PowerPoint Slide Masters - APC by: Vickie Sokol Evans, MCT @RedCapeCo | [email protected] PowerPoint Slide Masters the Cure for PowerPoint Panic …

Produced by:

Vickie Sokol Evans, MCT @RedCapeCo | [email protected]

PowerPoint Slide Masters

the Cure for PowerPoint Panic Attacks

@redcapeco #SlideMasters

Produced by:

RedCape CEO & Author Vickie Sokol Evans • Assistant à Instructor • MCT & Business Owner • Author of the “100 Tips” series for PC

& Mac

“Be the Ultimate Assistant” Podcast & Workshops • w/ Bonnie Low-Kramen • www.betheultimateassistant.com


http://www.betheultimateassistant.com/

Produced by:

100 Tips using Office 2010

Create sections to organize content #71

Create a new slide layout #75 Reuse slides from other presentations #87

Start with a template #88

Use a design theme #89


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100 Tips using Office 2013

Start with a template #69

Use a design theme #70 Reuse or merge slides from other presentations #71

Create sections to organize content #72

Globally change your fonts or colors #73

Fix a problem slide using the Reset button #75 Format multiple slides at once by modifying the layout #76

Create a new slide layout #77


Today’s Task


• Corporate Town Hall Meeting

• All employees


• One slide deck • Three speakers


Mr. London


Mr. Sydney


Ms. Austin



Your Mission: Combine the 3 decks into 1.

MY Mission…


MY Mission…


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This session is NOT…


www.beyondbulletpoints.com

How to create and deliver a

powerful message.

http://www.beyondbulletpoints.com/

Produced by:

This session is about…

managing and merging your presentations

save time and your sanity!

+ provide consistency


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Agenda • A look at real life • Slide layouts • Section Header Layout vs. Sections • Themes • Slide Masters • Templates • Best Practices


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What am I using?

PowerPoint 2013


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A LOOK AT REAL-LIFE


PowerPoint Tools to Save your sanity


Layouts: · 9 default layouts · Include placeholders · Provides structure · Enables consistency · Saves you time

Templates: • Themes • Slide Masters • Content

Themes: • Color scheme • Fonts • Effects • Layouts • Backgrounds

Slide Masters: • Top slide in the hierarchy • Stores the theme & slide layouts • Perfect for global changes

Produced by:

This slide is…

Carefully

Reformatted

And

Positioned


Produced by:

This slide is…

Carefully

Reformatted

And

Positioned


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SLIDE LAYOUTS


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~ 9 Default Layouts • Layouts include

placeholders for your content ü Provides structure ü Enables consistency ü Saves you time


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Title Slide Layout Two Content Layout


Some Examples

Footer Placeholders

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CREATING SLIDE LAYOUTS


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SECTION HEADERS VS. SECTIONS


I’m a Section Header slide layout!

I just helped transition you (the audience) to a

new topic.

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Sections (Behind the scenes) • Group slides • Behind the scenes • Assign sections to

departments or colleagues • Structure multi-presenter

slides • Benefits

– Organize – Present – Print – Share – Edit/Format


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Section Header (Slide Layout) • Visually transition

audience to a new topic or new presenter

• It is a Slide Layout • Very simply and clean


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Demo • Working with Multiple

Presenters • 3 speakers • 6 sections:

one section for each speaker, plus + welcome slides +Q&A slides +Thank you slides

• Added two more speakers (Partners)


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SLIDE MASTERS!


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What is a slide master • Top slide in the hierarchy • Stores the theme & slide layouts • Perfect for global changes

– Affects the look of your entire presentation • Benefits

– Make universal style changes to every slide – Consistency through out presentation – Save time

• You don’t have to type same info on more than one slide • Comes in handy when you have an extremely long presentation • And when you have to combine multiple presentations into one

• Can only be edited in Slide Master view


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Slide Master View


A = Slide Master B = Slide Layouts

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A FEW WORDS ABOUT THEMES


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Themes


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What is a Theme?

Color Sets Font Sets Effects

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+ Slide Master, Layouts & Backgrounds

Slide Master Layouts Backgrounds

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Available in…

Presentations Documents Spreadsheets Mail

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Themes across Office

• Color Sets • Font Sets • Effects • Backgrounds • Slide Masters • Layouts

Presentations

• Color sets • Font Sets • Effects • (Styles) • (Style Sets)

Documents

• Color Sets • Font Sets • Effects • (Tables) • (Charts)

Spreadsheets

• Color Sets • Font Sets • Effects • (Styles) • (Style Sets)

Mail

Produced by:

Themes • Formerly called “Design Templates” • Themes include:

– Slide Master & 9 Layouts – Color scheme – Fonts – Effects – Background styles

• Foundation for everything • Reapplying a theme, overwrites any design changes !!!


