Position Title: Analyst – Data Quality Report To: Climate Change AnalysisLocation: Wellington

Document ID: 000001620140

JOB PURPOSEThe purpose of the Analyst, Data Quality is to ensure that the data collected under the National Greenhouse Gas Inventory programme meets the highest standards of quality against a specified Quality Control/Quality Assurance framework.

The role also includes checking the quality of natural forest plot data collected under the LUCAS programme to ensure that the National Inventory Report and associated data tables meet specified quality assurance and quality control criteria.

JOB CONTEXTThe Ministry for the Environment provides environmental leadership and encourages effective decision-making at all levels across both the government and the private sector. The Ministry’s objective is to make a visible difference to our environment by working with and through other government agencies, local government, industry, and community organisations. Its focus is providing leadership in determining environmental priorities and coordinating seamless government environmental policy.

The position is based in the Climate Change Analysis team who are responsible for the reporting and forecasting of New Zealand’s greenhouse gas emissions. This includes contributing to emissions reporting and projections to help build the evidence base to support our position in international negotiations and meet reporting obligations under the United Nations Framework Convention on Climate Change (UNFCCC) and the Kyoto Protocol.

The position will also support the Land Use and Carbon Analysis System (LUCAS) team responsible for collecting data and reporting on the land sector in New Zealand. The work of the LUCAS team includes mapping land-use change from satellite imagery, measuring forest sample plot networks, and modelling national carbon stock change.

KEY ACCOUNTABILITIESAccountability Output

1. Support to the MinisterContribute to ministerial services, including responses to correspondence, information requests and parliamentary questions, in cooperation with Ministerial Services unit

Contribution to ministerial services that support the Minister in a timely manner and in such a way that their needs are met

2. Research and analysisUndertake data collection, research,surveys, investigations and data analysis and draft related reports, utilising a range of internal and external resources

Relevant supporting information isavailable, so that policy, programmes and operations work within the Ministry can be evidence based

3. Quality Control and Quality AssuranceQuality control of National Greenhouse Gas Inventory Report and associated source data

Check the plot data with reference to the relevant LUCAS quality assurance and quality control plans

Ensure the plot data are accurately stored within the LUCAS database

Ensure landowners who have requested a copy of data collected on their land have a copy of it

Ensure that the National Greenhouse Gas Inventory Report and related data tables meet the specified quality assurance and quality control criteria

Perform line by line checks of stem diameter, dead wood and shrub measures to identify and eliminate transcription errors from the plot data

Ensure consistency of fields, especially around unobserved or null volumes

Liaise with external contractors during data upload

Check accuracy of the upload and report and resolve any issues.

Liaise with landowners who have requested copies of data and deliver data

4. Administration of statutory obligations and commitmentsContribute to the administration of statutory obligations and commitments, including implementation, monitoring, evaluation, reporting and reviewing of specific policy recommendations, programmes and statutes, in cooperation with relevant internal stakeholders

Requirements regarding administration, implementation, monitoring, evaluation,reporting and reviewing are met

Others are well supported in thedevelopment and delivery of environmental management on the

Document ID: 000001620140

KEY ACCOUNTABILITIESAccountability Output

ground5. General advice

Provide advice (including peer review) toManagement, colleagues, governmentagencies, sectors, Maori interest groups and the wider public, within the context of the assigned work area

Others can make well informed decisions

6. Stakeholder / relationship managementInitiate, develop and maintain a range ofrelationships and networks, both internally and externally

Contribute to the alignment ofprogrammes and activities across MfE and other government agencies, and between external stakeholders

The Ministry’s and wider government’sposition is properly represented andstakeholders are well informed

7. Project management and reviewParticipate in and/or lead projects, including procurement and budget management, within the context of a defined project plan andgovernance arrangements

Analyses requirements, evaluates feasibility and risks, develops proposals and leads the implementation of projects determining timeframe, funding and procedures

The targets defined in the project plan are met, including financial targets, timeframes, legislative and regulatory requirements and government expectations

Ongoing monitoring and review of projects is undertaken with appropriate and timely response to unforeseen and changing circumstances

8. Knowledge managementContribute to the continuous development of the Ministry’s knowledge base by using the Ministry‘s internal systems, sharing information and data with relevant internal stakeholders

All information/data regarding the ownexpertise/policy area is made accessible for relevant internal stakeholders and meets the statutory requirements

9. Organisational responsibilitiesRecognise links and contribute to the wider strategic direction of the Ministry

Contribute to the preparation and reporting requirements of the ministry’s accountability documents

Work programmes are developed anddelivered in an integrated manner

Ministry reporting and accountabilityrequirements are met

10. Health & Safety

Document ID: 000001620140

KEY ACCOUNTABILITIESAccountability OutputBe aware of and apply all MfE Health & Safety policies and procedures

Compliance with Health & Safety policies and procedures

Knowledge, skills and experience

The position holder will require: A science degree; Practical experience working with large quantities of data; Experience in editing and analysing datasets; An attention to detail; Good communication skills.

