Premier Business Platform for Security, Fire Safety and ... · 1 Premier Business Platform for Security, Fire Safety and Smart Home in Vietnam Date: August 16 – 18, 2018 Venue:

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Premier Business Platform for Security, Fire Safety and Smart Home in Vietnam

Date: August 16 – 18, 2018

Venue: Saigon Exhibition and Convention Center (SECC), HCMC, Vietnam

Organized by:

‧ Messe Frankfurt New Era Business Media Ltd.

‧ Vietnam Advertisement and Fair Exhibition JSC - Vietfair

Concurrent with:

More information at www.secutechvietnam.com

Important information enclosed. Please return by the deadlines stated. More information at www.secutechvietnam.com

https://secutechvietnam.tw.messefrankfurt.com/hochiminhcity/en/exhibitors/welcome.html


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Section 1: General Information and Action Checklist Page

Show Schedule 3

Exhibitor Service Checklist and Deadlines 4

Service Form Contacts 5

Official Contractor & Freight Forwarder Contacts 6

Advertisement & Sponsorship 7

Section 2: Rules & Regulations

Exhibition Venue

Exhibition Rules & Regulations 8

Stand Construction

Stand Construction Rules & Regulations 11

Section 3: Exhibitor Service Form

(1) Exhibitor Survey 13

(2) Appointed Contractor Agreement 14

(3) Freight Forwarder 15

(4) Furniture Rental 16

(5) Electric Rental 19

(6) Internet / Telephone / Fax 21

(7) Temporary Staff 22

(8) Direct Mail Invitation 23

For further information or assistance, please contact us:

Global Messe Frankfurt New Era Business Media Ltd. Ms. Michelle Chu Tel: +866 2 8729 1099 ext. 768 Direct line: +866 2 8729 1068 Email: [email protected]

Vietnam VIETFAIR Ms. Thu Ha Tel: +84 904 547 711 Email: [email protected]

Contents

mailto:[email protected]


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A. Exhibition time (for exhibitors):

Date Time Note

Move-in

August 13 12:00-19:00 Raw space construction only

August 14 08:00-19:00 Raw space & standard booth construction

Exhibitor check-in August 15 08:00-21:00

Opening Ceremony August 16 09:00-10:00

Exhibition hours

August 16-17 08:30-18:00 All booths have to remain open and all goods

have to be displayed until the end of the

exhibition. August 18 08:30-16:30

Move-out August 18 16:00-22:00

Big trucks (from 1.5 ton and above) can only

enter Ho Chi Minh City after 21:00

August 19 08:00-12:00

B. Exhibition time (for visitors):

Date Time Note

Opening Ceremony August 16 09:00-10:00 Visitors can enter the exhibition hall from 10:00

(after joining the OC)

Opening hours August 16-17 09:00-17:30

August 18 09:00-16:00

Note:

1. Admission fee is free for trade visitors with relevant business card / invitation card.

2. Person under the age of 16 is NOT allowed to enter the exhibition hall nor be booth attendant.

3. The Organiser reserves the right to refuse admission to the Fair of any visitors, exhibitors or their agents who are at the absolute discretion regarded as in any way likely to create disturbance or discomfort to the Fair.

4. For security reasons, booths must be supervised by exhibitor at all time during the move-in show period and tear down process.

5. Exhibitors or the appointed stand contractors who need to work over time, must apply to the Organiser at the Organiser office before 15:00 on the same day. The overtime charge is as below:

+/ VND 2,750,000/ hour + 10% of VAT: for booths ≤ 36sqm +/ VND 4,800,000/ hour + 10% of VAT: for booths ≤ 144sqm +/ VND 3,500,000/ hour + 10% of VAT: for booths ≤ 72sqm +/ VND 5,500,000/ hour + 10% of VAT: for booths > 144sqm +/ VND 4,200,000/ hour + 10% of VAT: for booths ≤ 108sqm

6. During the show days, exhibitors will have access to the hall at least half hour before the opening hours and half an hour after the closing hours to service their stands. For security reasons, exhibitors requiring to start earlier / stay later must obtain prior permission from the Organiser.

7. Neither exhibitors nor appointed stand contractors are permitted dismantling any part of their exhibits before 16:00 on 18 Aug 2018. Exhibitors must be present during tear down period.

8. The site operation schedule complies with the general regulations of SECC – Saigon Exhibition and Convention Center. Supporters:

• Ministry of Public Security • Ministry of Industry & Trade • Ministry of Planning & Investment • Ministry of Science & Technology • Ministry of Transport • Ministry of Construction • Vietnam Chamber of Commerce & Industry – VCCI • General Dept. of Technology & Logistics - Ministry of Public Security • Security & Business Management Dept. (General Dept. of Technology & Logistics) • Vietnam Fire and Rescue Police Dept. - Ministry of Public Security • HCMC, Dong Nai, Binh Duong Fire & Rescue Dept. • Council of Taiwanese Chambers of Commerce in Vietnam, HCMC, Dong Nai, Binh Duong, Vung Tau, Junior Chapter • Vietnam Automation Association • HCMC Real Estate Association • APSA Vietnam • Consultancy Association for Science, Technology & Management • Electric Wire & Cable Association of HCMC • Electrology – Electronics – Informatics Academy of HCMC • Saigon Hi-Tech Park Authority Media: Cong an nhan dan Newspaper, Canh sat nhan dan Newspaper, Phong chay & Chua chay Magazine, a&s International, a&s Asia, a&sVietnam, a&s SMAhome, asmag.com, mySMAhome.com

Show Schedule

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A. Exhibitor Online System

Genre Item Deadline Remarks

Compulsory

Company Information & Introduction

6 July 2018

For Show Directory.

Exhibitor must fill out and check carefully.

Product Upload (max. 3) For Show Directory

Fascia Name For Show Directory and booth name. Exhibitor must fill out and check carefully.

Exhibitor Badge

20 July 2018

After filling out the information, exhibitor may claim the badges during 14 – 15 August 2018 (08:00-19:00) with two business cards per person.

Onsite Contact Information Provide two main contact onsite (for urgent contact onsite)

Optional

Online Service Order Form

The additional orders including (1) Furniture Rental (2) Electric Rental (3) Internet / Phone / Fax (4) Temporary Staff can be applied either online or by hard copy. Please choose one of the services (online/hard copy) to avoid re-booking your orders.

