Premier Partner: Supported by: 30 August - 1 September 2010 · 30 August - 1 September 2010 ... Australia Premier Partner: Supported by: Produced by: ... an Effective Project Portfolio

30 August - 1 September 2010 Novotel Sydney Manly Pacific, Australia

Produced by:Supported by:Premier Partner:

CONFERENCE HIGHLIGHTSSAP Project and Portfolio Management Professionals from more than 75 Australian and New Zealand organisations have collaborated to create this program

24 Presentations and Sessions in four tracks over two days

Fourteen International Presentations providing insights into what SAP customers and partners are achieving globally

Optional and Separately Bookable Workshop on Managing the Constant Change Associated with Long Term Planning and Creating an Effective Project Portfolio with SAP PPM

Pre-Conference JumpStart Session: Project & Portfolio Management Expert Panel Discussion - all You Need to Know on 4 Key Issues Plus More!

- Defining Project Portfolio Management (PPM) - The What, Why and How of PPM for Your Organisation

- Estimating and Forecasting - It’s So Much More Than a Project Plan

- Scheduling - How Can You Schedule Your Projects Using SAP?

- Enhancement Packs - What Cool New Functionality Can You Expect?

Entire Program Vetted by the SAP Project and Portfolio Management Advisory Team representing large, medium and small organisations across all industry sectors

Interactive Solutions Showcase featuring best-of-breed solutions, systems and technologies from selected SAP PPM partners

Take Home Tools and Resources: electronic access to all keynotes, track presentations and sessions

Unrivalled Networking Activities: pre-conference drinks; community networking drinks on Monday evening; direct access to presenters at Speakers’ Corner; connecting at lunches and teas in the exhibition area; and utilising complimentary meeting rooms

Membership to Australia and New Zealand’s Most Powerful SAP Project and Portfolio Management Community: you will receive a contact list of all conference participants, helping to maintain the momentum created and keeping the community connected, motivated and informed all year round

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Planning and Scheduling in SAP PS Evaluating the planning and scheduling capability in SAP; integration with third-party tools (Primavera); SAP Enterprise Project Connection; other products that help integrate these tools; project structuring to support effective planning and scheduling - WBS elements, networks, sub-networks and sub-projects; planning board capabilities; recognising planning and scheduling timeframes; appropriation requests; understanding the difference between the dates; understanding when and why you should do this in SAP or Microsoft Project or Primavera

Identifying the Roadmap for Upgrades and EnhancementsSAP’s roadmap for the future of PS; where do PPM and cProjects fit in the roadmap; upgrade experiences - technical, business readiness and change management; what do you get when you put in Enhancement Pack 4 and 5?

Project Governance in Your OrganisationModels and frameworks for project governance; the balance between practicality and over or under governance; the balance of governance features within SAP and via external systems; governance tools and capability within SAP

Successful Change Management to Increase User Acceptance and KnowledgePromoting the benefits of the system; educating and training your workforce in the benefits and capabilities of the system to achieve greater system utilisation and effectiveness; sponsorship and top-down leadership as a means to drive system usage and achieve potential; managing ongoing training and communication beyond the system implementation; transitioning smoothly from legacy systems (such as Primavera); implementing successful projects by helping people adopt change with confidence; getting your project implementation team aligned for success; sustaining change after the project team moves on

A Comparison of PS vs. RPM (PPM) vs. cProjects vs. IM Evaluating the positioning, capabilities and benefits of each tool; matching the right tools to your business requirements; what is achievable by these tools and what is not - where are the gaps?; integration of these tools with each other and with other SAP modules

Successfully Integrating Third party Tools to SAP When and why to use a third-party tool vs. SAP; the issues of integration, timing and performance when using external tools; splitting the functionality between SAP and third-party tools and maintaining the balance; data extraction, transfer and visibility between SAP and third-party tools; effective solutions for interfacing SAP and Primavera and SAP and MS-Project; using a standard semantic model for the coherent and effective exchange of information; awareness of potential performance issues for geographically diverse implementations; awareness of inherent problems that occur when there is more than one end user agenda; see how data is moved between SAP PS/PM and Primavera and how schedules and resources are maintained across the two systems

Effectively Customising to Maximise Your SAP Investment How much customisation is usually required?; identifying when to customise and when to stay standard - identifying the benefits to justify and drive a customisation effort; how flexible is a standard solution - do I have to change my business processes to fit to standard SAP?; does effective reporting require customisation, or do the standard reports suffice?

Timesheeting CATs (Cross Application Time Sheets) Evaluating CATs capability for capturing and distributing labour hours and costs; CATs user interface capability - SAP vs. portal, what is standard/configurable, what is an enhancement?; leveraging the ESS and MSS capability; linking resources to skill sets in HR; labour cost rates - project specific, skill types and work centre level; eliminating manual processes for contractors using SES and RCTI; training users in use of CATs

Integration with Assets and Financials PS/PM and PS/FI; what is the real world reality of this?; developing an integrated team between finance and engineering to utilise the standard SAP interfaces between modules; understand that PM is your true list of assets in detail and that master data must be correct and in good use

Forecasting Costs and Resources for Projects and Portfolios Evaluating the various SAP forecasting solutions; bottom-up and top-down budgeting, scheduling and forecasting using the planning board; delivering critical information to multiple facets of the portfolio lifecycle with SAP PPM; cash flow planning (expenditure over time); effectively controlling the release of funds; resource forecasting and balancing; consolidation of forecasts across projects and into portfolios; accrual accounting; defining a standard estimating process for your business; mapping your estimating processes into SAP; when to estimate - high-level vs. detailed

Utilising Contract Management Evaluating the contract management capability within SAP; gaining a better understanding of how SAP’s Contract Management functionality can benefit your business via improved administration and monitoring throughout the contract’s lifecycle - from planning, through tendering, vendor assessment, procurement, work execution, contract management, invoicing, monthly accruals, to close out; service contracts and project specific contracts; improving contract visibility with better reporting

