34
TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS FOR THE WORK CONSTRUCTION OF WALK N SHOP PARK, M.A. JOHAR TOWN, LAHORE T E P A, 4C-LYTTON ROAD LAHORE

PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

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Page 1: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

TRAFFIC ENGINEERING AND

TRANSPORTATION PLANNING AGENCY LDA

T E P A

PRE-QUALIFICATION DOCUMENTS

FOR THE WORK

CONSTRUCTION OF WALK N SHOP

PARK MA JOHAR TOWN LAHORE

T E P A 4C-LYTTON ROAD LAHORE

2

TABLE OF CONTENTS

Description Page No

1 Brief of the Project --------------------------------------------------------------------------- 3

2 Instructions to Applicants------------------------------------------------------------------ 5

21 Submission of Applications---------------------------------------------------------- 5

22 Qualification Criteria---------------------------------------------------------------- 6

221 General-------------------------------------------------------------------------------- 6

222 Basic Eligibility ------------------------------------------------------------------ 6

223 WeightageMarks ------------------------------------------------------------------ 7

224 Work Experience--------------------------------------------------------------- 8

225 Tools amp Plants---------------------------------------------------------------------- 9

226 Personnel Capabilities------------------------------------------------------------ 10

227 Financial Position------------------------------------------------------------------ 11

23 Joint Venture (JV)----------------------------------------------------------------- 13

24 Conflict of Interest----------------------------------------------------------------- 14

25 Updating Prequalification Information---------------------------------------- 14

26 Other Factors----------------------------------------------------------------------- 14

Letter of Application------------------------------------------------------------------------ 16

Application Forms A-1(General Information)---------------------------------------- 19

Application Forms A-2(General Experience Record)----------------------------- 20

Application Forms A-3 (Joint Venture Summary)----------------------------------- 21

Application Forms A-4 (Particular Experience Record)--------------------------- 22

Application Forms A-5 (Contracts of Similar Nature and Complexity)-------- 23

Application Forms A-6(Current CommitmentsWorks in Progress)------------ 25

Application Forms A-7 (Personnel Capabilities)------------------------------------ 26

Application Forms A-8 (Equipment Capabilities)----------------------------------- 27

Application Forms A-9 (Financial Capabilities)-------------------------------------- 28

Application Forms A-10 (Litigation History)------------------------------------------ 30

Application Forms A-11 (Past Performance)---------------------------------------- 31

Application Forms A-12 (Engineers Details)---------------------------------------- 32

Application Forms A-13 (Contracts of Fast Track Projects)--------------------- 33

3

1 BRIEF OF THE PROJECT

Rapid Urbanization towards Southern Lahore has urged the Town Planners to provide a fully facilitative

grand shopping entertainment amusement and landscape amenity enabling all walks of life to enjoy

multiple activities in relaxed and festive atmosphere at one place Pursuant to vision of the Honorable

Chief Minister LDA has planned to construct a State-of-the-Art Walk N Shop Park at MA Johar Town

on land measuring 129 Kanal owned by the Lahore Development AuthorityFollowing facilities has

been proposed in the Walk N Shop Park

A ndash Covered Area Around 30 of Plot area (36 Kanal)

i) Shops Restaurants Food Court ground area

ranging from 3 to 5 Marla comprising of two floors

125 to 140 Units

About 28 Kanal

ii) Children Arcade About 4 Kanal

iii) Bowling Alley About 2 Kanal

iv) Support Services (Toilets Pray area

AdminSecurity Offices Switch room etc)

About 2 Kanal

B ndash Open Area Around 70 of Plot area (93 Kanal)

i) Park Amphitheater About 16 Kanal

ii) Walking Streets interactive with landscape water

features etc

About 47 Kanal

iii) Surface Car Parking for at-least 250 Cars and 200

Motorcycles

About 30 Kanal

4

Applications are hereby invited for pre-qualification from the Engineering Firms Contractors

registered with Pakistan Engineering Council (PEC) in the Category ldquoC-Ardquo or Joint Venture of

firm of Category ldquoC-Ardquo with firm having category not less that ldquoC-2rdquo for the work

ldquoCONSTRUCTION OF WALK N SHOP PARK MA JOHAR TOWN LAHORErdquo Pre-

qualification shall be conducted under Punjab Procurement Rules 2014 The qualification in

relevant experience past performance capabilities with respect to personnel equipmentplant

financial position appropriate management capacity and specifically construction of such nature

of mega projects on the credit of firm shall be the criteria for pre-qualification

5

2 INSTRUCTIONS TO APPLICANTS

21 Submission of Applications

211 Original application for prequalification addressed to the Chief Engineer TEPA shall be

received in a sealed envelope to be delivered by hand or through registered mail or by Courier to

the office of the Chief Engineer TEPA 4C-Lytton Road Lahore On the said Envelope the

following should be clearly mentioned

ldquoApplication of Pre-qualification for

CONSTRUCTION OF WALK N SHOP PARK MA JOHAR TOWN

LAHORE

INCOMPLETE APPLICATIONS OR APPLICATIONS RECEIVED AFTER THE DUE

DATETIMESHALL NOT BE ENTERTAINED

212 The name and mailing address of the Applicant shall be clearly mentioned on top left side

of the envelope

213 The applications and supporting documents shall be made out and submitted in the English

language duly signed Information in anyother language shall also be submitted alongwith its

English translation duly signed

214 The Applicants must respond to all queries and provide completeinformation as advised in

this document failing which the Employer may reject the application

215 The Applicants may seek any clarification regarding the project prequalification

documents or evaluation criteria from the following officebefore the last day of submission of

applications

Chief Engineer TEPA

4C-Lytton Road Lahore

6

22 Qualification Criteria

221 General

Pre-qualification will be based on all the criteria given in succeeding paras 222 to 227

regarding the Applicantrsquos Basic Eligibility ExperienceRecord Personnel Capabilities

Equipment Capabilities and Financial Soundness as demonstrated bythe Applicantrsquos responses in

the forms attached to this letter If the applicant has worked as subcontractor then the

subcontractorrsquos experience and resources shall only be taken into account in determining the

applicantrsquoscompliance with the qualifying criteria and shall not be considered for the main

contractor firm However consortium or Association of firms and Joint Venture experience

ampresources shall be considered

222 Basic Eligibility

Only the firms fulfilling the following basic requirements shall be considered for further

evaluation (relevant documents to be attached)

i Registration with PEC in Category ldquoC-Ardquo with specialized category CE-01 CE-09

and CE-10

ii Memorandum of Association of the Firm

iii Income Tax registration certificate and PRA registration certificate

iv Judicial Affidavit declaring No Blacklisting

v Annual Audit Report for the last three years upto 2016duly prepared by Chartered

Accountant

vi Completion of at least twoProject of Similar Naturecosting Rs500Millions or more

vii Performance certificates for completed and in hand projects

viii All information and supporting documents required under this pre-qualification

document complete in all respect

Note-

1 In case of a joint venture on partner should be register in PEC in Category C-A and

the other should not in less than C-2 However each partner should meet the basic

eligibility criteria

7

2 In case an applicant firm wants to demonstrate experience of a project executed under

JV arrangement it must submit JV agreement clearly showing percentage share of all

partners of JVIf the JV agreement showing percentage of the partners is not attached

the submitted project will not be considered during evaluation

223 WeightageMarks

The weightage distribution of the marks is as given below

1 Work Experience 45

2 Tool amp Plants 10

3 Personnel Capabilities 15

4 Financial Soundness 30

Note-

bull Minimum 50 marks are necessary for each item of sub clauses (224 to 227)

for prequalification

bull Minimum 65 marks are necessary for prequalification

8

224 Work Experience

Marks for workexperience of the firm or JV shall be awarded on the basis of following criteria

Sr DESCRIPTION CRITERIA MAX

MARKS REMARKS

i)

Projects of similar nature and complexity

with cost 500 Million or morecompleted in

last ten years

bull Full marks for 5 or more projects

bull 18 marks for at least 4 projects

bull 16 marks for at least 3 projects

bull 14 marks for at least 2 projects

bull no marks for less than 2 projects

20

No marks if completion

performance certificate

(Showing project cost) issued by

the client is not attached

For evaluation of project cost no

escalation on project cost will be

assumed from the date of

completion to present

ii)

Projects of similar nature and complexity

with cost 500 million and abovein hand (8

marks for at least 2 projects in hand and full

marks for 4 or more projects one mark for

each project in between 2 and 4 projects( no

marks if less than 2 projects)

10

No marks if Acceptance

letterAward letter and

Performance certificate is not

attached (Showing project cost)

issued by the client is not

attached

iii)

Experience on ldquoFast Trackrdquo Projects as

defined by the ldquocost per day indexrdquo (Total

cost of works divided by total no of days of

actual completion time)

bull 5 marks for 2 projects having ldquocost per

dayrdquo index equal to or more than Rs 5

Million per day

bull 3 marks for 1 project having ldquocost per

dayrdquo index equal to or more than Rs 5

Million per day

5

No marks if Completion

Certificate from concerned

authority is not attached

iv)

Financial outlay of projects at Sr No (i)

3 marks for cost equal to 1000

MillionProportional Marks for

costbetween1000 Million to2000 Million

upto maximum Mark 5

(no marks for cost less than 100000

Million)

5

No marks if completion

certificate is not attached

(Showing project cost) issued by

the client

9

v)

Satisfactory report from executing agency

organization where already performed and

listed at Sr No (i) above

bull 10 mark for each project performance

declared as ldquogoodrdquo (upto a max of 5

projects)

bull 05 marks for each project performance

declared as ldquosatisfactoryrdquo (upto a max of

5 projects)

no marks for project performance declared

as ldquounsatisfactory

5

No marks if the performance

report is not attached (Showing

project cost) issued by the client

Total Marks Of Working Experience 45

225Tools amp Plants

Credit Marks for tools amp plants of the firm or JV shall be awarded under this category using the

following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i) Computerized Concrete Batching Plant 30

CuMhr capacity (1 Nos) 3

No marks if the manufacturing

certificate Purchase certificate

ownership proof is not attached

ii) Transit Mixer 6 CuM capacity (4 Nos) 1

iii) MechanicalTower Crane(2 No) 1

iv) Generator 100 KVA (2 No) 1

v) Dumper (5 Nos) 1

vi) Shuttering (10000 sft) 1

vii) Concrete Pump (2 Nos) 1

viii) Excavator (2 Nos) 1

Total Marks Of Tools amp Plants 10

10

226Personnel Capabilities

Credit Marks for personnel capabilities of the firm or JV shall be granted on the basis of the

following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i) Permanent Staff

A

Business Management Staff

bull Full (02) marks for at least 1 No

MBAMComwith at least 5 years of

experienceamp 1 No graduates each with at

least 3 years of experience

bull no marks for less than minimum staff and

experience)

2

Add CVs experience

certificates affidavit of

employee on judicial stamp

paper and pay slips for last six

months No marks if documents

are not attached

B

Finance Management Staff

bull Full (02) marks for at least 1 No

MBAMcom with at least 5 years of

experience + 1 No BBABCom with at

least 3 years of experience

bull no marks for less than minimum staff and

experience)

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

ii) Graduate Engineers

A

bull Full (4) marks for at least 2 Nosof

Professional Engineers and 4 Nos

Registered Engineer

bull no marks for less No of Engineers

4

Add CVs experience

certificates affidavit of

employee on judicial stamp

paper and pay slips for last six

months No marks if documents

are not attached

B

Experience of Engineers

bull 05 mark for each Professional Engineer

with 10+ years of experience and 025

mark for Registered Engineer with 4+

years of experience

bull no marks for less than minimum

experience

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

11

iii) DAE Associate Engineers

A

Number of Associate Engineers

bull 2 mark if 6 Nos Associate Engineers and

2 Nos Surveyors

bull no marks for less No of Associate

Engineers

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

B

Experience of Associate Engineers

bull 12 mark for every 4 years of experience

of each Associate Engineeramp Surveyor

bull no marks for less than minimum

experience)

3

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

Total Marks Of Personnel Capabilities 15

227 Financial Position

Credit Marks for financial position of the firm or each member of JV shall be awarded on the

basis of the following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i)

Available Bank Credit Line Limit

a 6 Marks if the available bank credit line

limit is equal to Rs 500 Million

b For available bank credit line limit less

than Rs 500 million no marks

c For the limit more than Rs 500 Million

but less than Rs 1000Million use following

weightage

6+[((A-500)500) x 4]

A= Available Bank Credit Line Limit

d Full Marks are given in case of credit line

limit is Rs 1000Million or more

10 No marks if bank credit line

certificate are not attached

ii)

Average Working Capital

a 6 Marks if the average working capital in

last three years is equal to Rs 500 Million

b For average working capital less than Rs

500 million no marks

c For the capital more than Rs 500 million

10 No marks if bank credit line

certificateare not attached

12

but less than Rs 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Average working capital in last three

years

d Full Marks are given in case capital is Rs

1000 million or more

iii)

BID CAPACITY

a 6 Marks if the net bid capacity is equal to

Rs 500 Million

b For bid capacity less than Rs 500 Million

no marks

c For bid capacity more than 500 million

but less than 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Bid capacity

d Full Marks are given if bid capacity is Rs

1000Million or more

10

Net Bid Capacity = Available

capital - 20 of the cost of all

balance works in hand

Available Capital = Available

Bank credit line + Average

working capital of last three

years as per annual audit report

Total Marks of Financial Position 30

Note-

Prequalification for the project is based upon the documents information provided by the

applicant firms In case if any of the document information found incorrect fake fiddled the

prequalification shall be cancelled and the firm will be blacklisted

13

23 Joint Venture (JV)

231A Joint Venture intended to submit a bid must comply with the following requirements-

a) Following are minimum qualification requirements-

i) The lead partner shall meet not less than 50 percent of all qualifying criteria given in paras

223 to 227 heretofore

ii) The joint venture must collectively satisfy the criteria of paras 223 to 227 for which

purpose the relevant figures for each of the partners shall be added together to arrive at the

JVrsquos total capacity

b) Any change in a prequalified JV after prequalification shall be subject to written approval of

employer prior to deadline for submission of bids Such approval may be denied if-

(i) Partner (s) withdraw from a JV and remaining partners do not meet the qualifying

requirements

(ii) The new partners to a JV are not qualified individually or as another JV

(iii) In the opinion of employer a substantial reduction in competition would result

c) Bid shall be signed by all members in the JV so as to legally bind all partners jointly and

severally and bid shall be submitted with a copy of the JV agreement providing the joint and

several liabilities with respect to the contract

232 The prequalification of a JV does not prequalify any of its partnersindividually or as a

partner in any other JV or association In case JV is not eligible or not prequalified individual

qualification of JV member will not be taken into account for any further process

233 Each member of a JV shall be jointly and severally liable for all information submitted

and for the performances of any all obligations of the respectiverelevant JV

14

24 Conflict of Interest

241 The Applicant (including all members of a JV) must not be associated norhave been

associated in the past with the consultant or any other entity that hasprepared the design

specifications and other prequalification and biddingdocuments for the project or was proposed

as Engineer for the contract overthe last five years Any such association could result in

disqualification of the applicant

25 Updating Prequalification Information

251 Bidders shall be required to update the financial personnel and equipmentinformation used

for prequalification at the time of submitting their bids toconfirm their continued compliance

with the prequalification criteria andverification of the information provided at the time of

prequalification A bidshall be rejected if the Applicantrsquos qualification thresholds are no longer

met atthe time of bidding

26 Other Factors

261 Only firms and JVs that have been prequalified under this procedure shall be invited to bid

A firm can onlyparticipate in the bidding process either as a single entity individual or as a JV

but not both If a firm submits more than one applicationbid singly oras a member of a JV all

applicationsbids of such firm (singly and as member of a JV) shall be rejected

262 The Employer reserves the right to-

a) Amend the scope and value of any contract(s) to be bid in which event the bidder(s) will only

bid among those prequalified bidders who meet the requirements of the contract(s) as amended

b) Cancel the prequalification process and reject all applications

c) The Employer shall neither be liable for any such actions nor be under any obligation to

inform the Applicant of the grounds for rejection however maybe debriefed if solicited

d) The employer shall inform the applicants who have not been prequalified

e) The Employer may divide the whole work into various packagesgroups

f) The Employer reserve the right to put a limit on the number of packagesschemes or individual

schemes to be awarded to a single firmJV

15

263 All applications are being submitted at the risk and cost of the Applicants and the

Employer shall not under any circumstances be liable for any such acts in case of an

unsuccessful application or in case the Employer exercise any of its powers under pare 262

16

Annex-A

Letter of Application

[Letterhead paper of the Applicant or partner

responsible for a joint venture including full postal

address telephone nofax no telex no cable

and email address]

Date

To

[name and address of the Employer]

Sir

1 Being duly authorized to represent and act on behalf of (hereinafter the

ldquoApplicantrdquo or ldquoApplicantsrdquo as the context so permits) and having reviewed and fully

understood all the prequalification information provided the undersigned hereby apply to be

prequalified as a bidder for the following contract(s) under the [

name of the Project to be listed by the UserEmployer] project

SR Description of Contract Contract No

1

2

3

4

Note The Applicant is to delete any contract for which he does not wish to prequalify and sign

and date the deletion If the prequalification refers to only one contract delete this note and

spaces for additional contract references

2 Attached to this letter are copies of original documents defining

(a) The Applicants legal status

(b) The principal place of business of the Applicant(s) and

17

(c) The date and place of incorporation (for applicants who are corporations) orthe place of

registration and the nationality of the owners (for applicants who arepartnerships or individually-

owned firms)

3 Your Agency and its authorized representatives are hereby authorized to conduct anyinquiries

or investigations to verify the statements documents and information submittedin connection

with this application and to seek any clarification from our bankers and clients regarding any

financial and technical aspects This Letter of Application will also serve as authorization to any

individual or authorized representative of any institution referred to in the supporting

information to provide such information as is deemed necessary and requested by yourselves or

such authorized representative for the purpose of verification of the statements and information

provided in this application or with regard to the resources experience andorcompetence of the

Applicant

4 Your Agency and its authorized representatives may contact the following persons for further

information if needed

Contact 1------------------------------ Telephone 1-------------------------------------

Contact 2------------------------------ Telephone 2-------------------------------------

NOTE For applications by joint ventures all the information requested in the

prequalification documents is to beprovided for the joint venture if it already exists and for

each party to the joint venture separately The leadpartner should be clearly identified Each

partner in the joint venture shall sign the letter Application by joint ventures should provide

information on separate sheet information for each party to the application

5 This application is made with the full understanding that

(a) Bids by prequalified applicants will be subject to verification of all information submitted for

prequalification at the time of bidding

(b) Your Agency reserves the right to

(i) Amend the scope and value of any contract under this project in such event bids will only be

called from prequalified bidders who meet the revised requirements and

(ii) Reject or accept any application cancel the prequalification process and reject applications

and

18

(c) Your Agency shall not be liable for any such actions and shall be under no obligation to

inform the Applicant of the grounds for actions at 5(b) here above

(d) Your Agency shall not be liable for consequence of and shall be under no obligation to

inform the applicant of the grounds for actions taken under para 5(b)here above

NOTE Applicants who are not joint ventures should delete para 6amp7 and initial the deletions

6 Appended to this application we give details of the participation of each party including

capital contribution and profitloss agreements to the joint venture or association We also

specify the financial commitment in terms of the percentage of the value of the (each)contract

and the responsibilities for execution of the (each) contract

7 We confirm that in the event that we bid that bid as well as any resulting contract will be

(a) Signed so as to legally bind all partners jointly and severally and

(b) Submitted with a Joint Venture agreement providing the joint and several liabilities of all

partners in the event the contract is awarded to us

8 The undersigned declare that the statements made and the information provided in the duly

completed application are complete true and correct in every detail

Signed Signed

Name Name

For and on behalf of

(name of Applicant or lead partner of a JV)

For and on behalf of

(name of Applicant or lead partner of a JV)

19

Application Form A-1

General Information

All individual firms and each partner of a Joint Venture applying for prequalification are

requested to complete the information in this form Nationality information is also to be provided

for foreign owners or applicants who are forming part of the Joint Ventures as required under

thePEC Bye-Laws as a PartnershipJoint Venture

Where the Applicant proposes to use named subcontractors for critical components of the

Worksor for work contents in excess of 10 percent of the value of the whole Works the

following information should also be supplied for the specialist subcontractor(s)

1 Name of Firm

2 Head Office Address

3 Telephone Contact Person

Name

Title

4 Fax Telex

5 Place of incorporationRegistration Year of incorporationregistration

Nationality of Owners

Name Nationality

1

2

3

4

5

20

Application Form A-2

General Experience Record

Name of Applicant or partner of a joint venture

All individual firms and all partners of a Joint Venture are requested to complete the information

in this form The information supplied should be the annual turnover of the Applicant (or each

member of a joint venture) in terms of the amounts billed to clients for each year for work in

progress or completed over the past three years

Use a separate sheet for each partner of a joint venture

Annual Turnover (Construction only)

Year

Turnover

(in Pak Rupees)

Turnover in

Millions

1

2

3

21

Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1 Lead Partner

2 Partner

3 Partner

4 Partner

5Partner

6Partner

Total value of annual construction turnover in terms of work billed to clients

Annual Turnover Data

(Construction only Pak Rupees Millions)

Partner Name

Form A-2 Year 1 Year 2 Year 3

1 Lead Partner

2 Partner

3Partner

4Partner

5Partner

6Partner

Total

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 2: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

2

TABLE OF CONTENTS

Description Page No

1 Brief of the Project --------------------------------------------------------------------------- 3

2 Instructions to Applicants------------------------------------------------------------------ 5

21 Submission of Applications---------------------------------------------------------- 5

22 Qualification Criteria---------------------------------------------------------------- 6

221 General-------------------------------------------------------------------------------- 6

222 Basic Eligibility ------------------------------------------------------------------ 6

223 WeightageMarks ------------------------------------------------------------------ 7

224 Work Experience--------------------------------------------------------------- 8

225 Tools amp Plants---------------------------------------------------------------------- 9

226 Personnel Capabilities------------------------------------------------------------ 10

227 Financial Position------------------------------------------------------------------ 11

23 Joint Venture (JV)----------------------------------------------------------------- 13

24 Conflict of Interest----------------------------------------------------------------- 14

25 Updating Prequalification Information---------------------------------------- 14

26 Other Factors----------------------------------------------------------------------- 14

Letter of Application------------------------------------------------------------------------ 16

Application Forms A-1(General Information)---------------------------------------- 19

Application Forms A-2(General Experience Record)----------------------------- 20

Application Forms A-3 (Joint Venture Summary)----------------------------------- 21

Application Forms A-4 (Particular Experience Record)--------------------------- 22

Application Forms A-5 (Contracts of Similar Nature and Complexity)-------- 23

Application Forms A-6(Current CommitmentsWorks in Progress)------------ 25

Application Forms A-7 (Personnel Capabilities)------------------------------------ 26

Application Forms A-8 (Equipment Capabilities)----------------------------------- 27

Application Forms A-9 (Financial Capabilities)-------------------------------------- 28

Application Forms A-10 (Litigation History)------------------------------------------ 30

Application Forms A-11 (Past Performance)---------------------------------------- 31

Application Forms A-12 (Engineers Details)---------------------------------------- 32

Application Forms A-13 (Contracts of Fast Track Projects)--------------------- 33

3

1 BRIEF OF THE PROJECT

Rapid Urbanization towards Southern Lahore has urged the Town Planners to provide a fully facilitative

grand shopping entertainment amusement and landscape amenity enabling all walks of life to enjoy

multiple activities in relaxed and festive atmosphere at one place Pursuant to vision of the Honorable

Chief Minister LDA has planned to construct a State-of-the-Art Walk N Shop Park at MA Johar Town

on land measuring 129 Kanal owned by the Lahore Development AuthorityFollowing facilities has

been proposed in the Walk N Shop Park

A ndash Covered Area Around 30 of Plot area (36 Kanal)

i) Shops Restaurants Food Court ground area

ranging from 3 to 5 Marla comprising of two floors

125 to 140 Units

About 28 Kanal

ii) Children Arcade About 4 Kanal

iii) Bowling Alley About 2 Kanal

iv) Support Services (Toilets Pray area

AdminSecurity Offices Switch room etc)

About 2 Kanal

B ndash Open Area Around 70 of Plot area (93 Kanal)

i) Park Amphitheater About 16 Kanal

ii) Walking Streets interactive with landscape water

features etc

About 47 Kanal

iii) Surface Car Parking for at-least 250 Cars and 200

Motorcycles

About 30 Kanal

4

Applications are hereby invited for pre-qualification from the Engineering Firms Contractors

registered with Pakistan Engineering Council (PEC) in the Category ldquoC-Ardquo or Joint Venture of

firm of Category ldquoC-Ardquo with firm having category not less that ldquoC-2rdquo for the work

ldquoCONSTRUCTION OF WALK N SHOP PARK MA JOHAR TOWN LAHORErdquo Pre-

qualification shall be conducted under Punjab Procurement Rules 2014 The qualification in

relevant experience past performance capabilities with respect to personnel equipmentplant

financial position appropriate management capacity and specifically construction of such nature

of mega projects on the credit of firm shall be the criteria for pre-qualification

5

2 INSTRUCTIONS TO APPLICANTS

21 Submission of Applications

211 Original application for prequalification addressed to the Chief Engineer TEPA shall be

received in a sealed envelope to be delivered by hand or through registered mail or by Courier to

the office of the Chief Engineer TEPA 4C-Lytton Road Lahore On the said Envelope the

following should be clearly mentioned

ldquoApplication of Pre-qualification for

CONSTRUCTION OF WALK N SHOP PARK MA JOHAR TOWN

LAHORE

INCOMPLETE APPLICATIONS OR APPLICATIONS RECEIVED AFTER THE DUE

DATETIMESHALL NOT BE ENTERTAINED

212 The name and mailing address of the Applicant shall be clearly mentioned on top left side

of the envelope

213 The applications and supporting documents shall be made out and submitted in the English

language duly signed Information in anyother language shall also be submitted alongwith its

English translation duly signed

214 The Applicants must respond to all queries and provide completeinformation as advised in

this document failing which the Employer may reject the application

215 The Applicants may seek any clarification regarding the project prequalification

documents or evaluation criteria from the following officebefore the last day of submission of

applications

Chief Engineer TEPA

4C-Lytton Road Lahore

6

22 Qualification Criteria

221 General

Pre-qualification will be based on all the criteria given in succeeding paras 222 to 227

regarding the Applicantrsquos Basic Eligibility ExperienceRecord Personnel Capabilities

Equipment Capabilities and Financial Soundness as demonstrated bythe Applicantrsquos responses in

the forms attached to this letter If the applicant has worked as subcontractor then the

subcontractorrsquos experience and resources shall only be taken into account in determining the

applicantrsquoscompliance with the qualifying criteria and shall not be considered for the main

contractor firm However consortium or Association of firms and Joint Venture experience

ampresources shall be considered

222 Basic Eligibility

Only the firms fulfilling the following basic requirements shall be considered for further

evaluation (relevant documents to be attached)

i Registration with PEC in Category ldquoC-Ardquo with specialized category CE-01 CE-09

and CE-10

ii Memorandum of Association of the Firm

iii Income Tax registration certificate and PRA registration certificate

iv Judicial Affidavit declaring No Blacklisting

v Annual Audit Report for the last three years upto 2016duly prepared by Chartered

Accountant

vi Completion of at least twoProject of Similar Naturecosting Rs500Millions or more

vii Performance certificates for completed and in hand projects

viii All information and supporting documents required under this pre-qualification

document complete in all respect

Note-

1 In case of a joint venture on partner should be register in PEC in Category C-A and

the other should not in less than C-2 However each partner should meet the basic

eligibility criteria

7

2 In case an applicant firm wants to demonstrate experience of a project executed under

JV arrangement it must submit JV agreement clearly showing percentage share of all

partners of JVIf the JV agreement showing percentage of the partners is not attached

the submitted project will not be considered during evaluation

223 WeightageMarks

The weightage distribution of the marks is as given below

1 Work Experience 45

2 Tool amp Plants 10

3 Personnel Capabilities 15

4 Financial Soundness 30

Note-

bull Minimum 50 marks are necessary for each item of sub clauses (224 to 227)

for prequalification

bull Minimum 65 marks are necessary for prequalification

8

224 Work Experience

Marks for workexperience of the firm or JV shall be awarded on the basis of following criteria

