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PGME SPRING 2020
POSTGRADUATE MEDICAL EDUCATION, MAX RADY COLLEGE OF MEDICINE
M E S S A G E F R O M T H E A S S O S C I A T E D E A N , P G M E CLIFF YAFFE
T he spring of 2020 has brought many unprecedented challenges to which we have
had to adapt and to respond. Our residents, fellows and faculty have had to make a
number of sacrifices in order to be prepared for and to conquer the clinical
challenges on the front lines of patient care. Furthermore, we have had to institute a policy
outlining the principles of re-deployment of residents and fellows to certain rotations and
clinical units in order to maintain the human health resources necessary to fight against the
impact of the COVID-19 pandemic. Moreover, there have been unforeseen and
unprecedented academic and educational challenges with respect to completion of
training, examinations and inter-provincial travel to outside rotations, to name a few.
The challenges and uncertainties that we are facing are understandably fear-provoking and
bring to us a sense of anxiety. However, it is how we react to this fear and maintain our
courage and composure that is so important in order for us to overcome it. As Dr. Shawn
Young, the newly-appointed CMO, Health Sciences Centre so well stated in his farewell
letter to the South West Winnipeg Integrated Health and Social Services (March 31, 2020):
“There will be conflict, uncertainty and fear as we wade through this. We will need to
ask each other for help. We will make mistakes; we will need forgiveness.”
I would like to take this opportunity to thank our residents and fellows for their tireless
work, dedication and patience in courageously caring for our patients during this health
crisis. I am grateful to our Program Directors for their leadership and to the teaching faculty
for their dedication, understanding and support of our residents and fellows. Thanks to
PARIM for supporting the unprecedented policy changes that have been implemented in
PGME.
Finally, thanks to ZOOM!
Please visit the PGME website for regularly updated information regarding the COVID-19
questions and answers and important links.
Please Stay safe. Stay strong. Stay well.
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N ovember 2021… the date of the University of Manitoba PGME On-site Survey Visit.
It seems so far into the future, however, in reality, we will be there before we know it. We have a lot of planning and program development to do before that date gets here. In addition to our planned preparations for our PGME Accreditation Survey visit, we are now dealing with the COVID-19 pandemic. I applaud everyone involved for their enormous efforts to continue to provide excellent quality clinical care to the people of Manitoba, as well as continuing to provide top notch training programs. Thank you. Thank you. Thank you! In spite of all the uncertainty that comes with this Pandemic, we do still need to continue our preparations for accreditation. The PGME office will update you with any new information we receive related to accreditation processes. This accreditation update outlines efforts that have been made to ensure all of our PGME residency programs are ready for the accreditation on-site survey and timelines for implementation of things to come. Preparations take time and a concerted effort by many, many people. The PGME Accreditation team will be pulling people and teams together to implement plans to ensure that all programs are properly prepared for our accreditation visit.
New PGME Policies The CanERA Standards of Accreditation for Residency Programs requires that Programs have specific policies that are aligned with Central PGME Policies.
The following PGME Policies have been escalated to the PGME Executive for approval and will be available for Programs to adopt using the templates provided after final approval from the RFHS College Executive Committee:
CPGME Resident Wellness Policy—includes templates for program specific Resident Wellness and Fatigue Risk Management policies
CPGME Resident Safety Policy—includes template for program specific Safety Policy
Programs should be aware of the processes of the PGME office in conducting mid-cycle Internal Reviews of all residency programs. The following updated and revised policy has been approved by the PGME Policy Development Committee and is being escalated for final approval: CPGME Internal Reviews of Residency Programs/ AFC
(Diploma) Programs / Institution Policy The following policies, required for the functioning of the Residency Programs, have recently been revised to include the most up to date rules and regulations:
CPGME Evaluation of Faculty by Residents Policy CPGME Evaluation of the Rotation/Educational Experience by Residents CPGME Essential Skills and Abilities (Technical
Standards) for Admission, Promotion or Graduation in the PGME Program, and Accommodation
The Principles of Redeployment of Residents, Subspecialty Residents, Fellows and Visa Trainees in Times Exceptional Health System Need Policy was approved by Dr. Postl, Dean, Max Rady College of Medicine and put in effect to address redeployment of Postgraduate trainees.