Creating a Slick Reporting Process in PS and BeyondEvaluating the project and portfolio reporting tools in SAP - standard PS and PPM, BW/BI/BO capability, portal/dashboards and third-party reporting tools; standard content in SAP BI solutions; catering to different internal customers - project management reporting vs. financial reporting; driving reporting in your business - key users and champions; look at hybrid solutions - “MashApps” - including ETL to a regional data mart; alternative architectures to alleviate pain points and improve user acceptance; low cost open source alternative solutions for data integration and data marts; providing essential building blocks for the PS power user to create their own reports in R/3; basic steps in how to create a Report Painter form and report

Managing a Project Portfolio Evaluating the project portfolio management tools in SAP - Project Portfolio Management (PPM), Investment Management (IM) and integrated third-party tools; development path and features of PPM from RPM into the future; case studies of effective project portfolio management in an SAP environment; resource planning, project lifecycle planning and asset structures; managing the risk of a project portfolio; understanding the different options in project structuring using WBS elements and networks; focus on the core functions of project management such as: estimating, forecasting and project execution - including detailed cost management, scheduling and procurement and earned value analysis

HOT TOPICS

Gerald B. Steele - Consultant - PLM/PS, SAP America, Inc. (USA)Sunday JumpStart Presentation: Project & Portfolio Management Expert Panel Discussion - all You Need to Know on 4 Key Issues Plus More!Monday Track Presentation: Using SAP Enterprise Project Connection to Integrate PS and PM to PrimaveraTuesday Track Presentation: SAP Contract ManagementGerald Steele is a Platinum Application Consultant with SAP America specialising in Project System with over 15 year’s experience in Project System implementations since joining SAP America in 1995. He is also experienced in the areas of cProjects, RPM (PPM) and Investment Management with knowledge of SAP Enterprise Project Connection, Primavera and MS Project. He has worked for Westinghouse and ConAgra as well as Pan American World Services prior to joining SAP with a career spanning Financial and Project Controls and Project & Program Management. Gerald has an MBA in Operations Management from Augusta State University in Augusta, GA and lives in the Augusta area with his wife.

Len Harms - Executive Solution Engineer, SAP America Inc. (USA)Monday Keynote Presentation: Move your Organisation from Strategy to Execution by Completing the SAP Project and Portfolio Management (PPM) PuzzleTuesday Track Presentation: Meet Your Goals Through Capital Allocation and Control with Investment ManagementWednesday Workshop: Manage the Constant Change Associated with Long Term Planning and Create an Effective Project Portfolio with SAP PPMLen Harms is an Executive Solution Engineer in the SAP National Utility Team. In this capacity, Len is responsible for showing organisations how the SAP solution can be used to support their business requirements. Previous to joining SAP, Len was an SAP implementation consultant with Fintech Services, an organisation that focused on implementing SAP in small/medium businesses and municipalities. With over 20 years of experience in Maintenance Management and Logistics, Len brings additional knowledge of procurement, service, project management and ERP.

Michael GroomSpecial Guest Presentation: Sheer WillMichael Groom is unquestionably one of the world’s greatest ‘big’ mountain climbers. In 1999 he successfully climbed Makalu, the smallest and for Michael, the last of the ‘big five’ - the five highest mountains in the world, Makalu, Lhotse, Kangchenjunga, K2 and Everest. In 1987, while descending from the summit of Kangchenjunga, his first big five mountain, he suffered crippling frostbite and later had the front third of both feet amputated. He was advised to get a desk job and that his climbing days were definitely over. He succumbed to incessant pain and disability. For two years Michael withdrew from the world and became yet another victim of the wrath of the world’s highest mountains. Michael lives in Brisbane with his wife, Judi, and son Harry. He motivates soldiers going off to war zones, athletes struggling to come back from serious injury, professional people keen to get a little closer to the truth of ‘‘no pain no gain’’, and ordinary folk who just love to listen to one of Australia’s most amazing human endeavour stories.

William C. Dyson - Enterprise Architect, AREVA NP Inc. (USA)Monday Track Presentation: SAP PS Integration - Successful Navigation Through the Pot Holes of IntegrationTuesday Keynote Presentation: Global Business Intelligence and Reporting to Support and Improve Project Portfolio Performance and Earned Value ManagementWilliam Dyson’s current role involves managing a global team of technical designers and developers and is responsible for the delivery, maintenance and evolution of a global SAP implementation. In addition to his role as a technical manager, William is a recognised enterprise architect with contributions in many of the business units at AREVA. William has developed a broad range of experiences in varied roles in the nuclear industry since beginning his career at Exxon Nuclear in 1983. His SAP - centric experiences include several full cycle implementations, the latest of which combined the existing SAP solutions from France, Germany and the US into a global solution based on ECC, BI, PI, EP/ESS, GRC/GTS and SCM/APO. His latest challenge is to harmonise the developments and evolution of the remaining eight AREVA group SAP solutions.

Greg Taylor - Head of Business Integration, United Group LimitedTuesday Keynote Presentation: Change Management Strategies to Maximise Success with a SAP PPM Implementation

Greg Taylor has been involved with the implementation of SAP at UGL Limited since January 2007. His roles have covered both project and business-as-usual aspects of change management, training and communications and helping people to adopt change with confidence. His current role focuses on building a mature shared services entity for the company and strengthening the business process management disciplines that need to be in place to realise the value of an enterprise application such as SAP.

Michael Kim - Principal Consultant, Project Planning & Execution, Inc. (USA)Monday Track Presentation: Project Structuring and Strategy for Project ConversionTuesday Keynote Presentation: How to Get the Most Bang for the Buck in PS ReportingWednesday Workshop: Manage the Constant Change Associated with Long Term Planning and Create an Effective Project Portfolio with SAP PPMMichael Kim has been working as a Program & Project Management Professional for the past twenty two years, with thirteen of those years as an SAP Project System Module expert. Prior to his career as a Platinum SAP PS Consultant, he worked as a Project Planning & Control Manager for NASA Jet Propulsion Laboratory and a start-up Defense Contractor in the United States for nine years. His industry experience in all phases of program and project management, such as bid and proposals, engineering development, hardware and software integration & test, launch and operations support, as well as project planning and control, quickly enabled him to create a comprehensive set of solutions for large Aerospace & Defense as well as Engineering Construction customers of SAP. He has been fortunate to have worked on some of the largest and most exciting PS-centric projects at the following client companies: Lockheed Martin, Raytheon, Fluor, Hatch and Honeywell. Currently he is working in San Francisco at Pacific Gas & Electric (PG&E) integrating SAP with Adobe Flex front-end, helping the Business Finance Team to come up with detailed budgets in record time. He has MS Management from UCLA Anderson School of Management, as well as two BS degrees in Finance and Electrical Engineering from the Wharton School of the University of Pennsylvania.