Relationships

Internal Liaison with the LUCAS team work stream leads. Liaison with Climate Change Analysis team work stream leads.

External

Liaison with Department of Conservation staff. Interaction with various CCA contractors. Interaction with private land owners.

Organisational Competencies

Description of skilled behaviours

Priority Setting Spends his / her time and the time of others on what is important

Quickly zeros in on the critical few and puts the trivial many aside

Can quickly sense what will help or hinder accomplishing a goal

Creates focusDrive for Results Can be counted on to achieve or exceed goals successfully

Steadfastly pushes self and other for resultsProblem Solving Uses rigorous logic and methods to solve difficult problems

with effective solutions Probes all fruitful sources for answers Can see hidden problems Is excellent at honest analysis Looks beyond the obvious and does not stop at first answers

Customer Focus Is dedicated to meeting the expectations and requirements for internal and external customers

Document ID: 000001620140

Acts with the customer in mind Establishes and maintains effective relationships with

customers and gains their trust and respectIntegrity and Trust Is widely trusted

Is seen as a direct, truthful individual Can represent the unvarnished truth in an appropriate

manner. Keeps confidences, admits mistakes and does not

misrepresent him/herself for personal gain

Role SpecificCompetencies

Description of skilled behaviours

Interpersonal Savvy Relates well to all kinds of people - up, down and sideways Builds appropriate rapport Builds constructive and effective relationships

Dealing withambiguity

Can effectively cope with change Can decide and act without having total picture Isn’t upset when things are up in the air Can comfortably handle risk and uncertainty

WrittenCommunications

Is able to write clearly and succinctly in a variety of communication settings and styles

Can get message across that has the desired effectTime Management Uses their time effectively and efficiently

Values time Concentrates their efforts on the more important priorities

Planning Accurately scopes out length and difficulty of tasks and projects Sets objectives and goals Breaks the process down into steps Measures performance against goals Evaluates results Anticipates and adjusts for problems and roadblocks

Self Development Is personally committed to and actively works to continuously improves themselves

Understands that different situations and levels may call for different skills and approaches

Works to deploy strengths and compensates for weakness and limits

Document ID: 000001620140

Job level

Diff. factor

Level 1

Entry Level

Level 2

Analyst

Scope and complexity of work tasks

Participates in projects with a short-term outlook (ie. often a component of a wider project)

Awareness of across government collaboration processes

Leads defined projects moving towards a medium to longer term outlook and identifying linkages

Participates on external working parties working alongside the Senior Analyst / Manager

Engagement in across government processes

Undertakes and leads research on defined issues that contributes to work tasks

Identifies potential risks and opportunities to some degree and advises Manager

Level of independence

Participates in projects Acts on instructions Contributes to others

representing the Ministry

Leads defined small scale projects: managing people, resources, contractors (on/off site), deliverables, tracking expenditure and reporting on milestones.

Acts within bounds of agreed projects

Supports others and may represent the Ministry

Scope and complexity of stakeholder management

Awareness of NZ system of government and able to explain MfE role to stakeholders

Operates within clear designated external/internal groups with support from the Senior Analyst/ Manager

Document ID: 000001620140

Job level

Diff. factor

Level 1

Entry Level

Level 2

Analyst

Coaching /mentoring

Supports peers on areas where they have knowledge of an area

Supports more junior colleagues and may act as a coach or mentor of junior colleagues

Technical Competencies

Limited, working under direction of more senior colleague or manager, or project leader

Asks for direction Supports project leaders and colleagues

Judgment – developing understanding of when to ask and when to act

Developing technical understanding of assigned areas

Under supervision, recognized as learning the nuances

Support for identification of development needs from manager and peers and plans with Manager

Works to direction and delegation – may lead project and small team

Provides analysis of direction and seeks advice on options from manager

Recognised understanding of technical aspects of assigned policy area – or quickly developing, if new areaClear and demonstrable understanding and application of core/key processes, procedures and deliverablesJudgment – knows when to act and when to ask

Able to operate independently within clear designated groups, with senior support

Aware of personal development needs and plans with manager to carry them out.

Document ID: 000001620140