News Upload (max. 1)

10 August 2018

E-invitation For multiple deliveries. Please separate the email addresses with a semicolon.

Useful steps for you to log in to Exhibitor Online System:

1. Go to www.secutechvietnam.com for accessing exhibitor portal.

2. Click on “Exhibitor log-in” (http://www.secutechvietnam.com/en/exhi_login.aspx)

Account: Your contact email from application form

Password: stvn2018 (all small caps)

Exhibitor badge application regulations

Booth Space (sqm) 9 18 27 36 54 More than 72

Max. Exhibitor Badge Amount 3 5 8 10 12 15

B. Service Order Form

Genre Item Deadline Return to Remarks

Compulsory 1. Exhibitor Survey 30 June 2108 Messe Frankfurt New Era Business Media Ltd

For all exhibitors

Compulsory (raw space)

2. Appointed Contractor Agreement

20 July 2018

VIETFAIR & Saigon Exhibition and Convention Center

For raw space exhibitors

Optional

3. Freight Forwarder APT Showfreight Vietnam Co., Ltd.

4. Furniture Rental Online application: click here

Hard Copy: VIETFAIR

Please choose one of the services (online/hard copy) to avoid re-booking your orders.

5. Electric Rental Online application: click here

Hard Copy: VIETFAIR

6. Internet / Telephone / Fax Online application: click here

Hard Copy: Saigon Exhibition and Convention Center

7. Temporary Staff Online application: click here

Hard Copy: VIETFAIR

8. Direct Mail Invitation 13 July 2018 VIETFAIR

For contact details of each form, please find next page.

Exhibitor Service Checklist and Deadlines

http://portal.messefrankfurt.com.hk/services/oms/form_process.asp?exhibitionformsubmission_exhibitionformid=8049



http://www.secutechvietnam.com/en/exhi_login.aspx




https://secutechvietnam.tw.messefrankfurt.com/hochiminhcity/en/exhibitors/exhibition-planning/service_form.html






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Form Item Contact

Form 1 Exhibitor Survey Messe Frankfurt New Era Business Media Ltd.

Mr. Ryan Liu | [email protected]

T: +886 2 8729 1099 ext. 768

Form 2 Appointed Contractor Agreement (for raw space)

VIETFAIR

Ms. Thu Ha | [email protected]

H/P: +84 904 547 711

Mr. Stieve (Nguyen Linh) | [email protected]

H/P: +84 902 149 259

SAIGON EXHIBITION & CONVENTION CENTER (SECC)

Mr. Kim Hung – Nikey | [email protected]

T: +84 28 54135 999

F: +84 28 54160 345

799 Nguyen Van Linh Parkway, Tan Phu Ward, Dist.7, HCMC, Vietnam

Form 3 Freight Forwarder

APT SHOWFREIGHT VIETNAM CO., LTD.

Ms. Ngoc Tram | [email protected]

T: +84 28 62905460

F: +84 28 62905406

H/P: +84 903 901 599

Unit 615, 6th Floor, Giay Viet Plaza, 180-182 Ly Chinh Thang St, W. 9, Dist.

3, HCMC, Vietnam

Form 4 Furniture Rental

Choose

Online Application (click here)

or

Send Hard Copy to:

VIETFAIR

Ms. Thu Ha | [email protected]

H/P: +84 904 547 711


H/P: +84 902 149 259

Form 5 Electric Rental

Form 6 Internet / Telephone / Fax

Choose


or

Send Hard Copy to:

SAIGON EXHIBITION & CONVENTION CENTER (SECC)

Mr. Kim Hung – Nikey | [email protected]

T: +84 28 54135 999

F: +84 28 54160 345

799 Nguyen Van Linh Parkway, Tan Phu Ward, Dist.7, HCMC, Vietnam

Form 7 Temporary Staff

Choose


or

Send Hard Copy to:

VIETFAIR

Mr. Tony | [email protected]

H/P: +84 966 337292


H/P: +84 902 149 259

Form 8 Direct Mail Invitation VIETFAIR


H/P: +84 902 149 259

Service Form Contacts















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Official Booth Contractor: PICO HO CHI MINH CO., LTD.

T: +84 28 38464 990

F: +84 28 38464 991

H/P: +84 1226 726 388

444A-446 CMT8, Ward 11, Dist. 3, HCMC, Vietnam

Official Freight Forwarder: APT SHOWFREIGHT VIETNAM CO., LTD.

Please refer to Form 3 to submit the commercial invoice and packing list to your regional forwarder. The Organiser has no responsibility to assist the shipment if the exhibitor works with other forwarders. If you fails to find your regional representative, please contact APT SHOWFREIGHT VIETNAM CO., LTD. directly. (page 5)

Freight Forwarder Representatives Worldwide

AUSTRALIA

ON SHOW SOLUTIONS PTY LTD Mr. Angelo Petardi | [email protected]

Tel: +61 (03) 9338 3350 1G Marine Parade, Abbotsford, Victoria, Australia

KOREA

SHOW CARGO LOGISTICS INC. Mr. Duke Kim | [email protected]

Tel: +82 2 2065 6980 Fax: +82 2 2065 6981

H/P: +82 10 3307 9044 #713, 31, Digital-ro 30-gil, Guro-gu, Seoul 152-727, Korea

CHINA

APT SHOWFREIGHT SHANGHAI CO., LTD. Mr. Daniel Gu | [email protected]

Tel: +86 216 1240090 Fax: +86 216 1240091

Room 901-902, Modern Plaza Tower 1, 369 Xian Xia Road, Changning District, China, 200336

MALAYSIA

CURIO PACK SDN BHD Ms. Karen Cheong | [email protected]

Tel: +60 3 33722828 Fax: +60 3 22730055

No. 160-1, Persiaran Raja Muda Musa Klang 41100

HONG KONG

APT SHOWFREIGHT LTD. Ms. Liza Suen | [email protected]

Tel: +852 28770538 Fax: +852 28770505

31/F, Morrison Plaza, 9 Morrison Hill Road, Wanchai, Hongkong

SINGAPORE

APT SHOWFREIGHT (S) PTE. LTD. Ms. Chow Lai Fong | [email protected]

Tel: +65 6499 8999 Fax: +65 6499 8989

H/P: +65 8128 4123 10 Bukit Batok Crescent, #05-05, The Spire, Singapore 658079

INDIA

SIDDHARTHA LOGISTICS CO. PVT. LTD. Mr. Andy Bisht | [email protected]