Sr DESCRIPTION CRITERIA MAX

MARKS REMARKS

i)

Projects of similar nature and complexity

with cost 500 Million or morecompleted in

last ten years

bull Full marks for 5 or more projects

bull 18 marks for at least 4 projects

bull 16 marks for at least 3 projects

bull 14 marks for at least 2 projects

bull no marks for less than 2 projects

20

No marks if completion

performance certificate

(Showing project cost) issued by

the client is not attached

For evaluation of project cost no

escalation on project cost will be

assumed from the date of

completion to present

ii)

Projects of similar nature and complexity

with cost 500 million and abovein hand (8

marks for at least 2 projects in hand and full

marks for 4 or more projects one mark for

each project in between 2 and 4 projects( no

marks if less than 2 projects)

10

No marks if Acceptance

letterAward letter and

Performance certificate is not

attached (Showing project cost)

issued by the client is not

attached

iii)

Experience on ldquoFast Trackrdquo Projects as

defined by the ldquocost per day indexrdquo (Total

cost of works divided by total no of days of

actual completion time)

bull 5 marks for 2 projects having ldquocost per

dayrdquo index equal to or more than Rs 5

Million per day

bull 3 marks for 1 project having ldquocost per

dayrdquo index equal to or more than Rs 5

Million per day

5

No marks if Completion

Certificate from concerned

authority is not attached

iv)

Financial outlay of projects at Sr No (i)

3 marks for cost equal to 1000

MillionProportional Marks for

costbetween1000 Million to2000 Million

upto maximum Mark 5

(no marks for cost less than 100000

Million)

5

No marks if completion

certificate is not attached

(Showing project cost) issued by

the client

9

v)

Satisfactory report from executing agency

organization where already performed and

listed at Sr No (i) above

bull 10 mark for each project performance

declared as ldquogoodrdquo (upto a max of 5

projects)

bull 05 marks for each project performance

declared as ldquosatisfactoryrdquo (upto a max of

5 projects)

no marks for project performance declared

as ldquounsatisfactory

5

No marks if the performance

report is not attached (Showing

project cost) issued by the client

Total Marks Of Working Experience 45

225Tools amp Plants

Credit Marks for tools amp plants of the firm or JV shall be awarded under this category using the

following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i) Computerized Concrete Batching Plant 30

CuMhr capacity (1 Nos) 3

No marks if the manufacturing

certificate Purchase certificate

ownership proof is not attached

ii) Transit Mixer 6 CuM capacity (4 Nos) 1

iii) MechanicalTower Crane(2 No) 1

iv) Generator 100 KVA (2 No) 1

v) Dumper (5 Nos) 1

vi) Shuttering (10000 sft) 1

vii) Concrete Pump (2 Nos) 1

viii) Excavator (2 Nos) 1

Total Marks Of Tools amp Plants 10

10

226Personnel Capabilities

Credit Marks for personnel capabilities of the firm or JV shall be granted on the basis of the

following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i) Permanent Staff

A

Business Management Staff

bull Full (02) marks for at least 1 No

MBAMComwith at least 5 years of

experienceamp 1 No graduates each with at

least 3 years of experience

bull no marks for less than minimum staff and

experience)

2

Add CVs experience

certificates affidavit of

employee on judicial stamp

paper and pay slips for last six

months No marks if documents

are not attached

B

Finance Management Staff

bull Full (02) marks for at least 1 No

MBAMcom with at least 5 years of

experience + 1 No BBABCom with at

least 3 years of experience

bull no marks for less than minimum staff and

experience)

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

ii) Graduate Engineers

A

bull Full (4) marks for at least 2 Nosof

Professional Engineers and 4 Nos

Registered Engineer

bull no marks for less No of Engineers

4

Add CVs experience

certificates affidavit of

employee on judicial stamp

paper and pay slips for last six

months No marks if documents

are not attached

B

Experience of Engineers

bull 05 mark for each Professional Engineer

with 10+ years of experience and 025

mark for Registered Engineer with 4+

years of experience

bull no marks for less than minimum

experience

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

11

iii) DAE Associate Engineers

A

Number of Associate Engineers

bull 2 mark if 6 Nos Associate Engineers and

2 Nos Surveyors

bull no marks for less No of Associate

Engineers

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

B

Experience of Associate Engineers

bull 12 mark for every 4 years of experience

of each Associate Engineeramp Surveyor

bull no marks for less than minimum

experience)

3

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

Total Marks Of Personnel Capabilities 15

227 Financial Position

Credit Marks for financial position of the firm or each member of JV shall be awarded on the

basis of the following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i)

Available Bank Credit Line Limit

a 6 Marks if the available bank credit line

limit is equal to Rs 500 Million

b For available bank credit line limit less

than Rs 500 million no marks

c For the limit more than Rs 500 Million

but less than Rs 1000Million use following

weightage

6+[((A-500)500) x 4]

A= Available Bank Credit Line Limit

d Full Marks are given in case of credit line

limit is Rs 1000Million or more

10 No marks if bank credit line

certificate are not attached

ii)

Average Working Capital

a 6 Marks if the average working capital in

last three years is equal to Rs 500 Million

b For average working capital less than Rs

500 million no marks

c For the capital more than Rs 500 million

10 No marks if bank credit line

certificateare not attached

12

but less than Rs 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Average working capital in last three

years

d Full Marks are given in case capital is Rs

1000 million or more

iii)

BID CAPACITY

a 6 Marks if the net bid capacity is equal to

Rs 500 Million

b For bid capacity less than Rs 500 Million

no marks

c For bid capacity more than 500 million

but less than 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Bid capacity

d Full Marks are given if bid capacity is Rs

1000Million or more

10

Net Bid Capacity = Available

capital - 20 of the cost of all

balance works in hand

Available Capital = Available

Bank credit line + Average

working capital of last three

years as per annual audit report

Total Marks of Financial Position 30

Note-

Prequalification for the project is based upon the documents information provided by the

applicant firms In case if any of the document information found incorrect fake fiddled the

prequalification shall be cancelled and the firm will be blacklisted

13

23 Joint Venture (JV)

231A Joint Venture intended to submit a bid must comply with the following requirements-

a) Following are minimum qualification requirements-

i) The lead partner shall meet not less than 50 percent of all qualifying criteria given in paras

223 to 227 heretofore

ii) The joint venture must collectively satisfy the criteria of paras 223 to 227 for which

purpose the relevant figures for each of the partners shall be added together to arrive at the

JVrsquos total capacity

b) Any change in a prequalified JV after prequalification shall be subject to written approval of

employer prior to deadline for submission of bids Such approval may be denied if-

(i) Partner (s) withdraw from a JV and remaining partners do not meet the qualifying

requirements

(ii) The new partners to a JV are not qualified individually or as another JV

(iii) In the opinion of employer a substantial reduction in competition would result

c) Bid shall be signed by all members in the JV so as to legally bind all partners jointly and

severally and bid shall be submitted with a copy of the JV agreement providing the joint and

several liabilities with respect to the contract

232 The prequalification of a JV does not prequalify any of its partnersindividually or as a

partner in any other JV or association In case JV is not eligible or not prequalified individual

qualification of JV member will not be taken into account for any further process

233 Each member of a JV shall be jointly and severally liable for all information submitted

and for the performances of any all obligations of the respectiverelevant JV

14

24 Conflict of Interest

241 The Applicant (including all members of a JV) must not be associated norhave been

associated in the past with the consultant or any other entity that hasprepared the design

specifications and other prequalification and biddingdocuments for the project or was proposed

as Engineer for the contract overthe last five years Any such association could result in

disqualification of the applicant

25 Updating Prequalification Information

251 Bidders shall be required to update the financial personnel and equipmentinformation used

for prequalification at the time of submitting their bids toconfirm their continued compliance

with the prequalification criteria andverification of the information provided at the time of

prequalification A bidshall be rejected if the Applicantrsquos qualification thresholds are no longer

met atthe time of bidding

26 Other Factors

261 Only firms and JVs that have been prequalified under this procedure shall be invited to bid

A firm can onlyparticipate in the bidding process either as a single entity individual or as a JV

but not both If a firm submits more than one applicationbid singly oras a member of a JV all

applicationsbids of such firm (singly and as member of a JV) shall be rejected

262 The Employer reserves the right to-

a) Amend the scope and value of any contract(s) to be bid in which event the bidder(s) will only

bid among those prequalified bidders who meet the requirements of the contract(s) as amended

b) Cancel the prequalification process and reject all applications

c) The Employer shall neither be liable for any such actions nor be under any obligation to

inform the Applicant of the grounds for rejection however maybe debriefed if solicited

d) The employer shall inform the applicants who have not been prequalified

e) The Employer may divide the whole work into various packagesgroups

f) The Employer reserve the right to put a limit on the number of packagesschemes or individual

schemes to be awarded to a single firmJV

15

263 All applications are being submitted at the risk and cost of the Applicants and the

Employer shall not under any circumstances be liable for any such acts in case of an

unsuccessful application or in case the Employer exercise any of its powers under pare 262

16

Annex-A

Letter of Application

[Letterhead paper of the Applicant or partner

responsible for a joint venture including full postal

address telephone nofax no telex no cable

and email address]

Date

To

[name and address of the Employer]

Sir

1 Being duly authorized to represent and act on behalf of (hereinafter the

ldquoApplicantrdquo or ldquoApplicantsrdquo as the context so permits) and having reviewed and fully

understood all the prequalification information provided the undersigned hereby apply to be

prequalified as a bidder for the following contract(s) under the [

name of the Project to be listed by the UserEmployer] project

SR Description of Contract Contract No

1

2

3

4

Note The Applicant is to delete any contract for which he does not wish to prequalify and sign

and date the deletion If the prequalification refers to only one contract delete this note and

spaces for additional contract references

2 Attached to this letter are copies of original documents defining

(a) The Applicants legal status

(b) The principal place of business of the Applicant(s) and

17

(c) The date and place of incorporation (for applicants who are corporations) orthe place of

registration and the nationality of the owners (for applicants who arepartnerships or individually-

owned firms)

3 Your Agency and its authorized representatives are hereby authorized to conduct anyinquiries

or investigations to verify the statements documents and information submittedin connection

with this application and to seek any clarification from our bankers and clients regarding any

financial and technical aspects This Letter of Application will also serve as authorization to any

individual or authorized representative of any institution referred to in the supporting

information to provide such information as is deemed necessary and requested by yourselves or

such authorized representative for the purpose of verification of the statements and information

provided in this application or with regard to the resources experience andorcompetence of the

Applicant

4 Your Agency and its authorized representatives may contact the following persons for further

information if needed

Contact 1------------------------------ Telephone 1-------------------------------------

Contact 2------------------------------ Telephone 2-------------------------------------

NOTE For applications by joint ventures all the information requested in the

prequalification documents is to beprovided for the joint venture if it already exists and for

each party to the joint venture separately The leadpartner should be clearly identified Each

partner in the joint venture shall sign the letter Application by joint ventures should provide

information on separate sheet information for each party to the application

5 This application is made with the full understanding that

(a) Bids by prequalified applicants will be subject to verification of all information submitted for

prequalification at the time of bidding

(b) Your Agency reserves the right to

(i) Amend the scope and value of any contract under this project in such event bids will only be

called from prequalified bidders who meet the revised requirements and

(ii) Reject or accept any application cancel the prequalification process and reject applications

and

18

(c) Your Agency shall not be liable for any such actions and shall be under no obligation to

inform the Applicant of the grounds for actions at 5(b) here above

(d) Your Agency shall not be liable for consequence of and shall be under no obligation to

inform the applicant of the grounds for actions taken under para 5(b)here above

NOTE Applicants who are not joint ventures should delete para 6amp7 and initial the deletions

6 Appended to this application we give details of the participation of each party including

capital contribution and profitloss agreements to the joint venture or association We also

specify the financial commitment in terms of the percentage of the value of the (each)contract

and the responsibilities for execution of the (each) contract

7 We confirm that in the event that we bid that bid as well as any resulting contract will be

(a) Signed so as to legally bind all partners jointly and severally and

(b) Submitted with a Joint Venture agreement providing the joint and several liabilities of all

partners in the event the contract is awarded to us

8 The undersigned declare that the statements made and the information provided in the duly

completed application are complete true and correct in every detail

Signed Signed

Name Name

For and on behalf of

(name of Applicant or lead partner of a JV)

For and on behalf of

(name of Applicant or lead partner of a JV)

19

Application Form A-1

General Information

All individual firms and each partner of a Joint Venture applying for prequalification are

requested to complete the information in this form Nationality information is also to be provided

for foreign owners or applicants who are forming part of the Joint Ventures as required under

thePEC Bye-Laws as a PartnershipJoint Venture

Where the Applicant proposes to use named subcontractors for critical components of the

Worksor for work contents in excess of 10 percent of the value of the whole Works the

following information should also be supplied for the specialist subcontractor(s)

1 Name of Firm

2 Head Office Address

3 Telephone Contact Person

Name

Title

4 Fax Telex

5 Place of incorporationRegistration Year of incorporationregistration

Nationality of Owners

Name Nationality

1

2

3

4

5

20

Application Form A-2

General Experience Record

Name of Applicant or partner of a joint venture

All individual firms and all partners of a Joint Venture are requested to complete the information

in this form The information supplied should be the annual turnover of the Applicant (or each

member of a joint venture) in terms of the amounts billed to clients for each year for work in

progress or completed over the past three years

Use a separate sheet for each partner of a joint venture

Annual Turnover (Construction only)

Year

Turnover

(in Pak Rupees)

Turnover in

Millions

1

2

3

21

Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1 Lead Partner

2 Partner

3 Partner

4 Partner

5Partner

6Partner

Total value of annual construction turnover in terms of work billed to clients

Annual Turnover Data

(Construction only Pak Rupees Millions)

Partner Name

Form A-2 Year 1 Year 2 Year 3

1 Lead Partner

2 Partner

3Partner

4Partner

5Partner

6Partner

Total

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 3: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

3

1 BRIEF OF THE PROJECT

Rapid Urbanization towards Southern Lahore has urged the Town Planners to provide a fully facilitative

grand shopping entertainment amusement and landscape amenity enabling all walks of life to enjoy

multiple activities in relaxed and festive atmosphere at one place Pursuant to vision of the Honorable

Chief Minister LDA has planned to construct a State-of-the-Art Walk N Shop Park at MA Johar Town

on land measuring 129 Kanal owned by the Lahore Development AuthorityFollowing facilities has

been proposed in the Walk N Shop Park

A ndash Covered Area Around 30 of Plot area (36 Kanal)

i) Shops Restaurants Food Court ground area

ranging from 3 to 5 Marla comprising of two floors

125 to 140 Units

About 28 Kanal

ii) Children Arcade About 4 Kanal

iii) Bowling Alley About 2 Kanal

iv) Support Services (Toilets Pray area

AdminSecurity Offices Switch room etc)

About 2 Kanal

B ndash Open Area Around 70 of Plot area (93 Kanal)

i) Park Amphitheater About 16 Kanal

ii) Walking Streets interactive with landscape water

features etc

About 47 Kanal

iii) Surface Car Parking for at-least 250 Cars and 200

Motorcycles

About 30 Kanal

4

Applications are hereby invited for pre-qualification from the Engineering Firms Contractors

registered with Pakistan Engineering Council (PEC) in the Category ldquoC-Ardquo or Joint Venture of

firm of Category ldquoC-Ardquo with firm having category not less that ldquoC-2rdquo for the work

ldquoCONSTRUCTION OF WALK N SHOP PARK MA JOHAR TOWN LAHORErdquo Pre-

qualification shall be conducted under Punjab Procurement Rules 2014 The qualification in

relevant experience past performance capabilities with respect to personnel equipmentplant

financial position appropriate management capacity and specifically construction of such nature

of mega projects on the credit of firm shall be the criteria for pre-qualification

5

2 INSTRUCTIONS TO APPLICANTS

21 Submission of Applications

211 Original application for prequalification addressed to the Chief Engineer TEPA shall be

received in a sealed envelope to be delivered by hand or through registered mail or by Courier to

the office of the Chief Engineer TEPA 4C-Lytton Road Lahore On the said Envelope the

following should be clearly mentioned

ldquoApplication of Pre-qualification for

CONSTRUCTION OF WALK N SHOP PARK MA JOHAR TOWN

LAHORE

INCOMPLETE APPLICATIONS OR APPLICATIONS RECEIVED AFTER THE DUE

DATETIMESHALL NOT BE ENTERTAINED

212 The name and mailing address of the Applicant shall be clearly mentioned on top left side

of the envelope

213 The applications and supporting documents shall be made out and submitted in the English

language duly signed Information in anyother language shall also be submitted alongwith its

English translation duly signed

214 The Applicants must respond to all queries and provide completeinformation as advised in

this document failing which the Employer may reject the application

215 The Applicants may seek any clarification regarding the project prequalification

documents or evaluation criteria from the following officebefore the last day of submission of

applications

Chief Engineer TEPA

4C-Lytton Road Lahore

6

22 Qualification Criteria

221 General

Pre-qualification will be based on all the criteria given in succeeding paras 222 to 227

regarding the Applicantrsquos Basic Eligibility ExperienceRecord Personnel Capabilities

Equipment Capabilities and Financial Soundness as demonstrated bythe Applicantrsquos responses in

the forms attached to this letter If the applicant has worked as subcontractor then the

subcontractorrsquos experience and resources shall only be taken into account in determining the

applicantrsquoscompliance with the qualifying criteria and shall not be considered for the main

contractor firm However consortium or Association of firms and Joint Venture experience

ampresources shall be considered

222 Basic Eligibility

Only the firms fulfilling the following basic requirements shall be considered for further

evaluation (relevant documents to be attached)

i Registration with PEC in Category ldquoC-Ardquo with specialized category CE-01 CE-09

and CE-10

ii Memorandum of Association of the Firm

iii Income Tax registration certificate and PRA registration certificate

iv Judicial Affidavit declaring No Blacklisting

v Annual Audit Report for the last three years upto 2016duly prepared by Chartered

Accountant

vi Completion of at least twoProject of Similar Naturecosting Rs500Millions or more

vii Performance certificates for completed and in hand projects

viii All information and supporting documents required under this pre-qualification

document complete in all respect

Note-

1 In case of a joint venture on partner should be register in PEC in Category C-A and

the other should not in less than C-2 However each partner should meet the basic

eligibility criteria

7

2 In case an applicant firm wants to demonstrate experience of a project executed under

JV arrangement it must submit JV agreement clearly showing percentage share of all

partners of JVIf the JV agreement showing percentage of the partners is not attached

the submitted project will not be considered during evaluation

223 WeightageMarks

The weightage distribution of the marks is as given below

1 Work Experience 45

2 Tool amp Plants 10

3 Personnel Capabilities 15

4 Financial Soundness 30

Note-

bull Minimum 50 marks are necessary for each item of sub clauses (224 to 227)

for prequalification

bull Minimum 65 marks are necessary for prequalification

8

224 Work Experience

Marks for workexperience of the firm or JV shall be awarded on the basis of following criteria

Sr DESCRIPTION CRITERIA MAX

MARKS REMARKS

i)

Projects of similar nature and complexity

with cost 500 Million or morecompleted in

last ten years

bull Full marks for 5 or more projects

bull 18 marks for at least 4 projects

bull 16 marks for at least 3 projects

bull 14 marks for at least 2 projects

bull no marks for less than 2 projects

20

No marks if completion

performance certificate

(Showing project cost) issued by

the client is not attached

For evaluation of project cost no

escalation on project cost will be

assumed from the date of

completion to present

ii)

Projects of similar nature and complexity

with cost 500 million and abovein hand (8

marks for at least 2 projects in hand and full

marks for 4 or more projects one mark for

each project in between 2 and 4 projects( no

marks if less than 2 projects)

10

No marks if Acceptance

letterAward letter and

Performance certificate is not

attached (Showing project cost)

issued by the client is not

attached

iii)

Experience on ldquoFast Trackrdquo Projects as

defined by the ldquocost per day indexrdquo (Total

cost of works divided by total no of days of

actual completion time)

bull 5 marks for 2 projects having ldquocost per

dayrdquo index equal to or more than Rs 5

Million per day

bull 3 marks for 1 project having ldquocost per

dayrdquo index equal to or more than Rs 5

Million per day

5

No marks if Completion

Certificate from concerned

authority is not attached

iv)

Financial outlay of projects at Sr No (i)

3 marks for cost equal to 1000

MillionProportional Marks for

costbetween1000 Million to2000 Million

upto maximum Mark 5

(no marks for cost less than 100000

Million)

5

No marks if completion

certificate is not attached

(Showing project cost) issued by

the client

9

v)

Satisfactory report from executing agency

organization where already performed and

listed at Sr No (i) above

bull 10 mark for each project performance

declared as ldquogoodrdquo (upto a max of 5

projects)

bull 05 marks for each project performance

declared as ldquosatisfactoryrdquo (upto a max of

5 projects)

no marks for project performance declared

as ldquounsatisfactory

5

No marks if the performance

report is not attached (Showing

project cost) issued by the client

Total Marks Of Working Experience 45

225Tools amp Plants

Credit Marks for tools amp plants of the firm or JV shall be awarded under this category using the

following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i) Computerized Concrete Batching Plant 30

CuMhr capacity (1 Nos) 3

No marks if the manufacturing

certificate Purchase certificate

ownership proof is not attached

ii) Transit Mixer 6 CuM capacity (4 Nos) 1

iii) MechanicalTower Crane(2 No) 1

iv) Generator 100 KVA (2 No) 1

v) Dumper (5 Nos) 1

vi) Shuttering (10000 sft) 1

vii) Concrete Pump (2 Nos) 1

viii) Excavator (2 Nos) 1

Total Marks Of Tools amp Plants 10

10

226Personnel Capabilities

Credit Marks for personnel capabilities of the firm or JV shall be granted on the basis of the

following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i) Permanent Staff

A

Business Management Staff

bull Full (02) marks for at least 1 No

MBAMComwith at least 5 years of

experienceamp 1 No graduates each with at

least 3 years of experience

bull no marks for less than minimum staff and

experience)

2

Add CVs experience

certificates affidavit of

employee on judicial stamp

paper and pay slips for last six

months No marks if documents

are not attached

B

Finance Management Staff

bull Full (02) marks for at least 1 No

MBAMcom with at least 5 years of

experience + 1 No BBABCom with at

least 3 years of experience

bull no marks for less than minimum staff and

experience)

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

ii) Graduate Engineers

A

bull Full (4) marks for at least 2 Nosof

Professional Engineers and 4 Nos

Registered Engineer

bull no marks for less No of Engineers

4

Add CVs experience

certificates affidavit of

employee on judicial stamp

paper and pay slips for last six

months No marks if documents

are not attached

B

Experience of Engineers

bull 05 mark for each Professional Engineer

with 10+ years of experience and 025

mark for Registered Engineer with 4+

years of experience

bull no marks for less than minimum

experience

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

11

iii) DAE Associate Engineers

A

Number of Associate Engineers

bull 2 mark if 6 Nos Associate Engineers and

2 Nos Surveyors

bull no marks for less No of Associate

Engineers

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

B

Experience of Associate Engineers

bull 12 mark for every 4 years of experience

of each Associate Engineeramp Surveyor

bull no marks for less than minimum

experience)

3

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

Total Marks Of Personnel Capabilities 15

227 Financial Position

Credit Marks for financial position of the firm or each member of JV shall be awarded on the

basis of the following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i)

Available Bank Credit Line Limit

a 6 Marks if the available bank credit line

limit is equal to Rs 500 Million

b For available bank credit line limit less

than Rs 500 million no marks

c For the limit more than Rs 500 Million

but less than Rs 1000Million use following

weightage

6+[((A-500)500) x 4]

A= Available Bank Credit Line Limit

d Full Marks are given in case of credit line

limit is Rs 1000Million or more

10 No marks if bank credit line

certificate are not attached

ii)

Average Working Capital

a 6 Marks if the average working capital in

last three years is equal to Rs 500 Million

b For average working capital less than Rs

500 million no marks

c For the capital more than Rs 500 million

10 No marks if bank credit line

certificateare not attached

12

but less than Rs 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Average working capital in last three

years

d Full Marks are given in case capital is Rs

1000 million or more

iii)

BID CAPACITY

a 6 Marks if the net bid capacity is equal to

Rs 500 Million

b For bid capacity less than Rs 500 Million

no marks

c For bid capacity more than 500 million

but less than 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Bid capacity

d Full Marks are given if bid capacity is Rs

1000Million or more

10

Net Bid Capacity = Available

capital - 20 of the cost of all

balance works in hand

Available Capital = Available

Bank credit line + Average

working capital of last three

years as per annual audit report

Total Marks of Financial Position 30

Note-

Prequalification for the project is based upon the documents information provided by the

applicant firms In case if any of the document information found incorrect fake fiddled the

prequalification shall be cancelled and the firm will be blacklisted

13

23 Joint Venture (JV)

231A Joint Venture intended to submit a bid must comply with the following requirements-

a) Following are minimum qualification requirements-

i) The lead partner shall meet not less than 50 percent of all qualifying criteria given in paras

223 to 227 heretofore

ii) The joint venture must collectively satisfy the criteria of paras 223 to 227 for which

purpose the relevant figures for each of the partners shall be added together to arrive at the

JVrsquos total capacity

b) Any change in a prequalified JV after prequalification shall be subject to written approval of

employer prior to deadline for submission of bids Such approval may be denied if-

(i) Partner (s) withdraw from a JV and remaining partners do not meet the qualifying

requirements

(ii) The new partners to a JV are not qualified individually or as another JV

(iii) In the opinion of employer a substantial reduction in competition would result

c) Bid shall be signed by all members in the JV so as to legally bind all partners jointly and

severally and bid shall be submitted with a copy of the JV agreement providing the joint and

several liabilities with respect to the contract

232 The prequalification of a JV does not prequalify any of its partnersindividually or as a

partner in any other JV or association In case JV is not eligible or not prequalified individual

qualification of JV member will not be taken into account for any further process

233 Each member of a JV shall be jointly and severally liable for all information submitted

and for the performances of any all obligations of the respectiverelevant JV

14

24 Conflict of Interest

241 The Applicant (including all members of a JV) must not be associated norhave been

associated in the past with the consultant or any other entity that hasprepared the design

specifications and other prequalification and biddingdocuments for the project or was proposed

as Engineer for the contract overthe last five years Any such association could result in

disqualification of the applicant

25 Updating Prequalification Information

251 Bidders shall be required to update the financial personnel and equipmentinformation used

for prequalification at the time of submitting their bids toconfirm their continued compliance

with the prequalification criteria andverification of the information provided at the time of

prequalification A bidshall be rejected if the Applicantrsquos qualification thresholds are no longer

met atthe time of bidding

26 Other Factors

261 Only firms and JVs that have been prequalified under this procedure shall be invited to bid

A firm can onlyparticipate in the bidding process either as a single entity individual or as a JV

but not both If a firm submits more than one applicationbid singly oras a member of a JV all

applicationsbids of such firm (singly and as member of a JV) shall be rejected

262 The Employer reserves the right to-

a) Amend the scope and value of any contract(s) to be bid in which event the bidder(s) will only

bid among those prequalified bidders who meet the requirements of the contract(s) as amended

b) Cancel the prequalification process and reject all applications

c) The Employer shall neither be liable for any such actions nor be under any obligation to

inform the Applicant of the grounds for rejection however maybe debriefed if solicited

d) The employer shall inform the applicants who have not been prequalified

e) The Employer may divide the whole work into various packagesgroups

f) The Employer reserve the right to put a limit on the number of packagesschemes or individual

schemes to be awarded to a single firmJV

15

263 All applications are being submitted at the risk and cost of the Applicants and the

Employer shall not under any circumstances be liable for any such acts in case of an

unsuccessful application or in case the Employer exercise any of its powers under pare 262

