PowerTeacher Quick Reference Card

8/10/2019 PowerTeacher Quick Reference Card

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PowerTeacher Classroom Management ToolQuick Reference Card

Copyright © 2014 Pearson 1

PowerTeacher Classroom ManagementToolPowerTeacher is an essential part of the PowerSchool Student

Information System. PowerTeacher concentrates all featuresteachers need in one spot, including a web-based gradebook.

Whether you teach at an elementary school or a secondary school,use PowerTeacher on a daily basis to help manage your students’information.

Signing In to PowerTeacher

Use PowerTeacher anywhere you have access to the Internet. Itsfeatures and functions are tailored to duties and responsibilities

teachers handle day to day.

To Sign In to PowerTeacher:

1. Open a web browser (such as Safari, Firefox, or InternetExplorer)

2. In the browser address bar, enter the address of yourPowerSchool server followed by /teachers

3. Press Enter

4. On the Teacher Sign In page, enter your username and

password5. Press Enter to sign in to the PowerTeacher Start Page

Navigating PowerTeacherThe PowerTeacher Start Page serves as the central point for whereyou begin your PowerTeacher session. The Start Page consists ofthe following areas: the header, the navigation toolbar, thenavigation menu, and the Current Classes area.

Personalizing PowerTeacher

Follow the directions below to set your PowerTeacher personalpreferences.

To Change Your Password: ( DOES NOT APPLY IFUSING LDAP-LOGIN IS SAME AS YOUR NETWORK/PC LOGIN

1. On the Start Page, click Personalize

2. Click Change Password

3. Enter the old password4. Enter the new password

5. Verify the new password by entering it again

6. Click Submit



PowerTeacher Classroom Management Tool


To Set the Default Student Screen:


2. Click Default Student Screen

3. From the Default Student Screen menu, select the screen

4. Click Submit

To Show or Hide the Section Numbers on thePowerTeacher Start Page:


2. Click Display Section Number

3. Choose to show or hide section numbers on thePowerTeacher home page

4. Click Submit

Taking Attendance

As soon as teachers take attendance, student attendanceinformation becomes available to school administrators, parents,and students.

1. On the Start Page, click the chair icon next to the class forwhich you want to take attendance

2. Select the date, if other than today

3. Select the attendance code

4. Click the cell next to a student’s name to assign that code

5. Click the Comment icon to enter a comment about theattendance code

6. Click Submit

Even if all students are present, click the chair icon to openthe attendance screen, and then click Submit . Fields leftblank indicate that the student is present. This tellsPowerSchool that you have taken attendance.

Taking Multi-day Attendance

Use the Multi-Day icon or tab to mass fill attendance codes andrecord planned absences in advance.

To Mass Fill Attendance:

1. On the Start Page, click the grid icon next to the class forwhich you want to take attendance


3. Click the day for which you are assigning the code

The chosen attendance code appears in the cells for everystudent in the class, but the code will not overwriteattendance codes submitted already.





4. Click Submit

Note that the mass fill function works only to recordattendance, and does not work as a mass delete.

To Record Future Absences:1. On the Start Page, click the grid icon next to the class for

which you want to take attendance

2. Edit the date range


4. Find the day the student will be absent

5. Click the individual student's cell to assign that code

6. Click Submit

Creating a Seating Chart

Use the seating chart feature to configure a chart that matchesyour classroom. Start by adding students to the chart so that you

can use the seating chart immediately. Then, use the chart torecord attendance by selecting a code from the menu and clickingany student photo.

1. On the Start Page, click the grid and chair icon

2. Click OK

The first time you access your seating chart, a prompt toprepopulate the layout appears. Click OK to fill the pagewith a default seating chart or click Cancel to begin with ablank layout.

3.

Click the Seating Chart Design tab4. Use the Seats and Objects options to make a seating chart

that matches your classroom

o Drag and drop student photos to different locations

o Add rows of chairs

o Add individual chairs

o Add chairs in a table format

o Add objects, such as a door or whiteboard

o Add text to identify a classroom object

5. In the upper-left corner of each photo, click x to remove astudent from the seating chart

The student now appears in the Add Students section.

