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CT- OVC MIS AND POSSIBLE USES TO
IMPROVE THE COORDINATION OF SOCIAL
PROTECTION PROGRAMMES
Presented by Samuel O Ochieng
MGCSD KENYA
Policy dialogue expert workshop and south to south learning
event Brasília, Brazil
3-5 December 2012
OUTLINE
Profile and Introduction.
Coverage and Major programmes
Eligibility criteria
Management information system.
Cycle, Targeting and Funding.
Delivery/instruments/agencies
Evolution of delivery systems in Kenya .
conclusion
12/14/2012
2
uses of MIS in improving social protection coordination
PROFILE PROFILE
Population-38.61 million
No. of children-19.1 million
Total adults-19.4 million
Under 5 years-5.56 million
Poverty -46% below poverty line including 8.6 million children
HIV AIDS prevalence - 7%
48 % of OVCs are due to HIV AIDS
Orphans -2.5 million (2009 census).
OVC-3.6 million
Provinces – 8
Coverage area -47 old districts
12/14/2012 uses of MIS in improving social protection coordination 4
Total population Absolute Poor Hardcore Poor
Totals Number Percent of
total
Number Percent of
total
38,610,097 19,026,671 49.3 8,308,177 21.5
Children (0-18 years) 19,147,737* 10,252,805 53.5 4,636,046 24.2
Total Number of OVC 3,612,679 1,953,418 54.1 933,734 25.8
Children with Disability 349,207 219,086 62.7 95,862 27.5
Total Adults 19,441,274* 8,732,179 44.9 3,671,305 18.9
Adults with Disability*** 981,105 563,519 57.4 278,978 28.4
Older Persons (> 60
years)
1,332,273* 708,201 53.2 337,993 25.4
Chronically Ill Adults 1,947,484 879,093 45.1 340,743 17.5
Food Insecure 1,834,367** * CENSUS
DATA
Profile cont
There are 2.5 million OVC in Kenya
Most OVC live in extremely poor house holds with elderly grandparents and poor care givers ,while others live in child-headed household where they have to fend for themselves.
The Government and civil society organizations have done a lot to address the situation of OVC in the country but many of them still remain outreached.
The family is the natural and basic unit for growth and development of children. Raising children in family setup has long term benefits.
It is important that interventions for OVC focus on facilitating family and
community fostering
Strengthening the Capacities of households/ communities to be able to take
care of OVC has been identified as a key priority area in responding to
the situation of OVC in the Country.
It is in this spirit that a Cash Transfer Program to support poor households
taking care of OVC was introduced in 2004.
Introduction
Overall Objective
The main objective of the CT-OVC programme is to:
“Provide a social protection system through regular and
predictable cash transfers to poor households living
with OVC in order to encourage fostering and
retention of OVC within their families and communities,
and to promote their human capital development.”
No.
1
Education:
* Increase school enrolment, attendance and retention of 6 to 17 years old children in basic school (up to standard 8).
2
Health:
* Reduce the rates of mortality and morbidity among 0 to 5 year old children, through immunizations, growth control and vitamin A supplements.
3
Food security:
* Promote household nutrition and food security by providing regular and predictable income support
4
Civil registration:
* Encourage caregivers to obtain identity cards within the first six months after enrolment
* Encourage caregivers to obtain birth certificates for OVC and death certificates for deceased parents
5
Strengthening capabilities within the household:
* Coordinate with other Ministries and partners training on topics such as nutrition and health.
* Provide guidance and refer cases related to HIV/AIDS, both to adults and children who are members of the households.
SPECIFIC OBJECTIVES OF THE CT-OVC PROGRAMME
Major SCT Coverage 9
(i) Cash Transfer for Orphans and Vulnerable Children
(ii) Older Persons Cash Transfer
(iii) Disability Grant
(iv) Urban Food Subsidy Program
(v) Hunger Safety Net Program
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
Cash Transfer for Orphans and
Vulnerable Children
Older Persons Cash Transfer Program
Persons with Disabilities Cash
Transfer
Urban Food Subsidy Hunger Safety Net Programme
Benefi
ciari
es
house
hold
s
12/14/2012 uses of MIS in improving social protection coordination
CT-OVC provides cash transfers to Extremely poor households taking care of orphans
and vulnerable children
ELIGIBILITY CRITERIA
A HOUSEHOLD
WHICH ….
