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Monitoring Equity Quality Collaboration Community July 22, 2020

Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

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Page 1: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

Monitoring

Equity ● Quality ● Collaboration ● Community

July 22, 2020

Page 2: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

Presenters

Monitors Judy Foster – [email protected] Andrea Gregory – [email protected] Mary Newman – [email protected]

Equity ● Quality ● Collaboration ● Community

Page 3: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

Webinar Housekeeping Items

You are viewing in “Listen Only” mode. Questions may be posted in Q&A area to be

addressed during the webinar. Unanswered questions will be addressed in a Q&A

document and uploaded to Nutrition website. This webinar is being recorded and will also be

posted on Nutrition website.

Equity ● Quality ● Collaboration ● Community

Page 4: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

B2S Virtual Conference 2020

Equity ● Quality ● Collaboration ● Community

Page 5: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

Track Conference Hours

Equity ● Quality ● Collaboration ● Community

Keep Documentation

Date

TopicLength (hours,

minutes)

https://www.isbe.net/snpb2s

Page 6: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

Monitoring Staff

Administrative review monitors

Financial Management review staff

Page 7: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

School Nutrition Program (SNP) Review

Equity ● Quality ● Collaboration ● Community

Administrative Review

Resource Management (RM) Review

Procurement Review

Financial Management Review

Page 8: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

How often are reviews?

Equity ● Quality ● Collaboration ● Community

Effective School Year 2019-20, review cycle was extended to five years.

Page 9: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

Is this your year for a review?

Equity ● Quality ● Collaboration ● Community

https://www.isbe.net/Pages/School-Nutrition-Monitoring-and-Review.aspx

Tentative List of SFAs to Receive a School Nutrition Program Review in School Year 2020-21

Page 10: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

Administrative Reviews – COVID style

Remote Desk Review Email notification or phone contact from your

assigned monitor Administrative Review Checklist Scan documents and upload Phone interviews Video conferences (interviews)

Equity ● Quality ● Collaboration ● Community

Page 11: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

Scan/Send Electronically

Free and reduced roster Household eligibility applications Direct certification Single child lookups Extension of benefits

Homeless/migrant/runaway documentation Verification information Sample letters

Equity ● Quality ● Collaboration ● Community

Page 12: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

Scan/Send Electronically

Local wellness policy (if on district website, we can access)

District’s on-site monitoring Smart Snack information Food service staff training SBP and SFSP outreach Food safety plan, temperature logs, health

inspections

Equity ● Quality ● Collaboration ● Community

Page 13: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

Scan/Send Electronically

These documents will be requested for the selected menu week (from the review month) and for the day of review.

Meal count report Menu Production records CN labels, PFSs,

recipes

Equity ● Quality ● Collaboration ● Community

Page 14: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

USDA Waives ISBE Onsite Review Requirements

Meal preparation Observation of meal components and portion sizes Offer versus Serve Potable water Signage Meal counting Confirmation of Buy American on food packaging Food safety practices

Page 15: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

Exit Conference

Monitor emails exit conference agenda Phone or video exit conference District sign, scan and return exit conference

agenda via email to monitor

Equity ● Quality ● Collaboration ● Community

Page 16: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

When to Expect your Review Citations

Within 30 days AFTER exit conference No later than 60 days after exit conference

Corrective actions due within 30 days. Reminders sent via alerts in WINS. Multiple reminders can lead to withholding

reimbursement.

Page 17: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

Alerts to Review Citations in WINS

Message posts to IWAS inbox Dashboard

Equity ● Quality ● Collaboration ● Community

Page 18: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

Citation Response Screen

Page 19: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

Administrative Review is Closed When…

Page 20: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

Equity ● Quality ● Collaboration ● Community

Use the Q&A area on your screen to submit questions.

Page 21: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

Nutrition DepartmentTelephone: 800-545-7892 in IL only or

217-782-2491Email: [email protected]

[email protected]: www.isbe.net/nutrition

Page 22: Power Point Template 1- Feb. 2020 · 2020. 7. 23. · Power_Point_Template 1- Feb. 2020.pptx Author: GRIFFIN MEGAN Created Date: 7/23/2020 11:06:04 AM

Thank you for feeding the children of Illinois!