Click Undo if you made a change accidentally.





6. Click Save when your chart is complete

Submitting Lunch Counts

Whether you submit the lunch count for your students duringhomeroom or for yourself during another class, the count isincluded in the PowerLunch Class Counts report.

1. On the Start Page, click the utensils icon next to the classfor which you want to submit a lunch count

2. Enter the number of students ordering breakfast, lunch, a lacarte, and milk

3. Enter the number of adults ordering breakfast, lunch, and ala carte

4. Enter the number of other orders

5. Click Submit

Viewing Student InformationMore than a dozen student screens are available through the"Select screens" menu. The following table provides a briefexplanation of the student information screens available inPowerTeacher.

1. On the Start Page, click the backpack icon next to the classyou wish to view

2. Click a student’s last name

3. Select a screen

Student Screen Description

Cumulative GradeInformation

Displays the student’s GPA and class rankinformation. Schools decide whatinformation appears on this page.

Demographics Displays the student’s basic demographicinformation. It also contains an email linkto the parent or guardian.





Student Screen Description

Graduation PlanProgress

Shows the student’s progress towardgraduation based on his or her chosengraduation plan.

Meeting (or Daily)Attendance

Displays a student’s attendance record forthe entire term for every course in which heor she is currently enrolled.

Net AccessSummary

Displays a summary of the number of timesthat the parents and student have accessedPowerSchool via the Internet.

Print a Report Used to select a school-created report toprint for the student.

Quick Lookup Displays a summary of the student’scurrent grades, teachers, and attendancefor each class. Click the blue links to access

additional information.Recommendations Displays the teacher’s course

recommendations for the student.

Schedule Displays the student’s current classschedule.

Student Photo Displays the student’s photo, if available.

Submit Log Entry Used to create a log entry for discipline orother anecdotal information for thestudent’s permanent record.

Teacher

Comments

Displays comments entered by the

student’s teachers. Comments can be freeform or selected from a comment bank.Parents and students can view commentsthat are published via the PowerSchoolStudent and Parent Portals. Your schooldecides whether the Teacher Commentspage is active.

Term Grades Displays the student’s stored grades for thecurrent year.

Making a Recommendation

Use the Recommendations List page in PowerTeacher to makecourse recommendations for a student.

1. On the Start Page, click the backpack icon

2. Click a student’s last name3. From the "Select screens" menu, select Recommendations

4. On the Recommendations List page, click Create NewRecommendation

5. Enter the course number of the recommended course andchoose the course

6. Select the scheduling year for which the recommendationapplies

7. Enter comments about or reasons for the recommendation

8. Click Submit

Submitting a Log Entry

Use the Submit Log Entry page in PowerTeacher to create a logentry for discipline or other anecdotal information. Log entries areadded to the student’s permanent record.

1. On the Start Page, click the backpack icon

2. Click a student’s last name







7. Click Submit

To Print PowerSchool Reports for All Students:

1. On the Start Page, click Reports

2. Select which report you would like to print3. Select whether to run a test print and, if so, enter the

number of pages to print

4. Select the watermark text, if applicable

5. Select the watermark mode, if applicable

6. Select when to print the report

7. Click Submit

Viewing the Daily Bulletin

The daily bulletin is an online bulletin board. Administrators,secretaries, counselors, teachers, and staff use the daily bulletin topost announcements, messages, and reminders to other staff,students, and parents.

1. On the Start Page, click Daily Bulletin

2. View the current day’s bulletin message(s)

3. To view bulletin items from other days, click one of thecalendar icons on the page and select a date

4. To submit a new bulletin item, click the administrator emailaddress at the bottom of the page

Staff Directory

Teachers access the staff directory through PowerTeacher. TheStaff Directory defaults to a list of all staff members, but it can besorted by staff type. The directory shows each staff member’sname, room number, email address, home phone number, andschool phone number.

