POWERPOINT SLIDES for use with College Keyboarding Lessons 1-55

POWERPOINT SLIDES

for use with

College KeyboardingLessons 1-55

Module Word 2010 Basics

Learning Outcomes Learn basic Word 2010 commands. Create, save, and print documents. Apply text, paragraph, and page formats. Navigate, review, and edit documents. Build keyboarding skills.

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Keyboarding & Word Processing Essentials

Keyboarding and Word Processing Essentials Copyright © 2012 Nelson Education Ltd

Word Screen 26

Status bar

Ribbon

New Document screenInsertion point

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Select Text

Text Selection OptionsTo select any amount of text Drag the mouse pointer over the text.

To select a single word Double-click on the word.

To select a sentence CTRL + click the sentence.

To select a paragraph Triple-click the paragraph.

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Tabs—located at the top of the Ribbon.

Groups—contain related items; group names are positioned at the bottom of the Ribbon.

Commands—• Buttons• Boxes for keying information• Menus that provide a choice of

options

Ribbon Basics 26

Tab

Group

Command

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Format Text 26

Bold

Shrink Font

Italic

Underline

Font Font Size

Grow Font

Text Highlight Color

Font Color

Strikethrough

Subscript

Change Case

Clear Formatting

Superscript

Text Effects

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Select the text to format. Point the mouse at the Mini

toolbar. Click the command to apply.

To use the Mini toolbar:

Mini Toolbar 26

The Mini toolbar provides a shortcut to frequently used formatting commands.

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Click the Start button. Click All Programs. Click Microsoft Office. Click Word 2010.

To launch Word in Windows 7:

Launch Word 27

Start button

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Click the File tab to display the File menu.

The File menu contains commands for working with files, such as:• Save and Save As• Open• Close• Recent• New• Print

File Menu 27

File tab

Click the pin symbol next to any file to keep it on the Recent Documents list.

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Click Save or Save As to display the Save As dialog box.

Click New folder to create and name a new folder.

Key the name of the file in the File name box.

Click Save.

To save a document in a new folder:

Save Document 27

File/Save or Save As

New folder

File name box

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Word remains open with no document on the screen.

To close a document and leave Word open:

Close Document 27

File/Close

To close a document and exit Word: Click the Close button at the top

right of the screen. The document closes and Word

exits.

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Open the appropriate folder. Double-click the filename. -or- Click the filename in the

Recent list.

To open an existing document:

Open Existing Document 27

File/Open or Recent

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New document options display on the File menu. Double-click Blank document; -or-

Click Blank document and click Create button.

To create a new Word document:

New Document 27

File/New

Create button

Blank document

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Preview the document and make any necessary changes to print settings.

Click Print button.

To preview and print a document:

Preview and Print 27

File/PrintPrint button

Document preview

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Paragraph Formats

Alignment commands specify how text lines up. Line and Paragraph Spacing determines the amount of space

between lines of text. Shading applies colour as a background for text. Border applies and removes inside and outside borders.

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Alignment

Line and Paragraph Spacing

Shading

Border

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Paragraph Formats (cont.)

Bullets, Numbering, and Multilevel List format lists of information.

Decrease Indent and Increase Indent move all lines of a paragraph to the right or left.

Sort alphabetizes selected text or arranges numerical data in ascending or descending order.

Show/Hide displays nonprinting markings.

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Bullets, Numbering, Multilevel List

Sort

Show/Hide

Decrease Indent and Increase Indent

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Alignment

Align Text Left—all lines begin at left margin. Center—all lines are centred. Align Text Right—all lines align at the right margin. Justify—all lines align at both the left and right margins.

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Justify

Align Text Right

Align Text Left

Center

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Click in a paragraph and click Increase or Decrease Indent.

Each click of a button increases or decreases the indent by 0.5".

Increase Indent and Decrease Indent move all lines at the left side of a paragraph to the same point.

To indent text:

Increase and Decrease Indent 28

Home/Paragraph/Decrease or Increase Indent

Decrease Indent Increase Indent

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Click Show/Hide to display or hide nonprinting characters.

Show/Hide controls display of nonprinting characters such as:• Tab markers• Paragraph markers• Spaces• Line break markers

To display nonprinting characters:

Show/Hide 28

Home/Paragraph/Show/Hide

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Position the insertion point in the paragraph that is to be adjusted.

Click Line and Paragraph Spacing.

Select the desired spacing from the options.

To change line spacing:

Line and Paragraph Spacing 28

Home/Paragraph/Line and Paragraph Spacing

Line and Paragraph Spacing

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Save preserves the current version of a document. Undo reverses the most recent action; the drop-list arrow

displays a list of recent actions that can be reversed. Redo reverses the last Undo; it can be used several times to

redo the past several actions.

Quick Access Toolbar 28

RedoSave Undo

The Redo command can also be used to repeat actions.

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Click the Customize Quick Access Toolbar arrow to display the gallery.

Click the command to add to the Quick Access Toolbar.

Save, Undo, and Redo are on the toolbar by default.