16

Annex-A

Letter of Application

[Letterhead paper of the Applicant or partner

responsible for a joint venture including full postal

address telephone nofax no telex no cable

and email address]

Date

To

[name and address of the Employer]

Sir

1 Being duly authorized to represent and act on behalf of (hereinafter the

ldquoApplicantrdquo or ldquoApplicantsrdquo as the context so permits) and having reviewed and fully

understood all the prequalification information provided the undersigned hereby apply to be

prequalified as a bidder for the following contract(s) under the [

name of the Project to be listed by the UserEmployer] project

SR Description of Contract Contract No

1

2

3

4

Note The Applicant is to delete any contract for which he does not wish to prequalify and sign

and date the deletion If the prequalification refers to only one contract delete this note and

spaces for additional contract references

2 Attached to this letter are copies of original documents defining

(a) The Applicants legal status

(b) The principal place of business of the Applicant(s) and

17

(c) The date and place of incorporation (for applicants who are corporations) orthe place of

registration and the nationality of the owners (for applicants who arepartnerships or individually-

owned firms)

3 Your Agency and its authorized representatives are hereby authorized to conduct anyinquiries

or investigations to verify the statements documents and information submittedin connection

with this application and to seek any clarification from our bankers and clients regarding any

financial and technical aspects This Letter of Application will also serve as authorization to any

individual or authorized representative of any institution referred to in the supporting

information to provide such information as is deemed necessary and requested by yourselves or

such authorized representative for the purpose of verification of the statements and information

provided in this application or with regard to the resources experience andorcompetence of the

Applicant

4 Your Agency and its authorized representatives may contact the following persons for further

information if needed

Contact 1------------------------------ Telephone 1-------------------------------------

Contact 2------------------------------ Telephone 2-------------------------------------

NOTE For applications by joint ventures all the information requested in the

prequalification documents is to beprovided for the joint venture if it already exists and for

each party to the joint venture separately The leadpartner should be clearly identified Each

partner in the joint venture shall sign the letter Application by joint ventures should provide

information on separate sheet information for each party to the application

5 This application is made with the full understanding that

(a) Bids by prequalified applicants will be subject to verification of all information submitted for

prequalification at the time of bidding

(b) Your Agency reserves the right to

(i) Amend the scope and value of any contract under this project in such event bids will only be

called from prequalified bidders who meet the revised requirements and

(ii) Reject or accept any application cancel the prequalification process and reject applications

and

18

(c) Your Agency shall not be liable for any such actions and shall be under no obligation to

inform the Applicant of the grounds for actions at 5(b) here above

(d) Your Agency shall not be liable for consequence of and shall be under no obligation to

inform the applicant of the grounds for actions taken under para 5(b)here above

NOTE Applicants who are not joint ventures should delete para 6amp7 and initial the deletions

6 Appended to this application we give details of the participation of each party including

capital contribution and profitloss agreements to the joint venture or association We also

specify the financial commitment in terms of the percentage of the value of the (each)contract

and the responsibilities for execution of the (each) contract

7 We confirm that in the event that we bid that bid as well as any resulting contract will be

(a) Signed so as to legally bind all partners jointly and severally and

(b) Submitted with a Joint Venture agreement providing the joint and several liabilities of all

partners in the event the contract is awarded to us

8 The undersigned declare that the statements made and the information provided in the duly

completed application are complete true and correct in every detail

Signed Signed

Name Name

For and on behalf of

(name of Applicant or lead partner of a JV)

For and on behalf of

(name of Applicant or lead partner of a JV)

19

Application Form A-1

General Information

All individual firms and each partner of a Joint Venture applying for prequalification are

requested to complete the information in this form Nationality information is also to be provided

for foreign owners or applicants who are forming part of the Joint Ventures as required under

thePEC Bye-Laws as a PartnershipJoint Venture

Where the Applicant proposes to use named subcontractors for critical components of the

Worksor for work contents in excess of 10 percent of the value of the whole Works the

following information should also be supplied for the specialist subcontractor(s)

1 Name of Firm

2 Head Office Address

3 Telephone Contact Person

Name

Title

4 Fax Telex

5 Place of incorporationRegistration Year of incorporationregistration

Nationality of Owners

Name Nationality

1

2

3

4

5

20

Application Form A-2

General Experience Record

Name of Applicant or partner of a joint venture

All individual firms and all partners of a Joint Venture are requested to complete the information

in this form The information supplied should be the annual turnover of the Applicant (or each

member of a joint venture) in terms of the amounts billed to clients for each year for work in

progress or completed over the past three years

Use a separate sheet for each partner of a joint venture

Annual Turnover (Construction only)

Year

Turnover

(in Pak Rupees)

Turnover in

Millions

1

2

3

21

Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1 Lead Partner

2 Partner

3 Partner

4 Partner

5Partner

6Partner

Total value of annual construction turnover in terms of work billed to clients

Annual Turnover Data

(Construction only Pak Rupees Millions)

Partner Name

Form A-2 Year 1 Year 2 Year 3

1 Lead Partner

2 Partner

3Partner

4Partner

5Partner

6Partner

Total

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 4: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

4

Applications are hereby invited for pre-qualification from the Engineering Firms Contractors

registered with Pakistan Engineering Council (PEC) in the Category ldquoC-Ardquo or Joint Venture of

firm of Category ldquoC-Ardquo with firm having category not less that ldquoC-2rdquo for the work

ldquoCONSTRUCTION OF WALK N SHOP PARK MA JOHAR TOWN LAHORErdquo Pre-

qualification shall be conducted under Punjab Procurement Rules 2014 The qualification in

relevant experience past performance capabilities with respect to personnel equipmentplant

financial position appropriate management capacity and specifically construction of such nature

of mega projects on the credit of firm shall be the criteria for pre-qualification

5

2 INSTRUCTIONS TO APPLICANTS

21 Submission of Applications

211 Original application for prequalification addressed to the Chief Engineer TEPA shall be

received in a sealed envelope to be delivered by hand or through registered mail or by Courier to

the office of the Chief Engineer TEPA 4C-Lytton Road Lahore On the said Envelope the

following should be clearly mentioned

ldquoApplication of Pre-qualification for

CONSTRUCTION OF WALK N SHOP PARK MA JOHAR TOWN

LAHORE

INCOMPLETE APPLICATIONS OR APPLICATIONS RECEIVED AFTER THE DUE

DATETIMESHALL NOT BE ENTERTAINED

212 The name and mailing address of the Applicant shall be clearly mentioned on top left side

of the envelope

213 The applications and supporting documents shall be made out and submitted in the English

language duly signed Information in anyother language shall also be submitted alongwith its

English translation duly signed

214 The Applicants must respond to all queries and provide completeinformation as advised in

this document failing which the Employer may reject the application

215 The Applicants may seek any clarification regarding the project prequalification

documents or evaluation criteria from the following officebefore the last day of submission of

applications

Chief Engineer TEPA

4C-Lytton Road Lahore

6

22 Qualification Criteria

221 General

Pre-qualification will be based on all the criteria given in succeeding paras 222 to 227

regarding the Applicantrsquos Basic Eligibility ExperienceRecord Personnel Capabilities

Equipment Capabilities and Financial Soundness as demonstrated bythe Applicantrsquos responses in

the forms attached to this letter If the applicant has worked as subcontractor then the

subcontractorrsquos experience and resources shall only be taken into account in determining the

applicantrsquoscompliance with the qualifying criteria and shall not be considered for the main

contractor firm However consortium or Association of firms and Joint Venture experience

ampresources shall be considered

222 Basic Eligibility

Only the firms fulfilling the following basic requirements shall be considered for further

evaluation (relevant documents to be attached)

i Registration with PEC in Category ldquoC-Ardquo with specialized category CE-01 CE-09

and CE-10

ii Memorandum of Association of the Firm

iii Income Tax registration certificate and PRA registration certificate

iv Judicial Affidavit declaring No Blacklisting

v Annual Audit Report for the last three years upto 2016duly prepared by Chartered

Accountant

vi Completion of at least twoProject of Similar Naturecosting Rs500Millions or more

vii Performance certificates for completed and in hand projects

viii All information and supporting documents required under this pre-qualification

document complete in all respect

Note-

1 In case of a joint venture on partner should be register in PEC in Category C-A and

the other should not in less than C-2 However each partner should meet the basic

eligibility criteria

7

2 In case an applicant firm wants to demonstrate experience of a project executed under

JV arrangement it must submit JV agreement clearly showing percentage share of all

partners of JVIf the JV agreement showing percentage of the partners is not attached

the submitted project will not be considered during evaluation

223 WeightageMarks

The weightage distribution of the marks is as given below

1 Work Experience 45

2 Tool amp Plants 10

3 Personnel Capabilities 15

4 Financial Soundness 30

Note-

bull Minimum 50 marks are necessary for each item of sub clauses (224 to 227)

for prequalification

bull Minimum 65 marks are necessary for prequalification

8

224 Work Experience

Marks for workexperience of the firm or JV shall be awarded on the basis of following criteria

Sr DESCRIPTION CRITERIA MAX

MARKS REMARKS

i)

Projects of similar nature and complexity

with cost 500 Million or morecompleted in

last ten years

bull Full marks for 5 or more projects

bull 18 marks for at least 4 projects

bull 16 marks for at least 3 projects

bull 14 marks for at least 2 projects

bull no marks for less than 2 projects

20

No marks if completion

performance certificate

(Showing project cost) issued by

the client is not attached

For evaluation of project cost no

escalation on project cost will be

assumed from the date of

completion to present

ii)

Projects of similar nature and complexity

with cost 500 million and abovein hand (8

marks for at least 2 projects in hand and full

marks for 4 or more projects one mark for

each project in between 2 and 4 projects( no

marks if less than 2 projects)

10

No marks if Acceptance

letterAward letter and

Performance certificate is not

attached (Showing project cost)

issued by the client is not

attached

iii)

Experience on ldquoFast Trackrdquo Projects as

defined by the ldquocost per day indexrdquo (Total

cost of works divided by total no of days of

actual completion time)

bull 5 marks for 2 projects having ldquocost per

dayrdquo index equal to or more than Rs 5

Million per day

bull 3 marks for 1 project having ldquocost per

dayrdquo index equal to or more than Rs 5

Million per day

5

No marks if Completion

Certificate from concerned

authority is not attached

iv)

Financial outlay of projects at Sr No (i)

3 marks for cost equal to 1000

MillionProportional Marks for

costbetween1000 Million to2000 Million

upto maximum Mark 5

(no marks for cost less than 100000

Million)

5

No marks if completion

certificate is not attached

(Showing project cost) issued by

the client

9

v)

Satisfactory report from executing agency

organization where already performed and

listed at Sr No (i) above

bull 10 mark for each project performance

declared as ldquogoodrdquo (upto a max of 5

projects)

bull 05 marks for each project performance

declared as ldquosatisfactoryrdquo (upto a max of

5 projects)

no marks for project performance declared

as ldquounsatisfactory

5

No marks if the performance

report is not attached (Showing

project cost) issued by the client

Total Marks Of Working Experience 45

225Tools amp Plants

Credit Marks for tools amp plants of the firm or JV shall be awarded under this category using the

following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i) Computerized Concrete Batching Plant 30

CuMhr capacity (1 Nos) 3

No marks if the manufacturing

certificate Purchase certificate

ownership proof is not attached

ii) Transit Mixer 6 CuM capacity (4 Nos) 1

iii) MechanicalTower Crane(2 No) 1

iv) Generator 100 KVA (2 No) 1

v) Dumper (5 Nos) 1

vi) Shuttering (10000 sft) 1

vii) Concrete Pump (2 Nos) 1

viii) Excavator (2 Nos) 1

Total Marks Of Tools amp Plants 10

10

226Personnel Capabilities

Credit Marks for personnel capabilities of the firm or JV shall be granted on the basis of the

following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i) Permanent Staff

A

Business Management Staff

bull Full (02) marks for at least 1 No

MBAMComwith at least 5 years of

experienceamp 1 No graduates each with at

least 3 years of experience

bull no marks for less than minimum staff and

experience)

2

Add CVs experience

certificates affidavit of

employee on judicial stamp

paper and pay slips for last six

months No marks if documents

are not attached

B

Finance Management Staff

bull Full (02) marks for at least 1 No

MBAMcom with at least 5 years of

experience + 1 No BBABCom with at

least 3 years of experience

bull no marks for less than minimum staff and

experience)

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

ii) Graduate Engineers

A

bull Full (4) marks for at least 2 Nosof

Professional Engineers and 4 Nos

Registered Engineer

bull no marks for less No of Engineers

4

Add CVs experience

certificates affidavit of

employee on judicial stamp

paper and pay slips for last six

months No marks if documents

are not attached

B

Experience of Engineers

bull 05 mark for each Professional Engineer

with 10+ years of experience and 025

mark for Registered Engineer with 4+

years of experience

bull no marks for less than minimum

experience

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

11

iii) DAE Associate Engineers

A

Number of Associate Engineers

bull 2 mark if 6 Nos Associate Engineers and

2 Nos Surveyors

bull no marks for less No of Associate

Engineers

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

B

Experience of Associate Engineers

bull 12 mark for every 4 years of experience

of each Associate Engineeramp Surveyor

bull no marks for less than minimum

experience)

3

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

Total Marks Of Personnel Capabilities 15

227 Financial Position

Credit Marks for financial position of the firm or each member of JV shall be awarded on the

basis of the following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i)

Available Bank Credit Line Limit

a 6 Marks if the available bank credit line

limit is equal to Rs 500 Million

b For available bank credit line limit less

than Rs 500 million no marks

c For the limit more than Rs 500 Million

but less than Rs 1000Million use following

weightage

6+[((A-500)500) x 4]

A= Available Bank Credit Line Limit

d Full Marks are given in case of credit line

limit is Rs 1000Million or more

10 No marks if bank credit line

certificate are not attached

ii)

Average Working Capital

a 6 Marks if the average working capital in

last three years is equal to Rs 500 Million

b For average working capital less than Rs

500 million no marks

c For the capital more than Rs 500 million

10 No marks if bank credit line

certificateare not attached

12

but less than Rs 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Average working capital in last three

years

d Full Marks are given in case capital is Rs

1000 million or more

iii)

BID CAPACITY

a 6 Marks if the net bid capacity is equal to

Rs 500 Million

b For bid capacity less than Rs 500 Million

no marks

c For bid capacity more than 500 million

but less than 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Bid capacity

d Full Marks are given if bid capacity is Rs

1000Million or more

10

Net Bid Capacity = Available

capital - 20 of the cost of all

balance works in hand

Available Capital = Available

Bank credit line + Average

working capital of last three

years as per annual audit report

Total Marks of Financial Position 30

Note-

Prequalification for the project is based upon the documents information provided by the

applicant firms In case if any of the document information found incorrect fake fiddled the

prequalification shall be cancelled and the firm will be blacklisted

13

23 Joint Venture (JV)

231A Joint Venture intended to submit a bid must comply with the following requirements-

a) Following are minimum qualification requirements-

i) The lead partner shall meet not less than 50 percent of all qualifying criteria given in paras

223 to 227 heretofore

ii) The joint venture must collectively satisfy the criteria of paras 223 to 227 for which

purpose the relevant figures for each of the partners shall be added together to arrive at the

JVrsquos total capacity

b) Any change in a prequalified JV after prequalification shall be subject to written approval of

employer prior to deadline for submission of bids Such approval may be denied if-

(i) Partner (s) withdraw from a JV and remaining partners do not meet the qualifying

requirements

(ii) The new partners to a JV are not qualified individually or as another JV

(iii) In the opinion of employer a substantial reduction in competition would result

c) Bid shall be signed by all members in the JV so as to legally bind all partners jointly and

severally and bid shall be submitted with a copy of the JV agreement providing the joint and

several liabilities with respect to the contract

232 The prequalification of a JV does not prequalify any of its partnersindividually or as a

partner in any other JV or association In case JV is not eligible or not prequalified individual

qualification of JV member will not be taken into account for any further process

233 Each member of a JV shall be jointly and severally liable for all information submitted

and for the performances of any all obligations of the respectiverelevant JV

14

24 Conflict of Interest

241 The Applicant (including all members of a JV) must not be associated norhave been

associated in the past with the consultant or any other entity that hasprepared the design

specifications and other prequalification and biddingdocuments for the project or was proposed

as Engineer for the contract overthe last five years Any such association could result in

disqualification of the applicant

25 Updating Prequalification Information

251 Bidders shall be required to update the financial personnel and equipmentinformation used

for prequalification at the time of submitting their bids toconfirm their continued compliance

with the prequalification criteria andverification of the information provided at the time of

prequalification A bidshall be rejected if the Applicantrsquos qualification thresholds are no longer

met atthe time of bidding

26 Other Factors

261 Only firms and JVs that have been prequalified under this procedure shall be invited to bid

A firm can onlyparticipate in the bidding process either as a single entity individual or as a JV

but not both If a firm submits more than one applicationbid singly oras a member of a JV all

applicationsbids of such firm (singly and as member of a JV) shall be rejected

262 The Employer reserves the right to-

a) Amend the scope and value of any contract(s) to be bid in which event the bidder(s) will only

bid among those prequalified bidders who meet the requirements of the contract(s) as amended

b) Cancel the prequalification process and reject all applications

c) The Employer shall neither be liable for any such actions nor be under any obligation to

inform the Applicant of the grounds for rejection however maybe debriefed if solicited

d) The employer shall inform the applicants who have not been prequalified

e) The Employer may divide the whole work into various packagesgroups

f) The Employer reserve the right to put a limit on the number of packagesschemes or individual

schemes to be awarded to a single firmJV

15

263 All applications are being submitted at the risk and cost of the Applicants and the

Employer shall not under any circumstances be liable for any such acts in case of an

unsuccessful application or in case the Employer exercise any of its powers under pare 262

16

Annex-A

Letter of Application

[Letterhead paper of the Applicant or partner

responsible for a joint venture including full postal

address telephone nofax no telex no cable

and email address]

Date

To

[name and address of the Employer]

Sir

1 Being duly authorized to represent and act on behalf of (hereinafter the

ldquoApplicantrdquo or ldquoApplicantsrdquo as the context so permits) and having reviewed and fully

understood all the prequalification information provided the undersigned hereby apply to be

prequalified as a bidder for the following contract(s) under the [

name of the Project to be listed by the UserEmployer] project

SR Description of Contract Contract No

1

2

3

4

Note The Applicant is to delete any contract for which he does not wish to prequalify and sign

and date the deletion If the prequalification refers to only one contract delete this note and

spaces for additional contract references

2 Attached to this letter are copies of original documents defining

(a) The Applicants legal status

(b) The principal place of business of the Applicant(s) and

17

(c) The date and place of incorporation (for applicants who are corporations) orthe place of

registration and the nationality of the owners (for applicants who arepartnerships or individually-

owned firms)

3 Your Agency and its authorized representatives are hereby authorized to conduct anyinquiries

or investigations to verify the statements documents and information submittedin connection

with this application and to seek any clarification from our bankers and clients regarding any

financial and technical aspects This Letter of Application will also serve as authorization to any

individual or authorized representative of any institution referred to in the supporting

information to provide such information as is deemed necessary and requested by yourselves or

such authorized representative for the purpose of verification of the statements and information

provided in this application or with regard to the resources experience andorcompetence of the

Applicant

4 Your Agency and its authorized representatives may contact the following persons for further

information if needed

Contact 1------------------------------ Telephone 1-------------------------------------

Contact 2------------------------------ Telephone 2-------------------------------------

NOTE For applications by joint ventures all the information requested in the

prequalification documents is to beprovided for the joint venture if it already exists and for

each party to the joint venture separately The leadpartner should be clearly identified Each

partner in the joint venture shall sign the letter Application by joint ventures should provide

information on separate sheet information for each party to the application

5 This application is made with the full understanding that

(a) Bids by prequalified applicants will be subject to verification of all information submitted for

prequalification at the time of bidding

(b) Your Agency reserves the right to

(i) Amend the scope and value of any contract under this project in such event bids will only be

called from prequalified bidders who meet the revised requirements and

(ii) Reject or accept any application cancel the prequalification process and reject applications

and

18

(c) Your Agency shall not be liable for any such actions and shall be under no obligation to

inform the Applicant of the grounds for actions at 5(b) here above

(d) Your Agency shall not be liable for consequence of and shall be under no obligation to

inform the applicant of the grounds for actions taken under para 5(b)here above

NOTE Applicants who are not joint ventures should delete para 6amp7 and initial the deletions

6 Appended to this application we give details of the participation of each party including

capital contribution and profitloss agreements to the joint venture or association We also

specify the financial commitment in terms of the percentage of the value of the (each)contract

and the responsibilities for execution of the (each) contract

7 We confirm that in the event that we bid that bid as well as any resulting contract will be

(a) Signed so as to legally bind all partners jointly and severally and

(b) Submitted with a Joint Venture agreement providing the joint and several liabilities of all

partners in the event the contract is awarded to us

8 The undersigned declare that the statements made and the information provided in the duly

completed application are complete true and correct in every detail

Signed Signed

Name Name

For and on behalf of

(name of Applicant or lead partner of a JV)

For and on behalf of

(name of Applicant or lead partner of a JV)

19

Application Form A-1

General Information

All individual firms and each partner of a Joint Venture applying for prequalification are

requested to complete the information in this form Nationality information is also to be provided

for foreign owners or applicants who are forming part of the Joint Ventures as required under

thePEC Bye-Laws as a PartnershipJoint Venture

Where the Applicant proposes to use named subcontractors for critical components of the

Worksor for work contents in excess of 10 percent of the value of the whole Works the

following information should also be supplied for the specialist subcontractor(s)

1 Name of Firm

2 Head Office Address

3 Telephone Contact Person

Name

Title

4 Fax Telex

5 Place of incorporationRegistration Year of incorporationregistration

Nationality of Owners

Name Nationality

1

2

3

4

5

20

Application Form A-2

General Experience Record

Name of Applicant or partner of a joint venture

All individual firms and all partners of a Joint Venture are requested to complete the information

in this form The information supplied should be the annual turnover of the Applicant (or each

member of a joint venture) in terms of the amounts billed to clients for each year for work in

progress or completed over the past three years

Use a separate sheet for each partner of a joint venture

Annual Turnover (Construction only)

Year

Turnover

(in Pak Rupees)

Turnover in

Millions

1

2

3

21

Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1 Lead Partner

2 Partner

3 Partner

4 Partner

5Partner

6Partner

Total value of annual construction turnover in terms of work billed to clients

Annual Turnover Data

(Construction only Pak Rupees Millions)

Partner Name

Form A-2 Year 1 Year 2 Year 3

1 Lead Partner

2 Partner

3Partner

4Partner

5Partner

6Partner

Total

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 5: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

5

2 INSTRUCTIONS TO APPLICANTS

21 Submission of Applications

211 Original application for prequalification addressed to the Chief Engineer TEPA shall be

received in a sealed envelope to be delivered by hand or through registered mail or by Courier to

the office of the Chief Engineer TEPA 4C-Lytton Road Lahore On the said Envelope the

following should be clearly mentioned

ldquoApplication of Pre-qualification for

CONSTRUCTION OF WALK N SHOP PARK MA JOHAR TOWN

LAHORE

INCOMPLETE APPLICATIONS OR APPLICATIONS RECEIVED AFTER THE DUE

DATETIMESHALL NOT BE ENTERTAINED

212 The name and mailing address of the Applicant shall be clearly mentioned on top left side

of the envelope

213 The applications and supporting documents shall be made out and submitted in the English

language duly signed Information in anyother language shall also be submitted alongwith its

English translation duly signed

214 The Applicants must respond to all queries and provide completeinformation as advised in

this document failing which the Employer may reject the application

215 The Applicants may seek any clarification regarding the project prequalification

documents or evaluation criteria from the following officebefore the last day of submission of

applications

Chief Engineer TEPA

4C-Lytton Road Lahore

6

22 Qualification Criteria

221 General

Pre-qualification will be based on all the criteria given in succeeding paras 222 to 227

regarding the Applicantrsquos Basic Eligibility ExperienceRecord Personnel Capabilities

Equipment Capabilities and Financial Soundness as demonstrated bythe Applicantrsquos responses in

the forms attached to this letter If the applicant has worked as subcontractor then the

subcontractorrsquos experience and resources shall only be taken into account in determining the

applicantrsquoscompliance with the qualifying criteria and shall not be considered for the main

contractor firm However consortium or Association of firms and Joint Venture experience

ampresources shall be considered

222 Basic Eligibility

Only the firms fulfilling the following basic requirements shall be considered for further

evaluation (relevant documents to be attached)

i Registration with PEC in Category ldquoC-Ardquo with specialized category CE-01 CE-09

and CE-10

ii Memorandum of Association of the Firm

iii Income Tax registration certificate and PRA registration certificate

iv Judicial Affidavit declaring No Blacklisting

v Annual Audit Report for the last three years upto 2016duly prepared by Chartered

Accountant

vi Completion of at least twoProject of Similar Naturecosting Rs500Millions or more

vii Performance certificates for completed and in hand projects

viii All information and supporting documents required under this pre-qualification

document complete in all respect

Note-

1 In case of a joint venture on partner should be register in PEC in Category C-A and

the other should not in less than C-2 However each partner should meet the basic

eligibility criteria

7

2 In case an applicant firm wants to demonstrate experience of a project executed under

JV arrangement it must submit JV agreement clearly showing percentage share of all

partners of JVIf the JV agreement showing percentage of the partners is not attached

the submitted project will not be considered during evaluation

223 WeightageMarks

The weightage distribution of the marks is as given below

1 Work Experience 45

2 Tool amp Plants 10

3 Personnel Capabilities 15

4 Financial Soundness 30

Note-

bull Minimum 50 marks are necessary for each item of sub clauses (224 to 227)

for prequalification

bull Minimum 65 marks are necessary for prequalification

8

224 Work Experience

Marks for workexperience of the firm or JV shall be awarded on the basis of following criteria

Sr DESCRIPTION CRITERIA MAX

MARKS REMARKS

i)

Projects of similar nature and complexity

with cost 500 Million or morecompleted in

last ten years

bull Full marks for 5 or more projects

bull 18 marks for at least 4 projects

bull 16 marks for at least 3 projects

bull 14 marks for at least 2 projects

bull no marks for less than 2 projects

20

No marks if completion

performance certificate

(Showing project cost) issued by

the client is not attached

For evaluation of project cost no

escalation on project cost will be

assumed from the date of

completion to present

ii)

Projects of similar nature and complexity

with cost 500 million and abovein hand (8

marks for at least 2 projects in hand and full

marks for 4 or more projects one mark for

each project in between 2 and 4 projects( no

marks if less than 2 projects)

10

No marks if Acceptance

letterAward letter and

Performance certificate is not

attached (Showing project cost)

issued by the client is not

attached

iii)

Experience on ldquoFast Trackrdquo Projects as

defined by the ldquocost per day indexrdquo (Total

cost of works divided by total no of days of

actual completion time)

bull 5 marks for 2 projects having ldquocost per

dayrdquo index equal to or more than Rs 5

Million per day

bull 3 marks for 1 project having ldquocost per

dayrdquo index equal to or more than Rs 5

Million per day

5

No marks if Completion

Certificate from concerned

authority is not attached

iv)

Financial outlay of projects at Sr No (i)

3 marks for cost equal to 1000

MillionProportional Marks for

costbetween1000 Million to2000 Million

upto maximum Mark 5

(no marks for cost less than 100000

Million)

5

No marks if completion

certificate is not attached

(Showing project cost) issued by

the client

9

v)