Joe Beliveau - Project Leader, SaskPower (Canada)Monday Keynote Presentation: Schedule Development & Management with the Power of SAP Project SystemTuesday Track Presentation: Executing and Managing Overhauls Using the Power of SAP Project SystemJoe Beliveau is a Project Leader for the Work Management Team of the Business Performance and Planning Group at SaskPower. Previously he was a Production Support Coordinator at the Poplar River Power Station. As a Supervisor of the planning and scheduling of plant maintenance and major overhauls, Joe used SAP PM, MM, PS, HR & FI CO through all aspects of planning, scheduling and executing projects. Prior to that Joe developed a broad range of experience in varied roles within the energy sector, such as, an Instrumentation Technician in various roles such as Foreman, Supervisor and Planner, start up and commissioning new facilities and Planner Supervisor for turbine generator major rebuilds. Joe is presently implementing a new overhaul scope management tool for plant overhauls. Joe is a journeyed instrumentation technician, has a Master’s Certificate in Project Management and is a Solution Consultant in PLM Asset LCM Plant Maintenance and presently working towards his SAP PS certification.

Jason Seymour - Engineering Planning Manager, Dow Corning (ZJG) Co., Ltd (China)Monday Track Presentation: Dates, Dates and More Dates - Taking Control So They Work For YouTuesday Track Presentation: Effective Integration Between Project System, Asset Management and Plant Maintenance. How We Did It!Jason Seymour is based in the USA. He spent 8 years in maintenance and operations while developing local SAP application support for 2 US sites. His time was spent with the PM module as well as development of PS for shutdowns. The past 4 years Jason has been working in China in a maintenance/project planning leadership role where he developed the knowledge to replace the PM capital system with SAP Project System. This implementation included support for the China plants from creation to reporting to transfer from PS to FI and PM for project to normal operations.

KEYNOTE & INTERNATIONAL SPEAKERS


Time - How to Record, Cost and Pay

Steven Lambert - General Manager Capex & Asset Accounting - Corporate Planning Accounting & Administration, Finance & Administration, Telstra Corporation Limited

Executing and Managing Overhauls Using the Power of SAP Project System

Joe Beliveau - Project Leader, SaskPower (Canada)

SAP Contract Management

Gerald B. Steele - Consultant - PLM/PS, SAP America, Inc. (USA)

Using Project System to Manage the Life-Cycle of “Engineered to Order” Products

Victor Cherfan - Business Process Manager, Schneider Electric (Australia) Pty Ltd

Meet Your Goals Through Capital Allocation and Control with Investment Management

Len Harms - Executive Solution Engineer, SAP America Inc. (USA)

Effective Integration Between Project System, Asset Management and Plant Maintenance. How We Did It!

Jason Seymour - Engineering Planning Manager, Dow Corning (ZJG) Co., Ltd (China)

Adopt a Combination and Enhancement Approach to Deliver a World Class PPM Solution

Keith Wallis - Solutions Director, TAMS Pty Ltd

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Sunday Evening JumpStart Tuesday Conference Day Two

Project & Portfolio Management Expert Panel Discussion - all You Need to Know on 4 Key Issues Plus More!

Led by: Gerald B. Steele - Consultant - PLM/PS, SAP America, Inc. (USA) & Keith Wallis - Solutions Director, TAMS Pty Ltd

17:00

TRACK A TRACK B

11.40

12.35

14.25

15.20

16.45

17.45

8.00

13.25

16.10

9.00

11.00

10.00

Arrival Tea & Coffee/Exhibition Viewing

Lunch/Exhibition Viewing

Afternoon Tea & Coffee/Exhibition Viewing

Keynote Presentation: Change Management Strategies to Maximise Success with a SAP PPM Implementation

Greg Taylor - Head of Business Integration, United Group Limited

Keynote Presentation: Global Business Intelligence and Reporting to Support and Improve Project Portfolio Performance and Earned Value Management

William C. Dyson - Enterprise Architect, AREVA NP Inc. (USA)

Morning Tea & Coffee/Exhibition Viewing

Wednesday Workshop

Manage the Constant Change Associated with Long Term Planning and Create an Effective Project Portfolio with SAP PPMLed by: Len Harms - Executive Solution Engineer, SAP America Inc. (USA) & Michael Kim - Principal Consultant, Project Planning & Execution, Inc (USA)

8:00

Monday Conference Day One

TRACK A TRACK B

10.00

11.40

12.35

7.45

11.00

8.45

9.00

Registration/Arrival Tea & Coffee/Exhibition Viewing


Conference Opening and Chairperson’s Welcome

Opening Keynote Presentation: Move your Organisation from Strategy to Execution by Completing the SAP Project Portfolio Management (PPM) Puzzle


SAP PS Integration - Successful Navigation Through the Pot Holes of Integration


Total Customer Visibility with SAP Portal Makes Your Project Look Amazing

Matt Crosby - SAP Manager, Porter Davis Homes Pty Ltd

More Than Just Training and Communications! How to Successfully Navigate Change in an SAP Enabled Program

Janine Griffiths - Senior Executive, Talent and Organisation Performance, Accenture Australia Ltd

Dates, Dates and More Dates - Taking Control So They Work For You


Keynote Presentation: Schedule Development & Management with the Power of SAP Project System


14.25

15.20

13.25

16.10



Planning and Scheduling in SAP Project SystemAlison Jordan - Project Support Specialist & Merijn Meijer - Senior Project Support Specialist, CSIRO

Project Structuring and Strategy for Project Conversion Michael Kim - Principal Consultant, Project Planning & Execution, Inc. (USA)

Using SAP Enterprise Project Connection to Integrate PS and PM to PrimaveraGerald B. Steele - Consultant - PLM/PS, SAP America, Inc. (USA)

Forecasting is a Key to Project and Portfolio Success - Make Sure Your Project Managers Are Doing It!

