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Monitoring
Equity ● Quality ● Collaboration ● Community
July 22, 2020
Presenters
Monitors Judy Foster – [email protected] Andrea Gregory – [email protected] Mary Newman – [email protected]
Equity ● Quality ● Collaboration ● Community
Webinar Housekeeping Items
You are viewing in “Listen Only” mode. Questions may be posted in Q&A area to be
addressed during the webinar. Unanswered questions will be addressed in a Q&A
document and uploaded to Nutrition website. This webinar is being recorded and will also be
posted on Nutrition website.
Equity ● Quality ● Collaboration ● Community
B2S Virtual Conference 2020
Equity ● Quality ● Collaboration ● Community
Track Conference Hours
Equity ● Quality ● Collaboration ● Community
Keep Documentation
Date
TopicLength (hours,
minutes)
https://www.isbe.net/snpb2s
Monitoring Staff
Administrative review monitors
Financial Management review staff
School Nutrition Program (SNP) Review
Equity ● Quality ● Collaboration ● Community
Administrative Review
Resource Management (RM) Review
Procurement Review
Financial Management Review
How often are reviews?
Equity ● Quality ● Collaboration ● Community
Effective School Year 2019-20, review cycle was extended to five years.
Is this your year for a review?
Equity ● Quality ● Collaboration ● Community
https://www.isbe.net/Pages/School-Nutrition-Monitoring-and-Review.aspx
Tentative List of SFAs to Receive a School Nutrition Program Review in School Year 2020-21
Administrative Reviews – COVID style
Remote Desk Review Email notification or phone contact from your
assigned monitor Administrative Review Checklist Scan documents and upload Phone interviews Video conferences (interviews)
Equity ● Quality ● Collaboration ● Community
Scan/Send Electronically
Free and reduced roster Household eligibility applications Direct certification Single child lookups Extension of benefits
Homeless/migrant/runaway documentation Verification information Sample letters
Equity ● Quality ● Collaboration ● Community
Scan/Send Electronically
Local wellness policy (if on district website, we can access)
District’s on-site monitoring Smart Snack information Food service staff training SBP and SFSP outreach Food safety plan, temperature logs, health
inspections
Equity ● Quality ● Collaboration ● Community
Scan/Send Electronically
These documents will be requested for the selected menu week (from the review month) and for the day of review.
Meal count report Menu Production records CN labels, PFSs,
recipes
Equity ● Quality ● Collaboration ● Community
USDA Waives ISBE Onsite Review Requirements
Meal preparation Observation of meal components and portion sizes Offer versus Serve Potable water Signage Meal counting Confirmation of Buy American on food packaging Food safety practices
Exit Conference
Monitor emails exit conference agenda Phone or video exit conference District sign, scan and return exit conference
agenda via email to monitor
Equity ● Quality ● Collaboration ● Community
When to Expect your Review Citations
Within 30 days AFTER exit conference No later than 60 days after exit conference
Corrective actions due within 30 days. Reminders sent via alerts in WINS. Multiple reminders can lead to withholding
reimbursement.
Alerts to Review Citations in WINS
Message posts to IWAS inbox Dashboard
Equity ● Quality ● Collaboration ● Community
Citation Response Screen
Administrative Review is Closed When…
Equity ● Quality ● Collaboration ● Community
Use the Q&A area on your screen to submit questions.
Nutrition DepartmentTelephone: 800-545-7892 in IL only or
217-782-2491Email: [email protected]
[email protected]: www.isbe.net/nutrition
Thank you for feeding the children of Illinois!