Principles of Redeployment of Residents, Subspecialty Residents, Fellows and Visa Trainees in times of Exceptional Health System Need Policy
M E S S A G E F R O M T H E A S S I S T A N T D E A N , P G M E A C C R E D I T A T I O N KURT SKAKUM
To find the most up-to-date PGME policies, please visit: PGME Policies and Procedures
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P G M E AC C R E D I TAT I O N R O A D M A P
UPCOMING DEADLINES
OEFD Review of Programs’ Goals and Objectives, Curriculum Maps and Assessments OEFD is in the process of reviewing each residency program’s Goals and Objectives, Curriculum Map and Assessment documents. These documents were identified as potential areas for improvement through our last internal review cycle. Each program has been assigned a deadline date for posting their program’s current documents. The dates are somewhat negotiable but in order for OEFD to review the documents for all 54 PGME programs steady progress on this project needs to be made. Your efforts to meet the posted deadlines is greatly appreciated.
Accreditation Events
PGME Accreditation Boot camp—Part 1—December 14, 2020
PGME External Institution Review—New date to be announced
Accreditation Resources
PGME has created an Entrada Community to house all of the available Accreditation Resources.
This community is available to all Program Directors and Program Administrators.
Entrada Community
https://entrada.radyfhs.umanitoba.ca/community/pgmecommresources
Templates for program use have been added to the Templates and Timelines - Accreditation folder
*If you were unable to attend the Countdown to Accreditation Launch presentation on January 21, 2020 and you want to catch up on what you missed, the presentation was recorded and is available for viewing. Link can be found here: VIDEO - https://media1.cc.umanitoba.ca/legacy/bann/med/cpgme_2020_01_21.mp4
*Please forward your accreditation questions to our PGME Accreditation Team [email protected].
*For more information, please visit our PGME Accreditation Webpage.
Let’s make the best of the time we have to ensure that we are all ready for Accreditation 2021!
“Don’t let the fear of the time it will take to accomplish something stand in the way of your doing it. The time
will pass anyway; we might just as well put that passing time to the best possible use.” – Earl Nightingale.
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At this point, the majority our PGME programs have launched or are preparing themselves for a 2020 launch of
Competence by Design. Just in case you may be feeling ‘out of the loop’, there is an easy way to catch up. The Royal College of Physicians and Surgeons of Canada (RCPSC) has several online learning modules that can quickly get you up to speed.
RCPSC’s Online Learning Modules
CBD for Program Directors
This is a resource designed for program directors, but it is also suitable for anyone trying to wrap their head around Competency-Based Medical Education (CBME). It includes modules on:
Coaching to Competence
This resource contains five online interactive modules designed to help you improve your coaching skills. As these activities include practice and reflection, by completing them, you will earn Section 3 MOC credits!
Entrustability Scales
This module is self-paced, and designed to help you master the entrustability scale, whose anchors differ from more traditional performance scales. By the time you finish, you will be able to differentiate between the scales and apply them within your own specialty.
C O M P E T E N C E BY D E S I G N ( C B D )
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C O M P E T E N C E BY D E S I G N — C O N T ’ D
Mock Competence Committee Cases
These case studies are designed to help individuals hone their skills for determining a student’s level on the Competence Continuum. They also come complete with ‘facilitator guides’, which contain suggestions as to how to use the cases to promote
group discussion among competence committee members.
For more resources like these, please go to the RCPSC Medical Educators site or our own PGME-CBME website.
Reference
RCPSC. (2020). CBD online learning modules. Retrieved from http://www.royalcollege.ca/rcsite/cbd/cbd-online-training-e
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Dear Program Directors:
Prior to the COVID-19, coronavirus outbreak (which seems like another lifetime), PGME hosted the World Cafe. I enjoyed meeting you and having an opportunity to outline the Core Curriculum. As you know, every trainee must complete their core requirements (which vary between programs) to allow for the FITER to be signed.