Customize Quick Access Toolbar 28

Customize Quick Access Toolbar

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Click above or below the scroll box. -or-

Click the scroll box and drag it to the desired position. -or-

Click the up and down arrows. -or-

Click the Previous Page or Next Page double arrows.

To move through a document:

Scroll Bar 29

Scroll box

Down arrow

Previous PageNext Page

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To see larger version of text, move slider to the right (+) side.

To see more text at one time, move slider to the left (–) side.

To view smaller or larger versions of text:

29Use Slider

Slider

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Click Zoom and select percentage. -or-

To view a full page, two pages, or page width, click the appropriate alternative.

To view document using Zoom options:

Use Zoom 29

View/Zoom

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Select the desired view:• Print Layout displays the

document as it will print.• Full Screen Reading uses the full

screen to display the document.• Web Layout displays the

document as it will appear on the Web.

• Outline displays the document in outline format.

• Draft displays the document without graphics and formatting.

To change the view:

Views 29

View/Document Views

Views can also be selected at the right side of the status bar.

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Click Proofing and then click AutoCorrect Options.

Key a shortcut for a longer phrase or a word often misspelled in the Replace box.

Key the correct word or phrase in the With box.

Click Add. To remove an entry, select it

and tap DELETE.

To change AutoCorrect options:

AutoCorrect 29

File/Options/Proofing

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1. Check spelling and grammar using the proofing tools on the Review tab. • Click Spelling & Grammar to

open the Spelling and Grammar dialog box.

• Click Change to accept the suggested change.

• Click Ignore to ignore errors.• Add words to the dictionary if

desired.

Spelling and Grammar 29

Three ways to check spelling:

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2. Check spelling and grammar as you key. • Red—spelling or keying errors• Green—grammar errors• Blue—contextual errors

3. Verify Grammar and Spelling status on the status bar:• Still checking• Contains errors• Error free

Spelling and Grammar (cont.) 29

Three ways to check spelling (cont.):

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Position the insertion point in the word to replace.

Click Thesaurus to display the Research task pane.

In the Research task pane, hold pointer over the appropriate word, click the down arrow, and then click Insert.

To use the Thesaurus:

Proofing Tools 29

Review/Proofing/Thesaurus

Click Insert to replace word

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Translation options:• Translate an entire document.• Translate selected text.• Use the Mini Translator.

First choose translation languages; then select a translation option.

Documents and selections are translated by WorldLingo.

Translate 29

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Click Mini Translator to turn it on.

Point at the word to translate; then point at the Bilingual Dictionary to darken it.

To use the Bilingual Dictionary:

Translate (cont.) 29

Review/Language/Translate

Turn off the Mini Translator when you have finished using it.

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Tap the F1 key. -or- Click the Help button at the

upper-right side of the screen. Click the see all link to browse

Word Help and select a topic. -or-

In the Word Help search box, key the topic on which you need help.

To use Word Help:

Help 29

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The Clipboard group contains useful editing tools.

The Clipboard stores up to 24 items so they can be used in other locations.

Click the Dialog Box Launcher to open the Clipboard.

Commands in the Clipboard group include:• Cut • Paste• Copy• Format Painter

Clipboard Group 30

Dialog Box Launcher

Items stored in the Clipboard

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To cut text:• Select the text to be cut.• Click the Cut command.• Text is removed to the

Clipboard. To copy text:• Select the text to be copied.• Click the Copy command.

To paste text:• Position the insertion point.• Click the Paste command.

Cut, Copy, Paste 30

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To see options for pasting, click the Paste button drop-list arrow or click the Paste Options button after pasting.

Paste options provide a live preview of what the content will look like when pasted.• Keep Source Formatting

preserves original formatting.• Merge Formatting and Keep

Text Only convert text to Normal style.

• Use Destination Theme converts to destination format.

Paste Options 30

Keep Source Formatting

Paste Options

Keep Text Only

Use Destination Theme

Merge Formatting

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Click in the paragraph that has the desired format and click the Format Painter. -or-Double-click the Format Painter to copy formats to more than one paragraph.

Click in the paragraph or paragraphs to copy the desired format.

To copy paragraph formats:

Format Painter 30

Home/Clipboard/Format Painter

After using the Format Painter to format multiple paragraphs, click the command to turn it off.

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Click Margins to display the gallery of margins options.

Click the desired margins option.

To change margin settings:

Margins 30

Page Layout/Page Setup/Margins

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Click the drop-list arrow on the Orientation command.

Select desired orientation.• Portrait (default) positions text

so top edge of paper is 8.5" wide.

• Landscape positions text so top edge of paper is 11" wide.

To change page orientation:

Orientation 30

Page Layout/Page Setup/Orientation

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Position the insertion point on the page to be centred.

Turn on Show/Hide and remove any extra paragraphs.

Click Page Setup Dialog Box Launcher.

Click Layout tab. Click Vertical alignment drop-

list arrow. Select Center.

To centre a page vertically:

Center Page 30

Page Layout/Page Setup

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