinedprocurementefforts§  Sharingknowledgeandbestpractices§  AlignmentwithstandardpracticeinmanyG7countriesandothernations

Ø  TheseareamongthereasonsPublicServices&Procurement

CanadaoperatestheCanadianCollaborativeProcurementInitiative(CCPI).

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AVeryBriefHistoryofCCPI

Ø  TheCCPIprogramwillcreatepartnershipswithProvinces,Territories,MASHsectororganizationsandCanadianPublicHealthandAidOrganizationsbysharingfederalinstrumentsusedtoprocuregoodsandservices.

Order-in- Council

Create CCPI

KPMG analysis

Onboard Provinces And Territories

Onboard MASH Sector

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CurrentProvincial&TerritorialParticipation

Ø  8Provincesandthe3Territoriesareparticipating

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Current MASH Participation

Ø  127 Municipalities, Academic institutions, School boards and Hospitals (MASH) sector organizations in these jurisdictions are participating

70 municipalities & other municipal-related entities

24 academic institutions

16 school boards

17 health-related institutions

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CurrentMASHSectorParticipation

Whitehorse, YK

Calgary, AB

Edmonton, AB

Winnipeg, MB

Ottawa, ON

Toronto, ON

Halifax, NS

Charlottetown, PEI

Fredericton, NB

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ParticipatingUniversitiesandColleges

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CCPI3-YearPlan

Ø  TheCCPI3-YearPlanoutlinesthecommoditiesthatweexpecttomakeavailabletoparticipantsoverthreeupcomingfiscalyears(Apr-Mar).

Ø  Theplanisactivelyupdated,andcanbeviewedanytimeatwww.canada.ca/buying-together

Fiscal year Number of Items

Year1 2018-2019 29

Year2 2019-2020 30

Year3 2020-2021 30

Year4 2021-2022 4+

*Thereare36currentlyavailableforuse*

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Status

Region

GSIN

Description

SO

Description

Procurement

officer

Type of

Agreement

Start date

End date

Active

National

Laboratory equipment,

supplies

Laboratory supplies

Lisa Hennessey (

lisa.hennessey@pwgsc-

tpsgc.gc.ca)

National Master

Standing Offer (NMSO)

2017-04-01

2020-03-31

National

Stationary and record forms

Office paper

Veronique Fulham

(Veronique.fulha

m@tpsgc-pwgsc.gc.ca)

Multiple Regional

Standing Offer (MRMSO)

2019-10-30

2020-10-29

National

Office supplies

Office supplies

Veronique Fulham

(Veronique.fulha

m@tpsgc-pwgsc.gc.ca)

National Master

Standing Offer (NMSO)

2019-10-01

2020-09-30

CanadianCollaborativeProcurementInitiative3-YearPlan--Sampleofavailablestandingoffers

https://www.tpsgc-pwgsc.gc.ca/app-acq/app-collaborat-procur/plan-eng.html

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TotalValuePurchasedthroughCCPI(2018-19FY)Theaggregatevalueofpurchasesforallparticipants(provinces,territoriesandMASHsector)hasbeen$4.5million

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Socio-economicconsiderationsinthecontextofCCPI

Ø  Incorporatingsocio-economic(SE)factorsintofederalprocurementsisanongoingpriorityforPublicServices&ProcurementCanada.

Ø  SomeCCPIinstrumentsthereforeincludeSEconsiderationssuchas:§  Greenprocurement&sustainability§  Indigenousbusinesses§  Small&mediumenterprises§  Ethicalconsiderations§  Vulnerablepopulations/disadvantaged/under-represented§  Accessibility

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Successstory:Officesupplies

Ø  EnhancedservicelevelsØ  SMEandaboriginalbusinesses

includedassuppliersØ  Greaterselectionofgoods,

includingjanitorialsupplies(increasefrom500to3000)

Ø  Less‘slippage’sincealargercorebasketofgoodsisavailable

Ø  Higherqualityofficesupplies,includinggreenproducts

Ø  Pricesavingsareestimatedtobe10%orgreater

Ø  Inthe2018-19FY,$464,500waspurchasedfromthisSObyCCPIparticipants.