Michael Ragozin, Director, Noveco Systems Pty Ltd

16.45

17.45 Mastering Project & Portfolio Management with SAP Community Networking Drinks Sponsored by Eventful Management

Guest Keynote Presentation: Michael Groom - Sheer Will

Mastering Project & Portfolio Management with SAP Conference Close

Closing Keynote Presentation: How to Get the Most Bang for the Buck in PS ReportingMichael Kim - Principal Consultant, Project Planning & Execution, Inc. (USA)

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I Know What You Planned but Where Are You Now and What Is Your Forecast?

David Kelly - SAP Support Engineer - New Zealand Steel Engineering Group, New Zealand Steel (New Zealand)

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11.00

12.35

11.40


SUNDAY 29TH AUGUST

13.25 Lunch/Exhibition Viewing

Pre-conference JumpStart Session:

Project & Portfolio Management Expert Panel Discussion - all You Need to Know on 4 Key Issues Plus More!

Come and join two absolute SAP PS thought leaders from Australia and the USA as they tackle a discussion about 4 “Hot Topics” in an interactive environment with the audience. The complimentary session will run on Sunday 29th August from 17.00 for 75 minutes and the audience should come armed with questions on the following:

Defining Project Portfolio Management (PPM) - The What, Why and How of PPM for Your OrganisationProject Portfolio Management (PPM) is a business tool used to effectively manage a number of portfolios or projects towards an overall objective. Each individual project is created in order to achieve a specific business objective or advantage. They should all benefit the overall project portfolio. PPM is an umbrella for all of the individual projects.

Estimating and Forecasting - It’s So Much More Than a Project PlanTo many organisations, estimates and forecasts provide information relative to the estimated cost of completion of a project. However within PPM the processes deliver critical information to multiple facets of the portfolio lifecycle. This session will focus on these processes and tools.

Scheduling - How Can You Schedule Your Projects Using SAP? Take a look at an overview of the scheduling capability available to ECC, cProjects and SAP Enterprise Project Connection users and how these tools schedule and communicate with your Project Management tools.

Enhancement Packs - What Cool New Functionality Can You Expect? When you put in EHP’s, what will you getting for PS and can it make a difference? Enjoy a 15-20 minute review of Project System related improvements included in ECC 6.0 enhancement packs 4 and 5.

Led by: Gerald B. Steele - Consultant - PLM/PS, SAP America, Inc. (USA) & Keith Wallis - Solutions Director, TAMS Pty Ltd

17:30

Dates, Dates and More Dates - Taking Control So They Work For You

SAP can be confusing with dates and SAP Project System has lots of dates to throw into the mix. This presentation will help you understand the dates, what they mean and how it can help lessen your work load overall. Hear what Dow Corning had to do before it could start to schedule with SAP. It was not a light commitment but the integration was worth the lessons learned. Let the people who enter the details, first understand the overall project. This will create a list of activities that needs to be linked together to build your overall schedule. You will take away with you some real life definitions and how and why it will improve your whole system.

• Understand the difference between the dates - basic, schedule, earliest, latest, and forecast

•Relationships lead and lag

•Planned delivery time

•Float and what the differences are?

• SAP transaction CJ2B the planning board - top-down planning; bottom-up planning; free planning; layout and set for ease of use; and define user settings

Understanding all this will give you critical path, provide a visual description of the project, allow for useful date reporting, provide improved resource allocation and cost forecasting. Also understand why you should do this in SAP, or Microsoft Project or Primavera.


SAP release: ECC 6.0Original go-live date: October 1998

Target audience: Project Management staff involved in managing project performance, Functional Leads (PS, PM, etc.) and Business Analysts.

More Than Just Training and Communications! How to Successfully Navigate Change in an SAP Enabled Program

Change is challenging. A change program involving SAP typically represents a major undertaking across a wide scope of the business and each part of the business needs to work together to effect change. Successfully navigating change requires more than traditional training and communications to ensure that real value and benefits are achieved. Achieving the right balance between supply for change and demand for change, taking action at a macro level (organisation) and a micro level (individual) and placing emphasis on different activities at the right time are keys to success.

This presentation will discuss the change management components and tools needed to ensure successful outcomes are achieved including:

•Learning and performance support

•Communications and engagement

•Organisation readiness

•Organisation design and culture

•HR alignment

•Value delivery and benefits realisation

Janine Griffiths - Senior Executive, Talent and Organisation Performance, Accenture Australia Ltd

Target audience: This presentation is aimed at Program and Project Managers, Business Process Team Leads, Organisational Change Management Leads and Change Agents who have a vested interested in the successful implementation or deployment of an SAP solution and its components.

Total Customer Visibility with SAP Portal Makes Your Project Look Amazing

Porter Davis Homes have been named the HIA Most Professional Builder for several years running. One of many features differentiating Porter Davis in a highly competitive market is providing clients with 24x7 access to monitor the progress of their new home construction - via the SAP Portal. Clients can review their own finalised building documents, interact with their customer service consultant and monitor the construction of their home.

• SAP PS is the backbone for the Portal, used to track every client’s interaction from payment of a deposit, through documentation, selection of colours and finishes and construction progress

• Automatic PS templates based on the house selected by the client, including all administration and construction activities depending on location and double or single storey home

• Revenue associated with the lifecycle is tracked on the project along with procurement of all consumables in the build process, thereby providing financial forecasting and transparency, WIP calculation, margin monitoring and finally profit realisation

• Progress tracking via reports that track baseline, forecast and actuals, baseline margins and actual margins

This presentation will include a live simulation between a customer and a Porter Davis Customer Service Consultant - watched by the audience! The demonstration will show interactively how the complexities of home building become a professional experience for the customer.