To Filter the List of Staff Members:

1. On the Start Page, click Staff Directory

2. Click All to view a list of all staff members

3. Click Teachers to view a list of teachers





4. Click Staff to view a list of staff members, such as officestaff and administrators

5. Click Lunch Staff to view a list of lunch staff

6. Click Substitutes to view a list of substitute teachers andstaff members

To Email a Staff Member:

Click the email address link next to the person’s name.

To Email a Group of Staff Members:

Use the Group Email field, found at the bottom of the list, to copyand paste all the email addresses into your email client.

MealsIf your school uses PowerLunch, click Meals on the Start Page toview your current meal balance and meal transactions. This is aview-only page.

Launching the Gradebook

The Gradebook must be installed on a computer before it can beused the first time. Following the initial install, the Gradebook canbe more easily accessed through PowerTeacher or by using an icon

on the desktop.

Initial Installation (Mac)

To install the new launch method on a Mac, complete the followingsteps.

1. Sign in to PowerTeacher

2. In the navigation menu, click Installer

Follow the on-screen steps for your computer’s operatingsystem. You will have to go through this process only once.

3. Click Download Installer (and click OK if needed) to startthe download of the installer

It may take several minutes to download.

4. Find the Gradebook.dmg file, and open it if the installer filedoesn’t open automatically

Depending on where your browser downloads files, it couldbe in your Downloads, Desktop, or Applications folders.

5. Double-click the Gradebook application to install it

6. Click Open to confirm that you want to install theapplication

7. Click Run

A confirmation window will appear with instructions abouthow to finish the installation.





8. Click OK , return to PowerTeacher, and click Next > Next >Next > Next > Next

9. Click Launch > (click OK if needed) > Open

If the launch file doesn’t open automatically, find theLaunchGradebook.ptg file and open it. A progress bar willappear as the application prepares to launch the gradebook.Then the gradebook will open and will be ready for you touse.

10. Exit out of the gradebook, return to PowerTeacher, and clickNext

After the Gradebook Is Installed (Mac)

Next time you need to launch the gradebook, click Launch in thenavigation menu or double-click Gradebook Login on your

desktop

When launching from your desktop, you’ll have to enter yourPowerTeacher sign-in credentials and click Sign In .

Initial Installation (PC)

To install the new launch method on a Windows machine, completethe following steps.

1. Sign in to PowerTeacher

2. In the main menu, click Installer

Follow the on-screen steps for your computer’s operatingsystem. You will have to go through this process only once.

3. Click Download Installer to start the download of theinstaller

It may take several minutes to download.

4. Find the PTg-Client-Install-win.exe file, and open it if theinstaller file doesn’t open automatically

5. Click Run

Each browser handles downloaded files differently.Complete any additional on-screen commands to run theinstaller.

6. In the Choose Install Location window, choose a location forthe installation or use the default location

7. Click Install

8. Click Next

A confirmation window will appear with instructions abouthow to finish the installation.

9. Click Finish , return to PowerTeacher, and click Next >Next > Next

10. Click Launch (and click Open , if needed)

If the launch file doesn’t open automatically, double-clickthe LaunchGradebook.ptg file. A progress bar will appear asthe application prepares to launch the gradebook. Then, thegradebook will open and will be ready for you to use.





11. Exit out of the gradebook, return to PowerTeacher, and clickNext

After the Gradebook is Installed (PC)

Next time you need to launch the gradebook, click Launch in thenavigation menu (and click Open , if needed) or double-clickGradebook Login on your desktop

When launching from your desktop, you’ll have to enter yourPowerTeacher sign-in credentials and click Sign In .

Alternate Method for Launching the Gradebook

To launch PowerTeacher Gradebook using the previous method,follow the instructions below. Using PowerTeacher Gradebook isdetailed in another course.

1. On the Start Page under “Or use the old,” click Launch

2. If prompted to confirm choosing the Java application, clickOK > Open

3. Click Run to confirm you want to use this application

4. When prompted, verify the authenticity of the PearsonSchool Systems certificate and click Trust or Allow

Documents

PowerTeacher Quick Reference Card