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POST BACC PARTNERSHIP AT CSU TO DO LIST: CLASS OF 2017
All you need to know to complete:• Financial Aid Application Forms• Completing AMCAS and Petition for Review• Your Immunization Record
POST BACC PARTNERSHIP AT CSU TO DO LIST…
APPLYING FOR FINANCIAL AID FOR THE 2013/14 ACADEMIC YEAR
Michael A. KempeFinancial Aid [email protected]
2012/13 COST OF ATTENDANCE
• Tuition and Fees: $ 34,455• Room and Board: $ 10,800• Books and Supplies: $ 3,100• Medical Insurance: $ 1,491• Personal Expenses: $ 5,187• Transportation: $ 4,344
• Total: $ 59,377
– Non-Ohio Res. Annual Surcharge: $ 31,955– Room and Board for living with parents: $ 7,020
TYPES OF FINANCIAL AID
• Scholarships– Institutional
• NEOMED Grants and loans (need-based)– Private
• A list of scholarships is available on the financial aid page at www.neomed.edu or www.fastweb.com
• Loans– Need-based, Non-need based– Federal
• Stafford Unsub:– $40,500 for M1,2,4– $47,167 for M3
• Perkins (need-based)• Grad PLUS (credit-based)
OHIO ACADEMIC SCHOLARSHIPStudents who have not completed all degree requirements at their
undergraduate AND received the Ohio Academic Scholarship may transfer eligibility of the scholarship to NEOMED.
Request in writing to transfer funds to NEOMED. Include your name, social security number and mail to:
Ohio Board of RegentsState Grant & ScholarshipsPO Box 18245Columbus, OH 43218-2452Phone: (614) 466-7420 or (888) 833-1133
Include the following information:Name, Ohio Academic Scholarship, Transferring from (undergraduate school) to NEOMED, your e-mail address, your signature.
WHAT’S NEXT?MARCH 15, 2013 DEADLINE
Submit FAFSA on the Web to the US Department of Education– www.pin.ed.gov to obtain a Personal
Identification Number (PIN).
– www.fafsa.ed.gov to complete the 2013/14 FAFSA application.
– NEOMED’s Title IV’s Code that must be on the FAFSA is G24544.
– Refer to the Completing Financial Aid Documents guide to assist you in completing the FAFSA.
WHAT’S NEXT?MARCH 15, 2013 DEADLINE
Submit All NEOMED required forms online through your DOCS account:
1. Log onto https://docs.neomed.edu/cp/home/displaylogin2. Go to the Banner Self-Service Menu3. Click on the Student Information Menu4. Click on the Financial Aid Menu5. Under Financial Aid Office, click on Requirements
Make sure to complete documents for 1314 academic year.
WHAT’S NEXT?MARCH 15, 2013 DEADLINE
Forms to be submitted:
– Credit Policy Statement (all students)– Statement of Certification (all students)– Authorization Form (all students)– Campus-Based Aid Application (campus-based
aid applicants only)– Student and Parent 2012 tax forms (campus-
based aid applicants only)
SUBMITTING TAX DOCUMENTS
You can submit one of the following tax documents:– A copy of the original or file copy of the 1040, 1040-A or 1040-
EZ form– A tax transcript obtained by contacting the Internal Revenue
Service by:• Logging onto www.irs.gov and selecting the 2012 tax year• Calling the IRS at (800) 908-9946
– Tax transcripts take up to 10 days to be mailed to you for them to then be forwarded to NEOMED. Please make sure you allow enough time to request these documents.
SUBMITTING FINANCIAL AID DOCUMENTS
All financial aid forms can be submitted by:
NEOMED
Office of Enrollment Services
Attn: Financial Aid
4209 State Route 44
P.O. Box 95
Rootstown, OH 44272
Fax: (330) 325-5905
E-mail: [email protected]
WHAT’S NEXT?JUNE
• Create your personal budget– Budgeting is the safest way of preventing yourself
from borrowing unnecessary student loan funds.• Project your expenses over the next academic year• Review your expected tuition and fees• Review your financial aid awards and borrow only what
you need for the entire academic year.