Tel: +91 11 2613 8501 03 Fax: +91 22 40894899

Unit No -1, CSC No -7 Sector-C Pocket 8, Vasant Kunj New Delhi 110070, INDIA

TAIWAN

TRANS-LINK EXHIBITION SERVICES CO., LTD. Paige Su | [email protected]

Tel: +886 2 25811133 (ext. 116) Fax: +886 2 25819635

Rm.5-2, 5FL., No.99, Chungshan N. Rd, Sec. 2, Taipei, Taiwan R.O.C, 104

INDONESIA

PT. VISSASA PARAMA NATI Mr. Andi M. | [email protected]

Tel: +62 21 54370666 (Hunting) / 37362205 Fax: +62 21 54370566

Duta Garden Square Blok A 9, Jl. HuseinSastranegara Tangerang 15125, INDONESIA

THAILAND

APT SHOWFREIGHT (THAILAND) LIMITED Mr. Hasnai Kongkaew | [email protected]

Tel: +66 2 165 6158 Fax: +66 2 165 6159

98/7-8 Yannawa Road, Chongnonsee, Yannawa, Bangkok 10120, Thailand.

JAPAN

ISHIKAWA-GUMI LTD (TOKYO OFFICE) Mr. Ryu Ishida | [email protected]

Tel: +81/3-3474-8102 Fax: :+81/3-5460-9841

14-2,4-CHOME, HIGASHI-OHI, SHINAGAWA-KU, TOKYO 140-0011, JAPAN

VIETNAM

APT SHOWFREIGHT VIETNAM CO., LTD. Ms. Tram | [email protected]

Tel: +84 28 62905460 Fax: +84 28 62905406

Unit 615, 6th Floor, Giay Viet Plaza Building 180-182 Ly Chinh Thang Street, Ward 9, District 3,

Ho Chi Minh City, Vietnam.

Official Contractor & Freight Forwarder Contacts













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Exhibition Rules & Regulations

Marketing Opportunity The Show Directory is the official publication by the Organiser which covers comprehensive exhibitor’s company

information. This bilingual show guide comes handy to international and local visitors for searching and better

understanding the showcases on the floor. 10,000 copies of the Show Directory will be distributed during Secutech

Vietnam 2018, as well as to major distributors, government departments and end users in Vietnam. The Show Directory is

an effective tool to maximize your exposure and extend promotion results in Secutech Vietnam 2018.

Advertisement Options

1. Rate:

AD Size Position Rate

Full Page Inside Front Cover USD 2,000

Full Page Next to Inside Front Cover (Page 1) USD 2,000

Full Page Back Cover USD 2,000

Full Page Inside Back Cover USD 1,500

Full Page Inside Regular USD 1,000

Half Page Inside Regular USD 600

2. Advertisement Spec.:

Full Page: 14.5 (w) x 20.5 (h) cm

Spread: 29 (w) x 20.5 (h) cm

Half Page Horizontal: 13 (w) x 9.5 (h) cm

*Always leave 3mm on each side as bleeding

Color: 4 Colors

File: * TIFF file in CMYK, 300dpi

3. Deadline for Submitting Artwork: 6 July 2018

For further information, please contact us:

Global

Messe Frankfurt New Era Business Media Ltd.

Ms. Michelle Chu

[email protected]

+866 2 8729 1099 ext. 768

Vietnam

VIETFAIR

Ms. Thu Ha

[email protected]

+84 904 547 711

Advertisement & Sponsorship



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1 Payment

Full payment is required within 30 days upon the invoice issued. If the contract is signed between 1st to 27 July 2018, the payment should be made by 27 July 2018; contract signed after 27 July 2018, should be paid immediately upon the invoice issued. The Organiser reserves the right to

cancel the reservation and application if exhibitor fails to make the payment as regulated in the contract.

If an applicant withdraws his application, for whatever reason, before he receives either a rejection or confirmation of his application, any participation fee paid will be forfeited.

If the exhibitor notifies the Organiser of his withdrawal within 120 days of the start date of the

event, he is liable for the total participation fee.

Should the exhibitor under contract (i.e. in receipt of confirmation) inform the Organiser that he will not participate in the event prior to 120 days of the start date of the event, providing the Organiser

is able to resell the stand without loss the payment to be made by the exhibitor will be collected to a handling fee of 50% of the contracted price irrespective of the exhibitor’s full liability for

additional costs, catalogue fees etc.

2 Admissions to the Exhibition

a) Exhibitors For security reasons, exhibitors must put on the exhibitor badges during the exhibition, build-up and tear down days. Exhibitor badges can be ordered via Exhibitor Online System – Exhibitor Badge. (Persons below the age of 16 will not be allowed entry into the Halls)

b) Non-official Stand Contractor Personnel Contractor badges will be issued to non-official stand contractors and their workmen to enter the exhibition halls during the build-up and tear down periods only, for the purpose of booth construction and dismantling. Should the contractor have a need to be presented during the exhibition hours, please contact with the Organiser for further arrangements.

Contractor badges can be ordered at VND 110,000 per badge by completing Form 2 – Appointed Contractor Agreement and return to Saigon Exhibition and Convention Center. Before being

granted such passes, the non-official stand contractor will be required to pay up the following charges to SECC directly one week before the first move-in day as below :

• Hall management fee (non-refundable) of VND 120,000 per square meter to the exhibition venue

• Construction deposit (refundable) of VND 1,100,000 per square meter to the exhibition venue

(Above price are exclusive of 10% VAT and subjected to change according to inevitable factors announced by the venue.)

These are to ensure the completion of works, complete removal of any debris, cover of any damages done by the contractor to the halls and exhibits. Please refer to Form 2 – Appointed Contractor Agreement for details.

3 Security a) The Organiser is responsible for the general security of the entire venue by arranging reputable security guards on duty day and night, but there is no guarantee against loss and will not undertake any financial or legal responsibility for any type of risk concerning or affecting the exhibitors, their personal belongings and exhibits. Exhibitors are therefore responsible for effecting all necessary insurance which should include (but not limited to) their displays, exhibits, stand fittings and fixtures, and other third parties against loss or damage by theft, fire, public (including occupier’s liability) and other natural causes.

b) Exhibitors must be present and supervise all the activities inside the booth during the move-in, show period and tear down process.

c) Exhibitors are advised to be present at their booth half hour prior to the opening time and leave the Exhibition Hall no later than half hour after closing time.

d) Exhibitors are reminded to keep a close eye on their small exhibits & personnel property, valuable working models and other sophisticated items at their booths in the exhibition hall and beware of pickpockets. Small display items should not be displayed on table tops, but placed in glass display showcases or be securely chained up.