An OVC is defined
as a child that
members are not enroled in other CT
programmes
has OVCs
is Hard core /Extremely poor
The HH is subjected to proxy- mean test
has lost one or both parents (i.e.,
single/double orphan)
lives in a household where at least one
parent, caregiver or child is chronically ill
for the last 3 months or more
lives in a child-headed household (where
the head of the household is < 18 years old)
The CT-OVC developed a Management Information System within the first year of the implementation of the programme.
The information system supports all operational processes of the programme; it is a web oriented design.
It processes data collected from the field , generates the beneficiaries lists, enrollment tools, payrolls, payment files, compliance and monitoring reports, reconciliation reports.
The Kenya National Social Protection Policy(NSPP) gives prominence to the development of robust MIS systems and development of a single registry as an important foundation to harmonizing the sector
Initial focus has been on social assistance programmes. However, linkages and integration will be explored at later stage with social security and health insurance programmes.
Management information system (MIS)
Management information system
aligned with vision, mission, and strategic plan of the
programme/Department .
anticipated and desired change identified,
resources available to begin development,
active organizational champion,
stakeholder support,
clear ownership over the system.
• A good information system is developed around organizational readiness
12/14/2012 uses of MIS in improving social protection coordination
12
Management information system
Management of information is central to delivery process of social
protection. The success of social protection programmes depend on
the consistency between its design and its implementation.
MIS designed according to the needs of the programme simplify
its delivery supervision and increase its efficiency and
coordination.
MIS assist at every stage of the delivery process- from data
collection, to targeting, verification, registration, payments,
conditionality and up-dates, to operational supervision and
monitoring and evaluation.
12/14/2012
13
uses of MIS in improving social protection coordination
OPCT
OPCT Database
Access/Excel
HSNP
WFPs e-voucher
CT-OVC
UFSP
1. Current Setup (Database having different structures and not improved to allow linkages)
2. Enhancement Scenario (Databases that are able to talk to each other)
HSNP Database SQL Server
e-voucher Database
SQL Server
CT-OVC Database
SQL Server
UFSP Database
Access/Excel
PwsD
PwsD Database
Access/Excel
HSNP
HSNP Database SQL Server
WFPs e-voucher
e-voucher Database
SQL Server
CT-OVC
CT-OVC Database
SQL Server
OPCT
OPCT Database
SQL Server
UFSP
UFSP Database
SQL Server
PwsD
PwsD Database
SQL Server
Central SP Database
3. Central Database containing programmes, beneficiary/applciant names, id number, age/date of birth and transfer amounts
4. Linkages to other external information users and data sources
IPRS (Population Database)
Ministry of Planning
NIMES Indicators
12/14/2012 14 uses of MIS in improving social protection coordination
CT-OVC MIS AND SINGLE REGISTRY
Management information system
The MIS collects information on socioeconomic status, economic
activities and assets.
CT-OVC programme uses geographical, community targeting and
PMT to determine family socioeconomic characteristics related to
poverty.
MIS Cash Transfer is the biggest database in the country on HH
and poverty after the census .The CT-OVC MIS registers over
600,000 HH, some of the health, payments and education data.
MIS is being used as a first step in building a social protection
single registry database on the poor and vulnerable households.
15
12/14/2012 uses of MIS in improving social protection coordination
CT-OVC MIS
Who benefits from the system:
The Community: transparency, equity, validation,
opportunity, no duplication of programmes ,other
programmes
The Beneficiaries: knowledge about the nearest
school, health centre, the nearest Payment
Agency, about the penalties, and compliance on
conditions.