– Reference the enclosed AAMC budget worksheet for assistance in creating a personal budget.
WHAT’S NEXT?JUNE - JULY
• Verify you have submitted all documents via the financial aid channel on docs or by incomplete application e-mail.
• The Office of Enrollment Services begins determining financial aid eligibility– Financial Aid awards posted on DOCS in July– Apply for aid online via DOCS
• Accept all/partial/no loan funds• Return loan applications to the Office of
Enrollment Services for campus-based financial aid
WHAT’S NEXT?AUGUST
Student Loan Counseling Session• All students borrowing a Stafford or Grad PLUS loan must attend
a mandatory Entrance Counseling Session, even if you’ve already attended a session at another university.
• 2013 Entrance Counseling Dates for the College of Medicine are:– Thursday, August 8th from 10:00-12:00 in Meshel Lecture Hall– Make-up session is TBD.
Please note that if you are not able to attend the August 8th date, your federal student loan funds will not disburse to your student account until you complete your entrance counseling on the make-up date. Please plan your finances accordingly if you’re expecting a financial aid refund.
CONTACTS
Do you have questions on the application process? Just ask!
Michael Kempe
Financial Aid Counselor
NEOMED
330.325.6481
[email protected] or [email protected]
Lauren Hodgkinson
Specialist, Enrollment Services
330.325.6275
POST BACC PARTNERSHIP AT CSU TO DO LIST…
PREPARING FOR CAPP
PREPARING TO MATRICULATE TO NEOMED
Jan Divoky, Assistant Registrar
Office of Enrollment Services
330-325-6483
#1 – KNOW WHAT CAPP IS
• Committee on Academic and Professional Progress
• Reviews the progress of all Phase 1Post Bacc/MD students to determine if promotion or continuation in the program is appropriate by:– evaluating academic performance– assessing and making sure that individuals have
intellectual and behavioral readiness for medical school
#2 – KNOW WHO IS ON CAPP
Voting Members:• NEOMED Faculty• Physicians – NEOMED Clinical Faculty• Current NEOMED Medical Student
– M4 student representative
Non-Voting Members:• Undergraduate Faculty Coordinators• NEOMED Staff• Current NEOMED Medical Student
– M3 student representative
#3 – KNOW WHAT CAPP DOES
• Reviews each student on an individual basis– Will review:
• Academic information• Individualized course plans (ICPs)• Your petition (e.g. Professionalism)• Your Addendum (if applicable)
• Major Meetings:– Professionalism– Promotion & Retention– Executive Review
#4 – KNOW WHAT CAPP MAY DECIDE
• Promote/Provisional Promote• Retain for an additional year (PB3) • Deferral/Leave of Absence (LOA)• Dismiss• Address professionalism concerns and require
further action on your part
#5 – ACADEMIC REQUIREMENTS AND GPA/BCPM CALCULATIONS
Post Bacc/MD Partnership at CSU
Academic Requirements – PB2• Student must complete 30 credit hours at CSU by Spring semester of
PB2.
• Students must receive a letter grade in at least one science (3 credit hours or more) course and one (1) urban health concentration course (or other approved course) at CSU for Fall and Spring semesters.
GPA/BCPM Calculations – PB2• Overall GPA/BCPM (Biology, Chemistry, Physics, Math) includes all
coursework for which CSU gives credit from admission to the program through Spring semester of PB2.
#6A – UNDERSTAND YOUR OPTIONSPost Bacc/MD Partnership at CSU – Option 1
Grades:• All required courses must be passed with a “C-“or better to receive credit
toward promotion. • A "D" or "F" in any BCPM or urban health concentration course at any time
may be grounds for a dismissal from the program and shall be sufficient grounds for denial of promotion.
