Presentation Skills for Business Purposes

7/31/2019 Presentation Skills for Business Purposes

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PRESENTATIONSKILLS FOR

BUSINESS PURPOSES

GroupIV


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Graph is a special reference material that uses dots andlines to show a system of relationships between things.-

It presents visual organization of materials for easy comparison.- are pictures that help us understand amounts.

Note: The use of graphs, chart, diagram and CADD ensures a clear,

concise presentation of ideas.

4 Basic types of graph1. Bar2. Line3. Circle/pie4. Pictograph


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Diagram is a plan, sketch, drawing, or outline designed todemonstrate or explain how something works or to clarifythe relationship between the parts of a whole.

Chart is a graphical representation of data, in which thedata is represented by symbols.


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CADD (Computer aided design and drafting)

Examples are Auto CAD, Corel Draw, Photoshop,

Visio, Flash etc.


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TYPES OF GRAPHS

1. Bar graph2. Line chart3. Flow chart4. Organizational chart5. Pie chart6. pictograph

7. Table

8. Schematic diagram9. Geologic Map10. Icons11. Gantt/schedule chart12. CAD drawings


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Bar

Graph

It uses vertical or horizontalbars to

show comparative values


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LineGraph

Uses lines to show the developmentor progressOf a trend over a period of time. The

lines goingVertical or horizontal along the edgesof the graphAre called axes.


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Flowchart Shows a chronological sequence ofan activity


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rgan zaonal

Chart

Shows changes ofcommandranking, or order of work,

position,or assignment in acompany.


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PieChart

Shows how a whole thing is dividedinto severalparts. The pie

piece(wedges)represents variousdivisions of the entire thing.


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Pictograph

Makes use of sketches of figures torepresent the

concept under discussion.


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Table

Shows a concise way of organizing data forcomparativepurposes.

S h ti


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Schematic

Diagram

Shows the electronic parts of a device oothermachines plus the sequential functionintheparts.


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GeologicMap

Uses symbols to help youunderstand thelocation of cities, provinces,

countries, streets,rivers, highways and so on.


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Icon

s

Gives visual representation of dangers, street

directions, orcapabilities with the use of arrows, boldcolors and othersymbols to mean something.


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Gantt/ScheduleChart

Provided achronologicalactivities of a proposed

project and completionof work.


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CADDrawing

CAD (Computer Aided Design) drawingsfor floor plansUsing symbols and shapes to give a client

graphic viewOf the project.


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Guidelines of effective Graphs:

1. Consider graphs as essential part of the text for they completewhat the text has explained about the topic.

2. Place graphs immediately after the explanations of the subject.3. Avoid redundant or repetitive information for additional meanings

from the graphs.

4. Decide on the most appropriate and effective size of the graphs.5. Have the graph explained clearly what the sentence orparagraphs cannot explain well.

6. Make them highly readable by printing them neatly.7. Label the graph accurately by using legends, headings and titles.

8. Adapt a certain degree of uniformity in style among the tables,chart, diagrams and maps in the text.9. Employ good planning and careful implementation of graphs.

Dos


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Do s1. Think carefully before the event.2. Hint: they are not interested in hearing how great you or yourcompany are,

they want to learn new things that can make THEM moresuccessful.3. Find a story about people (yourself and/or others) thatillustrates your

message and tell it with passion. Storytelling always beats

lectures!4. Start by urging the audience not to take notes.5. Keep an eye contact with the audience, and move around the

stage,dont hold on to the speaker stand! Use a remote clicker to

control yourpresentation. Remember that 70% of your communication is inyourbody language!

6. Speak slowly to increase.7. Be visual.


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Donts1. Dont read word by word from your script.

2. Dont talk too fast and try to cram a 45-minute presentation intoa 30-minute time

slot by speaking at machine gun pace. You might just as wellstay at home.3. Never use acronyms without spelling them out and explainingwhat they mean.4. Dont read from text bullets in Powerpoint. If you have to usetext bullets, keep

them very short and very few per slide, then first let the

audience read it and then,on your own words, expand on the subject.5. Dont use complete sentences in your slides. Your voice shalltell the story

and the slides shall only support it.

6. Dont start talking immediately on top of your slides. Let the


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Bonus Tip! Spelling is important. Probably one of the mostEmbarrassing blunders is overlooking spelling errors on yourslides. Dont solely trust your spell-checker either. Your best

bet is to review your slides and then ask someone else to lookat them next.

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Presentation Skills for Business Purposes