I will continue to work with you and our residents to ensure clear understanding of requirements. The Office of Education has inserted notifications within the course to help residents stay on track. For now, all of our live events have gone to online self studies.
If any of your residents are completing training and have outstanding core requirements, they can turn to me personally at [email protected] and I will walk them through their course requirements. I would like to eliminate any strain on you and your residents.
C O R E C U R R I C U LU M
M E S S A G E F R O M T H E P R O G R A M D I R E C T O R , P G M E C O R E C U R R I C U L U M ALEXANDRA ILNYCKYJ
CANCELLED COURSES
PLEASE NOTE: The Drug Prescribing Safety Course will be delivered ONLINE to any Residents currently registered and or will complete training this Academic Year. The Course will return to classroom delivery after the COVID-19 pandemic passes.
(More information coming soon)
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In light of the COVID-19, coronavirus and recommendations from the Province of Manitoba and Health
Canada with regard to social distancing, PGME has decided to postpone the following PaAls sessions
until a later date, to ensure the well-being of our attendees. We look forward to networking and seeing
you in the near future. Stay safe!
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Thank you and welcome to Program Directors and Program Administrators!
As of January 2, 2020
Family Medicine Program Director: Welcome to Dr. Tamara Buchel
Thank you, Dr. Bruce Martin
Cardiac Surgery Program Director: Welcome to Dr. Nitin Ghorpade
Thank you, Dr. Alan Menkis
As of January 13, 2020
Nuclear Medicine Program Director: Welcome to Dr. Mashael Alhrbi
Thank you, Dr. Sheryl Stern
As of January 20, 2020
CIP Program Administrator: Welcome to Tashanna Gabbidon
Thank you, Phillip Snarr
As of February 4, 2020
Family Medicine, Access Fort Garry
Program Director: Thank you, Dr. Jasdee Mancer
As of February 24, 2020
Otolaryngology Program Administrator : Welcome to Erica Bloomfield
Thank you, Yvonne Groshak
As of March 1, 2020
Geriatric Psychiatry Program Director: Welcome to Dr. Vishal Kaushik
Thank you, Dr. Kurt Skakum
Plastic Surgery Program administrator: Welcome to Amanda Fadun
Thank you, Susan Snusher
New Program Highlight:
We are pleased to announce that the RCPSC Colorectal Surgery, Subspecialty Residency Program has
been approved by the Royal College of Physicians and Surgeons of Canada. The new two year Colorectal
Residency Program will commence on July 1, 2020 with Dr. Ramzi Helewa as the Program Director and
Tamara Lewsey as the Program Administrator. Welcome to the PGME Team!
A R R I VA L S A N D D E PA R T U R E S
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E M P LOY E E S P OT L I G H T
Dr. Skakum graduated from the University of Manitoba in 1990 with a
Bachelor of Science degree, and later completed his Doctor of Medicine in
1994. After completing his Psychiatry residency in July 1999, Dr. Skakum
subsequently joined the Department of Psychiatry, where he is currently
an Associate Professor and has been a GFT with the Max Rady College of
Medicine.
Dr. Skakum has undertaken numerous roles such as Medical Director of
the consultation-liaison Psychiatry service at the Health Sciences Centre
(HSC) since July 2001, Psychiatric Consultant to CancerCare Manitoba since
1999, Medical staff President for the Health Sciences Centre and the
Winnipeg Regional Health Authority (WRHA), and Mental Health Program
Assistant Head since 2013.
Since his term as PARIM President in 1996, Dr. Skakum has been involved
with PGME, successively becoming the Chair of the PGME internal review
committee from 2013 to 2016, and later appointed the PGME Program
Director of accreditation and allocations. In addition to his involvement
with PGME, he is also involved with the International Medical Graduate
residency program, the Master of Physician Assistant studies program and the Canadian Armed Forces Physician Assistant
training program. Dr. Skakum has also served as an external accreditation survey team member for the Royal College of
Physicians and Surgeons of Canada for onsite surveys at the University of British Columbia and Dalhousie University.