Satisfactory report from executing agency

organization where already performed and

listed at Sr No (i) above

bull 10 mark for each project performance

declared as ldquogoodrdquo (upto a max of 5

projects)

bull 05 marks for each project performance

declared as ldquosatisfactoryrdquo (upto a max of

5 projects)

no marks for project performance declared

as ldquounsatisfactory

5

No marks if the performance

report is not attached (Showing

project cost) issued by the client

Total Marks Of Working Experience 45

225Tools amp Plants

Credit Marks for tools amp plants of the firm or JV shall be awarded under this category using the

following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i) Computerized Concrete Batching Plant 30

CuMhr capacity (1 Nos) 3

No marks if the manufacturing

certificate Purchase certificate

ownership proof is not attached

ii) Transit Mixer 6 CuM capacity (4 Nos) 1

iii) MechanicalTower Crane(2 No) 1

iv) Generator 100 KVA (2 No) 1

v) Dumper (5 Nos) 1

vi) Shuttering (10000 sft) 1

vii) Concrete Pump (2 Nos) 1

viii) Excavator (2 Nos) 1

Total Marks Of Tools amp Plants 10

10

226Personnel Capabilities

Credit Marks for personnel capabilities of the firm or JV shall be granted on the basis of the

following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i) Permanent Staff

A

Business Management Staff

bull Full (02) marks for at least 1 No

MBAMComwith at least 5 years of

experienceamp 1 No graduates each with at

least 3 years of experience

bull no marks for less than minimum staff and

experience)

2

Add CVs experience

certificates affidavit of

employee on judicial stamp

paper and pay slips for last six

months No marks if documents

are not attached

B

Finance Management Staff

bull Full (02) marks for at least 1 No

MBAMcom with at least 5 years of

experience + 1 No BBABCom with at

least 3 years of experience

bull no marks for less than minimum staff and

experience)

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

ii) Graduate Engineers

A

bull Full (4) marks for at least 2 Nosof

Professional Engineers and 4 Nos

Registered Engineer

bull no marks for less No of Engineers

4

Add CVs experience

certificates affidavit of

employee on judicial stamp

paper and pay slips for last six

months No marks if documents

are not attached

B

Experience of Engineers

bull 05 mark for each Professional Engineer

with 10+ years of experience and 025

mark for Registered Engineer with 4+

years of experience

bull no marks for less than minimum

experience

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

11

iii) DAE Associate Engineers

A

Number of Associate Engineers

bull 2 mark if 6 Nos Associate Engineers and

2 Nos Surveyors

bull no marks for less No of Associate

Engineers

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

B

Experience of Associate Engineers

bull 12 mark for every 4 years of experience

of each Associate Engineeramp Surveyor

bull no marks for less than minimum

experience)

3

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

Total Marks Of Personnel Capabilities 15

227 Financial Position

Credit Marks for financial position of the firm or each member of JV shall be awarded on the

basis of the following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i)

Available Bank Credit Line Limit

a 6 Marks if the available bank credit line

limit is equal to Rs 500 Million

b For available bank credit line limit less

than Rs 500 million no marks

c For the limit more than Rs 500 Million

but less than Rs 1000Million use following

weightage

6+[((A-500)500) x 4]

A= Available Bank Credit Line Limit

d Full Marks are given in case of credit line

limit is Rs 1000Million or more

10 No marks if bank credit line

certificate are not attached

ii)

Average Working Capital

a 6 Marks if the average working capital in

last three years is equal to Rs 500 Million

b For average working capital less than Rs

500 million no marks

c For the capital more than Rs 500 million

10 No marks if bank credit line

certificateare not attached

12

but less than Rs 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Average working capital in last three

years

d Full Marks are given in case capital is Rs

1000 million or more

iii)

BID CAPACITY

a 6 Marks if the net bid capacity is equal to

Rs 500 Million

b For bid capacity less than Rs 500 Million

no marks

c For bid capacity more than 500 million

but less than 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Bid capacity

d Full Marks are given if bid capacity is Rs

1000Million or more

10

Net Bid Capacity = Available

capital - 20 of the cost of all

balance works in hand

Available Capital = Available

Bank credit line + Average

working capital of last three

years as per annual audit report

Total Marks of Financial Position 30

Note-

Prequalification for the project is based upon the documents information provided by the

applicant firms In case if any of the document information found incorrect fake fiddled the

prequalification shall be cancelled and the firm will be blacklisted

13

23 Joint Venture (JV)

231A Joint Venture intended to submit a bid must comply with the following requirements-

a) Following are minimum qualification requirements-

i) The lead partner shall meet not less than 50 percent of all qualifying criteria given in paras

223 to 227 heretofore

ii) The joint venture must collectively satisfy the criteria of paras 223 to 227 for which

purpose the relevant figures for each of the partners shall be added together to arrive at the

JVrsquos total capacity

b) Any change in a prequalified JV after prequalification shall be subject to written approval of

employer prior to deadline for submission of bids Such approval may be denied if-

(i) Partner (s) withdraw from a JV and remaining partners do not meet the qualifying

requirements

(ii) The new partners to a JV are not qualified individually or as another JV

(iii) In the opinion of employer a substantial reduction in competition would result

c) Bid shall be signed by all members in the JV so as to legally bind all partners jointly and

severally and bid shall be submitted with a copy of the JV agreement providing the joint and

several liabilities with respect to the contract

232 The prequalification of a JV does not prequalify any of its partnersindividually or as a

partner in any other JV or association In case JV is not eligible or not prequalified individual

qualification of JV member will not be taken into account for any further process

233 Each member of a JV shall be jointly and severally liable for all information submitted

and for the performances of any all obligations of the respectiverelevant JV

14

24 Conflict of Interest

241 The Applicant (including all members of a JV) must not be associated norhave been

associated in the past with the consultant or any other entity that hasprepared the design

specifications and other prequalification and biddingdocuments for the project or was proposed

as Engineer for the contract overthe last five years Any such association could result in

disqualification of the applicant

25 Updating Prequalification Information

251 Bidders shall be required to update the financial personnel and equipmentinformation used

for prequalification at the time of submitting their bids toconfirm their continued compliance

with the prequalification criteria andverification of the information provided at the time of

prequalification A bidshall be rejected if the Applicantrsquos qualification thresholds are no longer

met atthe time of bidding

26 Other Factors

261 Only firms and JVs that have been prequalified under this procedure shall be invited to bid

A firm can onlyparticipate in the bidding process either as a single entity individual or as a JV

but not both If a firm submits more than one applicationbid singly oras a member of a JV all

applicationsbids of such firm (singly and as member of a JV) shall be rejected

262 The Employer reserves the right to-

a) Amend the scope and value of any contract(s) to be bid in which event the bidder(s) will only

bid among those prequalified bidders who meet the requirements of the contract(s) as amended

b) Cancel the prequalification process and reject all applications

c) The Employer shall neither be liable for any such actions nor be under any obligation to

inform the Applicant of the grounds for rejection however maybe debriefed if solicited

d) The employer shall inform the applicants who have not been prequalified

e) The Employer may divide the whole work into various packagesgroups

f) The Employer reserve the right to put a limit on the number of packagesschemes or individual

schemes to be awarded to a single firmJV

15

263 All applications are being submitted at the risk and cost of the Applicants and the

Employer shall not under any circumstances be liable for any such acts in case of an

unsuccessful application or in case the Employer exercise any of its powers under pare 262

16

Annex-A

Letter of Application

[Letterhead paper of the Applicant or partner

responsible for a joint venture including full postal

address telephone nofax no telex no cable

and email address]

Date

To

[name and address of the Employer]

Sir

1 Being duly authorized to represent and act on behalf of (hereinafter the

ldquoApplicantrdquo or ldquoApplicantsrdquo as the context so permits) and having reviewed and fully

understood all the prequalification information provided the undersigned hereby apply to be

prequalified as a bidder for the following contract(s) under the [

name of the Project to be listed by the UserEmployer] project

SR Description of Contract Contract No

1

2

3

4

Note The Applicant is to delete any contract for which he does not wish to prequalify and sign

and date the deletion If the prequalification refers to only one contract delete this note and

spaces for additional contract references

2 Attached to this letter are copies of original documents defining

(a) The Applicants legal status

(b) The principal place of business of the Applicant(s) and

17

(c) The date and place of incorporation (for applicants who are corporations) orthe place of

registration and the nationality of the owners (for applicants who arepartnerships or individually-

owned firms)

3 Your Agency and its authorized representatives are hereby authorized to conduct anyinquiries

or investigations to verify the statements documents and information submittedin connection

with this application and to seek any clarification from our bankers and clients regarding any

financial and technical aspects This Letter of Application will also serve as authorization to any

individual or authorized representative of any institution referred to in the supporting

information to provide such information as is deemed necessary and requested by yourselves or

such authorized representative for the purpose of verification of the statements and information

provided in this application or with regard to the resources experience andorcompetence of the

Applicant

4 Your Agency and its authorized representatives may contact the following persons for further

information if needed

Contact 1------------------------------ Telephone 1-------------------------------------

Contact 2------------------------------ Telephone 2-------------------------------------

NOTE For applications by joint ventures all the information requested in the

prequalification documents is to beprovided for the joint venture if it already exists and for

each party to the joint venture separately The leadpartner should be clearly identified Each

partner in the joint venture shall sign the letter Application by joint ventures should provide

information on separate sheet information for each party to the application

5 This application is made with the full understanding that

(a) Bids by prequalified applicants will be subject to verification of all information submitted for

prequalification at the time of bidding

(b) Your Agency reserves the right to

(i) Amend the scope and value of any contract under this project in such event bids will only be

called from prequalified bidders who meet the revised requirements and

(ii) Reject or accept any application cancel the prequalification process and reject applications

and

18

(c) Your Agency shall not be liable for any such actions and shall be under no obligation to

inform the Applicant of the grounds for actions at 5(b) here above

(d) Your Agency shall not be liable for consequence of and shall be under no obligation to

inform the applicant of the grounds for actions taken under para 5(b)here above

NOTE Applicants who are not joint ventures should delete para 6amp7 and initial the deletions

6 Appended to this application we give details of the participation of each party including

capital contribution and profitloss agreements to the joint venture or association We also

specify the financial commitment in terms of the percentage of the value of the (each)contract

and the responsibilities for execution of the (each) contract

7 We confirm that in the event that we bid that bid as well as any resulting contract will be

(a) Signed so as to legally bind all partners jointly and severally and

(b) Submitted with a Joint Venture agreement providing the joint and several liabilities of all

partners in the event the contract is awarded to us

8 The undersigned declare that the statements made and the information provided in the duly

completed application are complete true and correct in every detail

Signed Signed

Name Name

For and on behalf of

(name of Applicant or lead partner of a JV)

For and on behalf of

(name of Applicant or lead partner of a JV)

19

Application Form A-1

General Information

All individual firms and each partner of a Joint Venture applying for prequalification are

requested to complete the information in this form Nationality information is also to be provided

for foreign owners or applicants who are forming part of the Joint Ventures as required under

thePEC Bye-Laws as a PartnershipJoint Venture

Where the Applicant proposes to use named subcontractors for critical components of the

Worksor for work contents in excess of 10 percent of the value of the whole Works the

following information should also be supplied for the specialist subcontractor(s)

1 Name of Firm

2 Head Office Address

3 Telephone Contact Person

Name

Title

4 Fax Telex

5 Place of incorporationRegistration Year of incorporationregistration

Nationality of Owners

Name Nationality

1

2

3

4

5

20

Application Form A-2

General Experience Record

Name of Applicant or partner of a joint venture

All individual firms and all partners of a Joint Venture are requested to complete the information

in this form The information supplied should be the annual turnover of the Applicant (or each

member of a joint venture) in terms of the amounts billed to clients for each year for work in

progress or completed over the past three years

Use a separate sheet for each partner of a joint venture

Annual Turnover (Construction only)

Year

Turnover

(in Pak Rupees)

Turnover in

Millions

1

2

3

21

Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1 Lead Partner

2 Partner

3 Partner

4 Partner

5Partner

6Partner

Total value of annual construction turnover in terms of work billed to clients

Annual Turnover Data

(Construction only Pak Rupees Millions)

Partner Name

Form A-2 Year 1 Year 2 Year 3

1 Lead Partner

2 Partner

3Partner

4Partner

5Partner

6Partner

Total

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 6: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

6

22 Qualification Criteria

221 General

Pre-qualification will be based on all the criteria given in succeeding paras 222 to 227

regarding the Applicantrsquos Basic Eligibility ExperienceRecord Personnel Capabilities

Equipment Capabilities and Financial Soundness as demonstrated bythe Applicantrsquos responses in

the forms attached to this letter If the applicant has worked as subcontractor then the

subcontractorrsquos experience and resources shall only be taken into account in determining the

applicantrsquoscompliance with the qualifying criteria and shall not be considered for the main

contractor firm However consortium or Association of firms and Joint Venture experience

ampresources shall be considered

222 Basic Eligibility

Only the firms fulfilling the following basic requirements shall be considered for further

evaluation (relevant documents to be attached)

i Registration with PEC in Category ldquoC-Ardquo with specialized category CE-01 CE-09

and CE-10

ii Memorandum of Association of the Firm

iii Income Tax registration certificate and PRA registration certificate

iv Judicial Affidavit declaring No Blacklisting

v Annual Audit Report for the last three years upto 2016duly prepared by Chartered

Accountant

vi Completion of at least twoProject of Similar Naturecosting Rs500Millions or more

vii Performance certificates for completed and in hand projects

viii All information and supporting documents required under this pre-qualification

document complete in all respect

Note-

1 In case of a joint venture on partner should be register in PEC in Category C-A and

the other should not in less than C-2 However each partner should meet the basic

eligibility criteria

7

2 In case an applicant firm wants to demonstrate experience of a project executed under

JV arrangement it must submit JV agreement clearly showing percentage share of all

partners of JVIf the JV agreement showing percentage of the partners is not attached

the submitted project will not be considered during evaluation

223 WeightageMarks

The weightage distribution of the marks is as given below

1 Work Experience 45

2 Tool amp Plants 10

3 Personnel Capabilities 15

4 Financial Soundness 30

Note-

bull Minimum 50 marks are necessary for each item of sub clauses (224 to 227)

for prequalification

bull Minimum 65 marks are necessary for prequalification

8

224 Work Experience

Marks for workexperience of the firm or JV shall be awarded on the basis of following criteria

Sr DESCRIPTION CRITERIA MAX

MARKS REMARKS

i)

Projects of similar nature and complexity

with cost 500 Million or morecompleted in

last ten years

bull Full marks for 5 or more projects

bull 18 marks for at least 4 projects

bull 16 marks for at least 3 projects

bull 14 marks for at least 2 projects

bull no marks for less than 2 projects

20

No marks if completion

performance certificate

(Showing project cost) issued by

the client is not attached

For evaluation of project cost no

escalation on project cost will be

assumed from the date of

completion to present

ii)

Projects of similar nature and complexity

with cost 500 million and abovein hand (8

marks for at least 2 projects in hand and full

marks for 4 or more projects one mark for

each project in between 2 and 4 projects( no

marks if less than 2 projects)

10

No marks if Acceptance

letterAward letter and

Performance certificate is not

attached (Showing project cost)

issued by the client is not

attached

iii)

Experience on ldquoFast Trackrdquo Projects as

defined by the ldquocost per day indexrdquo (Total

cost of works divided by total no of days of

actual completion time)

bull 5 marks for 2 projects having ldquocost per

dayrdquo index equal to or more than Rs 5

Million per day

bull 3 marks for 1 project having ldquocost per

dayrdquo index equal to or more than Rs 5

Million per day

5

No marks if Completion

Certificate from concerned

authority is not attached

iv)

Financial outlay of projects at Sr No (i)

3 marks for cost equal to 1000

MillionProportional Marks for

costbetween1000 Million to2000 Million

upto maximum Mark 5

(no marks for cost less than 100000

Million)

5

No marks if completion

certificate is not attached

(Showing project cost) issued by

the client

9

v)

Satisfactory report from executing agency

organization where already performed and

listed at Sr No (i) above

bull 10 mark for each project performance

declared as ldquogoodrdquo (upto a max of 5

projects)

bull 05 marks for each project performance

declared as ldquosatisfactoryrdquo (upto a max of

5 projects)

no marks for project performance declared

as ldquounsatisfactory

5

No marks if the performance

report is not attached (Showing

project cost) issued by the client

Total Marks Of Working Experience 45

225Tools amp Plants

Credit Marks for tools amp plants of the firm or JV shall be awarded under this category using the

following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i) Computerized Concrete Batching Plant 30

CuMhr capacity (1 Nos) 3

No marks if the manufacturing

certificate Purchase certificate

ownership proof is not attached

ii) Transit Mixer 6 CuM capacity (4 Nos) 1

iii) MechanicalTower Crane(2 No) 1

iv) Generator 100 KVA (2 No) 1

v) Dumper (5 Nos) 1

vi) Shuttering (10000 sft) 1

vii) Concrete Pump (2 Nos) 1

viii) Excavator (2 Nos) 1

Total Marks Of Tools amp Plants 10

10

226Personnel Capabilities

Credit Marks for personnel capabilities of the firm or JV shall be granted on the basis of the

following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i) Permanent Staff

A

Business Management Staff

bull Full (02) marks for at least 1 No

MBAMComwith at least 5 years of

experienceamp 1 No graduates each with at

least 3 years of experience

bull no marks for less than minimum staff and

experience)

2

Add CVs experience

certificates affidavit of

employee on judicial stamp

paper and pay slips for last six

months No marks if documents

are not attached

B

Finance Management Staff

bull Full (02) marks for at least 1 No

MBAMcom with at least 5 years of

experience + 1 No BBABCom with at

least 3 years of experience

bull no marks for less than minimum staff and

experience)

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

ii) Graduate Engineers

A

bull Full (4) marks for at least 2 Nosof

Professional Engineers and 4 Nos

Registered Engineer

bull no marks for less No of Engineers

4

Add CVs experience

certificates affidavit of

employee on judicial stamp

paper and pay slips for last six

months No marks if documents

are not attached

B

Experience of Engineers

bull 05 mark for each Professional Engineer

with 10+ years of experience and 025

mark for Registered Engineer with 4+

years of experience

bull no marks for less than minimum

experience

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

11

iii) DAE Associate Engineers

A

Number of Associate Engineers

bull 2 mark if 6 Nos Associate Engineers and

2 Nos Surveyors

bull no marks for less No of Associate

Engineers

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

B

Experience of Associate Engineers

bull 12 mark for every 4 years of experience

of each Associate Engineeramp Surveyor

bull no marks for less than minimum

experience)

3

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

Total Marks Of Personnel Capabilities 15

227 Financial Position

Credit Marks for financial position of the firm or each member of JV shall be awarded on the

basis of the following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i)

Available Bank Credit Line Limit

a 6 Marks if the available bank credit line

limit is equal to Rs 500 Million

b For available bank credit line limit less

than Rs 500 million no marks

c For the limit more than Rs 500 Million

but less than Rs 1000Million use following

weightage

6+[((A-500)500) x 4]

A= Available Bank Credit Line Limit

d Full Marks are given in case of credit line

limit is Rs 1000Million or more

10 No marks if bank credit line

certificate are not attached

ii)

Average Working Capital

a 6 Marks if the average working capital in

last three years is equal to Rs 500 Million

b For average working capital less than Rs

500 million no marks

c For the capital more than Rs 500 million

10 No marks if bank credit line

certificateare not attached

12

but less than Rs 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Average working capital in last three

years

d Full Marks are given in case capital is Rs

1000 million or more

iii)

BID CAPACITY

a 6 Marks if the net bid capacity is equal to

Rs 500 Million

b For bid capacity less than Rs 500 Million

no marks

c For bid capacity more than 500 million

but less than 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Bid capacity

d Full Marks are given if bid capacity is Rs

1000Million or more

10

Net Bid Capacity = Available

capital - 20 of the cost of all

balance works in hand

Available Capital = Available

Bank credit line + Average

working capital of last three

years as per annual audit report

Total Marks of Financial Position 30

Note-

Prequalification for the project is based upon the documents information provided by the

applicant firms In case if any of the document information found incorrect fake fiddled the

prequalification shall be cancelled and the firm will be blacklisted

13

23 Joint Venture (JV)

231A Joint Venture intended to submit a bid must comply with the following requirements-

a) Following are minimum qualification requirements-

i) The lead partner shall meet not less than 50 percent of all qualifying criteria given in paras

223 to 227 heretofore

ii) The joint venture must collectively satisfy the criteria of paras 223 to 227 for which

purpose the relevant figures for each of the partners shall be added together to arrive at the

JVrsquos total capacity

b) Any change in a prequalified JV after prequalification shall be subject to written approval of

employer prior to deadline for submission of bids Such approval may be denied if-

(i) Partner (s) withdraw from a JV and remaining partners do not meet the qualifying

requirements

(ii) The new partners to a JV are not qualified individually or as another JV

(iii) In the opinion of employer a substantial reduction in competition would result

c) Bid shall be signed by all members in the JV so as to legally bind all partners jointly and

severally and bid shall be submitted with a copy of the JV agreement providing the joint and

several liabilities with respect to the contract

232 The prequalification of a JV does not prequalify any of its partnersindividually or as a

partner in any other JV or association In case JV is not eligible or not prequalified individual

qualification of JV member will not be taken into account for any further process

233 Each member of a JV shall be jointly and severally liable for all information submitted

and for the performances of any all obligations of the respectiverelevant JV

14

24 Conflict of Interest

241 The Applicant (including all members of a JV) must not be associated norhave been

associated in the past with the consultant or any other entity that hasprepared the design

specifications and other prequalification and biddingdocuments for the project or was proposed

as Engineer for the contract overthe last five years Any such association could result in

disqualification of the applicant

25 Updating Prequalification Information

251 Bidders shall be required to update the financial personnel and equipmentinformation used

for prequalification at the time of submitting their bids toconfirm their continued compliance

with the prequalification criteria andverification of the information provided at the time of

prequalification A bidshall be rejected if the Applicantrsquos qualification thresholds are no longer

met atthe time of bidding

26 Other Factors

261 Only firms and JVs that have been prequalified under this procedure shall be invited to bid

A firm can onlyparticipate in the bidding process either as a single entity individual or as a JV

but not both If a firm submits more than one applicationbid singly oras a member of a JV all

applicationsbids of such firm (singly and as member of a JV) shall be rejected

262 The Employer reserves the right to-

a) Amend the scope and value of any contract(s) to be bid in which event the bidder(s) will only

bid among those prequalified bidders who meet the requirements of the contract(s) as amended

b) Cancel the prequalification process and reject all applications

c) The Employer shall neither be liable for any such actions nor be under any obligation to

inform the Applicant of the grounds for rejection however maybe debriefed if solicited

d) The employer shall inform the applicants who have not been prequalified

e) The Employer may divide the whole work into various packagesgroups

f) The Employer reserve the right to put a limit on the number of packagesschemes or individual

schemes to be awarded to a single firmJV

15

263 All applications are being submitted at the risk and cost of the Applicants and the

Employer shall not under any circumstances be liable for any such acts in case of an

unsuccessful application or in case the Employer exercise any of its powers under pare 262

16

Annex-A

Letter of Application

[Letterhead paper of the Applicant or partner

responsible for a joint venture including full postal

address telephone nofax no telex no cable

and email address]

Date

To

[name and address of the Employer]

Sir

1 Being duly authorized to represent and act on behalf of (hereinafter the

ldquoApplicantrdquo or ldquoApplicantsrdquo as the context so permits) and having reviewed and fully

understood all the prequalification information provided the undersigned hereby apply to be

prequalified as a bidder for the following contract(s) under the [

name of the Project to be listed by the UserEmployer] project

SR Description of Contract Contract No

1

2

3

4

Note The Applicant is to delete any contract for which he does not wish to prequalify and sign

and date the deletion If the prequalification refers to only one contract delete this note and

spaces for additional contract references

2 Attached to this letter are copies of original documents defining

(a) The Applicants legal status

(b) The principal place of business of the Applicant(s) and

17

(c) The date and place of incorporation (for applicants who are corporations) orthe place of

registration and the nationality of the owners (for applicants who arepartnerships or individually-

owned firms)

3 Your Agency and its authorized representatives are hereby authorized to conduct anyinquiries

or investigations to verify the statements documents and information submittedin connection

with this application and to seek any clarification from our bankers and clients regarding any

financial and technical aspects This Letter of Application will also serve as authorization to any

individual or authorized representative of any institution referred to in the supporting

information to provide such information as is deemed necessary and requested by yourselves or

such authorized representative for the purpose of verification of the statements and information

provided in this application or with regard to the resources experience andorcompetence of the

Applicant

4 Your Agency and its authorized representatives may contact the following persons for further

information if needed

Contact 1------------------------------ Telephone 1-------------------------------------

Contact 2------------------------------ Telephone 2-------------------------------------

NOTE For applications by joint ventures all the information requested in the

prequalification documents is to beprovided for the joint venture if it already exists and for

each party to the joint venture separately The leadpartner should be clearly identified Each

partner in the joint venture shall sign the letter Application by joint ventures should provide

information on separate sheet information for each party to the application

5 This application is made with the full understanding that

(a) Bids by prequalified applicants will be subject to verification of all information submitted for

prequalification at the time of bidding

(b) Your Agency reserves the right to

(i) Amend the scope and value of any contract under this project in such event bids will only be

called from prequalified bidders who meet the revised requirements and

(ii) Reject or accept any application cancel the prequalification process and reject applications

and

18

(c) Your Agency shall not be liable for any such actions and shall be under no obligation to

inform the Applicant of the grounds for actions at 5(b) here above

(d) Your Agency shall not be liable for consequence of and shall be under no obligation to

inform the applicant of the grounds for actions taken under para 5(b)here above

NOTE Applicants who are not joint ventures should delete para 6amp7 and initial the deletions

6 Appended to this application we give details of the participation of each party including

capital contribution and profitloss agreements to the joint venture or association We also

specify the financial commitment in terms of the percentage of the value of the (each)contract

and the responsibilities for execution of the (each) contract

7 We confirm that in the event that we bid that bid as well as any resulting contract will be

(a) Signed so as to legally bind all partners jointly and severally and

(b) Submitted with a Joint Venture agreement providing the joint and several liabilities of all

partners in the event the contract is awarded to us

8 The undersigned declare that the statements made and the information provided in the duly

completed application are complete true and correct in every detail

Signed Signed

Name Name

For and on behalf of

(name of Applicant or lead partner of a JV)

For and on behalf of

(name of Applicant or lead partner of a JV)

19

Application Form A-1

General Information

All individual firms and each partner of a Joint Venture applying for prequalification are

requested to complete the information in this form Nationality information is also to be provided

for foreign owners or applicants who are forming part of the Joint Ventures as required under

thePEC Bye-Laws as a PartnershipJoint Venture

Where the Applicant proposes to use named subcontractors for critical components of the

Worksor for work contents in excess of 10 percent of the value of the whole Works the

following information should also be supplied for the specialist subcontractor(s)

1 Name of Firm

2 Head Office Address

3 Telephone Contact Person

Name

Title

4 Fax Telex

5 Place of incorporationRegistration Year of incorporationregistration

Nationality of Owners

Name Nationality

1

2

3

4

5

20

Application Form A-2

General Experience Record

Name of Applicant or partner of a joint venture

All individual firms and all partners of a Joint Venture are requested to complete the information

in this form The information supplied should be the annual turnover of the Applicant (or each

member of a joint venture) in terms of the amounts billed to clients for each year for work in

progress or completed over the past three years

Use a separate sheet for each partner of a joint venture

Annual Turnover (Construction only)

Year

Turnover

(in Pak Rupees)

Turnover in

Millions

1

2

3

21

Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1 Lead Partner

2 Partner

3 Partner

4 Partner

5Partner

6Partner

Total value of annual construction turnover in terms of work billed to clients

Annual Turnover Data

(Construction only Pak Rupees Millions)