4 Photography, Video & Sound Recording

All photography, video and sound recording during the fair must be limited to not causing annoyance to visitors or other exhibitors. The Organiser reserves the right to terminate any recording at their own discretion.

5 Lifting and Handling Onsite

a) In view of operational safety reasons and regulations enforced by the exhibition venue, only the Official Freight Forwarder is allowed to work in-hall and operate lifting equipment. This regulation will be strictly enforced and is necessary for reasons of dilapidation and control.


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b) Exhibitors are permitted to “hand carry” items to their stands without the use of trolleys. Exhibits / cargos requiring the use of mechanical lifting aids must be handled by the Official Freight Forwarder.

c) Exhibitors using their own transportation or shipping agent should provide details of their shipping agent by returning Form 3 – Freight Forwarder.

6 Delivery of Exhibits Exhibits should only be delivered to the exhibition hall when their own storage facility is ready to be used. The exhibitor must arrange for an authorized representative to be present at the stand to receive the items as the Organiser will not accept delivery on his behalf, not be held responsible for the safekeeping of such items. To avoid congestion in the hall, unpacking of exhibits at the stands should be restricted to small items less than 100 kilograms. The exhibitor should arrange with the Official Freight Forwarder or make their own arrangements to unpack bulky items away from the stands / hall so that they may be delivered later and immediately placed in position on the stands. Heavily weighted cars, which are used as exhibits, will not be charged. Also, goods or machineries as exhibits, which are attached wheels and less than 100 kilogram, will not be charged, these exhibits must be brought into the exhibition hall by staffs of exhibitors.

7 Display of Exhibits Exhibits must be displayed throughout the period of the exhibition. No exhibitor is allowed to remove exhibits from the exhibition hall without prior permission from the Organiser.

8 Removal of Exhibits Removal of exhibits from the halls will commence at 16:00 on 18 Aug 2018. While general security is provided in the halls, exhibitors are reminded that goods will be exposed to maximum risk at this time as rented items and equipment are being collected by the respective suppliers.

a) No mechanical lifting or handling equipment will be permitted to enter the exhibition halls for the removal of exhibits except those used by the Official Freight Forwarder.

b) Dismantling hour is from 4pm 18th Aug till 12pm 19th Aug.

c) To avoid congestion and to enable smooth exit clearance, for removal of exhibits, all exhibitors and contractors must fill up a "RELEASE FORM" that must be endorsed by the Organiser, to be

handed over to the gate security officers before leaving the exhibition venue. Leaving the venue before 16:00, 18 Aug 2018 is not allowed. The blank “RELEASE FORM” can be obtained from

the exhibitor service counter.

9 Stand Cleaning During the exhibition period, the Organiser will only be cleaning the public areas within the exhibition halls such as hallways / aisle. Exhibitors may request individual booth to be cleaned by signing up at the Organiser office at exhibitor's expense. We will promptly comply with your request.

10 Manning of Stand, Demonstration of Exhibits

a) Stands must be staffed and operational during exhibition hours. All activities of the exhibitor and his staff must be conducted within the allocated exhibit space under strictly control and safe conditions.

b) Exhibitors must ensure that the exhibits are equipped with safety devices. Adequately safeguard all moving parts of your machinery to prevent injury to visitors. Exhibitors are advised to ensure that moving exhibits are kept out of the reach of visitors.

c) Exhibitors are liable for the removal and disposal of waste materials generated by working demonstration of exhibits.

d) The exhibitor may not carry out any activity is likely to cause annoyance to visitors or other exhibitors. Where a high level of noise or other objectionable factors are involved, the Organiser reserves the right to impose limitation, such as limiting the demonstration at fixed times stipulated or terminate a demonstration at any time, at the Organiser’s discretion.

e) Under no circumstance can any exhibits, display or materials be allowed to encroach into the aisle / gangways. Please keep entire exhibition materials inside the stand at all times.

11 Fire Precaution The use of flammable materials is strictly prohibited. The materials used for lining, drapes or overhead structure or as part of the theme or display to the public must be rendered non-flammable as per the general regulations of SECC and local authorities. The Organiser is authorized to limit demonstration of all materials, which are in its sole discretion deemed to be potential fire hazards, and is entitled to remove them from exhibition halls in order to ensure the security. All expenses for the removal shall be borne by the exhibitor. Exhibitor is not permitted to use the fixings which can make naked fire (i.e. gas stove, electric oven, electric soldering, and so on) or make noise (like sawing machine, and soon), unless consented by SECC in writing.

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Exhibition Rules & Regulations To guarantee the security and fire safety, the Organiser has the rights:

To refuse any person who wants to get into the hall.

To remove any poster, panel, banner and so on which are inappropriate with the event at Party A’s assessment.

To remove anything which may obstruct the exit, emergency way, fire alarms, fire hydrants, extinguishers, and so on located in the hall.

12 Smoking Restriction Smoking is strictly prohibited in the exhibition halls.

13 Intellectual Property Rights / Copyright

The Organiser has the right to request exhibitors to remove exhibits that are alleged of violating intellectual property rights. Any exhibitor found guilty of infringement of intellectual property rights will be banned from participating in Secutech in Vietnam in the future.

14 Force Majeure The exhibition may be shortened, extended or postponed due to any cause whatsoever outside the control of the Organiser. The Organiser shall not be responsible for any loss sustained by the exhibitor, directly or indirectly, attributed to the elements of nature, force majeure or orders and directives imposed by any government authority. In the event of such circumstances, the money paid by the exhibitors, or any part thereof, is refundable at the sole discretion of the Organiser.

15 Insurance, Liability and Risks

a) Exhibitors should ensure that the public liability (third party) insurance and accidents liability insurance are been covered while they insure the exhibits. Exhibitors are strongly advised to insure their exhibits and other valuable items taken, including the shipment process, to the exhibition venue.

b) The Organiser and sponsors will not be liable for any damage / injury / fire / flooding / claims / loss / theft of exhibits & personal properties. All exhibitors shall insure, indemnify and hold the Organiser, sponsors and the venue owner harmless in respect of all costs claimed by the exhibitor against any persons or items at the exhibition venue during the move-in, exhibition and tear down periods.