• A “D” or F” in any required course must be remediated; Courses remediated at CSU will be included in GPA/BCPM calculations.
• All required courses, including transferred courses, must be completed no more than seven years prior to spring of PB2.
• Required BCPM and Urban Health concentration courses transferred from another institution to CSU will be subject to the same minimum grade requirements.
• Failure to meet grade and course requirements will place the student’s participation in the MD partnership program in jeopardy.
Medical College Admissions Test (MCAT):• Score of 8 or higher in each subtest of the MCAT for a test taken by April 15 of
PB2, but not older than April 2011.
GPA:• A cumulative BCPM GPA of at least 3.20 • A cumulative urban health concentration GPA of at least 3.20• Overall GPA of at least 3.25
Possession of minimally acceptable academic credentials in no way guarantees promotion to NEOMED.
#6B – UNDERSTAND YOUR OPTIONSPost Bacc/MD Partnership at CSU – Option 2
Grades:• All required courses must be passed with a “C-“or better to receive credit
toward promotion. • A "D" or "F" in any BCPM or urban health concentration course at any time
may be grounds for a dismissal from the program and shall be sufficient grounds for denial of promotion.
• A “D” or F” in any required course must be remediated; Courses remediated at CSU will be included in GPA/BCPM calculations.
• All required courses, including transferred courses, must be completed no more than seven years prior to spring of PB2.
• Required BCPM and urban health concentration courses transferred from another institution to CSU will be subject to the same minimum grade requirements.
• Failure to meet grade and course requirements will place the student’s participation in the MD partnership program in jeopardy.
Medical College Admissions Test (MCAT):• MCAT composite of at least 24 with subtest scores of at least 8 or higher in two
sections and no less than a 7 on the third for the MCAT taken by April 15 of PB2, butnot older than April 2011.
GPA:• A cumulative BCPM GPA of at least 3.50• Cumulative urban health concentration overall GPA of at least 3.50• Overall GPA of at least 3.50
Possession of minimally acceptable academic credentials in no way guaranteespromotion to NEOMED.
#7 – CONSULT WITH YOUR COORDINATOR
• Phase 1 Enrollment Extension– The MD partnership experience is designed so that students
complete all course requirements for promotion within two years. Students may extend the program, voluntarily seeking an additional year, or be referred by Phase 1 CAPP to complete another year of coursework in order to remediate their GPA or MCAT score.
– All student-initiated extensions need prior approval of Phase 1 CAPP
• Voluntary Program Extension• Remedial Program Extension• Maximum Length of MD Partnership Program• Short Term Enrollment Interruption
– If you need assistance with Petition.
#8 – KNOW WHAT CAPP REQUIRES DURING AN ADDITIONAL YEAR
• Must be a full-time student for Fall and Spring semesters
• Must maintain a 3.25 GPA and 3.20 BCPM in additional year courses and overall– PB3 GPA/BCPM includes Fall and Spring semesters
of the additional year
– Overall GPA/BCPM includes all semesters
– Requirements articulated in an ICP
– Carefully read your letter from Committee for new requirements you must meet to be considered for promotion next year.
• Will be reviewed again as a PB3
#9 – KNOW WHEN YOU CAN REQUEST EXECUTIVE REVIEW
• Must submit an appeal form only for a dismissal.
• Must demonstrate procedural error or have significant new information not known by YOU at the time of the Phase 1 CAPP meeting.
• Disagreement with the Phase 1 CAPP decision
shall not constitute the sole reason for an appeal.
− Do not hold anything back on your petition or addendum if you think it is relevant to your Phase 1 performance and you want the Committee to consider the information.