Matt Crosby - SAP Manager, Porter Davis Homes Pty Ltd

SAP release: ECC 6.0Original go-live date: November 2009

Target audience: Project Managers coordinating production, Operational Managers, Financial Managers and Customer Service Managers.

SAP PS Integration - Successful Navigation Through the Pot Holes of Integration

System and data integrations are becoming more common-place as companies are faced with new requirements imposed by customers and markets. Such demands have led to the need for integrating SAP with non-SAP assets. In the project management space, one such non-SAP solution that has a large market share is Primavera. In an era where best-of-breed solutions are gaining popularity, it is not surprising that SAP and Primavera would be combined to produce a robust solution for planning, execution and management of projects. Implementing this type of solution can be tricky and there are a few things to consider before embracing such a challenge:

•Be aware of the various use case models that are being addressed

• Be aware of the need for a standard semantic model for the coherent and effective exchange of information

• Be aware of the potential performance issues for geographically diverse implementations

• Be aware of the constraints that can be imposed by large, diverse end user communities that are geographically dispersed

• Be aware of the inherent problems that occur when there is more than one end user agenda. Does the solution work for the project management office or the finance department, or both?

• Be sure that there are not too many chefs in the kitchen


SAP release: ECC 6.0Original go-live date: January 2009

Target audience: Project Managers, Project Control Specialists, IS and IT personnel responsible for delivery of BI solutions. This presentation is semi-technical in the areas of global infrastructures and limitation of global network providers.

TRACK A TRACK B

11

7.45

8.45

9.00

10.00

Registration/Arrival Tea & Coffee/Exhibition Viewing

Conference Opening and Chairperson’s Welcome

Keynote Presentation:Schedule Development & Management with the Power of SAP Project System

SaskPower effectively utilises the power and integration of SAP PS to plan and schedule overhauls on large steam turbo-generators and boilers. All aspects of the work are planned directly in SAP - internal labour, contractors, parts and technical documents. By utilising SAP PS, SaskPower has reduced overhaul times by over 15%. This presentation will show step-by-step how to create a project plan using the power and integration of SAP.

•Schedule development > project definition > WBS > schedule

•The building blocks (maintenance plans, task list, maintenance work orders) and sub-networks

•Schedule consolidation and optimisation (project builder, planning board, networks diagrams, critical path defined)

•Management of lists (materials, resources, milestones work centres, calendars and DMS), CN53,CN52, CN41 and IR02

•Budget > bottom up cost planning > top down budgeting


SAP release: ECC 6.0

Original go-live date: August 1999

MONDAY 30TH AUGUST


Opening Keynote Presentation:Move your Organisation from Strategy to Execution by Completing the SAP Project and Portfolio Management (PPM) Puzzle

Ageing infrastructure, improve reliability and increased demand for limited capital. To meet these ever growing challenges, organisations need increased visibility of their portfolio of projects, the resource requirements and the decision making process.

PPM is a comprehensive solution designed to improve the definition, balancing, approval and monitoring of activities, projects, programs and portfolios. Organisations use PPM to optimise and monitor portfolios related to capital investments, research and development (R&D) activities and IT-activities and projects.

PPM integrates information from existing project management, human resource, financial and time tracking systems to provide an overview of the project portfolio, with easy drill down to details for portfolio managers, executives, project managers, resource managers and employees.

This presentation will cover the cycle of a project and will show you how to:

• Create a long and short term capital plan

• Align the plan to corporate goals and strategies

• Plan financial and human resources

• Manage the risk of a project portfolio

• Execute on the project and monitor the individual projects and portfolio


13 13

8.00

11.00

11.40

9.00

10.00

Arrival Tea & Coffee/Exhibition


Keynote Presentation:Change Management Strategies to Maximise Success with a SAP PPM Implementation

You’ve just embarked on a journey to implement an ERP solution at your company and you realise that your biggest challenge is not fitting the IT to the business, but fitting the people to the IT. What do you do?

Helping people adopt change with confidence is crucial to success in implementing SAP PPM projects. Based on real examples applied at United Group Limited, you will learn how you can better manage and monitor change by:

•Understanding why people are challenged by change

•Getting your project implementation team aligned for success

•Helping people move from a task mindset to process mindset

•Making every training event a change management opportunity

•Sustaining change after the project team “turns out the lights”

Greg Taylor - Head of Business Integration, United Group Limited


Original go-live date: November 2003

Keynote Presentation:Global Business Intelligence and Reporting to Support and Improve Project Portfolio Performance and Earned Value Management

More and more companies are learning the hard way that business intelligence (BI) business requirements and the solutions that are spawned from these requirements, often fail to live up to the expectations of the end users. This becomes more prevalent in global scenarios and is directly proportional to the size of the organisations brave enough to embark on such an endeavour.

The solution AREVA formed was a hybrid solution that created “MashApps” that included Extract Transform and Load (ETL) to a regional data mart. This fixed some issues they had with standard SAP BEX and the long cycle times that come with the governance of a global solution. Their goal was to provide answers to regional managers in a way that was aligned with the regional business models and their processes.

Share in the experiences of one organisation’s journey to achieve success in the effective distribution and interpretation of business data to support and improve project portfolio performance and earned value management.

•Current capabilities and limitations to standard ECC PS reports

•Current capabilities and limitations to standard BI based reporting solutions

•Alternative architectures to alleviate pain points and improve user acceptance

•Low cost open source alternative solutions for data integration and data marts

• A solution example and associated costs. Both build and run cost comparison and impact of TCO



Original go-live date: January 2009

TUESDAY 31ST AUGUST

I Know What You Planned but Where Are You Now and What Is Your Forecast?

This presentation focuses on the tools available in SAP and how this information can be presented in a user friendly format using simple Microsoft Excel add-ins. It is non technical and simulates real business information to demonstrate the functionality.