Partner Name

Form A-2 Year 1 Year 2 Year 3

1 Lead Partner

2 Partner

3Partner

4Partner

5Partner

6Partner

Total

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 7: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

7

2 In case an applicant firm wants to demonstrate experience of a project executed under

JV arrangement it must submit JV agreement clearly showing percentage share of all

partners of JVIf the JV agreement showing percentage of the partners is not attached

the submitted project will not be considered during evaluation

223 WeightageMarks

The weightage distribution of the marks is as given below

1 Work Experience 45

2 Tool amp Plants 10

3 Personnel Capabilities 15

4 Financial Soundness 30

Note-

bull Minimum 50 marks are necessary for each item of sub clauses (224 to 227)

for prequalification

bull Minimum 65 marks are necessary for prequalification

8

224 Work Experience

Marks for workexperience of the firm or JV shall be awarded on the basis of following criteria

Sr DESCRIPTION CRITERIA MAX

MARKS REMARKS

i)

Projects of similar nature and complexity

with cost 500 Million or morecompleted in

last ten years

bull Full marks for 5 or more projects

bull 18 marks for at least 4 projects

bull 16 marks for at least 3 projects

bull 14 marks for at least 2 projects

bull no marks for less than 2 projects

20

No marks if completion

performance certificate

(Showing project cost) issued by

the client is not attached

For evaluation of project cost no

escalation on project cost will be

assumed from the date of

completion to present

ii)

Projects of similar nature and complexity

with cost 500 million and abovein hand (8

marks for at least 2 projects in hand and full

marks for 4 or more projects one mark for

each project in between 2 and 4 projects( no

marks if less than 2 projects)

10

No marks if Acceptance

letterAward letter and

Performance certificate is not

attached (Showing project cost)

issued by the client is not

attached

iii)

Experience on ldquoFast Trackrdquo Projects as

defined by the ldquocost per day indexrdquo (Total

cost of works divided by total no of days of

actual completion time)

bull 5 marks for 2 projects having ldquocost per

dayrdquo index equal to or more than Rs 5

Million per day

bull 3 marks for 1 project having ldquocost per

dayrdquo index equal to or more than Rs 5

Million per day

5

No marks if Completion

Certificate from concerned

authority is not attached

iv)

Financial outlay of projects at Sr No (i)

3 marks for cost equal to 1000

MillionProportional Marks for

costbetween1000 Million to2000 Million

upto maximum Mark 5

(no marks for cost less than 100000

Million)

5

No marks if completion

certificate is not attached

(Showing project cost) issued by

the client

9

v)

Satisfactory report from executing agency

organization where already performed and

listed at Sr No (i) above

bull 10 mark for each project performance

declared as ldquogoodrdquo (upto a max of 5

projects)

bull 05 marks for each project performance

declared as ldquosatisfactoryrdquo (upto a max of

5 projects)

no marks for project performance declared

as ldquounsatisfactory

5

No marks if the performance

report is not attached (Showing

project cost) issued by the client

Total Marks Of Working Experience 45

225Tools amp Plants

Credit Marks for tools amp plants of the firm or JV shall be awarded under this category using the

following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i) Computerized Concrete Batching Plant 30

CuMhr capacity (1 Nos) 3

No marks if the manufacturing

certificate Purchase certificate

ownership proof is not attached

ii) Transit Mixer 6 CuM capacity (4 Nos) 1

iii) MechanicalTower Crane(2 No) 1

iv) Generator 100 KVA (2 No) 1

v) Dumper (5 Nos) 1

vi) Shuttering (10000 sft) 1

vii) Concrete Pump (2 Nos) 1

viii) Excavator (2 Nos) 1

Total Marks Of Tools amp Plants 10

10

226Personnel Capabilities

Credit Marks for personnel capabilities of the firm or JV shall be granted on the basis of the

following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i) Permanent Staff

A

Business Management Staff

bull Full (02) marks for at least 1 No

MBAMComwith at least 5 years of

experienceamp 1 No graduates each with at

least 3 years of experience

bull no marks for less than minimum staff and

experience)

2

Add CVs experience

certificates affidavit of

employee on judicial stamp

paper and pay slips for last six

months No marks if documents

are not attached

B

Finance Management Staff

bull Full (02) marks for at least 1 No

MBAMcom with at least 5 years of

experience + 1 No BBABCom with at

least 3 years of experience

bull no marks for less than minimum staff and

experience)

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

ii) Graduate Engineers

A

bull Full (4) marks for at least 2 Nosof

Professional Engineers and 4 Nos

Registered Engineer

bull no marks for less No of Engineers

4

Add CVs experience

certificates affidavit of

employee on judicial stamp

paper and pay slips for last six

months No marks if documents

are not attached

B

Experience of Engineers

bull 05 mark for each Professional Engineer

with 10+ years of experience and 025

mark for Registered Engineer with 4+

years of experience

bull no marks for less than minimum

experience

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

11

iii) DAE Associate Engineers

A

Number of Associate Engineers

bull 2 mark if 6 Nos Associate Engineers and

2 Nos Surveyors

bull no marks for less No of Associate

Engineers

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

B

Experience of Associate Engineers

bull 12 mark for every 4 years of experience

of each Associate Engineeramp Surveyor

bull no marks for less than minimum

experience)

3

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

Total Marks Of Personnel Capabilities 15

227 Financial Position

Credit Marks for financial position of the firm or each member of JV shall be awarded on the

basis of the following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i)

Available Bank Credit Line Limit

a 6 Marks if the available bank credit line

limit is equal to Rs 500 Million

b For available bank credit line limit less

than Rs 500 million no marks

c For the limit more than Rs 500 Million

but less than Rs 1000Million use following

weightage

6+[((A-500)500) x 4]

A= Available Bank Credit Line Limit

d Full Marks are given in case of credit line

limit is Rs 1000Million or more

10 No marks if bank credit line

certificate are not attached

ii)

Average Working Capital

a 6 Marks if the average working capital in

last three years is equal to Rs 500 Million

b For average working capital less than Rs

500 million no marks

c For the capital more than Rs 500 million

10 No marks if bank credit line

certificateare not attached

12

but less than Rs 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Average working capital in last three

years

d Full Marks are given in case capital is Rs

1000 million or more

iii)

BID CAPACITY

a 6 Marks if the net bid capacity is equal to

Rs 500 Million

b For bid capacity less than Rs 500 Million

no marks

c For bid capacity more than 500 million

but less than 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Bid capacity

d Full Marks are given if bid capacity is Rs

1000Million or more

10

Net Bid Capacity = Available

capital - 20 of the cost of all

balance works in hand

Available Capital = Available

Bank credit line + Average

working capital of last three

years as per annual audit report

Total Marks of Financial Position 30

Note-

Prequalification for the project is based upon the documents information provided by the

applicant firms In case if any of the document information found incorrect fake fiddled the

prequalification shall be cancelled and the firm will be blacklisted

13

23 Joint Venture (JV)

231A Joint Venture intended to submit a bid must comply with the following requirements-

a) Following are minimum qualification requirements-

i) The lead partner shall meet not less than 50 percent of all qualifying criteria given in paras

223 to 227 heretofore

ii) The joint venture must collectively satisfy the criteria of paras 223 to 227 for which

purpose the relevant figures for each of the partners shall be added together to arrive at the

JVrsquos total capacity

b) Any change in a prequalified JV after prequalification shall be subject to written approval of

employer prior to deadline for submission of bids Such approval may be denied if-

(i) Partner (s) withdraw from a JV and remaining partners do not meet the qualifying

requirements

(ii) The new partners to a JV are not qualified individually or as another JV

(iii) In the opinion of employer a substantial reduction in competition would result

c) Bid shall be signed by all members in the JV so as to legally bind all partners jointly and

severally and bid shall be submitted with a copy of the JV agreement providing the joint and

several liabilities with respect to the contract

232 The prequalification of a JV does not prequalify any of its partnersindividually or as a

partner in any other JV or association In case JV is not eligible or not prequalified individual

qualification of JV member will not be taken into account for any further process

233 Each member of a JV shall be jointly and severally liable for all information submitted

and for the performances of any all obligations of the respectiverelevant JV

14

24 Conflict of Interest

241 The Applicant (including all members of a JV) must not be associated norhave been

associated in the past with the consultant or any other entity that hasprepared the design

specifications and other prequalification and biddingdocuments for the project or was proposed

as Engineer for the contract overthe last five years Any such association could result in

disqualification of the applicant

25 Updating Prequalification Information

251 Bidders shall be required to update the financial personnel and equipmentinformation used

for prequalification at the time of submitting their bids toconfirm their continued compliance

with the prequalification criteria andverification of the information provided at the time of

prequalification A bidshall be rejected if the Applicantrsquos qualification thresholds are no longer

met atthe time of bidding

26 Other Factors

261 Only firms and JVs that have been prequalified under this procedure shall be invited to bid

A firm can onlyparticipate in the bidding process either as a single entity individual or as a JV

but not both If a firm submits more than one applicationbid singly oras a member of a JV all

applicationsbids of such firm (singly and as member of a JV) shall be rejected

262 The Employer reserves the right to-

a) Amend the scope and value of any contract(s) to be bid in which event the bidder(s) will only

bid among those prequalified bidders who meet the requirements of the contract(s) as amended

b) Cancel the prequalification process and reject all applications

c) The Employer shall neither be liable for any such actions nor be under any obligation to

inform the Applicant of the grounds for rejection however maybe debriefed if solicited

d) The employer shall inform the applicants who have not been prequalified

e) The Employer may divide the whole work into various packagesgroups

f) The Employer reserve the right to put a limit on the number of packagesschemes or individual

schemes to be awarded to a single firmJV

15

263 All applications are being submitted at the risk and cost of the Applicants and the

Employer shall not under any circumstances be liable for any such acts in case of an

unsuccessful application or in case the Employer exercise any of its powers under pare 262

16

Annex-A

Letter of Application

[Letterhead paper of the Applicant or partner

responsible for a joint venture including full postal

address telephone nofax no telex no cable

and email address]

Date

To

[name and address of the Employer]

Sir

1 Being duly authorized to represent and act on behalf of (hereinafter the

ldquoApplicantrdquo or ldquoApplicantsrdquo as the context so permits) and having reviewed and fully

understood all the prequalification information provided the undersigned hereby apply to be

prequalified as a bidder for the following contract(s) under the [

name of the Project to be listed by the UserEmployer] project

SR Description of Contract Contract No

1

2

3

4

Note The Applicant is to delete any contract for which he does not wish to prequalify and sign

and date the deletion If the prequalification refers to only one contract delete this note and

spaces for additional contract references

2 Attached to this letter are copies of original documents defining

(a) The Applicants legal status

(b) The principal place of business of the Applicant(s) and

17

(c) The date and place of incorporation (for applicants who are corporations) orthe place of

registration and the nationality of the owners (for applicants who arepartnerships or individually-

owned firms)

3 Your Agency and its authorized representatives are hereby authorized to conduct anyinquiries

or investigations to verify the statements documents and information submittedin connection

with this application and to seek any clarification from our bankers and clients regarding any

financial and technical aspects This Letter of Application will also serve as authorization to any

individual or authorized representative of any institution referred to in the supporting

information to provide such information as is deemed necessary and requested by yourselves or

such authorized representative for the purpose of verification of the statements and information

provided in this application or with regard to the resources experience andorcompetence of the

Applicant

4 Your Agency and its authorized representatives may contact the following persons for further

information if needed

Contact 1------------------------------ Telephone 1-------------------------------------

Contact 2------------------------------ Telephone 2-------------------------------------

NOTE For applications by joint ventures all the information requested in the

prequalification documents is to beprovided for the joint venture if it already exists and for

each party to the joint venture separately The leadpartner should be clearly identified Each

partner in the joint venture shall sign the letter Application by joint ventures should provide

information on separate sheet information for each party to the application

5 This application is made with the full understanding that

(a) Bids by prequalified applicants will be subject to verification of all information submitted for

prequalification at the time of bidding

(b) Your Agency reserves the right to

(i) Amend the scope and value of any contract under this project in such event bids will only be

called from prequalified bidders who meet the revised requirements and

(ii) Reject or accept any application cancel the prequalification process and reject applications

and

18

(c) Your Agency shall not be liable for any such actions and shall be under no obligation to

inform the Applicant of the grounds for actions at 5(b) here above

(d) Your Agency shall not be liable for consequence of and shall be under no obligation to

inform the applicant of the grounds for actions taken under para 5(b)here above

NOTE Applicants who are not joint ventures should delete para 6amp7 and initial the deletions

6 Appended to this application we give details of the participation of each party including

capital contribution and profitloss agreements to the joint venture or association We also

specify the financial commitment in terms of the percentage of the value of the (each)contract

and the responsibilities for execution of the (each) contract

7 We confirm that in the event that we bid that bid as well as any resulting contract will be

(a) Signed so as to legally bind all partners jointly and severally and

(b) Submitted with a Joint Venture agreement providing the joint and several liabilities of all

partners in the event the contract is awarded to us

8 The undersigned declare that the statements made and the information provided in the duly

completed application are complete true and correct in every detail

Signed Signed

Name Name

For and on behalf of

(name of Applicant or lead partner of a JV)

For and on behalf of

(name of Applicant or lead partner of a JV)

19

Application Form A-1

General Information

All individual firms and each partner of a Joint Venture applying for prequalification are

requested to complete the information in this form Nationality information is also to be provided

for foreign owners or applicants who are forming part of the Joint Ventures as required under

thePEC Bye-Laws as a PartnershipJoint Venture

Where the Applicant proposes to use named subcontractors for critical components of the

Worksor for work contents in excess of 10 percent of the value of the whole Works the

following information should also be supplied for the specialist subcontractor(s)

1 Name of Firm

2 Head Office Address

3 Telephone Contact Person

Name

Title

4 Fax Telex

5 Place of incorporationRegistration Year of incorporationregistration

Nationality of Owners

Name Nationality

1

2

3

4

5

20

Application Form A-2

General Experience Record

Name of Applicant or partner of a joint venture

All individual firms and all partners of a Joint Venture are requested to complete the information

in this form The information supplied should be the annual turnover of the Applicant (or each

member of a joint venture) in terms of the amounts billed to clients for each year for work in

progress or completed over the past three years

Use a separate sheet for each partner of a joint venture

Annual Turnover (Construction only)

Year

Turnover

(in Pak Rupees)

Turnover in

Millions

1

2

3

21

Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1 Lead Partner

2 Partner

3 Partner

4 Partner

5Partner

6Partner

Total value of annual construction turnover in terms of work billed to clients

Annual Turnover Data

(Construction only Pak Rupees Millions)

Partner Name

Form A-2 Year 1 Year 2 Year 3

1 Lead Partner

2 Partner

3Partner

4Partner

5Partner

6Partner

Total

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 8: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

8

224 Work Experience

Marks for workexperience of the firm or JV shall be awarded on the basis of following criteria

Sr DESCRIPTION CRITERIA MAX

MARKS REMARKS

i)

Projects of similar nature and complexity

with cost 500 Million or morecompleted in

last ten years

bull Full marks for 5 or more projects

bull 18 marks for at least 4 projects

bull 16 marks for at least 3 projects

bull 14 marks for at least 2 projects

bull no marks for less than 2 projects

20

No marks if completion

performance certificate

(Showing project cost) issued by

the client is not attached

For evaluation of project cost no

escalation on project cost will be

assumed from the date of

completion to present

ii)

Projects of similar nature and complexity

with cost 500 million and abovein hand (8

marks for at least 2 projects in hand and full

marks for 4 or more projects one mark for

each project in between 2 and 4 projects( no

marks if less than 2 projects)

10

No marks if Acceptance

letterAward letter and

Performance certificate is not

attached (Showing project cost)

issued by the client is not

attached

iii)

Experience on ldquoFast Trackrdquo Projects as

defined by the ldquocost per day indexrdquo (Total

cost of works divided by total no of days of

actual completion time)

bull 5 marks for 2 projects having ldquocost per

dayrdquo index equal to or more than Rs 5

Million per day

bull 3 marks for 1 project having ldquocost per

dayrdquo index equal to or more than Rs 5

Million per day

5

No marks if Completion

Certificate from concerned

authority is not attached

iv)

Financial outlay of projects at Sr No (i)

3 marks for cost equal to 1000

MillionProportional Marks for

costbetween1000 Million to2000 Million

upto maximum Mark 5

(no marks for cost less than 100000

Million)

5

No marks if completion

certificate is not attached

(Showing project cost) issued by

the client

9

v)

Satisfactory report from executing agency

organization where already performed and

listed at Sr No (i) above

bull 10 mark for each project performance

declared as ldquogoodrdquo (upto a max of 5

projects)

bull 05 marks for each project performance

declared as ldquosatisfactoryrdquo (upto a max of

5 projects)

no marks for project performance declared

as ldquounsatisfactory

5

No marks if the performance

report is not attached (Showing

project cost) issued by the client

Total Marks Of Working Experience 45

225Tools amp Plants

Credit Marks for tools amp plants of the firm or JV shall be awarded under this category using the

following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i) Computerized Concrete Batching Plant 30

CuMhr capacity (1 Nos) 3

No marks if the manufacturing

certificate Purchase certificate

ownership proof is not attached

ii) Transit Mixer 6 CuM capacity (4 Nos) 1

iii) MechanicalTower Crane(2 No) 1

iv) Generator 100 KVA (2 No) 1

v) Dumper (5 Nos) 1

vi) Shuttering (10000 sft) 1

vii) Concrete Pump (2 Nos) 1

viii) Excavator (2 Nos) 1

Total Marks Of Tools amp Plants 10

10

226Personnel Capabilities

Credit Marks for personnel capabilities of the firm or JV shall be granted on the basis of the

following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i) Permanent Staff

A

Business Management Staff

bull Full (02) marks for at least 1 No

MBAMComwith at least 5 years of

experienceamp 1 No graduates each with at

least 3 years of experience

bull no marks for less than minimum staff and

experience)

2

Add CVs experience

certificates affidavit of

employee on judicial stamp

paper and pay slips for last six

months No marks if documents

are not attached

B

Finance Management Staff

bull Full (02) marks for at least 1 No

MBAMcom with at least 5 years of

experience + 1 No BBABCom with at

least 3 years of experience

bull no marks for less than minimum staff and

experience)

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

ii) Graduate Engineers

A

bull Full (4) marks for at least 2 Nosof

Professional Engineers and 4 Nos

Registered Engineer

bull no marks for less No of Engineers

4

Add CVs experience

certificates affidavit of

employee on judicial stamp

paper and pay slips for last six

months No marks if documents

are not attached

B

Experience of Engineers

bull 05 mark for each Professional Engineer

with 10+ years of experience and 025

mark for Registered Engineer with 4+

years of experience

bull no marks for less than minimum

experience

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

11

iii) DAE Associate Engineers

A

Number of Associate Engineers

bull 2 mark if 6 Nos Associate Engineers and

2 Nos Surveyors

bull no marks for less No of Associate

Engineers

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

B

Experience of Associate Engineers

bull 12 mark for every 4 years of experience

of each Associate Engineeramp Surveyor

bull no marks for less than minimum

experience)

3

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

Total Marks Of Personnel Capabilities 15

227 Financial Position

Credit Marks for financial position of the firm or each member of JV shall be awarded on the

basis of the following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i)

Available Bank Credit Line Limit

a 6 Marks if the available bank credit line

limit is equal to Rs 500 Million

b For available bank credit line limit less

than Rs 500 million no marks

c For the limit more than Rs 500 Million

but less than Rs 1000Million use following

weightage

6+[((A-500)500) x 4]

A= Available Bank Credit Line Limit

d Full Marks are given in case of credit line

limit is Rs 1000Million or more

10 No marks if bank credit line

certificate are not attached

ii)

Average Working Capital

a 6 Marks if the average working capital in

last three years is equal to Rs 500 Million

b For average working capital less than Rs

500 million no marks

c For the capital more than Rs 500 million

10 No marks if bank credit line

certificateare not attached

12

but less than Rs 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Average working capital in last three

years

d Full Marks are given in case capital is Rs

1000 million or more

iii)

BID CAPACITY

a 6 Marks if the net bid capacity is equal to

Rs 500 Million

b For bid capacity less than Rs 500 Million

no marks

c For bid capacity more than 500 million

but less than 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Bid capacity

d Full Marks are given if bid capacity is Rs

1000Million or more

10

Net Bid Capacity = Available

capital - 20 of the cost of all

balance works in hand

Available Capital = Available

Bank credit line + Average

working capital of last three

years as per annual audit report

Total Marks of Financial Position 30

Note-

Prequalification for the project is based upon the documents information provided by the

applicant firms In case if any of the document information found incorrect fake fiddled the

prequalification shall be cancelled and the firm will be blacklisted

13

23 Joint Venture (JV)

231A Joint Venture intended to submit a bid must comply with the following requirements-

a) Following are minimum qualification requirements-

i) The lead partner shall meet not less than 50 percent of all qualifying criteria given in paras

223 to 227 heretofore

ii) The joint venture must collectively satisfy the criteria of paras 223 to 227 for which

purpose the relevant figures for each of the partners shall be added together to arrive at the

JVrsquos total capacity

b) Any change in a prequalified JV after prequalification shall be subject to written approval of

employer prior to deadline for submission of bids Such approval may be denied if-

(i) Partner (s) withdraw from a JV and remaining partners do not meet the qualifying

requirements

(ii) The new partners to a JV are not qualified individually or as another JV

(iii) In the opinion of employer a substantial reduction in competition would result

c) Bid shall be signed by all members in the JV so as to legally bind all partners jointly and

severally and bid shall be submitted with a copy of the JV agreement providing the joint and

several liabilities with respect to the contract

232 The prequalification of a JV does not prequalify any of its partnersindividually or as a

partner in any other JV or association In case JV is not eligible or not prequalified individual

qualification of JV member will not be taken into account for any further process

233 Each member of a JV shall be jointly and severally liable for all information submitted

and for the performances of any all obligations of the respectiverelevant JV

14

24 Conflict of Interest

241 The Applicant (including all members of a JV) must not be associated norhave been

associated in the past with the consultant or any other entity that hasprepared the design

specifications and other prequalification and biddingdocuments for the project or was proposed

as Engineer for the contract overthe last five years Any such association could result in

disqualification of the applicant

25 Updating Prequalification Information

251 Bidders shall be required to update the financial personnel and equipmentinformation used

for prequalification at the time of submitting their bids toconfirm their continued compliance

with the prequalification criteria andverification of the information provided at the time of

prequalification A bidshall be rejected if the Applicantrsquos qualification thresholds are no longer

met atthe time of bidding

26 Other Factors

261 Only firms and JVs that have been prequalified under this procedure shall be invited to bid

A firm can onlyparticipate in the bidding process either as a single entity individual or as a JV

but not both If a firm submits more than one applicationbid singly oras a member of a JV all

applicationsbids of such firm (singly and as member of a JV) shall be rejected

262 The Employer reserves the right to-

a) Amend the scope and value of any contract(s) to be bid in which event the bidder(s) will only

bid among those prequalified bidders who meet the requirements of the contract(s) as amended

b) Cancel the prequalification process and reject all applications

c) The Employer shall neither be liable for any such actions nor be under any obligation to

inform the Applicant of the grounds for rejection however maybe debriefed if solicited

d) The employer shall inform the applicants who have not been prequalified

e) The Employer may divide the whole work into various packagesgroups

f) The Employer reserve the right to put a limit on the number of packagesschemes or individual

schemes to be awarded to a single firmJV

15

263 All applications are being submitted at the risk and cost of the Applicants and the

Employer shall not under any circumstances be liable for any such acts in case of an

unsuccessful application or in case the Employer exercise any of its powers under pare 262

16

Annex-A

Letter of Application

[Letterhead paper of the Applicant or partner

responsible for a joint venture including full postal

address telephone nofax no telex no cable

and email address]

Date

To

[name and address of the Employer]

Sir

1 Being duly authorized to represent and act on behalf of (hereinafter the

ldquoApplicantrdquo or ldquoApplicantsrdquo as the context so permits) and having reviewed and fully

understood all the prequalification information provided the undersigned hereby apply to be

prequalified as a bidder for the following contract(s) under the [

name of the Project to be listed by the UserEmployer] project

SR Description of Contract Contract No

1

2

3

4

Note The Applicant is to delete any contract for which he does not wish to prequalify and sign

and date the deletion If the prequalification refers to only one contract delete this note and

spaces for additional contract references

2 Attached to this letter are copies of original documents defining

(a) The Applicants legal status

(b) The principal place of business of the Applicant(s) and

17

(c) The date and place of incorporation (for applicants who are corporations) orthe place of

registration and the nationality of the owners (for applicants who arepartnerships or individually-

owned firms)

3 Your Agency and its authorized representatives are hereby authorized to conduct anyinquiries

or investigations to verify the statements documents and information submittedin connection

with this application and to seek any clarification from our bankers and clients regarding any

financial and technical aspects This Letter of Application will also serve as authorization to any

individual or authorized representative of any institution referred to in the supporting

information to provide such information as is deemed necessary and requested by yourselves or

such authorized representative for the purpose of verification of the statements and information

provided in this application or with regard to the resources experience andorcompetence of the

Applicant

4 Your Agency and its authorized representatives may contact the following persons for further

information if needed

Contact 1------------------------------ Telephone 1-------------------------------------

Contact 2------------------------------ Telephone 2-------------------------------------

NOTE For applications by joint ventures all the information requested in the

prequalification documents is to beprovided for the joint venture if it already exists and for

each party to the joint venture separately The leadpartner should be clearly identified Each

partner in the joint venture shall sign the letter Application by joint ventures should provide

information on separate sheet information for each party to the application

5 This application is made with the full understanding that

(a) Bids by prequalified applicants will be subject to verification of all information submitted for

prequalification at the time of bidding

(b) Your Agency reserves the right to

(i) Amend the scope and value of any contract under this project in such event bids will only be

called from prequalified bidders who meet the revised requirements and

(ii) Reject or accept any application cancel the prequalification process and reject applications

and

18

(c) Your Agency shall not be liable for any such actions and shall be under no obligation to

inform the Applicant of the grounds for actions at 5(b) here above

(d) Your Agency shall not be liable for consequence of and shall be under no obligation to

inform the applicant of the grounds for actions taken under para 5(b)here above

NOTE Applicants who are not joint ventures should delete para 6amp7 and initial the deletions

6 Appended to this application we give details of the participation of each party including

capital contribution and profitloss agreements to the joint venture or association We also

specify the financial commitment in terms of the percentage of the value of the (each)contract

and the responsibilities for execution of the (each) contract

7 We confirm that in the event that we bid that bid as well as any resulting contract will be

(a) Signed so as to legally bind all partners jointly and severally and

(b) Submitted with a Joint Venture agreement providing the joint and several liabilities of all

partners in the event the contract is awarded to us

8 The undersigned declare that the statements made and the information provided in the duly

completed application are complete true and correct in every detail

Signed Signed

Name Name

For and on behalf of

(name of Applicant or lead partner of a JV)

For and on behalf of

(name of Applicant or lead partner of a JV)

19

Application Form A-1

General Information

All individual firms and each partner of a Joint Venture applying for prequalification are

requested to complete the information in this form Nationality information is also to be provided

for foreign owners or applicants who are forming part of the Joint Ventures as required under

thePEC Bye-Laws as a PartnershipJoint Venture

Where the Applicant proposes to use named subcontractors for critical components of the

Worksor for work contents in excess of 10 percent of the value of the whole Works the

following information should also be supplied for the specialist subcontractor(s)

1 Name of Firm

2 Head Office Address

3 Telephone Contact Person

Name

Title

4 Fax Telex

5 Place of incorporationRegistration Year of incorporationregistration

Nationality of Owners

Name Nationality

1

2

3

4

5

20

Application Form A-2

General Experience Record

Name of Applicant or partner of a joint venture

All individual firms and all partners of a Joint Venture are requested to complete the information

in this form The information supplied should be the annual turnover of the Applicant (or each

member of a joint venture) in terms of the amounts billed to clients for each year for work in

progress or completed over the past three years

Use a separate sheet for each partner of a joint venture

Annual Turnover (Construction only)