16 Animals Live animals are not permitted in the exhibition venue.

17 Noise Control Equipment used in any part of the exhibition must not generate noise that exceeds a maximum permitted noise level of 80dB, except with the Organiser’s prior approval.

The following noise level restrictions:

a) General background noise may not exceed 60dB

b) Entertainment features may reach 70dB for cumulative periods of no more than 15 minutes in any one given hour

c) Noise levels will be metered from any edge of the booth or area boundary

d) Loudspeakers must be mounted facing into the stand

e) Wireless microphones may not be used without the Organiser’s permission

Whenever it is found that the volume of the exhibitor’s sound system exceeds 80dB, the inspection group will determine the penalty.

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Stand Construction Rules & Regulations

1. Stand Construction

The Organisers have appointed PICO Ho Chi Minh City Ltd as the Official Stand Contractor to carry out stand fittings,

plumbing, electrical works and the construction of standard booths.

1.1 Registration after the deadline will be surcharged with late fee (at least 30%).

1.2 Work of any kind carried out at the exhibition venue must conform to the current local regulations enforced in Vietnam and those specified by the Organiser. This applies to the exhibitor, appointed agents, contractors and sub-contractors. The Organiser reserves the right to stop any work which intervenes with any of these regulations and the exhibitor shall have no claims against the Organiser or their agents for any losses or damages.

1.3 Stand assembling, installation and decoration must be carried out within the time limits specified by the Organiser and

must in any case be completed by 21:00 on 15 Aug 2018 (Wed). The Organiser reserves the right to assemble and

alternate any space, which is not completed by that time at the exhibitor’s expense.

1.4 Pressurized devices and equipment (i.e. gas tanks or gas cylinders, liquefied natural gas tanks, etc.) – when having the need to use inside the exhibition hall – must have (1) valid certificates issued by The Quality Assurance and Testing Center (2) the stamp certified by the Organiser (3) control by the SECC Technical Team member when running.

1.5 No sticking all kinds of tapes and glues in walls and on floor of SECC premises. Except, the cloth tape (one side – two

side) is allowed to use (please refer in advance at SECC Sales and Marketing Department).

1.6 No exhibitor is allowed to suspend objects from the ceiling of the exhibition hall unless prior written approval is obtained from the Organiser. Screwing, drilling, nailing or painting on the floors, walls, pillars or any part of the exhibition halls will not be allowed. Exhibitors and their contractors will be liable for any damage to the exhibition halls.

1.7 Admission of Contractors and Workmen

Contractors must apply to the Saigon Exhibition and Convention Center for contractor badges at their own expenses, permitting their workmen to enter the exhibition halls for the purpose of doing construction and dismantling works. These contractor badges are valid only during the move-in and tear down periods. (Please refer to Form 2 – Appointed Contractor Agreement for details.)

1.8 Construction Deposit and Management Fee

Before approval is granted by the Saigon Exhibition and Convention Center for a contractor to work at the exhibition, exhibitor appointed stand contractors will be required to pay for the following charges directly to Saigon Exhibition and Convention Center one week before move-in as below:

- Construction deposit (refundable) VND 1,100,000 / sqm to the Venue - Management fee (non-refundable) of VND 120,000 / sqm to the Venue - Additional management fee (non-refundable) of VND 45,000 per square meter to the exhibition venue (changing from standard booth to special design - Upgrade booth management fee (non-refundable) of VND 25,000 per square meter to the exhibition venue (The decoration using Hi-Flex exceeds the regulated space of standard booth. (Above price are exclusive of 10% VAT and subjected to change according to inevitable factors announced by the venue.)

2. Raw Space Booth

2.1 Only raw exhibition space will be provided to raw space exhibitors. No carpet, fascia board, wall partition, furniture or

electrical items will be provided.

2.2 Raw space exhibitors may appoint either the Official Stand Contractor or their own contractor to design and construct their booth. The confirmed booth design must be submitted to the Organiser for approval before 20 July 2018. The

Organiser reserves the right to request the exhibitors alter their booth design if their booth structure causes obstruction to other exhibitors or violates the rules and regulations from the Organiser or the venue (Please refer to Form 2 – Appointed Contractor Agreement for details).

2.3 Fully dimensioned drawings showing the proposed design of the stand, together with Form 2 – Appointed Contractor Agreement with the contractor's information completed, must be submitted to the Organiser by 20 July 2018 (Fri) by

EMAIL for approval before any work is put on hand. Email confirmation of the drawings will be returned authorizing construction to proceed if the design is deemed acceptable and conforming to the rules and regulations from the Organiser. The drawings should then be submitted to the venue and subjected to the venue's final approval. The Organiser will have the right to take down the stand, deduct the construction deposit and / or disallow participation without any compensation if designs have not been submitted for approval, designs have not been authorized or unauthorized alternation in design after approval.

2.4 No stand decoration, stand fittings or exhibits may exceed the following height limit:

- For all the stands along the wall, the height limit is 3.5mH. - For the stands in the middle, the height limit will is 5mH.

It is the obligation of the exhibitors and their appointed stand contractor to clarify the height limit with the Organiser if there is an uncertainty about the corresponding height limit of the booth.

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Stand Construction Rules & Regulations

Exhibitors having two or more booths have to get approval from the Organiser if they want to build partition between those booths. All the special design booths, two-story booths must get approval from the Organiser.

The ceiling of all stands must in all cases to be opened, in order not to impair protection by the sprinkler system.

2.5 Each exhibitor is responsible for providing its own walls. Where booths are adjacent, an exhibitor may not use the reverse of the neighboring booth’s wall. No partition wall or structure directly facing adjacent booth(s) may contain any company name or company logo. Any construction containing company name or company logo directly facing adjacent booths have to have at least 0.5m set back from the adjacent booth(s).

2.7 The company name and booth number must be prominently displayed and faced to the aisle. The Organiser reserves the

right to affix and to charge the cost incurred to the exhibitor if it is fail to comply.

2.8 All surfaces of booth construction exposed to the public view (inclusive of backside panels / parts of booth adjoining other booths or aisles) shall be decorated to a finish approved by the Organiser. Any naked wood structure or framework should be well furnished as a flat, clean surface in white color. No promotional materials or information are allowed to be displayed in this area. Organiser’s justification shall be regarded as final for the quality acceptance.