Congratulations! we wish you lots of success in your new role.
Dr. Brian Postl, Dean, Max Rady College of Medicine and Dean, Rady Faculty of Health Sciences is pleased to
announce the appointment of Dr. Kurt Skakum as Assistant Dean, PGME Accreditation. His position started on
March 1, 2020.
I N T R O D U C I N G : D R . KU R T S K A KU M
Dr. Kurt Skakum, Assistant Dean,
PGME Accreditation
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P G M E ST U D E N T A F FA I R S & W E L L N E S S
Contact us: S212 Medical Services Building 750 Bannatyne Avenue University of Manitoba Winnipeg, Manitoba R3E 0W2 Phone: 204-789-3522 Fax: 204-789-3929 [email protected]
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The Royal College examination process for the Internal Medicine, Psychiatry and Pediatrics has been updated.
Anticipating the transition to Competence by Design (CBD), examination components are being blueprinted
independently for the written and the applied (oral/OSCE) examinations in these 3 specialties. Therefore, beginning in 2020 the Royal College will be carrying forward successful results at the written component of a specialty examination for subsequent years, if the candidate is not successful on the applied exam i.e. if a candidate is successful at the written component, and in the case of a fail or inability to challenge the oral/applied component, they will not be
required to challenge the written component again - they will only be required to register for the applied component in any subsequent year, until such time as their eligibility expires.
Aligned with this practice, candidates who are not successful on the written examination will NOT be invited to
challenge the applied examination and will be refunded that portion of the examination fee.
Who does this affect?
The written-before-oral format applies to the following specialties in 2020:
When will this begin and take into effect?
This process takes effect immediately. Those who pass the written examination in 2020 for the specialties mentioned above will not be required to repeat the written component in 2021 and years beyond.
For more information
Please refer to the “Exam Format” section of our website.
DID YOU KNOW?
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DID YOU KNOW?
As you are undoubtedly aware, the CMPA has made changes to the way in which it will accept payment for its services, beginning with our academic year of July 1, 2020 – June 30, 2021. CMPA is now requiring Residents to submit payments for their own liability insurance (in other words, no third party payments from Shared Health).
They are providing Residents with the choice of paying in one lump sum for the entire year, or in monthly pay-ments. Some of you have already received notices about this, and we cautioned you not to pay until we were able to consolidate the reimbursement plan with the Employer, Shared Health, who is contractually obligated to pay for this for Residents. Shared Health is obligated for 75%, leaving Residents responsible for 25% of the total cost to a maxi-mum of $625.
We have arranged for the following reimbursement plans. If you pay for the full year in one lump sum, you will need to submit receipt of payment to Shared Health, who will reimburse you through payroll in July or August. If you opt for the monthly payments, you will be reimbursed in two payments – one in December and one in June, both
requiring you to submit all paid receipts.
PARIM is strongly urging you to consider paying the full year before July 1 as this will be the simplest and fastest way of getting reimbursed. It is your choice, ultimately, but we are advocating for full payment to ensure that our
members do not have out-of-pocket expenses for very long.
Please note, the reimbursement is non-taxable – so you get the full amount owing to you without tax deductions. Residents who complete training early, and receive reimbursement from CMPA for a period of time be-yond completion, are required to declare the reimbursement to the Provincial Medical Administration office at [email protected] and return any additional balance received.
If you have any questions about this process, please contact the PARIM office at [email protected].
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The University of Manitoba continues to closely monitor the Coronavirus COVID-19 threat. Information related to coronavirus has the potential to change rapidly and the safety and wellness of our learners remains our top priority. The Dean, Rady Faculty of Health Sciences has convened the incident Command Structure to engage in contingency planning regarding this evolving situation.
We encourage you to regularly visit the PGME website for the most up to date information.