Year

Turnover

(in Pak Rupees)

Turnover in

Millions

1

2

3

21

Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1 Lead Partner

2 Partner

3 Partner

4 Partner

5Partner

6Partner

Total value of annual construction turnover in terms of work billed to clients

Annual Turnover Data

(Construction only Pak Rupees Millions)

Partner Name

Form A-2 Year 1 Year 2 Year 3

1 Lead Partner

2 Partner

3Partner

4Partner

5Partner

6Partner

Total

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 9: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

9

v)

Satisfactory report from executing agency

organization where already performed and

listed at Sr No (i) above

bull 10 mark for each project performance

declared as ldquogoodrdquo (upto a max of 5

projects)

bull 05 marks for each project performance

declared as ldquosatisfactoryrdquo (upto a max of

5 projects)

no marks for project performance declared

as ldquounsatisfactory

5

No marks if the performance

report is not attached (Showing

project cost) issued by the client

Total Marks Of Working Experience 45

225Tools amp Plants

Credit Marks for tools amp plants of the firm or JV shall be awarded under this category using the

following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i) Computerized Concrete Batching Plant 30

CuMhr capacity (1 Nos) 3

No marks if the manufacturing

certificate Purchase certificate

ownership proof is not attached

ii) Transit Mixer 6 CuM capacity (4 Nos) 1

iii) MechanicalTower Crane(2 No) 1

iv) Generator 100 KVA (2 No) 1

v) Dumper (5 Nos) 1

vi) Shuttering (10000 sft) 1

vii) Concrete Pump (2 Nos) 1

viii) Excavator (2 Nos) 1

Total Marks Of Tools amp Plants 10

10

226Personnel Capabilities

Credit Marks for personnel capabilities of the firm or JV shall be granted on the basis of the

following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i) Permanent Staff

A

Business Management Staff

bull Full (02) marks for at least 1 No

MBAMComwith at least 5 years of

experienceamp 1 No graduates each with at

least 3 years of experience

bull no marks for less than minimum staff and

experience)

2

Add CVs experience

certificates affidavit of

employee on judicial stamp

paper and pay slips for last six

months No marks if documents

are not attached

B

Finance Management Staff

bull Full (02) marks for at least 1 No

MBAMcom with at least 5 years of

experience + 1 No BBABCom with at

least 3 years of experience

bull no marks for less than minimum staff and

experience)

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

ii) Graduate Engineers

A

bull Full (4) marks for at least 2 Nosof

Professional Engineers and 4 Nos

Registered Engineer

bull no marks for less No of Engineers

4

Add CVs experience

certificates affidavit of

employee on judicial stamp

paper and pay slips for last six

months No marks if documents

are not attached

B

Experience of Engineers

bull 05 mark for each Professional Engineer

with 10+ years of experience and 025

mark for Registered Engineer with 4+

years of experience

bull no marks for less than minimum

experience

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

11

iii) DAE Associate Engineers

A

Number of Associate Engineers

bull 2 mark if 6 Nos Associate Engineers and

2 Nos Surveyors

bull no marks for less No of Associate

Engineers

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

B

Experience of Associate Engineers

bull 12 mark for every 4 years of experience

of each Associate Engineeramp Surveyor

bull no marks for less than minimum

experience)

3

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

Total Marks Of Personnel Capabilities 15

227 Financial Position

Credit Marks for financial position of the firm or each member of JV shall be awarded on the

basis of the following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i)

Available Bank Credit Line Limit

a 6 Marks if the available bank credit line

limit is equal to Rs 500 Million

b For available bank credit line limit less

than Rs 500 million no marks

c For the limit more than Rs 500 Million

but less than Rs 1000Million use following

weightage

6+[((A-500)500) x 4]

A= Available Bank Credit Line Limit

d Full Marks are given in case of credit line

limit is Rs 1000Million or more

10 No marks if bank credit line

certificate are not attached

ii)

Average Working Capital

a 6 Marks if the average working capital in

last three years is equal to Rs 500 Million

b For average working capital less than Rs

500 million no marks

c For the capital more than Rs 500 million

10 No marks if bank credit line

certificateare not attached

12

but less than Rs 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Average working capital in last three

years

d Full Marks are given in case capital is Rs

1000 million or more

iii)

BID CAPACITY

a 6 Marks if the net bid capacity is equal to

Rs 500 Million

b For bid capacity less than Rs 500 Million

no marks

c For bid capacity more than 500 million

but less than 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Bid capacity

d Full Marks are given if bid capacity is Rs

1000Million or more

10

Net Bid Capacity = Available

capital - 20 of the cost of all

balance works in hand

Available Capital = Available

Bank credit line + Average

working capital of last three

years as per annual audit report

Total Marks of Financial Position 30

Note-

Prequalification for the project is based upon the documents information provided by the

applicant firms In case if any of the document information found incorrect fake fiddled the

prequalification shall be cancelled and the firm will be blacklisted

13

23 Joint Venture (JV)

231A Joint Venture intended to submit a bid must comply with the following requirements-

a) Following are minimum qualification requirements-

i) The lead partner shall meet not less than 50 percent of all qualifying criteria given in paras

223 to 227 heretofore

ii) The joint venture must collectively satisfy the criteria of paras 223 to 227 for which

purpose the relevant figures for each of the partners shall be added together to arrive at the

JVrsquos total capacity

b) Any change in a prequalified JV after prequalification shall be subject to written approval of

employer prior to deadline for submission of bids Such approval may be denied if-

(i) Partner (s) withdraw from a JV and remaining partners do not meet the qualifying

requirements

(ii) The new partners to a JV are not qualified individually or as another JV

(iii) In the opinion of employer a substantial reduction in competition would result

c) Bid shall be signed by all members in the JV so as to legally bind all partners jointly and

severally and bid shall be submitted with a copy of the JV agreement providing the joint and

several liabilities with respect to the contract

232 The prequalification of a JV does not prequalify any of its partnersindividually or as a

partner in any other JV or association In case JV is not eligible or not prequalified individual

qualification of JV member will not be taken into account for any further process

233 Each member of a JV shall be jointly and severally liable for all information submitted

and for the performances of any all obligations of the respectiverelevant JV

14

24 Conflict of Interest

241 The Applicant (including all members of a JV) must not be associated norhave been

associated in the past with the consultant or any other entity that hasprepared the design

specifications and other prequalification and biddingdocuments for the project or was proposed

as Engineer for the contract overthe last five years Any such association could result in

disqualification of the applicant

25 Updating Prequalification Information

251 Bidders shall be required to update the financial personnel and equipmentinformation used

for prequalification at the time of submitting their bids toconfirm their continued compliance

with the prequalification criteria andverification of the information provided at the time of

prequalification A bidshall be rejected if the Applicantrsquos qualification thresholds are no longer

met atthe time of bidding

26 Other Factors

261 Only firms and JVs that have been prequalified under this procedure shall be invited to bid

A firm can onlyparticipate in the bidding process either as a single entity individual or as a JV

but not both If a firm submits more than one applicationbid singly oras a member of a JV all

applicationsbids of such firm (singly and as member of a JV) shall be rejected

262 The Employer reserves the right to-

a) Amend the scope and value of any contract(s) to be bid in which event the bidder(s) will only

bid among those prequalified bidders who meet the requirements of the contract(s) as amended

b) Cancel the prequalification process and reject all applications

c) The Employer shall neither be liable for any such actions nor be under any obligation to

inform the Applicant of the grounds for rejection however maybe debriefed if solicited

d) The employer shall inform the applicants who have not been prequalified

e) The Employer may divide the whole work into various packagesgroups

f) The Employer reserve the right to put a limit on the number of packagesschemes or individual

schemes to be awarded to a single firmJV

15

263 All applications are being submitted at the risk and cost of the Applicants and the

Employer shall not under any circumstances be liable for any such acts in case of an

unsuccessful application or in case the Employer exercise any of its powers under pare 262

16

Annex-A

Letter of Application

[Letterhead paper of the Applicant or partner

responsible for a joint venture including full postal

address telephone nofax no telex no cable

and email address]

Date

To

[name and address of the Employer]

Sir

1 Being duly authorized to represent and act on behalf of (hereinafter the

ldquoApplicantrdquo or ldquoApplicantsrdquo as the context so permits) and having reviewed and fully

understood all the prequalification information provided the undersigned hereby apply to be

prequalified as a bidder for the following contract(s) under the [

name of the Project to be listed by the UserEmployer] project

SR Description of Contract Contract No

1

2

3

4

Note The Applicant is to delete any contract for which he does not wish to prequalify and sign

and date the deletion If the prequalification refers to only one contract delete this note and

spaces for additional contract references

2 Attached to this letter are copies of original documents defining

(a) The Applicants legal status

(b) The principal place of business of the Applicant(s) and

17

(c) The date and place of incorporation (for applicants who are corporations) orthe place of

registration and the nationality of the owners (for applicants who arepartnerships or individually-

owned firms)

3 Your Agency and its authorized representatives are hereby authorized to conduct anyinquiries

or investigations to verify the statements documents and information submittedin connection

with this application and to seek any clarification from our bankers and clients regarding any

financial and technical aspects This Letter of Application will also serve as authorization to any

individual or authorized representative of any institution referred to in the supporting

information to provide such information as is deemed necessary and requested by yourselves or

such authorized representative for the purpose of verification of the statements and information

provided in this application or with regard to the resources experience andorcompetence of the

Applicant

4 Your Agency and its authorized representatives may contact the following persons for further

information if needed

Contact 1------------------------------ Telephone 1-------------------------------------

Contact 2------------------------------ Telephone 2-------------------------------------

NOTE For applications by joint ventures all the information requested in the

prequalification documents is to beprovided for the joint venture if it already exists and for

each party to the joint venture separately The leadpartner should be clearly identified Each

partner in the joint venture shall sign the letter Application by joint ventures should provide

information on separate sheet information for each party to the application

5 This application is made with the full understanding that

(a) Bids by prequalified applicants will be subject to verification of all information submitted for

prequalification at the time of bidding

(b) Your Agency reserves the right to

(i) Amend the scope and value of any contract under this project in such event bids will only be

called from prequalified bidders who meet the revised requirements and

(ii) Reject or accept any application cancel the prequalification process and reject applications

and

18

(c) Your Agency shall not be liable for any such actions and shall be under no obligation to

inform the Applicant of the grounds for actions at 5(b) here above

(d) Your Agency shall not be liable for consequence of and shall be under no obligation to

inform the applicant of the grounds for actions taken under para 5(b)here above

NOTE Applicants who are not joint ventures should delete para 6amp7 and initial the deletions

6 Appended to this application we give details of the participation of each party including

capital contribution and profitloss agreements to the joint venture or association We also

specify the financial commitment in terms of the percentage of the value of the (each)contract

and the responsibilities for execution of the (each) contract

7 We confirm that in the event that we bid that bid as well as any resulting contract will be

(a) Signed so as to legally bind all partners jointly and severally and

(b) Submitted with a Joint Venture agreement providing the joint and several liabilities of all

partners in the event the contract is awarded to us

8 The undersigned declare that the statements made and the information provided in the duly

completed application are complete true and correct in every detail

Signed Signed

Name Name

For and on behalf of

(name of Applicant or lead partner of a JV)

For and on behalf of

(name of Applicant or lead partner of a JV)

19

Application Form A-1

General Information

All individual firms and each partner of a Joint Venture applying for prequalification are

requested to complete the information in this form Nationality information is also to be provided

for foreign owners or applicants who are forming part of the Joint Ventures as required under

thePEC Bye-Laws as a PartnershipJoint Venture

Where the Applicant proposes to use named subcontractors for critical components of the

Worksor for work contents in excess of 10 percent of the value of the whole Works the

following information should also be supplied for the specialist subcontractor(s)

1 Name of Firm

2 Head Office Address

3 Telephone Contact Person

Name

Title

4 Fax Telex

5 Place of incorporationRegistration Year of incorporationregistration

Nationality of Owners

Name Nationality

1

2

3

4

5

20

Application Form A-2

General Experience Record

Name of Applicant or partner of a joint venture

All individual firms and all partners of a Joint Venture are requested to complete the information

in this form The information supplied should be the annual turnover of the Applicant (or each

member of a joint venture) in terms of the amounts billed to clients for each year for work in

progress or completed over the past three years

Use a separate sheet for each partner of a joint venture

Annual Turnover (Construction only)

Year

Turnover

(in Pak Rupees)

Turnover in

Millions

1

2

3

21

Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1 Lead Partner

2 Partner

3 Partner

4 Partner

5Partner

6Partner

Total value of annual construction turnover in terms of work billed to clients

Annual Turnover Data

(Construction only Pak Rupees Millions)

Partner Name

Form A-2 Year 1 Year 2 Year 3

1 Lead Partner

2 Partner

3Partner

4Partner

5Partner

6Partner

Total

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 10: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

10

226Personnel Capabilities

Credit Marks for personnel capabilities of the firm or JV shall be granted on the basis of the

following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i) Permanent Staff

A

Business Management Staff

bull Full (02) marks for at least 1 No

MBAMComwith at least 5 years of

experienceamp 1 No graduates each with at

least 3 years of experience

bull no marks for less than minimum staff and

experience)

2

Add CVs experience

certificates affidavit of

employee on judicial stamp

paper and pay slips for last six

months No marks if documents

are not attached

B

Finance Management Staff

bull Full (02) marks for at least 1 No

MBAMcom with at least 5 years of

experience + 1 No BBABCom with at

least 3 years of experience

bull no marks for less than minimum staff and

experience)

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

ii) Graduate Engineers

A

bull Full (4) marks for at least 2 Nosof

Professional Engineers and 4 Nos

Registered Engineer

bull no marks for less No of Engineers

4

Add CVs experience

certificates affidavit of

employee on judicial stamp

paper and pay slips for last six

months No marks if documents

are not attached

B

Experience of Engineers

bull 05 mark for each Professional Engineer

with 10+ years of experience and 025

mark for Registered Engineer with 4+

years of experience

bull no marks for less than minimum

experience

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

11

iii) DAE Associate Engineers

A

Number of Associate Engineers

bull 2 mark if 6 Nos Associate Engineers and

2 Nos Surveyors

bull no marks for less No of Associate

Engineers

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

B

Experience of Associate Engineers

bull 12 mark for every 4 years of experience

of each Associate Engineeramp Surveyor

bull no marks for less than minimum

experience)

3

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

Total Marks Of Personnel Capabilities 15

227 Financial Position

Credit Marks for financial position of the firm or each member of JV shall be awarded on the

basis of the following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i)

Available Bank Credit Line Limit

a 6 Marks if the available bank credit line

limit is equal to Rs 500 Million

b For available bank credit line limit less

than Rs 500 million no marks

c For the limit more than Rs 500 Million

but less than Rs 1000Million use following

weightage

6+[((A-500)500) x 4]

A= Available Bank Credit Line Limit

d Full Marks are given in case of credit line

limit is Rs 1000Million or more

10 No marks if bank credit line

certificate are not attached

ii)

Average Working Capital

a 6 Marks if the average working capital in

last three years is equal to Rs 500 Million

b For average working capital less than Rs

500 million no marks

c For the capital more than Rs 500 million

10 No marks if bank credit line

certificateare not attached

12

but less than Rs 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Average working capital in last three

years

d Full Marks are given in case capital is Rs

1000 million or more

iii)

BID CAPACITY

a 6 Marks if the net bid capacity is equal to

Rs 500 Million

b For bid capacity less than Rs 500 Million

no marks

c For bid capacity more than 500 million

but less than 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Bid capacity

d Full Marks are given if bid capacity is Rs

1000Million or more

10

Net Bid Capacity = Available

capital - 20 of the cost of all

balance works in hand

Available Capital = Available

Bank credit line + Average

working capital of last three

years as per annual audit report

Total Marks of Financial Position 30

Note-

Prequalification for the project is based upon the documents information provided by the

applicant firms In case if any of the document information found incorrect fake fiddled the

prequalification shall be cancelled and the firm will be blacklisted

13

23 Joint Venture (JV)

231A Joint Venture intended to submit a bid must comply with the following requirements-

a) Following are minimum qualification requirements-

i) The lead partner shall meet not less than 50 percent of all qualifying criteria given in paras

223 to 227 heretofore

ii) The joint venture must collectively satisfy the criteria of paras 223 to 227 for which

purpose the relevant figures for each of the partners shall be added together to arrive at the

JVrsquos total capacity

b) Any change in a prequalified JV after prequalification shall be subject to written approval of

employer prior to deadline for submission of bids Such approval may be denied if-

(i) Partner (s) withdraw from a JV and remaining partners do not meet the qualifying

requirements

(ii) The new partners to a JV are not qualified individually or as another JV

(iii) In the opinion of employer a substantial reduction in competition would result

c) Bid shall be signed by all members in the JV so as to legally bind all partners jointly and

severally and bid shall be submitted with a copy of the JV agreement providing the joint and

several liabilities with respect to the contract

232 The prequalification of a JV does not prequalify any of its partnersindividually or as a

partner in any other JV or association In case JV is not eligible or not prequalified individual

qualification of JV member will not be taken into account for any further process

233 Each member of a JV shall be jointly and severally liable for all information submitted

and for the performances of any all obligations of the respectiverelevant JV

14

24 Conflict of Interest

241 The Applicant (including all members of a JV) must not be associated norhave been

associated in the past with the consultant or any other entity that hasprepared the design

specifications and other prequalification and biddingdocuments for the project or was proposed

as Engineer for the contract overthe last five years Any such association could result in

disqualification of the applicant

25 Updating Prequalification Information

251 Bidders shall be required to update the financial personnel and equipmentinformation used

for prequalification at the time of submitting their bids toconfirm their continued compliance

with the prequalification criteria andverification of the information provided at the time of

prequalification A bidshall be rejected if the Applicantrsquos qualification thresholds are no longer

met atthe time of bidding

26 Other Factors

261 Only firms and JVs that have been prequalified under this procedure shall be invited to bid

A firm can onlyparticipate in the bidding process either as a single entity individual or as a JV

but not both If a firm submits more than one applicationbid singly oras a member of a JV all

applicationsbids of such firm (singly and as member of a JV) shall be rejected

262 The Employer reserves the right to-

a) Amend the scope and value of any contract(s) to be bid in which event the bidder(s) will only

bid among those prequalified bidders who meet the requirements of the contract(s) as amended

b) Cancel the prequalification process and reject all applications

c) The Employer shall neither be liable for any such actions nor be under any obligation to

inform the Applicant of the grounds for rejection however maybe debriefed if solicited

d) The employer shall inform the applicants who have not been prequalified

e) The Employer may divide the whole work into various packagesgroups

f) The Employer reserve the right to put a limit on the number of packagesschemes or individual

schemes to be awarded to a single firmJV

15

263 All applications are being submitted at the risk and cost of the Applicants and the

Employer shall not under any circumstances be liable for any such acts in case of an

unsuccessful application or in case the Employer exercise any of its powers under pare 262

16

Annex-A

Letter of Application

[Letterhead paper of the Applicant or partner

responsible for a joint venture including full postal

address telephone nofax no telex no cable

and email address]

Date

To

[name and address of the Employer]

Sir

1 Being duly authorized to represent and act on behalf of (hereinafter the

ldquoApplicantrdquo or ldquoApplicantsrdquo as the context so permits) and having reviewed and fully

understood all the prequalification information provided the undersigned hereby apply to be

prequalified as a bidder for the following contract(s) under the [

name of the Project to be listed by the UserEmployer] project

SR Description of Contract Contract No

1

2

3

4

Note The Applicant is to delete any contract for which he does not wish to prequalify and sign

and date the deletion If the prequalification refers to only one contract delete this note and

spaces for additional contract references

2 Attached to this letter are copies of original documents defining

(a) The Applicants legal status

(b) The principal place of business of the Applicant(s) and

17

(c) The date and place of incorporation (for applicants who are corporations) orthe place of

registration and the nationality of the owners (for applicants who arepartnerships or individually-

owned firms)

3 Your Agency and its authorized representatives are hereby authorized to conduct anyinquiries

or investigations to verify the statements documents and information submittedin connection

with this application and to seek any clarification from our bankers and clients regarding any

financial and technical aspects This Letter of Application will also serve as authorization to any

individual or authorized representative of any institution referred to in the supporting

information to provide such information as is deemed necessary and requested by yourselves or

such authorized representative for the purpose of verification of the statements and information

provided in this application or with regard to the resources experience andorcompetence of the

Applicant

4 Your Agency and its authorized representatives may contact the following persons for further

information if needed

Contact 1------------------------------ Telephone 1-------------------------------------

Contact 2------------------------------ Telephone 2-------------------------------------

NOTE For applications by joint ventures all the information requested in the

prequalification documents is to beprovided for the joint venture if it already exists and for

each party to the joint venture separately The leadpartner should be clearly identified Each

partner in the joint venture shall sign the letter Application by joint ventures should provide

information on separate sheet information for each party to the application

5 This application is made with the full understanding that

(a) Bids by prequalified applicants will be subject to verification of all information submitted for

prequalification at the time of bidding

(b) Your Agency reserves the right to

(i) Amend the scope and value of any contract under this project in such event bids will only be

called from prequalified bidders who meet the revised requirements and

(ii) Reject or accept any application cancel the prequalification process and reject applications

and

18

(c) Your Agency shall not be liable for any such actions and shall be under no obligation to

inform the Applicant of the grounds for actions at 5(b) here above

(d) Your Agency shall not be liable for consequence of and shall be under no obligation to

inform the applicant of the grounds for actions taken under para 5(b)here above

NOTE Applicants who are not joint ventures should delete para 6amp7 and initial the deletions

6 Appended to this application we give details of the participation of each party including

capital contribution and profitloss agreements to the joint venture or association We also

specify the financial commitment in terms of the percentage of the value of the (each)contract

and the responsibilities for execution of the (each) contract

7 We confirm that in the event that we bid that bid as well as any resulting contract will be

(a) Signed so as to legally bind all partners jointly and severally and

(b) Submitted with a Joint Venture agreement providing the joint and several liabilities of all

partners in the event the contract is awarded to us

8 The undersigned declare that the statements made and the information provided in the duly

completed application are complete true and correct in every detail

Signed Signed

Name Name

For and on behalf of

(name of Applicant or lead partner of a JV)

For and on behalf of

(name of Applicant or lead partner of a JV)

19

Application Form A-1

General Information

All individual firms and each partner of a Joint Venture applying for prequalification are

requested to complete the information in this form Nationality information is also to be provided

for foreign owners or applicants who are forming part of the Joint Ventures as required under

thePEC Bye-Laws as a PartnershipJoint Venture

Where the Applicant proposes to use named subcontractors for critical components of the

Worksor for work contents in excess of 10 percent of the value of the whole Works the

following information should also be supplied for the specialist subcontractor(s)

1 Name of Firm

2 Head Office Address

3 Telephone Contact Person

Name

Title

4 Fax Telex

5 Place of incorporationRegistration Year of incorporationregistration

Nationality of Owners

Name Nationality

1

2

3

4

5

20

Application Form A-2

General Experience Record

Name of Applicant or partner of a joint venture

All individual firms and all partners of a Joint Venture are requested to complete the information

in this form The information supplied should be the annual turnover of the Applicant (or each

member of a joint venture) in terms of the amounts billed to clients for each year for work in

progress or completed over the past three years

Use a separate sheet for each partner of a joint venture

Annual Turnover (Construction only)

Year

Turnover

(in Pak Rupees)

Turnover in

Millions

1

2

3

21

Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1 Lead Partner

2 Partner

3 Partner

4 Partner

5Partner

6Partner

Total value of annual construction turnover in terms of work billed to clients

Annual Turnover Data

(Construction only Pak Rupees Millions)

Partner Name

Form A-2 Year 1 Year 2 Year 3

1 Lead Partner

2 Partner

3Partner

4Partner

5Partner

6Partner

Total

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 11: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

11

iii) DAE Associate Engineers

A

Number of Associate Engineers

bull 2 mark if 6 Nos Associate Engineers and

2 Nos Surveyors

bull no marks for less No of Associate

Engineers

2

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

B

Experience of Associate Engineers

bull 12 mark for every 4 years of experience

of each Associate Engineeramp Surveyor

bull no marks for less than minimum

experience)

3

Add CVs experience

certificates affidavit of

employeeon judicial stamp paper

and pay slips for last six months

No marks if documents are not

attached

Total Marks Of Personnel Capabilities 15

227 Financial Position

Credit Marks for financial position of the firm or each member of JV shall be awarded on the

basis of the following criteria

Sr DESCRIPTION MAX

MARKS REMARKS

i)

Available Bank Credit Line Limit

a 6 Marks if the available bank credit line

limit is equal to Rs 500 Million

b For available bank credit line limit less

than Rs 500 million no marks

c For the limit more than Rs 500 Million

but less than Rs 1000Million use following

weightage

6+[((A-500)500) x 4]

A= Available Bank Credit Line Limit

d Full Marks are given in case of credit line

limit is Rs 1000Million or more

10 No marks if bank credit line

certificate are not attached

ii)

Average Working Capital

a 6 Marks if the average working capital in

last three years is equal to Rs 500 Million

b For average working capital less than Rs

500 million no marks

c For the capital more than Rs 500 million

10 No marks if bank credit line

certificateare not attached

12

but less than Rs 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Average working capital in last three

years

d Full Marks are given in case capital is Rs

1000 million or more

iii)

BID CAPACITY

a 6 Marks if the net bid capacity is equal to

Rs 500 Million

b For bid capacity less than Rs 500 Million

no marks

c For bid capacity more than 500 million

but less than 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Bid capacity

d Full Marks are given if bid capacity is Rs

1000Million or more

10

Net Bid Capacity = Available

capital - 20 of the cost of all

balance works in hand

Available Capital = Available

Bank credit line + Average

working capital of last three

years as per annual audit report

Total Marks of Financial Position 30

Note-

Prequalification for the project is based upon the documents information provided by the

applicant firms In case if any of the document information found incorrect fake fiddled the

prequalification shall be cancelled and the firm will be blacklisted

13

23 Joint Venture (JV)

231A Joint Venture intended to submit a bid must comply with the following requirements-

a) Following are minimum qualification requirements-

i) The lead partner shall meet not less than 50 percent of all qualifying criteria given in paras

223 to 227 heretofore

ii) The joint venture must collectively satisfy the criteria of paras 223 to 227 for which

purpose the relevant figures for each of the partners shall be added together to arrive at the

JVrsquos total capacity

b) Any change in a prequalified JV after prequalification shall be subject to written approval of

employer prior to deadline for submission of bids Such approval may be denied if-

(i) Partner (s) withdraw from a JV and remaining partners do not meet the qualifying

requirements

(ii) The new partners to a JV are not qualified individually or as another JV

(iii) In the opinion of employer a substantial reduction in competition would result

c) Bid shall be signed by all members in the JV so as to legally bind all partners jointly and

severally and bid shall be submitted with a copy of the JV agreement providing the joint and

several liabilities with respect to the contract

232 The prequalification of a JV does not prequalify any of its partnersindividually or as a

partner in any other JV or association In case JV is not eligible or not prequalified individual

qualification of JV member will not be taken into account for any further process

233 Each member of a JV shall be jointly and severally liable for all information submitted

and for the performances of any all obligations of the respectiverelevant JV

14

24 Conflict of Interest

241 The Applicant (including all members of a JV) must not be associated norhave been

associated in the past with the consultant or any other entity that hasprepared the design

specifications and other prequalification and biddingdocuments for the project or was proposed

as Engineer for the contract overthe last five years Any such association could result in

disqualification of the applicant

25 Updating Prequalification Information

251 Bidders shall be required to update the financial personnel and equipmentinformation used

for prequalification at the time of submitting their bids toconfirm their continued compliance

with the prequalification criteria andverification of the information provided at the time of

prequalification A bidshall be rejected if the Applicantrsquos qualification thresholds are no longer

met atthe time of bidding

26 Other Factors

261 Only firms and JVs that have been prequalified under this procedure shall be invited to bid

A firm can onlyparticipate in the bidding process either as a single entity individual or as a JV

but not both If a firm submits more than one applicationbid singly oras a member of a JV all

applicationsbids of such firm (singly and as member of a JV) shall be rejected

262 The Employer reserves the right to-

a) Amend the scope and value of any contract(s) to be bid in which event the bidder(s) will only

bid among those prequalified bidders who meet the requirements of the contract(s) as amended

b) Cancel the prequalification process and reject all applications

c) The Employer shall neither be liable for any such actions nor be under any obligation to

inform the Applicant of the grounds for rejection however maybe debriefed if solicited

d) The employer shall inform the applicants who have not been prequalified

e) The Employer may divide the whole work into various packagesgroups

f) The Employer reserve the right to put a limit on the number of packagesschemes or individual

schemes to be awarded to a single firmJV

15

263 All applications are being submitted at the risk and cost of the Applicants and the

Employer shall not under any circumstances be liable for any such acts in case of an

unsuccessful application or in case the Employer exercise any of its powers under pare 262

16

Annex-A

Letter of Application

[Letterhead paper of the Applicant or partner

responsible for a joint venture including full postal

address telephone nofax no telex no cable

and email address]

Date

To

[name and address of the Employer]

Sir

1 Being duly authorized to represent and act on behalf of (hereinafter the

ldquoApplicantrdquo or ldquoApplicantsrdquo as the context so permits) and having reviewed and fully

understood all the prequalification information provided the undersigned hereby apply to be

prequalified as a bidder for the following contract(s) under the [

name of the Project to be listed by the UserEmployer] project

SR Description of Contract Contract No

1

2

3

4

Note The Applicant is to delete any contract for which he does not wish to prequalify and sign

and date the deletion If the prequalification refers to only one contract delete this note and

spaces for additional contract references

2 Attached to this letter are copies of original documents defining

(a) The Applicants legal status

(b) The principal place of business of the Applicant(s) and

17

(c) The date and place of incorporation (for applicants who are corporations) orthe place of

registration and the nationality of the owners (for applicants who arepartnerships or individually-

owned firms)

3 Your Agency and its authorized representatives are hereby authorized to conduct anyinquiries

or investigations to verify the statements documents and information submittedin connection

with this application and to seek any clarification from our bankers and clients regarding any

financial and technical aspects This Letter of Application will also serve as authorization to any

individual or authorized representative of any institution referred to in the supporting

information to provide such information as is deemed necessary and requested by yourselves or

such authorized representative for the purpose of verification of the statements and information

provided in this application or with regard to the resources experience andorcompetence of the

Applicant

4 Your Agency and its authorized representatives may contact the following persons for further

information if needed

Contact 1------------------------------ Telephone 1-------------------------------------

Contact 2------------------------------ Telephone 2-------------------------------------

NOTE For applications by joint ventures all the information requested in the

prequalification documents is to beprovided for the joint venture if it already exists and for

each party to the joint venture separately The leadpartner should be clearly identified Each

partner in the joint venture shall sign the letter Application by joint ventures should provide

information on separate sheet information for each party to the application

5 This application is made with the full understanding that

(a) Bids by prequalified applicants will be subject to verification of all information submitted for

prequalification at the time of bidding

(b) Your Agency reserves the right to

(i) Amend the scope and value of any contract under this project in such event bids will only be

called from prequalified bidders who meet the revised requirements and

(ii) Reject or accept any application cancel the prequalification process and reject applications

and

18

(c) Your Agency shall not be liable for any such actions and shall be under no obligation to

inform the Applicant of the grounds for actions at 5(b) here above

(d) Your Agency shall not be liable for consequence of and shall be under no obligation to

inform the applicant of the grounds for actions taken under para 5(b)here above

NOTE Applicants who are not joint ventures should delete para 6amp7 and initial the deletions

6 Appended to this application we give details of the participation of each party including

capital contribution and profitloss agreements to the joint venture or association We also

specify the financial commitment in terms of the percentage of the value of the (each)contract

and the responsibilities for execution of the (each) contract

7 We confirm that in the event that we bid that bid as well as any resulting contract will be

(a) Signed so as to legally bind all partners jointly and severally and

(b) Submitted with a Joint Venture agreement providing the joint and several liabilities of all

partners in the event the contract is awarded to us

8 The undersigned declare that the statements made and the information provided in the duly

completed application are complete true and correct in every detail

Signed Signed

Name Name

For and on behalf of

(name of Applicant or lead partner of a JV)

For and on behalf of

(name of Applicant or lead partner of a JV)

19

Application Form A-1

General Information

All individual firms and each partner of a Joint Venture applying for prequalification are

requested to complete the information in this form Nationality information is also to be provided

for foreign owners or applicants who are forming part of the Joint Ventures as required under

thePEC Bye-Laws as a PartnershipJoint Venture

Where the Applicant proposes to use named subcontractors for critical components of the

Worksor for work contents in excess of 10 percent of the value of the whole Works the

following information should also be supplied for the specialist subcontractor(s)

1 Name of Firm

2 Head Office Address

3 Telephone Contact Person

Name

Title

4 Fax Telex

5 Place of incorporationRegistration Year of incorporationregistration

Nationality of Owners

Name Nationality

1

2

3

4

5

20

Application Form A-2

General Experience Record

Name of Applicant or partner of a joint venture

All individual firms and all partners of a Joint Venture are requested to complete the information

in this form The information supplied should be the annual turnover of the Applicant (or each

member of a joint venture) in terms of the amounts billed to clients for each year for work in

progress or completed over the past three years

Use a separate sheet for each partner of a joint venture

Annual Turnover (Construction only)

Year

Turnover

(in Pak Rupees)

Turnover in

Millions

1

2

3

21

Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1 Lead Partner

2 Partner

3 Partner

4 Partner

5Partner

6Partner

Total value of annual construction turnover in terms of work billed to clients

Annual Turnover Data

(Construction only Pak Rupees Millions)

Partner Name

Form A-2 Year 1 Year 2 Year 3

1 Lead Partner

2 Partner

3Partner

4Partner

5Partner

6Partner

Total

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 12: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

12

but less than Rs 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Average working capital in last three

years

d Full Marks are given in case capital is Rs

1000 million or more

iii)

BID CAPACITY

a 6 Marks if the net bid capacity is equal to

Rs 500 Million

b For bid capacity less than Rs 500 Million

no marks

c For bid capacity more than 500 million

but less than 1000Million use following

weightage

6 + [((A-500)500) x 4]

A= Bid capacity

d Full Marks are given if bid capacity is Rs

1000Million or more

10

Net Bid Capacity = Available

capital - 20 of the cost of all

balance works in hand

Available Capital = Available

Bank credit line + Average

working capital of last three

years as per annual audit report

Total Marks of Financial Position 30

Note-

Prequalification for the project is based upon the documents information provided by the

applicant firms In case if any of the document information found incorrect fake fiddled the

prequalification shall be cancelled and the firm will be blacklisted

13

23 Joint Venture (JV)

231A Joint Venture intended to submit a bid must comply with the following requirements-

a) Following are minimum qualification requirements-

i) The lead partner shall meet not less than 50 percent of all qualifying criteria given in paras

223 to 227 heretofore

ii) The joint venture must collectively satisfy the criteria of paras 223 to 227 for which

purpose the relevant figures for each of the partners shall be added together to arrive at the

JVrsquos total capacity

b) Any change in a prequalified JV after prequalification shall be subject to written approval of

employer prior to deadline for submission of bids Such approval may be denied if-

(i) Partner (s) withdraw from a JV and remaining partners do not meet the qualifying

requirements

(ii) The new partners to a JV are not qualified individually or as another JV

(iii) In the opinion of employer a substantial reduction in competition would result

c) Bid shall be signed by all members in the JV so as to legally bind all partners jointly and

severally and bid shall be submitted with a copy of the JV agreement providing the joint and

several liabilities with respect to the contract

232 The prequalification of a JV does not prequalify any of its partnersindividually or as a

partner in any other JV or association In case JV is not eligible or not prequalified individual

qualification of JV member will not be taken into account for any further process

233 Each member of a JV shall be jointly and severally liable for all information submitted

and for the performances of any all obligations of the respectiverelevant JV

14

24 Conflict of Interest

241 The Applicant (including all members of a JV) must not be associated norhave been

associated in the past with the consultant or any other entity that hasprepared the design

specifications and other prequalification and biddingdocuments for the project or was proposed

as Engineer for the contract overthe last five years Any such association could result in

disqualification of the applicant

25 Updating Prequalification Information

251 Bidders shall be required to update the financial personnel and equipmentinformation used

for prequalification at the time of submitting their bids toconfirm their continued compliance

with the prequalification criteria andverification of the information provided at the time of

prequalification A bidshall be rejected if the Applicantrsquos qualification thresholds are no longer

met atthe time of bidding

26 Other Factors

261 Only firms and JVs that have been prequalified under this procedure shall be invited to bid

A firm can onlyparticipate in the bidding process either as a single entity individual or as a JV

but not both If a firm submits more than one applicationbid singly oras a member of a JV all

applicationsbids of such firm (singly and as member of a JV) shall be rejected

262 The Employer reserves the right to-

a) Amend the scope and value of any contract(s) to be bid in which event the bidder(s) will only

bid among those prequalified bidders who meet the requirements of the contract(s) as amended

b) Cancel the prequalification process and reject all applications

c) The Employer shall neither be liable for any such actions nor be under any obligation to

inform the Applicant of the grounds for rejection however maybe debriefed if solicited

d) The employer shall inform the applicants who have not been prequalified

e) The Employer may divide the whole work into various packagesgroups

f) The Employer reserve the right to put a limit on the number of packagesschemes or individual

schemes to be awarded to a single firmJV

15

263 All applications are being submitted at the risk and cost of the Applicants and the

Employer shall not under any circumstances be liable for any such acts in case of an

unsuccessful application or in case the Employer exercise any of its powers under pare 262

16

Annex-A

Letter of Application

[Letterhead paper of the Applicant or partner

responsible for a joint venture including full postal

address telephone nofax no telex no cable

and email address]

Date

To

[name and address of the Employer]

Sir

1 Being duly authorized to represent and act on behalf of (hereinafter the

ldquoApplicantrdquo or ldquoApplicantsrdquo as the context so permits) and having reviewed and fully

understood all the prequalification information provided the undersigned hereby apply to be

prequalified as a bidder for the following contract(s) under the [

name of the Project to be listed by the UserEmployer] project

SR Description of Contract Contract No

1

2

3

4

Note The Applicant is to delete any contract for which he does not wish to prequalify and sign

and date the deletion If the prequalification refers to only one contract delete this note and

spaces for additional contract references

2 Attached to this letter are copies of original documents defining

(a) The Applicants legal status

(b) The principal place of business of the Applicant(s) and

17

(c) The date and place of incorporation (for applicants who are corporations) orthe place of

registration and the nationality of the owners (for applicants who arepartnerships or individually-

owned firms)

3 Your Agency and its authorized representatives are hereby authorized to conduct anyinquiries

or investigations to verify the statements documents and information submittedin connection

with this application and to seek any clarification from our bankers and clients regarding any

financial and technical aspects This Letter of Application will also serve as authorization to any

individual or authorized representative of any institution referred to in the supporting

information to provide such information as is deemed necessary and requested by yourselves or

such authorized representative for the purpose of verification of the statements and information

provided in this application or with regard to the resources experience andorcompetence of the

Applicant

4 Your Agency and its authorized representatives may contact the following persons for further

information if needed

Contact 1------------------------------ Telephone 1-------------------------------------

Contact 2------------------------------ Telephone 2-------------------------------------

NOTE For applications by joint ventures all the information requested in the

prequalification documents is to beprovided for the joint venture if it already exists and for

each party to the joint venture separately The leadpartner should be clearly identified Each

partner in the joint venture shall sign the letter Application by joint ventures should provide

information on separate sheet information for each party to the application

5 This application is made with the full understanding that

(a) Bids by prequalified applicants will be subject to verification of all information submitted for

prequalification at the time of bidding

(b) Your Agency reserves the right to

(i) Amend the scope and value of any contract under this project in such event bids will only be

called from prequalified bidders who meet the revised requirements and

(ii) Reject or accept any application cancel the prequalification process and reject applications

and

18

(c) Your Agency shall not be liable for any such actions and shall be under no obligation to

inform the Applicant of the grounds for actions at 5(b) here above

(d) Your Agency shall not be liable for consequence of and shall be under no obligation to

inform the applicant of the grounds for actions taken under para 5(b)here above

NOTE Applicants who are not joint ventures should delete para 6amp7 and initial the deletions

6 Appended to this application we give details of the participation of each party including

capital contribution and profitloss agreements to the joint venture or association We also

specify the financial commitment in terms of the percentage of the value of the (each)contract

and the responsibilities for execution of the (each) contract

7 We confirm that in the event that we bid that bid as well as any resulting contract will be

(a) Signed so as to legally bind all partners jointly and severally and

(b) Submitted with a Joint Venture agreement providing the joint and several liabilities of all

partners in the event the contract is awarded to us

8 The undersigned declare that the statements made and the information provided in the duly

completed application are complete true and correct in every detail

Signed Signed

Name Name

For and on behalf of

(name of Applicant or lead partner of a JV)

For and on behalf of

(name of Applicant or lead partner of a JV)

19

Application Form A-1

General Information

All individual firms and each partner of a Joint Venture applying for prequalification are

requested to complete the information in this form Nationality information is also to be provided

for foreign owners or applicants who are forming part of the Joint Ventures as required under

thePEC Bye-Laws as a PartnershipJoint Venture

Where the Applicant proposes to use named subcontractors for critical components of the

Worksor for work contents in excess of 10 percent of the value of the whole Works the

following information should also be supplied for the specialist subcontractor(s)

1 Name of Firm

2 Head Office Address

3 Telephone Contact Person

Name

Title

4 Fax Telex

5 Place of incorporationRegistration Year of incorporationregistration

Nationality of Owners

Name Nationality

1

2

3

4

5

20

Application Form A-2

General Experience Record

Name of Applicant or partner of a joint venture

All individual firms and all partners of a Joint Venture are requested to complete the information

in this form The information supplied should be the annual turnover of the Applicant (or each

member of a joint venture) in terms of the amounts billed to clients for each year for work in

progress or completed over the past three years

Use a separate sheet for each partner of a joint venture

Annual Turnover (Construction only)

Year

Turnover

(in Pak Rupees)

Turnover in

Millions

1

2

3

21

Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1 Lead Partner

2 Partner

3 Partner

4 Partner

5Partner

6Partner

Total value of annual construction turnover in terms of work billed to clients

Annual Turnover Data

(Construction only Pak Rupees Millions)

Partner Name

Form A-2 Year 1 Year 2 Year 3

1 Lead Partner

2 Partner

3Partner

4Partner

5Partner

6Partner

Total

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 13: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

13

23 Joint Venture (JV)

231A Joint Venture intended to submit a bid must comply with the following requirements-

a) Following are minimum qualification requirements-

i) The lead partner shall meet not less than 50 percent of all qualifying criteria given in paras

223 to 227 heretofore

ii) The joint venture must collectively satisfy the criteria of paras 223 to 227 for which

purpose the relevant figures for each of the partners shall be added together to arrive at the

JVrsquos total capacity

b) Any change in a prequalified JV after prequalification shall be subject to written approval of

employer prior to deadline for submission of bids Such approval may be denied if-

(i) Partner (s) withdraw from a JV and remaining partners do not meet the qualifying

requirements

(ii) The new partners to a JV are not qualified individually or as another JV

(iii) In the opinion of employer a substantial reduction in competition would result

c) Bid shall be signed by all members in the JV so as to legally bind all partners jointly and

severally and bid shall be submitted with a copy of the JV agreement providing the joint and

several liabilities with respect to the contract

232 The prequalification of a JV does not prequalify any of its partnersindividually or as a

partner in any other JV or association In case JV is not eligible or not prequalified individual

qualification of JV member will not be taken into account for any further process

233 Each member of a JV shall be jointly and severally liable for all information submitted

and for the performances of any all obligations of the respectiverelevant JV

14

24 Conflict of Interest

241 The Applicant (including all members of a JV) must not be associated norhave been

associated in the past with the consultant or any other entity that hasprepared the design

specifications and other prequalification and biddingdocuments for the project or was proposed

as Engineer for the contract overthe last five years Any such association could result in

disqualification of the applicant

25 Updating Prequalification Information

251 Bidders shall be required to update the financial personnel and equipmentinformation used

for prequalification at the time of submitting their bids toconfirm their continued compliance

with the prequalification criteria andverification of the information provided at the time of

prequalification A bidshall be rejected if the Applicantrsquos qualification thresholds are no longer

met atthe time of bidding

26 Other Factors

261 Only firms and JVs that have been prequalified under this procedure shall be invited to bid

A firm can onlyparticipate in the bidding process either as a single entity individual or as a JV

but not both If a firm submits more than one applicationbid singly oras a member of a JV all

applicationsbids of such firm (singly and as member of a JV) shall be rejected

262 The Employer reserves the right to-

a) Amend the scope and value of any contract(s) to be bid in which event the bidder(s) will only

bid among those prequalified bidders who meet the requirements of the contract(s) as amended

b) Cancel the prequalification process and reject all applications

c) The Employer shall neither be liable for any such actions nor be under any obligation to

inform the Applicant of the grounds for rejection however maybe debriefed if solicited

d) The employer shall inform the applicants who have not been prequalified

e) The Employer may divide the whole work into various packagesgroups

f) The Employer reserve the right to put a limit on the number of packagesschemes or individual

schemes to be awarded to a single firmJV

15

263 All applications are being submitted at the risk and cost of the Applicants and the

Employer shall not under any circumstances be liable for any such acts in case of an

unsuccessful application or in case the Employer exercise any of its powers under pare 262

16

Annex-A

Letter of Application

[Letterhead paper of the Applicant or partner

responsible for a joint venture including full postal

address telephone nofax no telex no cable

and email address]

Date

To

[name and address of the Employer]

Sir

1 Being duly authorized to represent and act on behalf of (hereinafter the

ldquoApplicantrdquo or ldquoApplicantsrdquo as the context so permits) and having reviewed and fully

understood all the prequalification information provided the undersigned hereby apply to be

prequalified as a bidder for the following contract(s) under the [

name of the Project to be listed by the UserEmployer] project

SR Description of Contract Contract No

1

2

3

4

Note The Applicant is to delete any contract for which he does not wish to prequalify and sign

and date the deletion If the prequalification refers to only one contract delete this note and

spaces for additional contract references

2 Attached to this letter are copies of original documents defining

(a) The Applicants legal status

(b) The principal place of business of the Applicant(s) and

17

(c) The date and place of incorporation (for applicants who are corporations) orthe place of

registration and the nationality of the owners (for applicants who arepartnerships or individually-

owned firms)

3 Your Agency and its authorized representatives are hereby authorized to conduct anyinquiries

or investigations to verify the statements documents and information submittedin connection

with this application and to seek any clarification from our bankers and clients regarding any

financial and technical aspects This Letter of Application will also serve as authorization to any

individual or authorized representative of any institution referred to in the supporting

information to provide such information as is deemed necessary and requested by yourselves or

such authorized representative for the purpose of verification of the statements and information

provided in this application or with regard to the resources experience andorcompetence of the

Applicant

4 Your Agency and its authorized representatives may contact the following persons for further

information if needed

Contact 1------------------------------ Telephone 1-------------------------------------

Contact 2------------------------------ Telephone 2-------------------------------------

NOTE For applications by joint ventures all the information requested in the

prequalification documents is to beprovided for the joint venture if it already exists and for

each party to the joint venture separately The leadpartner should be clearly identified Each

partner in the joint venture shall sign the letter Application by joint ventures should provide

information on separate sheet information for each party to the application

5 This application is made with the full understanding that

(a) Bids by prequalified applicants will be subject to verification of all information submitted for

prequalification at the time of bidding

(b) Your Agency reserves the right to

(i) Amend the scope and value of any contract under this project in such event bids will only be

called from prequalified bidders who meet the revised requirements and

(ii) Reject or accept any application cancel the prequalification process and reject applications

and

18

(c) Your Agency shall not be liable for any such actions and shall be under no obligation to

inform the Applicant of the grounds for actions at 5(b) here above

(d) Your Agency shall not be liable for consequence of and shall be under no obligation to

inform the applicant of the grounds for actions taken under para 5(b)here above

NOTE Applicants who are not joint ventures should delete para 6amp7 and initial the deletions

6 Appended to this application we give details of the participation of each party including

capital contribution and profitloss agreements to the joint venture or association We also

specify the financial commitment in terms of the percentage of the value of the (each)contract

and the responsibilities for execution of the (each) contract

7 We confirm that in the event that we bid that bid as well as any resulting contract will be

(a) Signed so as to legally bind all partners jointly and severally and

(b) Submitted with a Joint Venture agreement providing the joint and several liabilities of all

partners in the event the contract is awarded to us

8 The undersigned declare that the statements made and the information provided in the duly

completed application are complete true and correct in every detail

Signed Signed

Name Name

For and on behalf of

(name of Applicant or lead partner of a JV)

For and on behalf of

(name of Applicant or lead partner of a JV)

19

Application Form A-1

General Information

All individual firms and each partner of a Joint Venture applying for prequalification are

requested to complete the information in this form Nationality information is also to be provided

for foreign owners or applicants who are forming part of the Joint Ventures as required under

thePEC Bye-Laws as a PartnershipJoint Venture

Where the Applicant proposes to use named subcontractors for critical components of the

Worksor for work contents in excess of 10 percent of the value of the whole Works the

following information should also be supplied for the specialist subcontractor(s)

1 Name of Firm

2 Head Office Address

3 Telephone Contact Person

Name

Title

4 Fax Telex

5 Place of incorporationRegistration Year of incorporationregistration

Nationality of Owners

Name Nationality

1

2

3

4

5

20

Application Form A-2

General Experience Record

Name of Applicant or partner of a joint venture

All individual firms and all partners of a Joint Venture are requested to complete the information

in this form The information supplied should be the annual turnover of the Applicant (or each

member of a joint venture) in terms of the amounts billed to clients for each year for work in

progress or completed over the past three years

Use a separate sheet for each partner of a joint venture

Annual Turnover (Construction only)

Year

Turnover

(in Pak Rupees)

Turnover in

Millions

1

2

3

21

Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1 Lead Partner

2 Partner

3 Partner

4 Partner

5Partner

6Partner

Total value of annual construction turnover in terms of work billed to clients

Annual Turnover Data

(Construction only Pak Rupees Millions)

Partner Name

Form A-2 Year 1 Year 2 Year 3

1 Lead Partner

2 Partner

3Partner

4Partner

5Partner

6Partner

Total

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 14: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

14

24 Conflict of Interest

241 The Applicant (including all members of a JV) must not be associated norhave been

associated in the past with the consultant or any other entity that hasprepared the design

specifications and other prequalification and biddingdocuments for the project or was proposed

as Engineer for the contract overthe last five years Any such association could result in

disqualification of the applicant

25 Updating Prequalification Information

251 Bidders shall be required to update the financial personnel and equipmentinformation used

for prequalification at the time of submitting their bids toconfirm their continued compliance

with the prequalification criteria andverification of the information provided at the time of

prequalification A bidshall be rejected if the Applicantrsquos qualification thresholds are no longer

met atthe time of bidding

26 Other Factors

261 Only firms and JVs that have been prequalified under this procedure shall be invited to bid

A firm can onlyparticipate in the bidding process either as a single entity individual or as a JV

but not both If a firm submits more than one applicationbid singly oras a member of a JV all

applicationsbids of such firm (singly and as member of a JV) shall be rejected

262 The Employer reserves the right to-

a) Amend the scope and value of any contract(s) to be bid in which event the bidder(s) will only

bid among those prequalified bidders who meet the requirements of the contract(s) as amended

b) Cancel the prequalification process and reject all applications

c) The Employer shall neither be liable for any such actions nor be under any obligation to

inform the Applicant of the grounds for rejection however maybe debriefed if solicited

d) The employer shall inform the applicants who have not been prequalified

e) The Employer may divide the whole work into various packagesgroups

f) The Employer reserve the right to put a limit on the number of packagesschemes or individual

schemes to be awarded to a single firmJV

15

263 All applications are being submitted at the risk and cost of the Applicants and the

Employer shall not under any circumstances be liable for any such acts in case of an

unsuccessful application or in case the Employer exercise any of its powers under pare 262

16

Annex-A

Letter of Application

[Letterhead paper of the Applicant or partner

responsible for a joint venture including full postal

address telephone nofax no telex no cable

and email address]

Date

To

[name and address of the Employer]

Sir

1 Being duly authorized to represent and act on behalf of (hereinafter the

ldquoApplicantrdquo or ldquoApplicantsrdquo as the context so permits) and having reviewed and fully

understood all the prequalification information provided the undersigned hereby apply to be

prequalified as a bidder for the following contract(s) under the [

name of the Project to be listed by the UserEmployer] project

SR Description of Contract Contract No

1

2

3

4

Note The Applicant is to delete any contract for which he does not wish to prequalify and sign

and date the deletion If the prequalification refers to only one contract delete this note and

spaces for additional contract references

2 Attached to this letter are copies of original documents defining

(a) The Applicants legal status

(b) The principal place of business of the Applicant(s) and

17

(c) The date and place of incorporation (for applicants who are corporations) orthe place of

registration and the nationality of the owners (for applicants who arepartnerships or individually-

owned firms)

3 Your Agency and its authorized representatives are hereby authorized to conduct anyinquiries

or investigations to verify the statements documents and information submittedin connection

with this application and to seek any clarification from our bankers and clients regarding any

financial and technical aspects This Letter of Application will also serve as authorization to any

individual or authorized representative of any institution referred to in the supporting

information to provide such information as is deemed necessary and requested by yourselves or

such authorized representative for the purpose of verification of the statements and information

provided in this application or with regard to the resources experience andorcompetence of the

Applicant

4 Your Agency and its authorized representatives may contact the following persons for further

information if needed

Contact 1------------------------------ Telephone 1-------------------------------------

Contact 2------------------------------ Telephone 2-------------------------------------

NOTE For applications by joint ventures all the information requested in the

prequalification documents is to beprovided for the joint venture if it already exists and for

each party to the joint venture separately The leadpartner should be clearly identified Each

partner in the joint venture shall sign the letter Application by joint ventures should provide

information on separate sheet information for each party to the application

5 This application is made with the full understanding that

(a) Bids by prequalified applicants will be subject to verification of all information submitted for

prequalification at the time of bidding

(b) Your Agency reserves the right to

(i) Amend the scope and value of any contract under this project in such event bids will only be

called from prequalified bidders who meet the revised requirements and

(ii) Reject or accept any application cancel the prequalification process and reject applications

and

18

(c) Your Agency shall not be liable for any such actions and shall be under no obligation to

inform the Applicant of the grounds for actions at 5(b) here above

(d) Your Agency shall not be liable for consequence of and shall be under no obligation to

inform the applicant of the grounds for actions taken under para 5(b)here above

NOTE Applicants who are not joint ventures should delete para 6amp7 and initial the deletions

6 Appended to this application we give details of the participation of each party including

capital contribution and profitloss agreements to the joint venture or association We also

specify the financial commitment in terms of the percentage of the value of the (each)contract

and the responsibilities for execution of the (each) contract

7 We confirm that in the event that we bid that bid as well as any resulting contract will be

(a) Signed so as to legally bind all partners jointly and severally and

(b) Submitted with a Joint Venture agreement providing the joint and several liabilities of all

partners in the event the contract is awarded to us

8 The undersigned declare that the statements made and the information provided in the duly

completed application are complete true and correct in every detail

Signed Signed

Name Name

For and on behalf of

(name of Applicant or lead partner of a JV)