More important than ever before is the ability to evaluate your project and portfolio performance and then anticipate their future demands on reliable information. This presentation will uncover just how New Zealand Steel Engineering has tacked forecasting issues on:

•Knowing where you are on your project timeline

•Understanding your resource requirements

• Using SAP’s Cash and Resource Forecasting, Progress Analysis, Milestones, Simulation and Report Painter tools

•SAP made simple and useful

David Kelly - SAP Support Engineer - New Zealand Steel Engineering Group, New Zealand Steel (New Zealand)

SAP release: ECC 6.0Original go-live date: July 2005

Target audience: Business Managers, Project Leaders, Schedulers and Finance Staff responsible for controlling project delivery, spend and resourcing.

Meet Your Goals Through Capital Allocation and Control with Investment Management

Why use Investment Management (IM) and where does it fit in the PPM process? The IM component provides functions to support the planning, investment and financing processes for:

•Capital investments

•Projects

•Maintenance programs

This presentation will address why IM should be used and where it fits in the overall portfolio and project process flow and explain the principles of IM in relation to project systems and PPM.

•The main components

•A typical program structure

•Demo of a sample flow

•Usage of appropriation requests


Target audience: Project Managers and Investment/Capital Managers. This presentation is focused on the business user and meant for an audience that has at least an intermediate understanding of projects.

TRACK A TRACK B

16.10

16.45

17.45

14.25

15.20


Guest Keynote Presentation: Michael Groom - Sheer Will

Mastering Project & Portfolio Management with SAP Community Networking Drinks Sponsored by:

Using SAP Enterprise Project Connection to Integrate PS and PM to Primavera

Come see the newest SAP integration product for integration between SAP PS/PM and Primavera: SAP Enterprise Connection. Understand what “out-of-the-box” functionality is delivered using this new product as well as how it can be extended to support your unique requirement.

See how data is moved between SAP PS/PM and Primavera and how schedules and resources are maintained across the two systems.

The presentation will also cover the direction of this product and the development path for future upgrades and additional functionality.


Target audience: Aimed at Project Managers, Project Control Specialists, Project Sponsors and Project Contract Administrators.

Forecasting is a Key to Project and Portfolio Success - Make Sure Your Project Managers Are Doing It!

Regular and accurate forecasting of your project’s costs, quantities, resources and dates are key to project success and a key contributor to risk mitigation. Embed this practice in your project management methodology and the effort to benefit ratio cannot be exaggerated.

•Some commonly used forecasting methods on different types of projects include:

- Cost to complete, cost and/or quantity to complete, including time distribution, earned value derived forecasts etc. Automatically calculated forecasts and/or manually influenced forecasts

- Forecasting on project types ranging from simple (e.g. job), maintenance contract projects, through to major construction projects i.e. Level of detail (person or equipment, commodity, discipline, activity, etc) from which the forecast is built up

- Forecasting scheduled dates

- Forecasting resources e.g. person hours and aggregating the forecast to team, skill or discipline level

• Solutions in SAP to support forecasting, from simple to advanced. Standard SAP and enhanced SAP. Making it easy for project managers to forecast

•Embedding variation management into forecast processing

• Consolidation, moderation and reporting of forecasts at program and portfolio level

Michael Ragozin, Director, Noveco Systems Pty Ltd

Target audience: Project Managers, Contract Administrators, finance staff involved in projects for control of spend, schedule and resources through SAP Project System. This presentation includes a short live SAP demo and is focused on how better utilise the powerful Projects System module in SAP, drawing on real experience of usage in several industries and customers.

Planning and Scheduling in SAP Project System

This presentation looks at how CSIRO as a scientific research organisation assesses and groups projects and how these are represented in SAP Investment Management and SAP Project System including their Project Management vs. Project Accounting requirements. Hear about how they are planning their capability using integrated work centres and what choices they made when structuring their projects, their lessons learnt and their next steps.

• How CSIRO is currently using SAP Project System to group project related themes and streams of work

• Planning projects in Investment Management and SAP Project System using:

- Appropriation Requests - Project definitions - Work Breakdown Structure (WBS) Elements - Networks - Activities

• Utilising SAP Project System for cost collection, billing and results analysis

• Project capability planning using work centres and allocating costs via Cross Application Time Sheets (CATs)

•Their current limitations and where to from here

Alison Jordan - Project Support Specialist & Merijn Meijer - Senior Project Support Specialist, CSIRO

SAP release: ECC 6.0Original go-live date: July 2008

Target audience: Those working in the Project Management or Project System area of their organisation who would like to see how others structure projects and plan capability in SAP Project System.

Project Structuring and Strategy for Project Conversion

The SAP Project System module is uniquely positioned between accounting oriented modules and logistics oriented modules. The dual-nature of PS makes it possible to meet the needs of various business functions in any organisation. This presentation will demonstrate many different options in project structuring using WBS elements and networks. Project conversions and strategies at various SAP customer companies will also be discussed.

This presentation will cover the basic steps in how to implement EV by going over the following key topics:

•Overview of PS Module

•Compare and contrast of WBS and networks

•How to structure your projects for construction projects

•Integration of PS WBS and networks with other modules

•Lessons learned in project conversion

Michael Kim - Principal Consultant, Project Planning & Execution, Inc. (USA)

Target audience: Power users in project controlling who want to learn more about SAP PS structuring options and possible strategies in conversion.


MONDAY 30TH AUGUST

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Mastering Project & Portfolio Management with SAP Conference Close

Closing Keynote Presentation:How to Get the Most Bang for the Buck in PS Reporting

SAP’s Project System module offers many standard, out-of-the-box reports. However, some business users feel that these reports need to be tweaked just a little bit, or to create brand new reports to meet their specific reporting requirements. This session will provide essential building blocks for the PS power user to create their own reports in R/3.

This session will cover the basic steps in how to create a Report Painter Report by going over the following key topics:

•Key PS and CO Tables in R/3 or ECC6

•Value types, CO versions, CO cost elements and activity types

•WBS (Work Breakdown Structure) and alternate hierarchy reporting structure

•Report painter form and report

•How to create a reporting transaction

Michael Kim - Principal Consultant, Project Planning & Execution, Inc. (USA)

SAP Contract Management

Better understand how SAP’s Contract Management functionality can benefit your business via improved administration and monitoring of various contracts through the contract lifecycle.

