Presentation(HCM Modules Business)

5/22/2018 Presentation(HCM Modules Business)

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SAP Public Sector and Education, 7/6/2014, Slide 1

The University of Tennessee

Human Resources

Business Blueprint


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Agenda

Business Blueprint Executive Summary

Goal of Business Blueprint Tools Used

Enterprise Structure

Business Fit

Module Overview

Issues / Gaps

Change Management / Training Concerns


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Business Blueprint Analysis

Goal

Determine UTs business process requirements

Achieve a common understanding of how UT intends torun its business within the framework of SAP R/3

Deliver a record of results gathered

Move into the next phase with enough information to

complete baseline configuration


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Business Blueprint Analysis

Tools Business Process Questions (by process)

Standard questions regarding UTs organizational structure,processes and business needs

Detailed Workshops

Meetings with key users to discuss business processes and businessneeds

Customer Input Templates high level summary of Processes

Business Process Transaction

Business Process Master List (BPML)


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Human Resources


Organizational unit in Accounting

which represents a business

organization

Defines a specific area of the

enterprise and is organized

according to aspects of personnel,

time management and payroll

Represents a specific area of the

company organized according to

certain aspects of personnel, time

management and payroll Defining pay scale and wage

type structure

Defining planned working

hours

Defining appraisal criteria

Divides your employees into groups and allows

you to define their relationship to the enterprise

generating default values

generating a selection criterion

generating a unit for the authorization

Subdivision of the employee group

Processing in payroll accounting

Validity of primary wage types

Validity of Work Schedule Validity of Pay Scale Groups

Validity of Time Quota types

Personnel

Subarea

Personnel

Area

Employee

Subgroup

Employee

Group

Company

Code


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Human Resources

Enterprise StructurePersonnel Area

Knoxville

Space Institute

Chattanooga

Martin

Memphis

Institute of Agriculture

Institute for Public Service

University Administration

Medical Center

Personnel Sub-Area Knoxville

Space Institute

Chattanooga

Martin

Memphis

Clinical Knox

Clinical Chatt

Research Ctr

Family Pr Knox

Etc.


7/23 SAP Public Sector and Education, 7/6/2014, Slide 7

Human Resources

Enterprise StructureEmployee Group

Regular

Term

Friends of the University

Employee Sub-Group Faculty 9-month

Faculty 12-month

Other Academic

Non-Exempt Staff

Exempt Staff

Medical Intern/Resident

Student

Casual Labor

Special Appointment

Etc.



Human Resources

Business FitIn Scope


Organizational Management

Personnel Administration Recruitment

Benefits

Training & Events Management

Personnel Development

Compensation Management Time Management

Payroll Accounting

Funds & Positions Management

Information System

Out of Scope Managers Desktop

Shift Planning

Succession Planning COBRA Administration

Pension Administration

Employee PerformanceApprasials

Retirement Limits / Projections

Scaled Back Training & Events Management




Organizational Management

Module Overview

Forms the basis for the entire personnel planning and

development application

Facilitates analysis of the organizational structure

Organizational customizing

Allows planning to develop actual and proposed personnel

scenarios



Personnel Administration

Module Overview

Establishes organizational hierarchies

Used to perform essential personnel administration tasks

such as:

hiring employees

performing organizational reassignments

termination from the University

salary adjustments Data stored in such a way that you can easily access and

maintain at any time



Recruitment

Module Overview

Functions you need for working through the entirerecruitment process

Contains an entire range of powerful, flexible functionsthat you can use to implement an effectiveand largelyautomatedrecruitment strategy such as:

Receipt of application via web access (ABAP programming

required) Issuance of recruitment requests

Selection process of applicant

Applicant pool administration

Notification to applicants



Benefits

Module Overview Comprehensive method of administering employee benefits

such as:

Health (medical and dental)

Insurance (Life)

Savings (Retirement)

Spending Accounts (Medical and Dependent Care)

Encompasses the key concepts and processes you need tomanage extensive and highly individual benefits packages foryour employees

Open Enrollment

Employee Life-cycle Events (e.g. Marriage, Child, and Separation)



Training & Events Management

Module Overview

Enables you to plan and manage business events

Training

Conferences

Interfaces with other R/3 components

Basis for extending and updating employees skills and knowledge

Flexible Reporting

Appraisal functions Provide important decision support feedback to ensure the business

events offered are both high quality and effective




Module Overview

Helps compare current or future work requirements with

employees qualifications, preferences and aspirations

Can contain general measures to impart qualifications so

that employees retain or further their professional skills

and keep track with technological developments

Converts training proposals directly into bookings for

employees with qualification deficits or needs



Compensation Management

Module Overview

Toolset for strategic remuneration planning

Empowers managers to offer competitive and

motivating remuneration Fixed pay

Variable pay

Merit increases

Promotion

Includes Personnel Cost Planning

Allows experimenting with future projected costs



Time Management

Module Overview

Enables flexible representation of all personnel proceduresinvolved in recording and evaluating employee time data

Infrastructure for time data recording Work schedules

Record of planned attendance and absences

Recording of attendance and absence

Annual and Sick Leave accrual

Time evaluation

Ability to transfer absence and attendance data to otherSAP applications



Payroll Accounting

Module Overview Ability to process payroll for employees using data from

SAP Personnel Administration, Benefits, and TimeManagement

Payroll run (regular and off-cycle) Payroll corrections

Payments

Remuneration Statements

Posting to Financial Accounting

Third Party Remittance Offers a number of standard payroll reports

Tax Reporter component allows you to generate allrequired state and federal tax forms, such as SUI reportsand W-2s



HR Funds & Position Management

Module Overview

Finance employees for specific periods of time

Determine the funds required for financing employees

Default values from tables

Simulating a payroll accounting run

Generate fund encumbrances

Relieve encumbrances by actual payroll data



Information System

Module Overview

Broad range of reporting functions for all areas ofPersonnel Management (Standard Reports)

Capability to define your own reports efficiently andquickly (Ad Hoc Query)

Note: Evaluation of Mission Critical reports by module is currentlyunderway.



Human Resources

Major Identified Issues

Moving to one (1) Payroll Cycle

Longevity Payroll Re-calculation

Payment of Overtime Distribution Holiday Pay for Term Employees

Compensatory Time Banking

Leave accrual for employees with multiple positions

One definition of FTE for The University

Limitations on account assignment in Personnel Cost Planning Establishment of approval process for adding positions during budget

process

Accrual of salary for nine (9) month faculty (9/12)

Decentralization / Centralization of functions



Human Resources

Gaps Assignment of employees to multiple positions

Sick Leave Bank

Retirement Projections

Tax Deferred Limits

Non-resident Aliens Processing

Common Pay Master

HMO Benefit Eligibility

Etc.

Note: Workarounds are currently being identified to address these gaps



Change Management / Training

Concerns Decentralization of some

functions down to thedepartmental level

Approvals / Workflow Terminology

Works schedule concept

Time being recorded daily

Procedures being enforcedconsistently

Enterprise Structureconcept

Positions vs. Employees

Organization Structure vs.

Accounting Structure

Standardization of forms

Longevity payment

Overtime calculation

Pay cycle decision Immediate integration of

data


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SAP P bli S t d Ed ti 7/6/2014 Slid 23

Human Resources

Business Blueprint

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Presentation(HCM Modules Business)