The Government: Good information for Planning,
(Treasury, Ministry of Education, Ministry of
Health, DPs,NGOs, CBOs );
12/14/2012 uses of MIS in improving social protection coordination
16
CT-OVC PROGRAMME CYCLE
Information
updates
Promotion of appropriate care,
Targeting and Enrolment
Payments/delivery
Exit/Graduation
M&E/ MIS
Targeting in CT-OVC
Geographical ,Community based approach
blended with proxy-mean test is used to
identify eligible households.
A proxy means test is used to estimate the household
welfare without requiring detailed information about
the household.
PMT is useful when a large share of the household
welfare is obtained from hard to verify sources such
as: informal sector, Own production, Agricultural
production, Entrepreneurial activities
12/14/2012
18
uses of MIS in improving social protection coordination
FUNDING
12/14/2012 uses of MIS in improving social protection coordination
19
0 500 1000 1500 2000 2500 3000 3500
41004
2005/06
2006/07
2007/08
2008/09
2009/10
2010/11
2011/12 Total Amount (KShs in millions)
World Bank Trust Fund (DFID)
World Bank Amount (KShs in millions)
UNICEF Amount (KShs in millions)
GoK Amount (KShs in millions)
Delivering transfer key issues
12/14/2012
20
Need to do studies before deciding on a payment system
Frequency of payments and schedule
Cost
Beneficiaries Education-Illiteracy /Limited education
Distributing agency-Use of more than one payment agency can improve services, lower cost and avoid monopolistic capture .
Use of Independent organizations
Reconciliation
Distance
Transparency and audit -meet these standards
uses of MIS in improving social protection coordination
Delivering social transfers PSP Posta Equity Bank Safaricom Equity Bank
Programmes
CT-OVC,
OPCT, PwSD,
UFSP
CT-OVC,
HSNP
UFSP WFP
Paypoints
post office
branches
Equity agents
/ HSNP
agents
M-PESA agents Equity agents +
ATMs +branches
Payment Instrument Programme
card
smart card SIM Magstripe card
Payment Device XML/Payroll
s
POS phone POS
Authentication Process 1 factor 2 factor 2 factor 2 factor
Authentication factors ID card+biometri
c
SIM+PIN card+PIN
Communication channel offline online/offline online online
Reconciliation Process Manual/less
electronic
electronic electronic electronic
Financial inclusion none basic basic bank account
coverage 67% 31% 2% 80,000 12/14/2012
21
uses of MIS in improving social protection coordination
Delivery instruments
Source: Bold 2012 12/14/2012
22
uses of MIS in improving social protection coordination
CT-OVC programme still prefers a
combination of electronic and
physical cash transfer
DISTRIBUTING AGENCIES IN KENYA
12/14/2012
23
State Banks or Public banks
Post offices
Mobile banks
Mobile phones service providers(M-PESA,ZAP)
ATMs
Retail shops/Stores.
Public agencies ( Government treasuries OR NGOs)
POS-Point of sale devices –are computerized retail payments systems that replace cash or human registers. Has a barcode reader
uses of MIS in improving social protection coordination
CT-OVC Delivery Process evolution
12/14/2012
24
uses of MIS in improving social protection coordination
DELIVERING PAYMENTS TO SICK
HOUSEHOLD
12/14/2012
25
uses of MIS in improving social protection coordination
CONCLUSION/lessons learnt
12/14/2012
31
Social Protection Policy envision that the developed Single Registry MIS will
(a) Provide increased harmonisation and consolidation of fragmented schemes; and
(b) Enhance the responsiveness of social protection initiatives to increase its capacity to quickly scale-up in response to rapid-onset crises.
Due to high costs associated with development of MIS and since all social protection programmes have the same basic requirements, it would make sense for certain key MIS components to be shared by all programmes in the sector.
There is also a strong case to be made for harmonizing the indicators used to monitor them, especially given the constrained budgets and limited capacity for designing and maintaining M&E systems
The institutional arrangements and integrated management information system have to be implemented hand-in-hand for an effective delivery system
The choice of appropriate delivery mechanisms has to match the geographical, social and economic context. And has to be tailored on beneficiaries.
Finally, it is clear that technologies could play a considerable role to help overcome some of the major barriers in social protection delivery and reduces the costs in the long run.
uses of MIS in improving social protection coordination