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RESIN (Research Support Information Network)
Presented by: Office of the Vice Chancellor for Research Date: June 24, 2011
RESIN: 6.24.11 2
Updates & Timely Information from Research Support: Office of the VCR COI
RSC ORSPIRB ORC
IACUC DLAM HIPAA OGSP
UAMS Library CCTR/Core Facilities BioVentures GMPA - Continuing Ed
Agenda
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Diversity WeekLinda Williams, M.S., Research Liaison
Diversity Week, September 26, 2011 Research exhibits and poster session Research themes
Health disparities Health care disparities Social determinants of health inequities UAMS educational/clinical programs addressing diversity, cultural competency, etc.
For information, contact Nancy Dockter, MPH 501-686-5820, [email protected]
New IACUC WebsiteBill Gurley, Ph.D., Chair, UAMS IACUC
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http://iacuc.ad.uams.edu
Accessible July 15, 2011
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New IACUC WebsiteBill Gurley, Ph.D., Chair, UAMS IACUC
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Downloadable Forms Animal Use Protocol (AUP) UAMS Form
Animal Use Protocol (AUP) ACHRI Form
AUP Addendum Approval Form
UAMS IACUC Policies
IACUC Internal WebsiteBill Gurley, Ph.D., Chair, UAMS IACUC
Animal Use Protocol (AUP) formBill Gurley, Ph.D., Chair, UAMS IACUC
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Animal Use Protocol (AUP) formBill Gurley, Ph.D., Chair, UAMS IACUC
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Do not use your NIH abstract!! Define all acronyms Indicate the animal species Indicate what ultimately happens to the animals (i.e. euthanasia)
Animal Use Protocol (AUP) formBill Gurley, Ph.D., Chair, UAMS IACUC
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Animal Use Protocol (AUP) formBill Gurley, Ph.D., Chair, UAMS IACUC
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Animal Use Protocol (AUP) formBill Gurley, Ph.D., Chair, UAMS IACUC
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Section most frequently requiring revisions Power calculation is necessary (even for pilot studies) Contact Dr. Reid Landes (Biostatistics) for assistance prior to submission Simply saying “you’ve always done it this way” is not acceptable
Animal Use Protocol (AUP) formBill Gurley, Ph.D., Chair, UAMS IACUC
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Animal Use Protocol (AUP) formBill Gurley, Ph.D., Chair, UAMS IACUC
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Animal Use Protocol (AUP) formBill Gurley, Ph.D., Chair, UAMS IACUC
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Contact Susan Steelman (Library) for assistance with literature search priorto submission
AUP Addendum FormBill Gurley, Ph.D., Chair, UAMS IACUC
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IACUC Policies Available OnlineBill Gurley, Ph.D., Chair, UAMS IACUC
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Policy for Tail Clipping Rodents Policy on the Importation and Exportation of Research Animals Policy for Aseptic Survival Surgery on Rodents Policy Concerning Tumor Endpoints in Rodents Policy for Animal Transportation Policy on Blood Collections and Compound Administration
in Mice and Rats Policy on Animal Euthanasia Policy on Management of Animal Pain and Distress Mouse Cage Density Policy Policy for Food and Fluid Restriction Policy on Physical Restraint of Research Animals Policy on Mouse Group Housing
UAMS Transgenic Mouse CoreCharles O’Brien, Ph.D., Director
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UAMS Transgenic Mouse CoreCharles O’Brien, Ph.D., Director
Services Consult on transgene design Consult on genotyping assay design Purify your transgene DNA for microinjection Microinject pronuclei of fertilized eggs from C57BL/6 or CB6 hybrids Provide tail clips to investigators for founder identification
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UAMS Transgenic Mouse Core Transgenesis
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UAMS Transgenic Mouse Core Pronuclear Injection
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UAMS Transgenic Mouse CoreTimeline
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UAMS Transgenic Mouse CoreCharles O’Brien, Ph.D., Director
Services Complete transgenic mouse production form
Obtain IACUC approval
Provide DNA with analytical gel photo
Demonstrate functional screening protocol
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UAMS Transgenic Mouse CoreCharles O’Brien, Ph.D., Director
Additional Information $3200 per construct Guarantee at least 2 founders; average is 4 200 founder mice from 40 different DNA constructs Other services Sperm cryopreservation Re-derivation
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UAMS Transgenic Mouse CoreGene Targeting
GMPA Continuing Education Committee Alisha Jett, GMPA Continuing Education Com. Chair
Advanced Workshop: Grants Procurement Course Offered August 10, 2011 1:00pm-3:00pm, Stephens Spine Building, 12th floor
Presented By: Robin Rogers, SAP Training Specialist, UAMS Information Technology Janet Hopper, Director, UAMS Grants and Cost Accounting Layton Perry, Assistant Director, UAMS Procurement Services Alisha Jett, Program Manager, UAMS Department of Otolaryngology
Please encourage your grants managers and administrators to attend!