2.9 Any booth side facing an aisle, 1/2 of its length must be kept opened using "see through" or open design. Alternatively,

the booth open side can be arranged as entrance. The Organiser suggests exhibitors to adopt booth design keeping the frontage(s) facing an aisle open for attracting buyers.

Exhibitors or the appointed contractor who need to work over time will be charged for extra payment. If working over time comes necessary, make sure to inform the Organiser office before 15:00 on the same day.

3. Standard Booth Package

3.1 Every 9 sqm standard booth includes the following items:

- 3 side partitions (2 side partitions for corner booths) and carpet - 1 fascia board with company name and booth number (logo excluded)

- 1 information counter (1mL x 0.5mW x 0.75mH)

- 2 folding chairs

- 1 waste basket

- 2 fluorescent tube (40W)

- 1 5A/220V single phase power socket

(All of the items above cannot be replaced, exchanged with any furniture nor refunded.)

3.2 Standard booths are provided by the Official Stand Contractor and are of a standard design. No variation of the fascia board, lettering and the fitting of the standard booths are allowed unless prior written approval is given by the Organiser. A corporate logo or trademark may be attached to the fascia (at exhibitor’s expense) but may not be higher than 100mmH inside the 210mmH fascia in-fill panel.

3.3 No painting, screwing, nailing or drilling on the standard booth panels will be allowed.

3.4 No decoration, booth fitting or exhibit shall exceed the height limit of 2.5mH or place outside of the standard booth.

Standard booth if want to upgrade to higher stand, exhibitor will be charged a management fee VND 45,000/sqm by the venue and extra construction fee from by official contractor.

3.5 Booth panel should remain intact and in no way is allowed to be damaged or spoiled. For sticking posters on booth panel, exhibitor is strongly suggested to apply the tape provided by official contractor, in order to prevent any damages to the panels (size and price refer to Online Service Order Form or Form 4 – Furniture Rental). If applying exhibitor’s own sticker, the official contractor will collect the deposit USD 15 (per panel, size 1mW x 2.5mH) at exhibitor’s booth during

move-in days to guarantee the panels remain intact after the show. The deposit shall be returned after the show.

3.6 Corner booth will be built by default that the side panels are replaced by the fascia board with the company’s name at no additional cost. Exhibitor should contact the Official Stand Contractor if there is any objection two weeks before the move-in.

3.7 Booths and other facilities rented from the Official Stand Contractor by the exhibitors should be returned in good condition.

Exhibitors will be held responsible for any damage or lost incurred during the period of use.

3.8 Any booth side facing an aisle, 1/2 of its length must be kept opened using "see through" or open design.

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Exhibitor Information

Product Categories

Video Surveillance systems Intercom systems Disaster prevention

Access control systems Public Address Systems Industrial safety

Intrusion detection systems Door Solutions Building automation

Transmission systems Active fire safety Smart home systems

Perimeter systems Passive fire safety Others

Products:_________________________________________________ Products fit to security / fire / smart home style of:

European American East Asia Southeast Asia Middle East Oceania Other

Objectives of Exhibiting

Contract signing Company / brand promotion

New product / service launch Looking for business partner

Looking for new customer Looking for distributor / agents

Cultivate existing business relationships Experience sharing

Technology exchange & market information gathering Comparing competitors

Others, please specify:___________________________

Marketing of Products / Service

What is your current market?______________________________________________________

Target markets Overseas

Europe North America Latin America East Asia

Africa Oceania Southeast Asia South Asia

Middle East & Central Asia Others, specify:___________________

Vietnam

Business nature of target visitors

Manufacturer Dealer, agent, distributor, wholesaler Retailer

Private & official fleets Service provider Systems integrator

Publisher Trade associations / Govn’t agency Others, specify:___________

Target sectors

Government Factory

Building Enterprise

Hospitality Others, please specify:________________________________

What are the reasons for your target?

_______________________________________________________________________________

How many years have you been operating in Vietnam? 1 – 2 years 3 – 5 years

5 – 10 years 10 years and more

Comments

Other expectation on the participation of Secutech Vietnam 2018

_______________________________________________________________________________________________

FORM 1 – EXHIBITOR SURVEY

COMPULSORY FOR ALL EXHIBITORS Deadline: 30 June 2018

Return Form to: Messe Frankfurt New Era Business Media Ltd. Mr. Ryan Liu | [email protected] | +886 2 8729 1099 ext. 768

Company Name: Booth No.:

Contact Person and Email: Return Date:

Thank you for being part of Secutech Vietnam 2018. Please take the time to complete the exhibitor survey, this will help us to understand your target audience in the industry and provide you with better connections with the visitors.


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If you do NOT use the official stand contractor, please fill out this form. This form should be jointly

signed by the Exhibitor and the appointed Contractor.

This serves to confirm that our nominated booth contractor is:

Show Name: Secutech Vietnam 2018

Show Date: 16 – 18 August 2018

Exhibitor Name: __________________________________________________________

Booth Number: ___________________________________________________________

Contractor Name: _________________________________________________________

Name of Person in Charge: ________________________ H/P Number: ________________________

Item Quantity (sqm) Unite Price (VND) exclusive of 10% VAT Sub-Total

Deposit 1,100,000 /sqm (~USD 50 /sqm)

Management Fee 120,000 /sqm (~USD 5.5 /sqm)

Additional Management Fee (changing from standard booth to raw space)

45,000 /sqm (~USD 2 /sqm)

Upgrade booth (using HI-Flex on the fascia board exceeding 2.5mH)

25,000/sqm (~USD 1.2/sqm)

Contractor Badge 110,000 /person (~USD 5 /sqm)

10% VAT

TOTAL

* Exhibitors/Contractors SHOULD send this form to SECC and VIETFAIR directly.

Company name to be issued the Red Invoice:

Address (registered at the Tax Office):

Payer Approved by SECC Receiver

Name: Planning & Marketing Dep. Accounting Dep.

Date: Confirmed date: Date: Remarks

1. The contractor will only be allowed to commence work in the exhibition hall when the organizers receive the necessary payment. 2. Please note that for non-official contractor, the deposit, management fee, and contractor badge fee are required. 3. This is to ensure that the rules and regulations are abided by and to cover any damages arising directly or indirectly from any

infringement. This is without prejudice to any additional claims the organizers may have on the contractor if the damages exceed the deposit.