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Question • How many Themes did I use in THIS

presentation?


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A WORD ABOUT TEMPLATES


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Templates • Include

– Design (Themes) – Layout (Slide Masters & Layouts) – Formatting (text and objects) – Content (Intro slides, concluding slides, etc.)

• Once your presentation template is ready, Save As Template


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BEST PRACTICES


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Best Practices - Fonts • MAX two fonts per

presentation – Headings – Body

• Set presentation fonts using the Font Sets

• Apply the headings and body (vs font name)


Produced by:

Font Sets (Design Tab) Font Drop Down (Home Tab)


Best Practices - Fonts

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WHAT’S NEXT?

@redcapeco

Produced by:

Deep Dive Sessions • Word Styles • Office Themes • Excel Tables • Pivot Tables • PowerPoint Slide Masters • Mail Merge • OneNote • The Cloud • Outlook…

@redcapeco

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Windows 7 & Office 2010 Windows 8.1 & Office 2013

@redcapeco

100 Tips – The Books

Produced by:

On Kindle


www.redcapeco.com/tips

Produced by:

100 Tips 6-Part Webinar Series • All 100 Tips!

– 6 1-hour Sessions • 3 Versions available:

– Windows 7 & Office 2010 – Windows 8 & Office 2013 – Mac OS & Office 2011 for Mac

• What every user admin should know – Save time – Reduce late hours at the office – & get 3x more done!

@redcapeco

Produced by:

15-Minute Webinars – FREE! • Many sessions on Office

365, PowerPoint, Office Online, OneDrive, SharePoint, OneNote, etc.

@redcapeco

aka.ms/offweb

http://aka.ms/offweb

Produced by:

OneNote for Assistants WEBINAR

Be the Ultimate Assistant PODCAST

@redcapeco

More free resources

Bit.ly/OneNote4Assistants www.betheultimateassistant.com/podcast

http://bit.ly/OneNote4Assistants

http://www.betheultimateassistant.com/podcast

Produced by:

@redcapeco

Bit.ly/GetMOSReplay

Certification

Produced by:

Resources • Beyond Bullet Points by Cliff Atkinson

– http://beyondbulletpoints.com/online-course/


http://beyondbulletpoints.com/online-course/

Produced by:

Let’s connect

@redcapeco Tweet

redcapeco Like & Post questions

in/vsevans LinkedIn

@redcapeco

http://www.twitter.com/redcapeco

http://www.facebook.com/redcapeco

http://www.linkedin.com/in/vsevans

http://www.linkedin.com/in/vsevans

Produced by:

Let’s stay connected, to help you…

Get more done in your day

Reduce late hours at the office

Deliver professional results FAST

@redcapeco

Produced by:

Thank you for attending!

@redcapeco

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THEME: COLOR SETS

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Color Set 12

Col

ors • 4 Background/Text Colors

• 6 Accent Colors • 2 Hyperlink colors

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4 Background Colors

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6 Main Accent Colors

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Color Set

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CUSTOMIZE A COLOR SET

Custmir

@redcapeco

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Theme “Color Set” Tester

@redcapeco | www.redcapeco.com/classes.aspx | www.redcapeco.com/tips.aspx

Text/BG 1

Text/BG 2

Text/BG 3

Text/BG 4

A1 A2 A3 A4 A5 A6

http://www.twitter.com/redcapeco

http://www.redcapeco.com/classes.aspx

http://www.redcapeco.com/tips.aspx

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THEME: FONT SETS

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Rule of thumb

Two fonts MAX!

Heading font Body font

Goal

Consistency | Standards | Save Time

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Font Sets • Name of the Theme

– Heading font – Body font

Produced by:

CUSTOMIZE A FONT SET

Custmir

@redcapeco

Produced by:

#1 Mistake

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THEME: EFFECTS

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Effects affect… • Charts • SmartArt • Shapes • Cannot create your own

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CUSTOMIZE A BUILT-IN THEME

Produced by:

Customize a Theme

Start with a built-in theme

Change Color Set •Customize

Color Set

Change Font Set •Customize

Font Set

Change Effects

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Customize Colors

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Customize Fonts