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Grants Procurement Course Topics Alisha Jett, GMPA Continuing Educ. Committee Chair
Robin Rogers - SAP Procurement ProcessSAP Purchasing Method Requisition is approved by release strategy in
department Buyer also reviews; converts to PO Changes to PO are made by the buyer
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What To Look For / Helpful Tools Ensure G/L account numbers are correct; these put the
purchase in the right budget category Ensure G/L account number is in the right value category Ensure that employees entering requisition understand
requirements of the Grant Ensure right tracking code listed for taxes
Wrong code means taxes might be charged when they shouldn’t (i.e. PC=Patient care items, R=Research, T=Teaching, O=Other)
Check SAP reports often (i.e. ZMM27, Z_Freight_Charges, CJI3)
Grants Procurement Course Topics Alisha Jett, GMPA Continuing Educ. Committee Chair
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Grants Procurement Course Topics Alisha Jett, GMPA Continuing Educ. Committee Chair
Janet Hopper- Grant RequirementsAllowable expenses on grants Check terms and conditions for allowability Justifications required: General use items must be justified by
showing need to meet the scope Grant procurement regulations follow state procurement regulations:
No special treatment
Monthly procurement activities Check and clear commitment items Check and clear outstanding receivables Review expenses monthly for GL errors: G/L account
and material group categories
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Grants Procurement Course Topics Alisha Jett, GMPA Continuing Educ. Committee Chair
Layton Perry- Purchasing Policies Procuring Without a Valid UAMS Purchase Order
UAMS Administration Guide Policy 5.1.01 Employee Reimbursements Prior Approval Exceptions Purchasing Card
Types of Purchase Orders Small Orders Exempt by law orders. Competitive Bids Formal Bids Framework orders
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Grants Procurement Course Topics Alisha Jett, GMPA Continuing Educ. Committee Chair
Official Functions- Policy and procedures Sole Source Requests Capital Equipment and Low Value Assets Key UAMS and State of Arkansas Contracts
Amendment 54
Staples Formulary, Copiers, Fisher Scientific
Releasing a purchase requisition
Grants Procurement Course Topics Alisha Jett, GMPA Continuing Educ. Committee Chair
Alisha Jett - Department Procurement Process Department Procurement Tips
Requisition should be reviewed by PI, Grants Manager or Purchase Releaser prior to entering requisition
Grant Manager Should: Check staff benefits monthly, Review cost distribution or salary changes with PI, review expenses with PI monthly, provide PI grant budgets (with projections) monthly, review commitment items regularly and resolve.
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Grants Procurement Course Topics Alisha Jett, GMPA Continuing Educ. Committee Chair
Grant budgets / Required Reviews – Staying on top of it Will provide a useful monthly grant budget template with projections
and monthly required documents enclosed in one electronic form
Having to Say No – How to be Helpful Is this an allowable expense?
Should the grant manager say no, or consider options? Knowing when workable alternatives are possible If the answer is no, provide explanations and remind of rules Balancing act: being supportive, but following guidelines
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UAMS HIPAA OfficeVera Chenault, Director, HIPAA Office
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http://hipaa.uams.edu
(501) 603-1379
Vera Chenault, JD – HIPAA Campus Coordinator and UAMS Chief Privacy Officer
Jennifer Sharp, JD – UAMS Research Privacy Officer [email protected]
UAMS HIPAA OfficeVera Chenault, Director, HIPAA Office
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Resources HIPAA Homepage
All UAMS HIPAA Policies HIPAA Training for UAMS Forms Latest News
UAMS HIPAA OfficeVera Chenault, Director, HIPAA Office
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HIPAA Issues?
Questions?
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Grant TransfersSuzanne Alstadt, Director, ORSP
Request must be made before the anticipated start date at the new organization and preferably several months in advance
Request for a change of grantee organization must be submitted to the GMO
GrantOriginal institution submits an Official Statement Relinquishing Interests and Rights in a Public Health Service Research Grant (PHS 3734) (relinquishing statement)
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Transferring a Grant to UAMS
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Grant TransfersSuzanne Alstadt, Director, ORSP
Face page Budget pages (current/future years) Updated bio sketches for PD/PI, existing senior/key personnel and bio sketches
for any proposed new senior/key personnel If transferring on anniversary date, include progress report for current year with
statement on upcoming year’s goals. For all transfer applications, include statement on whether overall research plans/aims have changed from original submission, and, if so, provide updated information
Updated "other support" page(s), if necessary Resources page with probable effect of the move on the project Checklist page Certification of IRB/IACUC approval, including OHRP and OLAW assurance
numbers, if applicable Detailed list of equipment purchased with grant funds to be transferred to new
organization (inclusion of list in transfer application from the new organization indicates acceptance of title to equipment)
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UAMS’ Application Includes :
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Grant TransfersSuzanne Alstadt, Director, ORSP
PI must complete new ARIA project for each grant transfer Contact ORSP to create an ARIA username and password Begin the process before the PI arrives at UAMS Contact the IRB for information regarding human subjects
research Contact the IACUC for information regarding vertebrate
animal research Contact original institution for issues regarding equipment
transfer Let ORSP know if a sub-award is involvedRESIN: 6.24.11
Things to Keep in Mind
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Grant TransfersSuzanne Alstadt, Director, ORSP
A delay in submission of the relinquishing statement, final FSR, and final invention statement for the original institution will delay the transfer
NIH will issue an NOA to UAMS to transfer the grant Prior year carryforward funds are not included in the NOA.
These funds are made available later For specific grants administration issues regarding
incoming grant transfers, please see http://intranet.uams.edu/finance/grants/GAG/Research_Startup_Guide.asp#Transfer
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More Things to Keep in Mind
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Grant TransfersSuzanne Alstadt, Director, ORSP
Inform ORSP as soon as you are aware of a pending grant transfer
UAMS submits an Official Statement Relinquishing Interests and Rights in a Public Health Service Research Grant (PHS 3734) (relinquishing statement)
PI Completes Grant Asset Transfer form if grant-purchased equipment will be transferred. (See UAMS Policy 5.4.09)
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Transferring a Grant from UAMS
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Next RESIN
Next RESIN September 23, 2011 @ 1:30p.m. Location - Walton Auditorium, Winthrop P.
Rockefeller Cancer Institute, 10th floor All RESIN presentations archived on the UAMS
Research website http://www.uams.edu/research/RESIN_Achive.asp
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