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Presented by
Washington StateAdministrative Office of the Courts
JIS Case Processing and Security
Jan Hickey, JIS Education Services
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JIS Case Processing & Security
Filing criminal cases and adding victims
Filing non-criminal cases and adding participants
Filing juvenile offender and non-offender cases
Processing protection-type orders
JIS security overview
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JIS Person Business Rule 1.40Start in JIS for these causes of action & participants.
Case Type
Charge or Cause Code Participant Type Code
S1 DV charges DEF, VCT
S1 Non-DV charges DEF
S2 DVP, HAR, FPO, SXP, VAP PET, RSP, FHM, MNR
S3 CUS, DIC, FJU, MOD, OSC, PPS PET, RSP, FHM, MNR, PAR
S5 CHN OLD, NEW
S5 MOD, PAT, PUR PET, RSP, FHM, MNR
S7 ARY, CNS, DEP, DDP, TER, TRU DEP, PAR, FHM, RSP,PET
S8 DV charges DEF, VCT, PAR
S8 Non-DV charges DEF
For all other causes, start in SCOMIS.
For all other participants, add in SCOMIS.
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Criminal JIS Case Processing
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SCCA Screen
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Adding Victims – Criminal
VCT names added in JIS are not sent to SCOMIS.
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Non-Criminal JIS Case Processing
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CIVA Screen
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Adding participants to non-criminal cases
SCOMIS Names screen is updated.
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Juvenile Offender JIS Case Processing
File case based on an existing referral in the Juvenile Department
File case and auto-generate a referral for the Juvenile Department
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Juvenile Offender JIS Case Processing (based on a referral)
In this process, the Juvenile Department creates the referral FIRST using JIS and JCS.
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Juvenile Offender JIS Case Processing
Using the referral number in the Navigator bypasses a search.
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Juvenile Offender JIS Case ProcessingAfter filing, this message screen displays.
The Juvenile Department will receive a notification in JCS about this case. Docket entries you make on the case will affect the JCS referral.
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Juvenile Offender JIS Case Processing (auto-generated referral)
In this process, the Clerk’s Office files the case FIRST and auto-generates a referral for the Juvenile Department.
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Juvenile Offender JIS Case Processing
You must confirm auto-generation of the referral if you file the case first.
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Juvenile Offender JIS Case Processing
After filing, this message screen displays.
The Juvenile Department will receive a notification in JCS about this case and the automatic referral. Docket entries you make on the case will affect the JCS referral.
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Juvenile Diversion JIS Case Processing(based on a referral)
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Juvenile Dependency JIS Case Processing (based on a referral)
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Juvenile Dependency JIS Case Processing
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Juvenile Dependency JIS Case Processing
After filing, this message screen displays.
The Juvenile Department will receive a notification in JCS about this case and the automatic referral. Docket entries you make on the case will affect the JCS referral.
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Juvenile Dependency JIS Case Processing(auto-generate a referral)
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Juvenile Dependency JIS Case Processing
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JIS Online ManualSuperior Court Case Processing
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Protection-Type OrdersSCOMIS
J I S
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AHO Anti-Harassment Order
DCD Decree with Protection Order
FPO Foreign Protection Order
MPA Order Modifying/Terminating Anti-Harassment Order
MPS Order Modifying/Termination Sexual Assault Protection Order
NCO No Contact Order (criminal)
POR Protection Order Renewal/Reissue
PRO Protection Order
RSO Restraining Order
SXP Sexual Assault Protection Order
TAH Temporary Anti-Harassment Order
TPR Temporary Protection Order
TXP Temporary Sexual Assault Protection Order
TRO Temporary Restraining Order
Types of Orders in JIS
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Where does the order go?
• Violation of a No Contact Order is a gross misdemeanor RCW 26.50.110(2).
• Violation of a "no firearms provision" is a federal offense.
J I SWACIC
NCIC
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Order Screens
Order Add (ORDA)
Order Update (ORD)
With Pop-up Add Participant Window
Order Inquiry (ORDI)
Order Delete (ORDD)
Order History (COH/IOH)
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Order Add screen (ORDA) for a criminal case when SCOMIS charge is DV = Y
Order Type is NCO (prefills). Judge and expiration date are required. Decision is P (protected) or R (restrained).
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Order Add screen (ORDA) for a criminal case when SCOMIS charges show DV = N
Enter Order Type NCO or SXP. Judge and expiration date are required. Decision is P (protected) or R (restrained).
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Order Add screen (ORDA) for a non-criminal case
Specify Order Type. Edits based on cause and DV-Flag.
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On the SCOMIS Basic screen ...
Order Type and expiration date display from JIS.
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On the SCOMIS Docket screen ...
Order Type and expiration date display from JIS.
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ORDA vs ORD
ORDA
Add Order
Modify Order
Add denied order
ORD
Add Order Participant
Terminate Order
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For causes in Rule 1.50 and 1.60, convert case to JIS if there is an order
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JIS Online Manual: Process Protection Orders
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Security
Application
Security
Authorization
Security
Cashier Security
Signon Security
(RACF)
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JIS Online Manual: Security
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JIS Online Manual: JRS Security
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Signon Security
A User ID and password are the first level of JIS security.
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The mainframe TPX Menu lists all applications a user is able to access.
Application Security
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JIS users authorization security is set by a local security administrator.
SCOMIS users authorization security is set by AOC at the request of a local administrator.
Authorization Security
Screens (S) Tables (T) Case Types (C) Utilities (U) Family Relationships (F)
Commands Case Types
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Maintaining Signon (RACF) Security
Strictly control who is given a User ID.
Regularly review the User List generated by RACFADMN.
Regularly review the Active user List requested from AOC Customer Services.
Promptly reset signon passwords using RACFADMN.
Delete User IDs when necessary using RACFADMN.
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Maintaining JIS Authorization Security
Control security on the ATHA and ATHX screens.
Regularly review each user’s Local Court Profile Security Report generated from the ATH screen.
Delete security authorizations using the ATHD screen when a person leaves court employment.
Keep the level of security consistent with job duties.
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Security Task Overview
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Request RACF IDs or Changes Online
Inside.Courts
Court Resources
Court Management
Manage JIS User IDsManage JIS User Access
Manage SCOMIS User Access
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The RACFADMN Utility
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---------- RACF Administration Manager Menu Selection Panel -----------------
USERID - S99AS99
DATE - 03/14/2000
TIME - 12:06
OPTION ===>
1 RESET PASSWORDS Assign temporary passwords for revoked JIS User IDs
2 DELETE USERS Delete RACF user definitions in batch
3 CREATE USER LIST Create a report of User IDs for site S99A
X EXIT Exit from RACF Administration Manager
Type your selection on the OPTION line and press ENTER.
PF1=HELP
---------- RACF Administration Manager Menu Selection Panel -----------------
USERID - S99AS99
DATE - 03/14/2000
TIME - 12:06
OPTION ===>
1 RESET PASSWORDS Assign temporary passwords for revoked JIS User IDs
2 DELETE USERS Delete RACF user definitions in batch
3 CREATE USER LIST Create a report of User IDs for site S99A
X EXIT Exit from RACF Administration Manager
Type your selection on the OPTION line and press ENTER.
PF1=HELP
The RACFADMN Utility
Use to Reset passwords, delete User IDs, and Create a Site User List