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CCPI also includes regional procurement instruments

Ø ThefirstRegionalMasterStandingOffer(RMSO)wasdevelopedinfullcollaborationwiththeProvinceofManitoba.Ø Manitoba’sinvolvementincreasedthevalueoftheopportunityby~45%.Ø AvailabletoCCPIparticipantsandfederalclientsintheWesternRegion.Ø Approximately$150,000waspurchasedfromthisRMSO.

Successstory:Plumbingandheatingsupplies

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FutureOpportunities–AFewExamples

Sample of CCPI 3-Year Plan Items for 2019-2020 Goods:

Ø  Environmentalpaper–Oct.30,2019Ø  Officesupplies–Oct.1,2019Ø  Laboratorysupplies&equipmentØ  PortableradiosØ  Fitnessequipment

Services: Ø  Changemanagementtrainingpilotproject(2020)Ø  ITprofessionalservices(2020-21)Ø  Officeergonomicassessmentservices(2020-21)

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GeneralToolsforCCPIPromotion

•  CCPINewsletterhighlightssuccessstoriesandfutureopportunities-distributedto765entitiesacrossCanadahttps://www.tpsgc-pwgsc.gc.ca/app-acq/app-collaborat-procur/annuelle-update-2018-eng.html

•  CCPIwebsiteincludescurrent3-yearplan:www.canada.ca/buying-together

•  Open-accessGCcollabwebpageprovidesinformationaboutCCPI,includingonboardingandoperationaldetails:https://gccollab.ca/file/group/275321/

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CCPI IN NOVA SCOTIA GENEVIEVE SHARKEY, NS – Service Nova Scotia & Internal Services

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NovaScotia–Overview

Ø  In2011,NovaScotiapassedThePublicProcurementAct,whichgatherspublicsectorentitiesacrosstheprovinceunderatwo-tieredgovernancestructureregulatedbyNovaScotiaProcurementunderthedirectionofitsChiefProcurementOfficer(CPO).

Ø  TheActextendstheauthorityofNovaScotiaProcurement

beyondtheProvincialdepartmentsandagenciestothebroaderpublicsector(Municipalities,AcademicInstitutions,SchoolBoards,Hospitals,etc.).

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NovaScotia-ProcurementAdvisoryGroup

Ø  ArequirementofThePublicProcurementActisalsotoestablishaProcurementAdvisoryGroup.

Ø  TheroleoftheProcurementAdvisoryGroupistoprovideadvicetotheChiefProcurementOfficeron:

•  The Act and regulations •  Identification of efficiencies and cost savings •  Strategies for minimizing risk •  Identification of strategic procurement opportunities •  Standardization of practices

–  Vendor Information Session –  Release of Information Protocol –  Vendor Debriefing

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NovaScotia–CCPIBeginnings

Ø  In2016,theGovernmentofNovaScotiasignedthenationalmasteruseragreementonbehalfofNovaScotiapublicentitiestoenableprovincialgovernmentdepartmentsandtheMunicipal,Academic,Institutions,SchoolsandHospitals(MASH)SectortoleveragefederalStandingOffersandSupplyArrangements(SOSA).

Ø  Beforebeingabletousetheprocurementinstrument,MASHsectorentitiesmustsignaMemorandumofUnderstanding(MoU)withtheProvinceconfirmingitwillabidebythestandardtermsandconditionsintheMoUandtherelevantstandingofferterms.

Ø  Todate,29MASHentitieshavesingedanMoUwiththeProvince.

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CurrentMASHSectorParticipationinNovaScotia

11municipalities 6RegionalCentresforEducation

1healthorganization

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CurrentMASHSectorParticipationinNovaScotia

10collegesanduniversity

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NovaScotiaUsage-TotalSpendinthe2018-19FY

TheProvinceiscurrentlyregistered

touse20procurementinstruments.