The contract lifecycle follows the contract from its early planning, through contract quotation, vendor evaluation, contract award, execution, and invoicing.

Visibility is improved with reporting of data that is gathered and stored throughout the contract lifecycle, providing you with a historical view of a single contract or a range of contracts as you choose.


Target audience: Aimed at Project Managers, Project Control Specialists, Project Sponsors and Project Contract Administrators.

Using Project System to Manage the Life-Cycle of “Engineered to Order” Products

Managing customer demand for “engineered to order” products has always been a challenge in the electrical industry. Using Project System, Schneider Electric achieved their goal of integrating all order execution processes including engineering, procurement, manufacturing and costing. The presentation will outline how the following SAP functionalities are integrated into PS to achieve this end-to-end process.

•Order management integration with PS

•Advanced procurement

•Sales Order Bill of Material

•Project MRP (Materials Requirement Planning)

•Production scheduling and execution

•Milestone billing

•Delivery

Victor Cherfan - Business Process Manager, Schneider Electric (Australia) Pty Ltd


Target audience: This presentation is most suitable for representatives from the manufacturing sector. It is semi-technical in nature and could benefit Project Managers, Industrial Managers, Product Managers, Engineers and Financial Controllers.

Time - How to Record, Cost and Pay

Several years ago Telstra had a multitude of time recording systems, many of which were home grown and hence outside the SAP systems they had in place, as well as a number of manual processes to deal with such as contractors and the like.

This presentation aims to tell the story of what prompted Telstra’s decision to move to a single solution and the issues they faced along the way from both the IT and business perspective. Discover if reality a few years later is as they expected and what their current challenges are in the same space.

•Telstra’s systems landscape prior to implementation and post implementation

•The value proposition for the project

• The issues faced, solved and still outstanding from both an IT and business perspective

•People impacts

•Eliminating manual processes for contractors using SES and RCTI

•Leveraging the ESS and MSS capability

•Customisation of the input screens - how we did it and why we did it

•Lessons learned

•Current challenges

Steven Lambert - General Manager Capex & Asset Accounting - Corporate Planning Accounting & Administration, Finance & Administration, Telstra Corporation Limited

SAP release: 4.6c Original go-live date: October 2004

Target audience: Business Managers, Project Leaders, Investment and Finance staff. This presentation is aimed at those organisations who face the challenge of getting their people to record their time for both project costing purposes and payment of allowances.

Executing and Managing Overhauls Using the Power of SAP Project System

This presentation will show how SaskPower utilises SAP PS and the powerful integration of other SAP modules to manage the day to day activities of a highly compressed overhaul schedule. Effective execution and project management yield overhauls that are on-time, on-schedule and have the complete work scope accomplished.

• Status of the project with updates via CATs and contractor invoicing (service entry)

•Scheduling and forecasting using the planning board

•Metrics (slipping tasks, tasks not started, unplanned materials)

•Project versions

•Real time cost reporting (materials, contractor and internal labour)


SAP release: ECC 6.0Original go-live date: August 1999

Target audience: Project Managers, Schedulers, Planners, PMP’s and Plant Managers.

12.35 Adopt a Combination and Enhancement Approach to Deliver a World Class PPM SolutionLearn how a leading US Pharmaceutical, Fortune 100 Company enhanced SAP Project Portfolio Management (PPM) to manage its worldwide capital portfolio of projects. This solution when combined with other products enables an organisation to focus on the core functions of project management, such as: estimating and forecasting, project execution - including detailed cost management, scheduling and procurement and earned value analysis with simulated and real time results.

This organisation is using enhanced SAP PPM for worldwide capital budget control, capital appropriation approval, portfolio and project management. The portal solution plugs into their existing SAP PS, IM and AA configuration and acts as a single worldwide user interface supporting multiple currencies and global reporting.

The presentation will cover:

•The differences between standard SAP PPM and the enhanced solution

• Long-term capital budget integration between PPM and Investment Management

• Capital appropriation request submissions and approval using Adobe Interactive Forms workflow and MS Outlook integration

• Seamless, fully automated PS Project Integration Decision Point planning and approval

• Estimating, forecasting, bid management and procurement integrated with SAP using an external SAP endorsed solution

• Enhanced financial planning, expenditure and forecast tracking including cash flow tracking

•Asset register capitalisation Integration processes

• Automation Enhanced Portfolio and Project Management Reporting using project management cockpit or PPM solution

The presentation will combine a live demonstration of core functions such as real time Earned Value and Gantt chart analysis.

Keith Wallis - Solutions Director, TAMS Pty LtdTarget audience: Senior Executives, Portfolio and Project Managers, PMO staff, Senior Managers, CFO’s and related accounting positions, Business Analysts, Project Planners, Schedulers and Estimators. This is a predominantly non-technical presentation focused on the functionality that delivers a world class portfolio and project management system and the associated benefits relative to implementing such a solution.

Effective Integration Between Project System, Asset Management and Plant Maintenance. How We Did It!

While installing a mega project Dow Corning developed an integrated team to utilise the standard SAP interfaces between modules. This drove down their PS settings to meet their corporate needs in FI. What did they learn for future project structures? Assets need to be created and material spares to be inventoried for fast and easy asset verification. This presentation will identify what Dow Corning did with a mega project to get the FI and PM systems linked, as simply as possibly.

• Form an integrated team between finance and engineering to meet each departments’ needs

• Understand that PM is your true list of assets in detail. Master data must be correct and in good use

•Create assets for WBS and use percentages to allocate general costs

•Understand the importance of:

- Providing a clear link from FI to asset which is linked to WBS

- Allowing for easy asset verification

- Tying all this back to the install date and acquisition value



Target audience: Project Managers, Functional Leads (PS, MM, PM, FI, etc.), Business Analysts, Project Cost Controllers and Project Cost Accountants.