4. Exhibitors & their stand contractors must understand that for security reasons, all workmen on site must wear contractor badges for identification purpose.

5. All the booth designs must obtain the Organiser’s approval. The design artwork should be returned to [email protected] before 20 July 2018. The Organiser reserves the right to cancel the exhibiting of the company if the design is not returned in time.

FORM 2 – APPOINTED CONTRACTOR AGREEMENT

COMPULSORY

FOR RAW SPACE EXHIBITOR Deadline: 20 July 2018

Return Form to: VIETFAIR: Mr. Stieve (Linh Nguyen) | [email protected] | Tel: +84 24 39365566 | H/P: +84 902 149 259

SECC: Mr. Kim Hung | [email protected] | +84 28 54135999


Contact Person: Contact Tel:

Contact Email: Return Date:




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Please contact your regional forwarder for the service (page 6). The form below is only for

reference.

FORM 3 – FREIGHT FORWARDER

COMPULSORY FOR ALL EXHIBITORS Deadline: 20 July 2018

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(A) Tape for installing posters on the panel – for standard booth exhibitor

For sticking posters on booth panel, the exhibitor is strongly suggested to apply the tape provided by official contractor, in order to prevent any damages to the panels (please find the tape price and details below). If applying exhibitor’s own sticker, the official contractor will collect the deposit USD 15 (per panel) at exhibitor’s booth during move-in days to guarantee the panels remain intact after the show. The deposit shall be returned after the show.

No. Item Unit Price

(USD) Quantity

Amount

(USD)

1 Tape (20mL) 5.00

Sub Total

10% VAT

TOTAL

(B) Additional Furniture Order

No. Item Unit Price

(USD) Quantity

Amount

(USD)

1 Folding Chair 6.00

2 Leather Easy Arm Chair 18.00

3 Barstool (0.75mH) 18.00

4 Square Table (0.6mL x 0.6mW x 0.75mH) 29.00

5 Round Table (0.8mD x 0.75mH) 34.00

6 Information Desk (1mL x 0.5mW x 0.75mH) 30.00

7 Lockable Cabinet (1mL x 0.5mW x 0.75mH) 37.00

8 Display Block A (0.5mL x 0.5mW x 0.5mH) 18.00

9 Display Block B (0.5mL x 0.5mW x 0.75mH) 21.00

10 Display Block C (0.5mL x 0.5mW x 1mH) 25.00

11 Pegboard with 20 hooks (1m x 1m) 30.00

12 Wall Shelving (Flat) (0.3mW x 1mL) 12.60

13 Wall Shelving (Slope) (0.3mW x 1mL) 12.60

14 Waste Paper Basket 3.00

15 Horizontal (Low) Showcase (w/o light)

(1mL x 0.5mW x 1mH) 62.00

16 Tower Showcase (0.5mL x 0.5mW x 2mH) 121.00

FORM 4 – FURNITURE RENTAL

OPTIONAL FOR ALL EXHIBITORS Deadline: 20 July 2018

Apply online – Please click here to apply your orders

Apply in printed form – Please return this form to

VIETFAIR: Mr. Stieve (Linh Nguyen)| [email protected] | Tel: +84 24 39365566 | H/P: +84 902 149 259






17

17 Vertical (High) Showcase (w/downlight)

(1mLx0.5mWx 2mH) 147.00

18 2-tier Counter (1mL x 0.35mW x 0.75mH) & (1mL x

0.35mW x 1mH) 54.00

19 3-tier Counter (1mL x 0.35mW x 0.5mH) & (1mL x

0.35mW x 0.75mH) & (1mL x 0.35mW x 1mH) 73.00

20 Swing Door (Office door) 51.00

21 Folding Door 36.00

22 Refrigerator c/w 13A 24-hr 140.00

23 System Coat Rack c/w 5 hooks (1mL) 11.20

24 Metal Brochure Rack 10.00

25 Leather Rack A (1mL x 0.5mW x 1.5mH) 15.00

26 Leather Rack B (1mL x 0.5mW x 2mH) 23.00

27 Potted Plant 13.00

28 Used Carpet 5.00

LCD

No. Item Unit Price

(USD)

Quantity Period Amount

(USD)

29 LCD 32" per day 100.00

30 LCD 42" per day 120.00

Sub Total

10% VAT

TOTAL

Remarks

1. Please note the prices listed above are in currency USD and exclusive of 10% VAT. 2. Please read carefully the quick guide for online service order form (click here). 3. For online applicants, after submitting the orders, you will receive a confirmation email in 2-3 working days regarding

your orders and total price. If you receive the email, please reply to confirm immediately, or your orders will NOT be processed.

4. For hard copy applicants, please COMPLETE and RETURN the form to VIETFAIR directly. All orders must be accompanied WITH FULL PAYMENT to VIETFAIR before the show. The payments are non-refundable.

5. Please note for applying exhibitor’s own sticker, the official contractor will collect the deposit USD 15 (per panel) at exhibitor’s booth during move-in days to guarantee the panels remain intact after the show. The deposit shall be returned after the show.

6. All items ordered are on rental basis and exhibitors will be held responsible for any damages or loss caused. 7. Exhibitors ARE NOT permitted to connect their own electrical fittings. (NO INDIVIDUAL GENERATORS ARE ALLOWED

TO BE USED) 8. The list price is for the duration of the exhibiting days. 9. All the orders will need to be submitted before the deadline. A surcharge of 30% will be enforced after the deadline

and 50% onsite. 10. Payment needs to be made either by cash or transaction directly to:

Account Name: Vietnam Advertisement and Fair Exhibition JSC – VIETFAIR

Account No. (USD): 0021371057051 At Vietcombank Hanoi

11B Cat Linh, Quoc Tu Giam, Dong Da, Hanoi

Swift code: BFTV VNVX 002


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Furniture sample image

19

No. Item UNIT PRICE

(USD) Quantity

Amount

(USD)

1 Fluorescent Tube (40W) 14.00

2 Spotlight (100W) 18.00

3 Arm Spotlight (100W) 20.00

4 Floodlight 300W 38.00

5 Light connection 100W (per light bulb) 11.00

6 Light connection 300W (per light bulb) 33.00

7 Socket 5A/220V (single phase) 22.00




11 Socket 15A/380V (3 phase) 141.00

12 Socket 30A/380V (3 phase) 289.00

Sub Total

10% VAT

TOTAL

Remarks

1. Please be noted the prices listed above are in currency USD and exclusive of 10% VAT. 2. Please read carefully the quick guide for online service order form (click here). 3. For online applicants, after submitting the orders, you will receive a confirmation email in 2-3 working days regarding


4. For hard copy applicants, please COMPLETE and RETURN the form to VIETFAIR directly. All orders must be accompanied WITH FULL PAYMENT to VIETFAIR before the show. The payments are non-refundable.