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Example:EnvironmentalPaperStandingOfferØ  In2018,PSPCsecureditsmostcompetitivepricingtodateontheenvironmental

paperstandingoffer(33%decreaseinprice)

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NovaScotia–CCPICommunications

Ø  ProcurementWebPortal–  MOUInformation–  3-YearPlan

Ø  EmailtoregisteredMASHsectorentities

–  ProcurementInstrumentOpportunities–  3-YearPlanCanvassing

Ø  SAPAriba–  StandingOfferInformation–  Call-UpInformation

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HowtoJoinCCPI

•  VisitCanada.ca/buying-togetherandselectthelinkbelow:

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HowtoJoinCCPI

Ø  NovaScotia–SignanAccessAgreementwiththeprovince.(https://procurement.novascotia.ca/current-standing-offer-contracts.aspx)

Ø  Newfoundland&Labrador–Registerwiththeprovince.

Ø  NewBrunswick–SignanAccessAgreementwiththeprovince.

Ø  PrinceEdwardIsland–SignanAccessAgreement

withtheprovince.

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Provincial&TerritorialContacts

E-mail address Telephone

NovaScotia

procure@novascotia.ca

902-424-3333

(1-866-399-3377)

Newfoundland&Labrador ppacontracts@gov.nl.ca 709-729-3348

NewBrunswick nbon@snb.ca 506-444-5636(1-800-561-1422)

PrinceEdwardIsland procurementservices@gov.pe.ca 902-368-4040

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CCPITestimonials

delivered,thishasrequiredtheProvincetothinkinnovativelyandlookforpartnershipsthatcanincreaseProcurement'seffectiveness.TheCanadianCollaborativeProcurementInitiative(CCPI)isonesuchpartnershipthathashelpednotonlybuildcapacityforourteambutaswellofferedtheopportunitytoreduceourcostonsuchitemsasClosedCircuitTelevisionsServices,LabSupplies,Paperandmuchmore.IthasalsoallowedtheopportunityforotherPublicSectorEntitiesinNovaScotiatotakeadvantageoftheCCPIprocurementinstrumentswithsimilarbenefits.Withmoreopportunitiescomingourway,theProvincelooksforwardtoacontinuedandsuccessfulpartnershipwithPublicServiceProcurementCanada.”

“TheneedsofNovaScotiansareevolving,whichhaspresenteduswithaonce-in-a-lifetimeopportunitytorethinkandrebuildthewayweprovideservicestoourresidents,especiallyinthehealthcareandinfrastructureareas.WiththreeP3sconcurrentlybeing

ChrisMitchell,ChiefProcurementOfficer,GovernmentofNovaScotia

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CCPITestimonials

“TheAnnapolisValleyRegionalCentreforEducationhasbeenparticipatingwithvariousCanadianCollaborativeProcurementInitiativesoverthepastcoupleofyears.TheresultingStandingOffershavebeenextremelybeneficialtoourorganization.TheseAgreementshaveresultedinincreasedeffectivenessandefficienciesassociatedwithourprocurementprocess,aswellasprovidingsignificantcostandpersonnelresourcessavings,duetobulkpurchasingadvantagesandreducedcontractadministration.Greatinitiative,welookforwardtofutureopportunitiesastheyevolve.”GerryWilson,CoordinatorofProcurement

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CCPITestimonials

“AsaFederalStandingOfferholderforOfficeSuppliesservicingNewBrunswickandPEI,CoveyBasicshascertainlybenefittedfromtheCanadianCollaborativeProcurementInitiative.In2016,thePEIGovernmentsignedontousetheStandingOfferforofficeproducts.DiscussionswereheldbetweenmyselfandtheManagerofProcurementServicesandwefoundthatwecouldbeagoodfitforthePEIGovernment.Thisrelationshipisstillstrongtodayandhascertainlycontributedtothegrowthofourbusiness.WelookforwardtoourcontinuedrelationshipwiththePEIGovernmentandhopetoexpandthisinthefuture.”JaniceSmith,SalesManager

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Questions?

The CCPI office can be contacted by e-mail: Tpsgc.pafptCollaboratif-apfptCollaborative.pwgsc@tpsgc-pwgsc.gc.ca

Sean Crossan Director, CCPI

Office of Small & Medium Enterprises, PSPC (613) 894-1846

Genevieve Sharkey Director, Procurement Operations

Government of Nova Scotia (902) 478-8547