TUESDAY 31ST AUGUST


PREMIER PARTNER

SUPPORTED BY

Manage the Constant Change Associated with Long Term Planning and Create an Effective Project Portfolio with SAP PPMEffective Portfolio and Project Planning in SAP is meant for entry level/intermediate users of SAP that are in interested in learning how the SAP solution can be used to support planning of the Asset work portfolio and carry the plan forward to execution. Topics that will be covered include:

•How to create a portfolio of projects

•Monitor portfolio performance through increased visibility into operations and sophisticated analytics

•Phase gated approach to project management focusing on deliverables, roles and commitments

•Tight integration into logistics and financials

•The big picture of strategy to execution

•Solution landscape

•Applying objective prioritisation

•Reporting and potential future developments

•Painter Reports in PS

Learning Objectives:

•You will learn how SAP is able to support the entire Asset Planning Life Cycle from idea to execution

• Learn how to apply objective scoring criteria to create a portfolio of work that aligns with the corporate strategy

• You will learn how to provide a Project Manager with the tools to manage projects by exception and ability to drill into cost and schedule details

Led by: Len Harms - Executive Solution Engineer, SAP America Inc. (USA) & Michael Kim - Principal Consultant, Project Planning & Execution, Inc (USA)

Target audience: Project Managers, Portfolio Manager, IS and IT personnel responsible for delivery of reports. This workshop is semi-technical in the area of portfolio set-up and report creation.

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With more than 30,900 SAP-skilled professionals globally and a 30-year history of working closely with SAP, we deliver approximately 1,500 SAP projects each year for the world’s leading companies and public service organisations. These projects range from straightforward technical implementations to enterprise-wide transformational change initiatives.

To find out more, visit us at www.accenture.com/sap

SAP ERP Corporate Services provides robust project and portfolio management functionality that enables portfolio managers to better identify, select, prioritise and manage your organisation’s projects, including enterprise IT projects, service projects and research and development projects. In addition, the solution provides a powerful and easy-to-use project management application.

WEDNESDAY 1ST SEPTEMBER

The workshop is optional and separately bookable (places are limited and preference will be given to conference attendees) and will run from 8.30am to 3.00pm. Registration opens at 8.00am and morning tea and lunch are included.


The Mastering SAP Story: 14 Years in the Making2010 marks our 14th year of serving and supporting SAP Communities in Australia, New Zealand and the US.

MASTERING SAP Conferences are designed to build communities through stimulating SAP professionals with similar interests and issues to talk, inspire, share and network extensively - helping you and your organisation realise the full benefits of your significant investment into SAP technology.

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Eventful Management: SAP Community SpecialistsWe live and breathe SAP.

Since 1996 more than 15 000 people have attended our SAP events in Australia and the US.

We absolutely love what we do and are deeply passionate about building communities that connect people, encourage networking and guarantee knowledge sharing.

To explore our portfolio of SAP events, take a look at www.eventfulmanagement.com or call us on (+61 2) 9955 7400.

The Value of Mastering Project & Portfolio Management with SAP for You and Your OrganisationThe depth and breadth of the content is the result of 6 months of careful research and development. Using a unique research methodology - a series of round Table Discussions conducted around Australia with SAP Project and Portfolio professionals - we have created a conference program that gives you answers to current challenges and inspiration to embrace future opportunities.

And it’s not just about attending the conference. Our promise is a ‘whole-of-conference’ commitment to ensure tangible ROI and membership to a community for ongoing learning and networking:

• Pre conference requests - let us know before you attend your most pressing challenges.Our SAP Community Networks Team will arrange one-on-one meetings with speakers or other attending delegates to discuss and discover solutions.

• One-stop shop for knowledge and professional development - 24 candid and insightful sessions from speakers representing different industries and countries.

• Take away tools and resources - you’ll leave the conference with contact details forevery other conference attendee plus electronic access to all presentations, keynotes, demosand workshops.

• Post conference commitment - our SAP Community Networks Team speaks daily with SAP customers and partners. This team is accessible at any time during the year to introduce you to other organisations and people in the MASTERING SAP community that you’d like to connect with for idea exchange or knowledge sharing.

• 100% investment-back guarantee - if for any reason you believe you did not get value from attending Mastering Project & Portfolio Management with SAP, we will refund your entire registration fee.

A) Conference Registration Fees:Includes electronic access to all content, participant contact list, entry into conference and exhibition, lunches, refreshments and networking drinks. Team bookings are encouraged to accelerate the spread of knowledge across your organisation.

� 1 - 4 Participants $2395 (+GST)/participant $2595 (+GST)/participant

� 5 or more Participants $2295 (+GST)/participant $2495 (+GST)/participant TOTAL A: AU $

B) Workshop Registration Fees: Includes electronic access to all content, entry into the workshop, refreshments and lunch. The workshop is optional and separately bookable.

$850 (+GST)/participant

� Manage the Constant Change Associated with Long Term Planning and Create an Effective Project Portfolio with SAP PPM TOTAL B: AU $

C) Please Also Register Me for the Complimentary JumpStart Session: � Project & Portfolio Management Expert Panel Discussion - all You Need to Know on 4 Key Issues Plus More!

D) Accommodation:Conference Venue: Novotel Sydney Manly Pacific, 55 North Steyne, Manly, NSW, Australia

� Standard Room AU $205 (+GST/room/night) � Ocean View Room AU $250 (+GST/room/night)

Arrival date: Departure date: TOTAL D: AU $

TOTAL A + B + D: AU $E) Payment Options:Special Note: Payment required prior to the event. Please include accommodation (if required).

� Cheque made payable to: Eventful Management Conferences and Events Pty Ltd

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Contact Eventful Management to Register

Mail: 54 Victoria Street, McMahons Point NSW, 2060, Australia

Phone: +61 2 9955 7400 Fax: +61 2 9955 3899Web: www.masteringsap.com/ppmEmail: [email protected]/ppm (Please photocopy for additional participants)

Cancellations

Cancellations must be advised in writing at least 21 days prior to the event.

Where an alternate delegate is not possible, an administration fee of $550 (+

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A refund will not be given if a delegate fails to attend or cancels within 21 days

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Premier Partner: Supported by: 30 August - 1 September 2010 · 30 August - 1 September 2010 ... Australia Premier Partner: Supported by: Produced by: ... an Effective Project Portfolio