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Presentation for:

New England Board of Higher Education

October 2008

National Student Clearinghouse

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We are a not-for-profit organization Founded in 1993 in affiliation with several educational associations including AACRAO, NASFAA, COHEAO, NCHELP, et-al.

Our Beginnings

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The Clearinghouse Mission

We serve the education community by facilitating the exchange and

understanding of student enrollment, performance, and

related information

What We Do For Schools

Report Federal FA Enrollments Verify Enrollment & Degree StatusCollect Transcript Request dataExchange Electronic TranscriptsTrack Student Progress

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Participation Costs

All of our services are, or can be, provided

FREE OF COST

to collegiate institutions

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Guiding Philosophy

The users of data, not the providers, should pay the costs

To receive data, institutions must share the same data

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Participation

3,200+ colleges and universities

92% of nation’s enrollment (16.2 million currently enrolled students)

2,000+ high schools

80+ million current and former students

Borrower records from guaranty agencies and most loan servicers

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Clearinghouse Data

We receive data that is …

Complete All enrolled students

CurrentData is received at least 4 times each enrollment period

ComprehensiveNot bound by state boundaries or institutional sponsorship

ConclusiveAuthentic, not survey or anecdotal

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Clearinghouse Services

Financial Aid Reporting

EnrollmentVerify

DegreeVerify

Student Self-Service StudentTracker

Transcript Ordering

ElectronicTranscript Exchange

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Partners

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Topics for Today

DegreeVerifyStudentTrackerTranscript OrderingElectronic Transcript Exchange

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DegreeVerify

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DegreeVerify Usage

2,000,000

(24 x 7 x 365)

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StudentTracker

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StudentTracker

A cost effective way to replace survey and

anecdotal information with documented

enrollment and degree data

University of Washington

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Fall 2001

11,523 offered admission

5,382 enrolled

6,141 went to other institutions

Where did they go instead?

Minority Applicants

Morehouse

Harvard

Occidental

Seattle University

Howard University

Computer Science Majors

Tacoma Community College

Washington State University

University of California – San Diego

Yakima Community College

University of Colorado

Carnegie Mellon

Seattle University

Bellevue Community College

Tracking applicants who don’t enroll

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Increase Matching RateState System to a National System

Transfer-Out Rate

Measured transfer-out rate for 1996 cohort of first-time freshmen, comparing results using Maryland state data sharing arrangement and

Clearinghouse

30.8%

10.8%

0% 10% 20% 30% 40%

Aggregate ClearinghouseData Only

Unit MarylandState Data Only

Prince George’s Community College

In 207Out 53In 214

Out 814 Year 2 Year

In State - 214Out of State - 81

In state – 207Out of State – 53

Transfer Institution type

Are majors equally represented?

Are GPA’s evenly distributed?

Is there unequal gender representation?

What about ethnic groups?

Class Standing?

Providing Unit Data

For those who transfer out:

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VSA- Chart for University of Wisconsin-La Crosse

What the Chart Shows 84% of First-Time Full-Time Students who

entered UW-LAX had either completed a 4-year degree or were still enrolled at a 4-year institution 6 Years later

58.6% completed locally at UW-Lax (green) 15.3% Completed at a different 4-year

institution (lavender) 2.5% were still enrolled at UW-Lax (Yellow) 3.4% were still enrolled elsewhere (Orange)

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Transcripts Ordering

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How Transcript Ordering Works

1. Order placed on Clearinghouse secure web site

2. Order validated to ensure that it meets school’s requirements. Clearinghouse collects credit card payment information.

3. Order received by school via web, EDI or XML

4. School reviews order & prints/sends transcript(s) or transmits it via EDI to SPEEDE-enabled institutions

5. Clearinghouse remits monthly fees to school by check or electronic transfer

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Transcript Ordering Benefits

Benefits to Schools Free to schools

Reduces errors and processing costs

Enhances student and alumni service

Creates audit trail

Ability to accept credit cards

Without assuming the burden of processing costs

No cash handling

No consent form collection

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Transcript Ordering Benefits

Benefits to Student & AlumniSpeeds transcript order delivery

Online status updates

Online order history

Email problem notification

Credit and debit cards accepted

Order transcripts online 24/7

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Electronic Transcripts Exchange

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Exchanging Files

Sending Institution

ClearinghouseSecure FTP Mailbox

Recipient’sSecure FTP Mailbox

Create transcript

filePDF, XML, EDI,

etc. specify the

recipient

Clearinghouse sweepsMailboxes every 15 minutesAnd uploads transcript files

to secure FTP mailbox

Clearinghouse delivers transcript to recipient’s secure FTP mailbox

Recipient receives email

notification of new file

Receiving Institution

Recipient retrieves transcript file on own schedule

Sign up with Clearinghouse

Specify the file formats that you are willing to accept (PDF, XML, EDI, etc.)

Specify the file formats that you are capable of creating

Check the registry when producing transcripts to determine if recipient participates

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Activation and Usage

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Institutions already familiar with and using Clearinghouse secure FTP service

Files are secure from sender to recipient

Multiple options for sending/receiving

All file formats supported

Trusted partner

Benefits

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Student Self-Service

Provide students with free access to enrollment

information and other services via school’s secure web

portal

How Students Use Student Self-Service

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Audit Resource Center

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Audit Resource Center

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Questions and Comments

That’s us in a Nutshell !