5. All items ordered are on rental basis and exhibitors will be held responsible for any damages or loss caused. 6. Exhibitors ARE NOT permitted to connect their own electrical fittings. (NO INDIVIDUAL GENERATORS ARE ALLOWED

TO BE USED) 7. The list price is for the duration of the exhibiting days. 8. All the orders will need to be submitted before the deadline. A surcharge of 10% will be enforced after the deadline

and 30% onsite. 9. Payment needs to be made either by cash or transaction directly to:





FORM 5 – ELECTRICAL RENTAL




VIETFAIR: Mr. Stieve (Linh Nguyen)| [email protected] | Tel: +84 24 39365566 | H/P: +84 902 149 259







20

Electricity sample image

21

Internet

Items Unit Price (VND)

Quantity of Line

Duration Amount (VND)

ADSL 5.000.000 (~USD 220) 3-day show

Fiber Cable – 1 user per line (full package) 9,000,000 (~USD 395) 3-day show

Fiber Cable – 1 line (no signal)

2,500,000 (~USD 110) 3-day show

Sub Total

10% VAT

TOTAL

Telephone / Fax

Items Unit Price (VND) Using Fee

Quantity of Line

Duration Amount (VND)

Telephone – Fax line (full package, local/international call)

4,000,000 (~USD 175)

3-day show

Sub Total

10% VAT

TOTAL

Remarks

1. Please be noted the prices listed above are in currency VND and exclusive of 10% VAT. 2. Please read carefully the quick guide for online service order form (click here). 3. For online applicants, after submitting the orders, you will receive a confirmation email in 2-3 working days regarding


4. For hard copy applicants, please COMPLETE and RETURN this form to SECC directly. All orders must be accompanied WITH FULL PAYMENT to SECC before the show. The payments are non-refundable.

5. Final bills after termination of all telephone service are deducted from the deposit made. Any excess expenses beyond the deposit paid must be settled before the end of the exhibition. The outstanding deposit amount will be refunded after the show to the Organiser.

6. Payment needs to be made either by cash or transaction directly to:

Account Name: SAIGON EXHIBITION & CONVENTION JVC

799 Nguyen Van Linh, Tan Phu Ward, Dist. 7, HCMC

Account No. (VND): 0181002039042: at Vietcombank – South Saigon Branch

Account No. (VND): 2000.148.510.97.290: at Eximbank – Headquarters

FORM 6 – INTERNET/PHONE/FAX



Apply in printed form – Please return this form to:

SECC: Mr. Kim Hung | [email protected] | +84 28 54135999 Company Name: Booth No.:






22

General Translator

*Further requests upon professional translator or other temporary staff service, please contact VIETFAIR. Remarks

1. Working hours are at least 8 hours per day. 2. The assigned staff will report directly to the exhibitor onsite. 3. Temporary staff should NOT be entrusted with the handling of cash or other valuables. Exhibitors will be responsible for

the safety of temporary staff whilst at their exhibition booths and the Organiser will not be responsible for any losses or damages caused by such personnel.

4. The price above is for temporary staff that possess basic interpreting skills. Professional interpreter quotation will be USD 700 / day.

5. Please read carefully the quick guide for online service order form (click here). 6. For online applicants, after submitting the orders, you will receive a confirmation email in 2-3 working days regarding


7. For hard copy applicants, please COMPLETE and RETURN this form to VIETFAIR directly. All orders must be accompanied WITH FULL PAYMENT to VIETFAIR before the show. The payments are non-refundable.

8. Payment needs to be made either by cash or transaction directly to:





FORM 7 – TEMPORARY STAFF




VIETFAIR: Mr. Tony | [email protected] | Tel: +84 24 39365566 | H/P: +84 966 337 292 Company Name: Booth No.:



Category Rate / Day

(USD)

Date No. of Staff

Amount

From To (USD)

Vietnamese – English 60

Vietnamese – Chinese 60

Vietnamese – French 100

Vietnamese – German 100

Vietnamese – Korean 100

Sub Total

10% VAT

TOTAL




23

Exhibitors will be provided with FREE invitation cards (in printing and e-version) for inviting your clients to pay a visit to

your booths.

□ Number of invitation cards required: (Please fill in) (Max.: 30 copies)

※ If exhibitors do not email this form before 13 July 2018, the Organiser can only provide E-invitation card. (For

E-invitation card, online application is available at www.secutechvietnam.com/en/exhi_login.aspx.

※ The Organiser will send out invitation cards for exhibitors to their local clients with “local Vietnam address” via

post mail if exhibitors provide the database to Organiser before 13 July 2018.

Free Service! Do not miss out!

These invitation cards are for exhibitor’s own invitations and are strictly for distribution to members of the trade and

business only. They are not to be distributed to the general public nor to minors under 16. Bearers of the invitation

cards who are not from the relevant trade will not be permitted. Each invitation card must bear the exhibiting

company’s stamp for validation.

Although we will be embarking on a comprehensive visitor promotion campaign to ensure that this event draws in the

right-targeted visitors, we strongly encourage you as exhibitors to plan your own publicity campaign. A better way is to

invite your existing and potential clients through your personalised letter enclosing with a visitor invitation card.

Please provide the information in excel format as the example below and email to VIETFAIR:

Contact Person

Title

Company

Address

Tel Fax

E-mail

FORM 8 – DIRECT MAIL INVITATION


Return Form to:

VIETFAIR: Mr. Stieve( Linh Nguyen) | [email protected] | Tel: +84 24 39365566 | H/P: +84 902 149 259





Documents

Premier Business Platform for Security, Fire Safety and ... · 1 Premier Business Platform for Security, Fire Safety and Smart Home in Vietnam Date: August 16 – 18, 2018 Venue: