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Practitioner Services Division. GPConnect. CHI MedEx NHS Mail. Export. Scan. GP Connect – moving forward. GP Practice. PSD. GP Practice. GPConnect. Docman Transfer Update 12 NHS Boards live 854 practices live (84%) Additional 20 practices live during October 2008 - PowerPoint PPT Presentation
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GP Connect – moving forward
GPASS
EMIS
Vision
Ascribe
DocMan FilesSCI store
DocMan scanner
Paper Record
GP Practice GP PracticePSD
ExportCHIMedExNHS Mail
Scan
GPConnect
Docman Transfer Update• 12 NHS Boards live• 854 practices live (84%)• Additional 20 practices live during October
2008• All practices now off MTS• 29 ex-MTS practices still to go live (includes
11 NHS Orkney)
Docman Transfer Update (continued)• Facility to transfer
– Data Protection Summary– Embedded attachments from EMIS
• Guidelines distributed• Internal PSD software developments• Developments to Docman software
What’s next
• Process review • Developments in DocMan• Developments in MedEx• Guidance – SGHD/SCIMP/SGPC
Audit and Archiving
• Data Protection Act 1998 • Audit trail for DocMan documents
cannot be transferred.• Archiving of transferred records in
DocMan is not mandatory.
Solution
• Develop DocMan to make archiving mandatory/automatic.
• Audited facility to unarchive DocMan records in certain circumstances.
File types – printing and transferring
• Certain file types transferred cause issues when received or printed.
• Problem will increase with emerging technologies
Solution
• Develop DocMan so file check is carried out before the package leaves the GP Practice.
• Liaise with Connecting for Health to develop UK wide list
Cross Border and non-DocMan Transfer practices
• PSD print electronic documents for patients transferring to – the rest of the UK (2,600 per month)– non-DocMan Transfer enabled practices
in Scotland (2,500 per month)
Solution
• Investigate using nhs.net email addresses at source and destination to transfer these data electronically.
Newborns
• Paper Medical Record folders for all newborns
• No requirement from a legislative perspective
Reactivation of records• Practice retains GP clinical system records
and DocMan images once patient leaves• DPA suggests these records should only be
accessed for agreed reasons• Records should not be reactivated if patient
returns– Clinical risk due to gaps– Duplication of information– Merging duplicated DocMan images
DocMan Documents for Temporary Residents• These are printed out by GP Practices
and sent to PSD.• They are not transferred electronically
and therefore they are not archived.• Process to continue but PSD to review
transfer of paper records for TRs