COVID 19, Corona Virus Resources
COVID 19—Frequently Asked Questions
COVID-19 Links:
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ENTRADA
The Entrada team has enhanced the Absence Module—the Archived Requests section now includes the number of days requested.
Program Administrators are encouraged to check the Entrada PGME Program Assistants Community to access the training resources, discuss any issues they are having with the system and to see the latest announcements including ‘What’s New in Entrada 1.17”.
Clinical Events is a new feature that has been added to the Clinical Experience module. This allows for granular
scheduling and tracking of faculty teaching hours.
We are pleased to announce the Entrada Registration Module is live and ready for use by programs!
The new module features; demographics, trainee information, documents, exams, disciplines, core curriculum and reports. The Report feature allows for easy access to search or print trainee information. Resident PGME Core Curriculum reports can be printed for the Program Director Face to Face meeting with Residents. The Exam tab will provide up to date information on who has completed the MCCQE Part I and Part II.
The Registration Module can be accessed from Admin Tab, scroll down and select Manage Registration. Please see the attached “How To” document for more information.
IMPORTANT NOTES:
Resident Registration data has been transferred from VENTIS to the Entrada Registration Module (demographics, trainee information, documents, exams, disciplines).
ACTION: We ask that you kindly review the information for discrepancies (start date, end date, PGY Level etc..) and report any discrepancies to [email protected] by March 30, 2020
Some Trainee contact information is out of date, therefore, we ask that you collect your trainees current home address, phone number and emergency contact information.
ACTION: To support this, please complete the attached Excel file and return to [email protected] by March 30, 2020
PGME Core Curriculum - we ask for your patience while we reconcile the Core Curriculum section in the Registration Module. Further communication will be sent when this reconciling is complete.
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RESIDENT RESEARCH
The goal of the University of Manitoba Clinician Investigator Program (CIP) is to improve the health of society by providing the next generation of medical and surgical specialists with the leading-edge graduate research training necessary to become successful clinician scientists.
CIP research training can occur either within or immediately after a Royal College of Physician and Surgeons of Canada clinical residency program. Eligible areas of research include all four Canadian Institutes of Health Research pillars (biomedical, clinical, population health and health services research) as well as health research in related areas such as economics, education, e-health, engineering, or ethics. Achieving the CIP designation requires a minimum of two years of formal training at the Masters, Doctoral, or Post-Doctoral level. Depending on career stage, CIP training may serve as a formal introduction to research, an intermediate step in research career training, or as the final research training experience prior to faculty appointment.
Overall Goals and Objectives for CIP trainees address each CanMEDs Role.
Intake Information: The next CIP application deadline is November 1, 2020 for a July 1, 2021 start date.
To apply, please submit the following application and registration forms along with all requested supporting documents via email to [email protected].
CIP Application Form and Checklist
CIP Registration Form
Please review the Current CIP Trainee Resources page for more detailed program information and
important dates.
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AWA R D S
UPCOMING AWARD DEADLINES
There are a wide variety of Awards, Bursaries, Scholarship and Prizes available for Postgraduate Trainees.
The Postgraduate Medical Education Office administers the following 7 Awards. Click on the Award name to be taken
to the awards Terms of Reference, and the award deadline will take you directly to the Application Form.
How to Apply
Visit our PGME Awards Page for application instructions, deadlines and award Terms of Reference.
Awards FAQ
For additional information please see our Awards FAQ.
AWARD DEADLINE
Dr. Diane Biehl Research Award in Postgraduate Medical Education CLOSED
The R. Samuel McLaughlin/MMSF Research & Education Fellowship Award in Medicine CLOSED
The Dean of Medicine’s Education and Research Fellowship Fund CLOSED
Dr. T.J. Lamont Memorial Prize in Maternal and Neonatal Welfare April 17, 2020
Prowse Prize for Clinical Research April 17, 2020
Pawas and Mradula Verma Fellowship for Transplant Research May 15, 2020
CSCI-CIHR Resident Research Award May 15, 2020
"Spring adds new life and new beauty to all that is."
-Jessica Harrelson