#10 – KNOW IMPORTANT DATES
• March 15, 2013: Petitions due to Coordinator, Complete online Clinical Campus Preference Form, AMCAS and Financial Aid
Applications due
• April 4, 2013: Last day to take MCAT
• May 17, 2013: Enrichment forms due to Coordinator (if applicable)
• May 17, 2013: Submit Addenda to Coordinator (if applicable)
• June 11, 2013: Phase 1 CAPP Meeting – Promotions/Retentions, Enrichment & Professionalism
• June 14, 2013: CAPP result letters mailed to students (from 6/11/13 meeting)
• June 20, 2013: Withdrawal or Appeal Forms due to Coordinator (from 6/11/13 meeting)
• To Be Determined: White Coat Ceremony
#11A – COMPLETE PETITION FORREVIEW
• All students must complete the Petition for Review and submit to your Coordinator.
• Complete the Petition for Review no later than March 15, 2013.
• The matriculation fee will be added to your Fall tuition.
• If you want to change your petition request (promote vs. retain) after Spring semester grades or MCAT scores are released, please contact your Coordinator. All requests must be in writing.
http://www.neomed.edu/students/es/capp
#11B – COMPLETE PETITION FOR REVIEW
#12 – CLINICAL CAMPUS ASSIGNMENT
• During your first and second year of medical school you will have activities at your clinical campus.
• You will be assigned to the Cleveland clinical campus.
#13A – COMPLETE AMCAS APPLICATION
• All PB2 students who are requesting promotion are required to complete an AMCAS application.
• Many applicants take several hours and more than one sitting to complete their application.
• The deadline to complete your AMCAS application is Friday, March 15, 2013.
• If you miss the March 15, 2013 AMCAS application deadline, you will be assessed a $100.00 late fee. This fee will be added to your Fall tuition.
• The American Medical College Application Service The American Medical College Application Service (AMCAS) is a centralized application processing (AMCAS) is a centralized application processing service for applicants to U.S. medical schools.service for applicants to U.S. medical schools.
#13B – COMPLETE AMCAS APPLICATION
• AMCAS websitehttps://services.aamc.org/AMCAS2_2013/
– Need an AAMC Login username? Click on “Register here.” When you took the MCAT you established an AAMC ID.
– Once you complete the registration form, then your AMCAS username and password will be emailed to you.
#13C – COMPLETE AMCAS APPLICATION
Create AAMC Login
AAMC ID REGISTRATION FORM
Once you have created an ID, you will need to complete and save a section (i.e., biographical) before you can exit the AMCAS application.
#13D – COMPLETE AMCAS APPLICATION
#13E – COMPLETE AMCAS APPLICATION
• Utilize the AMCAS 2013 Applicant Checklist and Worksheet to help you complete the application as well as the online help text within the application.
• How to Apply – AMCAS for Applicants
• FAQ – AMCAS for Applicants
http://www.neomed.edu/students/es/capp
OrOr
https://www.aamc.org/students/applying/amcas/how_to_apply/
#13F – COMPLETE AMCAS APPLICATION#13F – COMPLETE AMCAS APPLICATION
• You do have to complete:• Biographic Information• Schools Attended – Include each college you have attended
(complete an AMCAS transcript request form for each school)
• Coursework (request an unofficial transcript or view an unofficial version online) – You must enter all courses in which you have been enrolled at each school and courses for which you are currently enrolled or expect to enroll in prior to entering medical school• Enter courses exactly as they appear on the transcript of the
school where they were originally attempted.
• Enter courses in chronological order.
• Personal Comments (Essay) – This section cannot be left blank. Enter one sentence - I am a current Post Bacc/MD student applying for promotion.
• Program Type Designation – A message will appear indicating you must
have permission to apply. NEOMED will grant permission.
• Email your AAMC ID number to [email protected] if not already provided by your Coordinator to NEOMED.
• School Name – Northeast Ohio Medical University
• Program Type – Combined Bachelors/Medical Degree
• Certification and Submission – To complete the application you must certify and submit. If you make any changes to your application you must re-certify and re-submit.
#13G – COMPLETE AMCAS APPLICATION
• The AMCAS application fee for Post Bacc students is waived.
• Emails from AMCAS – Emails are the primary source of communication used by AMCAS regarding transcript receipt, verification process, etc. so check your email regularly.