For and on behalf of

(name of Applicant or lead partner of a JV)

19

Application Form A-1

General Information

All individual firms and each partner of a Joint Venture applying for prequalification are

requested to complete the information in this form Nationality information is also to be provided

for foreign owners or applicants who are forming part of the Joint Ventures as required under

thePEC Bye-Laws as a PartnershipJoint Venture

Where the Applicant proposes to use named subcontractors for critical components of the

Worksor for work contents in excess of 10 percent of the value of the whole Works the

following information should also be supplied for the specialist subcontractor(s)

1 Name of Firm

2 Head Office Address

3 Telephone Contact Person

Name

Title

4 Fax Telex

5 Place of incorporationRegistration Year of incorporationregistration

Nationality of Owners

Name Nationality

1

2

3

4

5

20

Application Form A-2

General Experience Record

Name of Applicant or partner of a joint venture

All individual firms and all partners of a Joint Venture are requested to complete the information

in this form The information supplied should be the annual turnover of the Applicant (or each

member of a joint venture) in terms of the amounts billed to clients for each year for work in

progress or completed over the past three years

Use a separate sheet for each partner of a joint venture

Annual Turnover (Construction only)

Year

Turnover

(in Pak Rupees)

Turnover in

Millions

1

2

3

21

Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1 Lead Partner

2 Partner

3 Partner

4 Partner

5Partner

6Partner

Total value of annual construction turnover in terms of work billed to clients

Annual Turnover Data

(Construction only Pak Rupees Millions)

Partner Name

Form A-2 Year 1 Year 2 Year 3

1 Lead Partner

2 Partner

3Partner

4Partner

5Partner

6Partner

Total

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 15: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

15

263 All applications are being submitted at the risk and cost of the Applicants and the

Employer shall not under any circumstances be liable for any such acts in case of an

unsuccessful application or in case the Employer exercise any of its powers under pare 262

16

Annex-A

Letter of Application

[Letterhead paper of the Applicant or partner

responsible for a joint venture including full postal

address telephone nofax no telex no cable

and email address]

Date

To

[name and address of the Employer]

Sir

1 Being duly authorized to represent and act on behalf of (hereinafter the

ldquoApplicantrdquo or ldquoApplicantsrdquo as the context so permits) and having reviewed and fully

understood all the prequalification information provided the undersigned hereby apply to be

prequalified as a bidder for the following contract(s) under the [

name of the Project to be listed by the UserEmployer] project

SR Description of Contract Contract No

1

2

3

4

Note The Applicant is to delete any contract for which he does not wish to prequalify and sign

and date the deletion If the prequalification refers to only one contract delete this note and

spaces for additional contract references

2 Attached to this letter are copies of original documents defining

(a) The Applicants legal status

(b) The principal place of business of the Applicant(s) and

17

(c) The date and place of incorporation (for applicants who are corporations) orthe place of

registration and the nationality of the owners (for applicants who arepartnerships or individually-

owned firms)

3 Your Agency and its authorized representatives are hereby authorized to conduct anyinquiries

or investigations to verify the statements documents and information submittedin connection

with this application and to seek any clarification from our bankers and clients regarding any

financial and technical aspects This Letter of Application will also serve as authorization to any

individual or authorized representative of any institution referred to in the supporting

information to provide such information as is deemed necessary and requested by yourselves or

such authorized representative for the purpose of verification of the statements and information

provided in this application or with regard to the resources experience andorcompetence of the

Applicant

4 Your Agency and its authorized representatives may contact the following persons for further

information if needed

Contact 1------------------------------ Telephone 1-------------------------------------

Contact 2------------------------------ Telephone 2-------------------------------------

NOTE For applications by joint ventures all the information requested in the

prequalification documents is to beprovided for the joint venture if it already exists and for

each party to the joint venture separately The leadpartner should be clearly identified Each

partner in the joint venture shall sign the letter Application by joint ventures should provide

information on separate sheet information for each party to the application

5 This application is made with the full understanding that

(a) Bids by prequalified applicants will be subject to verification of all information submitted for

prequalification at the time of bidding

(b) Your Agency reserves the right to

(i) Amend the scope and value of any contract under this project in such event bids will only be

called from prequalified bidders who meet the revised requirements and

(ii) Reject or accept any application cancel the prequalification process and reject applications

and

18

(c) Your Agency shall not be liable for any such actions and shall be under no obligation to

inform the Applicant of the grounds for actions at 5(b) here above

(d) Your Agency shall not be liable for consequence of and shall be under no obligation to

inform the applicant of the grounds for actions taken under para 5(b)here above

NOTE Applicants who are not joint ventures should delete para 6amp7 and initial the deletions

6 Appended to this application we give details of the participation of each party including

capital contribution and profitloss agreements to the joint venture or association We also

specify the financial commitment in terms of the percentage of the value of the (each)contract

and the responsibilities for execution of the (each) contract

7 We confirm that in the event that we bid that bid as well as any resulting contract will be

(a) Signed so as to legally bind all partners jointly and severally and

(b) Submitted with a Joint Venture agreement providing the joint and several liabilities of all

partners in the event the contract is awarded to us

8 The undersigned declare that the statements made and the information provided in the duly

completed application are complete true and correct in every detail

Signed Signed

Name Name

For and on behalf of

(name of Applicant or lead partner of a JV)

For and on behalf of

(name of Applicant or lead partner of a JV)

19

Application Form A-1

General Information

All individual firms and each partner of a Joint Venture applying for prequalification are

requested to complete the information in this form Nationality information is also to be provided

for foreign owners or applicants who are forming part of the Joint Ventures as required under

thePEC Bye-Laws as a PartnershipJoint Venture

Where the Applicant proposes to use named subcontractors for critical components of the

Worksor for work contents in excess of 10 percent of the value of the whole Works the

following information should also be supplied for the specialist subcontractor(s)

1 Name of Firm

2 Head Office Address

3 Telephone Contact Person

Name

Title

4 Fax Telex

5 Place of incorporationRegistration Year of incorporationregistration

Nationality of Owners

Name Nationality

1

2

3

4

5

20

Application Form A-2

General Experience Record

Name of Applicant or partner of a joint venture

All individual firms and all partners of a Joint Venture are requested to complete the information

in this form The information supplied should be the annual turnover of the Applicant (or each

member of a joint venture) in terms of the amounts billed to clients for each year for work in

progress or completed over the past three years

Use a separate sheet for each partner of a joint venture

Annual Turnover (Construction only)

Year

Turnover

(in Pak Rupees)

Turnover in

Millions

1

2

3

21

Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1 Lead Partner

2 Partner

3 Partner

4 Partner

5Partner

6Partner

Total value of annual construction turnover in terms of work billed to clients

Annual Turnover Data

(Construction only Pak Rupees Millions)

Partner Name

Form A-2 Year 1 Year 2 Year 3

1 Lead Partner

2 Partner

3Partner

4Partner

5Partner

6Partner

Total

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 16: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

16

Annex-A

Letter of Application

[Letterhead paper of the Applicant or partner

responsible for a joint venture including full postal

address telephone nofax no telex no cable

and email address]

Date

To

[name and address of the Employer]

Sir

1 Being duly authorized to represent and act on behalf of (hereinafter the

ldquoApplicantrdquo or ldquoApplicantsrdquo as the context so permits) and having reviewed and fully

understood all the prequalification information provided the undersigned hereby apply to be

prequalified as a bidder for the following contract(s) under the [

name of the Project to be listed by the UserEmployer] project

SR Description of Contract Contract No

1

2

3

4

Note The Applicant is to delete any contract for which he does not wish to prequalify and sign

and date the deletion If the prequalification refers to only one contract delete this note and

spaces for additional contract references

2 Attached to this letter are copies of original documents defining

(a) The Applicants legal status

(b) The principal place of business of the Applicant(s) and

17

(c) The date and place of incorporation (for applicants who are corporations) orthe place of

registration and the nationality of the owners (for applicants who arepartnerships or individually-

owned firms)

3 Your Agency and its authorized representatives are hereby authorized to conduct anyinquiries

or investigations to verify the statements documents and information submittedin connection

with this application and to seek any clarification from our bankers and clients regarding any

financial and technical aspects This Letter of Application will also serve as authorization to any

individual or authorized representative of any institution referred to in the supporting

information to provide such information as is deemed necessary and requested by yourselves or

such authorized representative for the purpose of verification of the statements and information

provided in this application or with regard to the resources experience andorcompetence of the

Applicant

4 Your Agency and its authorized representatives may contact the following persons for further

information if needed

Contact 1------------------------------ Telephone 1-------------------------------------

Contact 2------------------------------ Telephone 2-------------------------------------

NOTE For applications by joint ventures all the information requested in the

prequalification documents is to beprovided for the joint venture if it already exists and for

each party to the joint venture separately The leadpartner should be clearly identified Each

partner in the joint venture shall sign the letter Application by joint ventures should provide

information on separate sheet information for each party to the application

5 This application is made with the full understanding that

(a) Bids by prequalified applicants will be subject to verification of all information submitted for

prequalification at the time of bidding

(b) Your Agency reserves the right to

(i) Amend the scope and value of any contract under this project in such event bids will only be

called from prequalified bidders who meet the revised requirements and

(ii) Reject or accept any application cancel the prequalification process and reject applications

and

18

(c) Your Agency shall not be liable for any such actions and shall be under no obligation to

inform the Applicant of the grounds for actions at 5(b) here above

(d) Your Agency shall not be liable for consequence of and shall be under no obligation to

inform the applicant of the grounds for actions taken under para 5(b)here above

NOTE Applicants who are not joint ventures should delete para 6amp7 and initial the deletions

6 Appended to this application we give details of the participation of each party including

capital contribution and profitloss agreements to the joint venture or association We also

specify the financial commitment in terms of the percentage of the value of the (each)contract

and the responsibilities for execution of the (each) contract

7 We confirm that in the event that we bid that bid as well as any resulting contract will be

(a) Signed so as to legally bind all partners jointly and severally and

(b) Submitted with a Joint Venture agreement providing the joint and several liabilities of all

partners in the event the contract is awarded to us

8 The undersigned declare that the statements made and the information provided in the duly

completed application are complete true and correct in every detail

Signed Signed

Name Name

For and on behalf of

(name of Applicant or lead partner of a JV)

For and on behalf of

(name of Applicant or lead partner of a JV)

19

Application Form A-1

General Information

All individual firms and each partner of a Joint Venture applying for prequalification are

requested to complete the information in this form Nationality information is also to be provided

for foreign owners or applicants who are forming part of the Joint Ventures as required under

thePEC Bye-Laws as a PartnershipJoint Venture

Where the Applicant proposes to use named subcontractors for critical components of the

Worksor for work contents in excess of 10 percent of the value of the whole Works the

following information should also be supplied for the specialist subcontractor(s)

1 Name of Firm

2 Head Office Address

3 Telephone Contact Person

Name

Title

4 Fax Telex

5 Place of incorporationRegistration Year of incorporationregistration

Nationality of Owners

Name Nationality

1

2

3

4

5

20

Application Form A-2

General Experience Record

Name of Applicant or partner of a joint venture

All individual firms and all partners of a Joint Venture are requested to complete the information

in this form The information supplied should be the annual turnover of the Applicant (or each

member of a joint venture) in terms of the amounts billed to clients for each year for work in

progress or completed over the past three years

Use a separate sheet for each partner of a joint venture

Annual Turnover (Construction only)

Year

Turnover

(in Pak Rupees)

Turnover in

Millions

1

2

3

21

Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1 Lead Partner

2 Partner

3 Partner

4 Partner

5Partner

6Partner

Total value of annual construction turnover in terms of work billed to clients

Annual Turnover Data

(Construction only Pak Rupees Millions)

Partner Name

Form A-2 Year 1 Year 2 Year 3

1 Lead Partner

2 Partner

3Partner

4Partner

5Partner

6Partner

Total

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 17: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

17

(c) The date and place of incorporation (for applicants who are corporations) orthe place of

registration and the nationality of the owners (for applicants who arepartnerships or individually-

owned firms)

3 Your Agency and its authorized representatives are hereby authorized to conduct anyinquiries

or investigations to verify the statements documents and information submittedin connection

with this application and to seek any clarification from our bankers and clients regarding any

financial and technical aspects This Letter of Application will also serve as authorization to any

individual or authorized representative of any institution referred to in the supporting

information to provide such information as is deemed necessary and requested by yourselves or

such authorized representative for the purpose of verification of the statements and information

provided in this application or with regard to the resources experience andorcompetence of the

Applicant

4 Your Agency and its authorized representatives may contact the following persons for further

information if needed

Contact 1------------------------------ Telephone 1-------------------------------------

Contact 2------------------------------ Telephone 2-------------------------------------

NOTE For applications by joint ventures all the information requested in the

prequalification documents is to beprovided for the joint venture if it already exists and for

each party to the joint venture separately The leadpartner should be clearly identified Each

partner in the joint venture shall sign the letter Application by joint ventures should provide

information on separate sheet information for each party to the application

5 This application is made with the full understanding that

(a) Bids by prequalified applicants will be subject to verification of all information submitted for

prequalification at the time of bidding

(b) Your Agency reserves the right to

(i) Amend the scope and value of any contract under this project in such event bids will only be

called from prequalified bidders who meet the revised requirements and

(ii) Reject or accept any application cancel the prequalification process and reject applications

and

18

(c) Your Agency shall not be liable for any such actions and shall be under no obligation to

inform the Applicant of the grounds for actions at 5(b) here above

(d) Your Agency shall not be liable for consequence of and shall be under no obligation to

inform the applicant of the grounds for actions taken under para 5(b)here above

NOTE Applicants who are not joint ventures should delete para 6amp7 and initial the deletions

6 Appended to this application we give details of the participation of each party including

capital contribution and profitloss agreements to the joint venture or association We also

specify the financial commitment in terms of the percentage of the value of the (each)contract

and the responsibilities for execution of the (each) contract

7 We confirm that in the event that we bid that bid as well as any resulting contract will be

(a) Signed so as to legally bind all partners jointly and severally and

(b) Submitted with a Joint Venture agreement providing the joint and several liabilities of all

partners in the event the contract is awarded to us

8 The undersigned declare that the statements made and the information provided in the duly

completed application are complete true and correct in every detail

Signed Signed

Name Name

For and on behalf of

(name of Applicant or lead partner of a JV)

For and on behalf of

(name of Applicant or lead partner of a JV)

19

Application Form A-1

General Information

All individual firms and each partner of a Joint Venture applying for prequalification are

requested to complete the information in this form Nationality information is also to be provided

for foreign owners or applicants who are forming part of the Joint Ventures as required under

thePEC Bye-Laws as a PartnershipJoint Venture

Where the Applicant proposes to use named subcontractors for critical components of the

Worksor for work contents in excess of 10 percent of the value of the whole Works the

following information should also be supplied for the specialist subcontractor(s)

1 Name of Firm

2 Head Office Address

3 Telephone Contact Person

Name

Title

4 Fax Telex

5 Place of incorporationRegistration Year of incorporationregistration

Nationality of Owners

Name Nationality

1

2

3

4

5

20

Application Form A-2

General Experience Record

Name of Applicant or partner of a joint venture

All individual firms and all partners of a Joint Venture are requested to complete the information

in this form The information supplied should be the annual turnover of the Applicant (or each

member of a joint venture) in terms of the amounts billed to clients for each year for work in

progress or completed over the past three years

Use a separate sheet for each partner of a joint venture

Annual Turnover (Construction only)

Year

Turnover

(in Pak Rupees)

Turnover in

Millions

1

2

3

21

Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1 Lead Partner

2 Partner

3 Partner

4 Partner

5Partner

6Partner

Total value of annual construction turnover in terms of work billed to clients

Annual Turnover Data

(Construction only Pak Rupees Millions)

Partner Name

Form A-2 Year 1 Year 2 Year 3

1 Lead Partner

2 Partner

3Partner

4Partner

5Partner

6Partner

Total

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 18: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

18

(c) Your Agency shall not be liable for any such actions and shall be under no obligation to

inform the Applicant of the grounds for actions at 5(b) here above

(d) Your Agency shall not be liable for consequence of and shall be under no obligation to

inform the applicant of the grounds for actions taken under para 5(b)here above

NOTE Applicants who are not joint ventures should delete para 6amp7 and initial the deletions

6 Appended to this application we give details of the participation of each party including

capital contribution and profitloss agreements to the joint venture or association We also

specify the financial commitment in terms of the percentage of the value of the (each)contract

and the responsibilities for execution of the (each) contract

7 We confirm that in the event that we bid that bid as well as any resulting contract will be

(a) Signed so as to legally bind all partners jointly and severally and

(b) Submitted with a Joint Venture agreement providing the joint and several liabilities of all

partners in the event the contract is awarded to us

8 The undersigned declare that the statements made and the information provided in the duly

completed application are complete true and correct in every detail

Signed Signed

Name Name

For and on behalf of

(name of Applicant or lead partner of a JV)

For and on behalf of

(name of Applicant or lead partner of a JV)

19

Application Form A-1

General Information

All individual firms and each partner of a Joint Venture applying for prequalification are

requested to complete the information in this form Nationality information is also to be provided

for foreign owners or applicants who are forming part of the Joint Ventures as required under

thePEC Bye-Laws as a PartnershipJoint Venture

Where the Applicant proposes to use named subcontractors for critical components of the

Worksor for work contents in excess of 10 percent of the value of the whole Works the

following information should also be supplied for the specialist subcontractor(s)

1 Name of Firm

2 Head Office Address

3 Telephone Contact Person

Name

Title

4 Fax Telex

5 Place of incorporationRegistration Year of incorporationregistration

Nationality of Owners

Name Nationality

1

2

3

4

5

20

Application Form A-2

General Experience Record

Name of Applicant or partner of a joint venture

All individual firms and all partners of a Joint Venture are requested to complete the information

in this form The information supplied should be the annual turnover of the Applicant (or each

member of a joint venture) in terms of the amounts billed to clients for each year for work in

progress or completed over the past three years

Use a separate sheet for each partner of a joint venture

Annual Turnover (Construction only)

Year

Turnover

(in Pak Rupees)

Turnover in

Millions

1

2

3

21

Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1 Lead Partner

2 Partner

3 Partner

4 Partner

5Partner

6Partner

Total value of annual construction turnover in terms of work billed to clients

Annual Turnover Data

(Construction only Pak Rupees Millions)

Partner Name

Form A-2 Year 1 Year 2 Year 3

1 Lead Partner

2 Partner

3Partner

4Partner

5Partner

6Partner

Total

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 19: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

19

Application Form A-1

General Information

All individual firms and each partner of a Joint Venture applying for prequalification are

requested to complete the information in this form Nationality information is also to be provided

for foreign owners or applicants who are forming part of the Joint Ventures as required under

thePEC Bye-Laws as a PartnershipJoint Venture

Where the Applicant proposes to use named subcontractors for critical components of the

Worksor for work contents in excess of 10 percent of the value of the whole Works the

following information should also be supplied for the specialist subcontractor(s)

1 Name of Firm

2 Head Office Address

3 Telephone Contact Person

Name

Title

4 Fax Telex

5 Place of incorporationRegistration Year of incorporationregistration

Nationality of Owners

Name Nationality

1

2

3

4

5

20

Application Form A-2

General Experience Record

Name of Applicant or partner of a joint venture

All individual firms and all partners of a Joint Venture are requested to complete the information

in this form The information supplied should be the annual turnover of the Applicant (or each

member of a joint venture) in terms of the amounts billed to clients for each year for work in

progress or completed over the past three years

Use a separate sheet for each partner of a joint venture

Annual Turnover (Construction only)

Year

Turnover

(in Pak Rupees)

Turnover in

Millions

1

2

3

21

Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1 Lead Partner

2 Partner

3 Partner

4 Partner

5Partner

6Partner

Total value of annual construction turnover in terms of work billed to clients

Annual Turnover Data

(Construction only Pak Rupees Millions)

Partner Name

Form A-2 Year 1 Year 2 Year 3

1 Lead Partner

2 Partner

3Partner

4Partner

5Partner

6Partner

Total

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 20: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

20

Application Form A-2

General Experience Record

Name of Applicant or partner of a joint venture

All individual firms and all partners of a Joint Venture are requested to complete the information

in this form The information supplied should be the annual turnover of the Applicant (or each

member of a joint venture) in terms of the amounts billed to clients for each year for work in

progress or completed over the past three years

Use a separate sheet for each partner of a joint venture

Annual Turnover (Construction only)

Year

Turnover

(in Pak Rupees)

Turnover in

Millions

1

2

3

21

Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1 Lead Partner

2 Partner

3 Partner

4 Partner

5Partner

6Partner

Total value of annual construction turnover in terms of work billed to clients

Annual Turnover Data

(Construction only Pak Rupees Millions)

Partner Name

Form A-2 Year 1 Year 2 Year 3

1 Lead Partner

2 Partner

3Partner

4Partner

5Partner

6Partner

Total

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 21: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

21

Application Form A-3

Joint Venture Summary

Names of all Partners of a Joint Venture

1 Lead Partner

2 Partner

3 Partner

4 Partner

5Partner

6Partner

Total value of annual construction turnover in terms of work billed to clients

Annual Turnover Data

(Construction only Pak Rupees Millions)

Partner Name

Form A-2 Year 1 Year 2 Year 3

1 Lead Partner

2 Partner

3Partner

4Partner

5Partner

6Partner

Total

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 22: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

22

Application Form A-4

Particular Experience Record

Name of Applicant or partner of a joint venture

To prequalify the Applicant shall be required to pass the specified requirements applicable to

this form as set out in theldquoInstructions to Applicantsrdquo

On a separate page using the format of Application Form A-5 each applicant or partner of

aJoint Venture is required to list all contracts of a similar nature and complexity to the contract

for which the applicant wishes to qualify undertaken during the last ten years The information

is to besummarized using Application Form A-5 for each contract completed or under

execution by the applicant or by each partner of a Joint Venture

Where the Applicant proposes to use named subcontractor(s) for critical components of the

Works or for work contents in excess of 10 percent of the value of the whole Works

theinformation in the afore-mentioned forms should also be supplied for each specialist

subcontractor

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 23: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

23

Application Form A-5

Contracts of Similar Nature and Complexity

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRs (In case of foreign currency work the conversion rate of

execution period will be applicable)helliphelliphelliphelliphelliphelliphelliphelliphellip

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 24: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

24

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 25: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

25

Application Form A-6

Current CommitmentsWorks in Progress

Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their

currentcommitments on all contracts that have been awarded or for which a letter of intent

oracceptance has been received or for contracts approaching completion but for which

substantialCompletion Certificate has yet to be issued

Name of Contract

Value of Outstanding work

(Pak RsMillions) EstimatedCompletion Date

1

2

3

4

5

6

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 26: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

26

Application Form A-7

Personnel Capabilities

Name of Applicant

For specific positions essential to contract implementation Applicants should provide the names

of candidates qualified to meet the specified requirements stated for each position The data on

their experience should be supplied on separate sheets of CVrsquos

1

Title of Position

Name of Prime Candidate

2

Title of Position

Name of Prime Candidate

3

Title of Position

Name of Prime Candidate

4

Title of Position

Name of Prime Candidate

5

Title of Position

Name of Prime Candidate

6

Title of Position

Name of Prime Candidate

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 27: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

27

Application Form A-8

Equipment Capabilities

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the

capability to meet the requirements for each and all items of equipment listed in the Instructions

to Applicants A separate Form shall be prepared for each item of equipment listed in para225of

the Instructions to Applicants or for alternative equipment proposed by the Applicant

Item of Equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

Status

Current location

Details of current commitments ---------------------------------------------------------

---------------------------------------------------------------------------------------------

Source

Indicate source of the equipment

1048709 Owned 1048709 Rented 1048709 Leased

Omit the following information if it is owned by the Applicant or partner

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreement Details of rentallease specific to the Project

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 28: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

28

Application Form A-9

Financial Capability

Name of Applicant or Partner of a Joint Venture

Applicants including each partner of a joint venture should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants Each

applicant or partner of a joint venture must fill-in this form If necessary use separate sheets to

provide complete banker information A copy of the audited balance sheets of last three (3) years

should be attached

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at

the end of each year) for the previous three years

Financial information in

Pak Rs

Detail of Last three year

FY 13-14 FY 14-15 FY 15-16

1 Annual Turnover

2 Profit before Interest amp Tax

3 Interest Paid

4 Total assets

5 Current assets

6 Total liabilities

7 Current liabilities

8 Profits before taxes

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 29: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

29

9 Profits after taxes

10 Total Debt

11 Total Equity

Specific proposed sources of financing to meet the cash flow of the Project net of current

commitments (Instructions to Applicants para 227)

Source of financing Amount(Pak Rs)

1

2

3

4

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture)

Firms owned by individuals and partnerships may submit their balance sheets certified by a

registered accountant and supported by copies of tax returns if audits are not required by the

laws of their countries of origin in case of foreign firms

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 30: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

30

Application Form A-10

Litigation History

Name of Applicant or Partner of a Joint Venture

Applicants including each of the partners of a Joint Venture should provide information on

anyhistory of litigation andor arbitration resulting from contracts executed in the last five years

orcurrently under execution A separate sheet should beused for each partner of a Joint Venture

Year

Award

fororAgainst

Applicant

Name of client cause of litigation

arbitration andmatter in dispute

Disputed

Amount(current

value

Pak Rs)

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 31: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

31

Application Form A-11

Past Performance

Organization Name______________________________________

Sr No Description

Remarks

A

(good)

B

(satisfactory)

C

(unsatisfactory)

1 Managerial capabilities

2 Planning capabilities

3 Execution capabilities

4 Equipment capabilities

5 Quality of the executed works

6 Handling of urgency of works

7 Execution of mega projects

8 Litigation History

9 Safety measures

10 Fulfillment of Project time period

Note Certificate should be signed by an officer not below the rank of SEDirector Works

showing name designation department and official contact number

Performance should be evaluatedranked as

A (good) = 10 Mark

B (satisfactory) = 05 Mark

C (unsatisfactory) = 0 Mark

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 32: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

32

Application Form A-12

Engineers Details

Name of FirmContractor---------------------------------------------------------------------------

Summary of Salary and Income Tax of Engineers

Sr No Engineers

Name

PEC

No

NT

N

Monthly

Salary

Total Paid Salaries of

Last Three Years

(June 2013 to June

2016)

Tax

Deposited

Net

Salary

Paid

1

2

3

4

5

6

7

8

9

10

Note- Add CVs PEC certificate affidavit of employment and pay slips for last six months of

all the Engineers

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 33: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

33

Application Form A-13

Contracts of ldquoFast Trackrdquo Projects

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract qualifying the status of fast track project on the following

criteria

Cost per day index = Total Cost of Works of the project in Million Rs divided by

Actual No of Days for completion of the project

A ldquoFast Trackrdquo Project is thus defined as one having the ldquoCost per Day Indexrdquo equal to or more

than Rs 5 Million per day

1 Name of Contract

Country

2 Name of Employer

3 Employer Address

------------------------------------------------------------------------------------------------

4 Nature of works and special features relevant to the contract for which the

Applicant wishes to prequalify

------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------

5 Contract Role (Tick One)

(a) Sole Contractor

(b) Sub- Contractor

(c) Partner in a Joint Venture

6 Value of the total contract (in specified currencies) at completion or at date of

award for current contract

Currencyhelliphelliphelliphellip hellipCurrencyhelliphelliphelliphelliphelliphellip Currencyhelliphelliphelliphelliphelliphelliphellip

7 Value in PakRshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------

Page 34: PRE-QUALIFICATION DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/75373_RFQ Sports...TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING AGENCY LDA T E P A PRE-QUALIFICATION DOCUMENTS

34

8 Date of Awardhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

9 Date of Completionhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

10 Contract Duration (Years and Months)

__________Years __________Months

11 Specified Requirements

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------