#13H – COMPLETE AMCAS APPLICATION
#14A – REQUEST TRANSCRIPT(S)
• Each student will be required to submit the AMCAS Transcript Request Form. All students should submit an AMCAS transcript request form directly to Registrar’s Office at their undergraduate university. You should submit your AMCAS transcript request form by March 15, 2013.
• All financial obligations with your undergraduate university must be reconciled prior to the submission of a transcript request (i.e., parking tickets, library fines, etc.).
• Pay for official transcript. CSU - $4.00 per website information.
#14B – REQUEST TRANSCRIPT(S)
• You must also request copies of your transcript from ALL other colleges or universities you have attended. Complete the AMCAS Transcript Request Form for each school and mail to their registrar’s office along with any fees, if applicable. Any institution you list in schools attended on your AMCAS application will require a transcript. Failure to provide all transcripts will delay your application from being processed.
• All transcripts must be sent directly to AMCAS at:
AMCAS
Attn: Transcripts AAMC Medical School Application ServicesPO Box 57326Washington, DC 20037
#15 – KNOW YOUR RESOURCES AT NEOMED
– Phase 1 Requirements – NEOMED/CSU
– MCAT Information
– Petition for Review – Post Bacc/MD Program – Post Bacc “To Do” List
– AMCAS Application and Instructions
– Campus Visit Presentation – Post Bacc
The following links are accessible from our website:
http://www.neomed.edu/students/es/capp
#16A - GET VACCINATED
• Immunizations are a requirement to begin at NEOMED.
• Deadline: August 1, 2013 • You will not be permitted to attend class if your
immunizations are not received by the deadline and verified before class begins.
• Immunization record to be completed by you and a physician (form provided in packet).
• http://www.neomed.edu/students/es/immun
#16B – PROVIDE PROOF OF IMMUNITY FOR CHICKEN POX
• A positive varicella antibody titer documented with the lab report results (copy of lab report required)
• If negative titer, receive two doses of varivax vaccine (provide written documentation of two doses).
#16C – GET HEP B SERIES + TITER
Hepatitis B surface antibody- a positive quantitative antibody titer (anti-HBs) in addition to the 3 dose series
• First dose - recommended immediately• Second dose -1 month after 1st dose • Third dose - 4 months after 2nd dose
• Hepatitis B surface antibody titer with lab report required 1 month after third dose
• If titer lab report indicates non-immunity, receive additional vaccine dose(s) then be re-titered, follow recommended timeline for Hep B vaccines and re-titer (written documentation required of each additional dose)
#16D – PROVIDE PROOF OF MMR
• Two doses of MMR
- or -• Positive antibody titers against Measles virus,
Mumps virus, and Rubella virus documented with the lab report results (copy of lab report required).
• If titer lab report indicates negative or equivocal, one additional dose of MMR required (written documentation required).
#16E – GET TDAP VACCINATION
• Tetanus, Diphtheria, & Pertussis (Tdap) – required
• Do not have to get a Tdap if you have had a tetanus booster within the last five years.
• You may be required to submit a declination form if you do not have a Tdap on record.
#16F – GET TUBERCULIN SKIN TEST (TST)
• TST test date must be after June 1, 2013
• Results must be read 48-72 hours later
• A TST is required on a yearly basis for all students and will be provided at the beginning on each academic year for 2nd-4th year students
• If positive TST, annual chest x-ray required with lab report results (copy of lab report)
#16F – MANDATORY INFLUENZA VACCINE EACH ACADEMIC YEAR
• Each year provide written documentation of receiving the annual influenza vaccine.
• Influenza vaccine clinics will be held at NEOMED during Fall semester each year.
#17 – KNOW WHO TO CONTACT AT NEOMED
If you have any questions or concerns,please call or email:
Jan Divoky, Assistant Registrar330-325-6483
or
Mary Beth Seith, Interim Registrar330-325-6477
