Portal User Group MeetingPortal User Group Meeting

December 3, 2009December 3, 2009

AgendaAgenda

Accessibility Committee UpdateAccessibility Committee UpdateVisitor Statistics (Webtrends)Visitor Statistics (Webtrends)USA Search StatusUSA Search StatusClassic DSF - hold on new sites and Classic DSF - hold on new sites and

training training

DSF.Net UpdateDSF.Net UpdateStatusStatusDemo of productDemo of product

State of ConnecticutState of ConnecticutWeb Site Accessibility Web Site Accessibility

CommitteeCommittee

Pam CasianoPam CasianoChairChair

pam.casiano@ct.govpam.casiano@ct.gov

http://www.access.state.ct.us/Default.htmhttp://www.access.state.ct.us/Default.htm

Accessibility CommitteeAccessibility Committee

ListservListservPolicyPolicyCommittee meeting (October)Committee meeting (October)WorkshopsWorkshops

Basic TrainingBasic TrainingPDF DocumentsPDF DocumentsVideo ComplianceVideo Compliance

Updates – Visitor StatisticsUpdates – Visitor Statistics

Due to budget cuts, we are unable to renew Due to budget cuts, we are unable to renew WebtrendsWebtrends

Interim solution is to use free Google AnalyticsInterim solution is to use free Google Analytics We would like to get all Portal sites on Google We would like to get all Portal sites on Google

Analytics before January 1, 2010 Analytics before January 1, 2010 Historical WebTrends information will still be Historical WebTrends information will still be

availableavailable We expect to continue to analyze historic data We expect to continue to analyze historic data

through WebTrendsthrough WebTrends

Updates – Visitor StatisticsUpdates – Visitor Statistics

Google Analytics will only analyze forward (not Google Analytics will only analyze forward (not historically)historically)

Similar to SDC, the information will be more Similar to SDC, the information will be more accurate, but potentially different than current accurate, but potentially different than current WebTrends informationWebTrends information

Report layout is different but intuitiveReport layout is different but intuitive https://www.google.com/analytics/reporting/dashboard?id=23784154&pdr=20091101-20091201&cmp=average&trows=10#lts=1259761361449https://www.google.com/analytics/reporting/dashboard?id=23784154&pdr=20091101-20091201&cmp=average&trows=10#lts=1259761361449

We may survey Agencies about whether they We may survey Agencies about whether they want separate reports for pre- and post-DSF.Net want separate reports for pre- and post-DSF.Net migrationmigration

Updates – Visitor StatisticsUpdates – Visitor Statistics What is involved in moving over to Google What is involved in moving over to Google

Analytics:Analytics: JavaScript code needs to be included on EVERY JavaScript code needs to be included on EVERY

page to be trackedpage to be tracked Portal sites are easy: Code will be inserted into the template Portal sites are easy: Code will be inserted into the template

(the footer)(the footer) DOIT will work with Agencies not on the PortalDOIT will work with Agencies not on the Portal

An account will be created in Google Analytics for An account will be created in Google Analytics for each Agencyeach Agency

To track files (PDF, DOC, XLS, etc.), code must be To track files (PDF, DOC, XLS, etc.), code must be added to the links to those filesadded to the links to those files

DOIT will provide the codeDOIT will provide the code Files will only be tracked from the links tagged (If the file is hit Files will only be tracked from the links tagged (If the file is hit

from another link, it will not be tracked)from another link, it will not be tracked)

Updates – USA SearchUpdates – USA Search

Sites on USASearch – 97 Sites on USASearch – 97 Global change was made on the standard Global change was made on the standard

templatestemplatesOutstanding sites - 2 portal and 5 non-Outstanding sites - 2 portal and 5 non-

portal sitesportal sites

Updates – Classic DSFUpdates – Classic DSF

We have put a hold on all training and new We have put a hold on all training and new site requests in Classic DSFsite requests in Classic DSF

We have shifted all resources to DSF.NetWe have shifted all resources to DSF.Net If you have a critical need for training or a If you have a critical need for training or a

new site, please include justification in new site, please include justification in Work Request FormWork Request Form

DSF.Net – Project UpdateDSF.Net – Project Update

Completed first round of testing in June Completed first round of testing in June 20092009

Cimbrian delivered code October 30, 2009Cimbrian delivered code October 30, 2009Cimbrian informed us they significantly Cimbrian informed us they significantly

downsized their company due to financial downsized their company due to financial difficultiesdifficulties

Impact to CT – they would be unable to do Impact to CT – they would be unable to do any further work on the system for an any further work on the system for an indeterminate amount of timeindeterminate amount of time

DSF.Net – Project UpdateDSF.Net – Project Update

We had identified the size of the company as a We had identified the size of the company as a risk at the beginning of the project so we risk at the beginning of the project so we implemented the mitigation strategy which as CT implemented the mitigation strategy which as CT Developers taking over the systemDevelopers taking over the system

Joe Lapierre, Charlie Barnett, and Ken Mosher Joe Lapierre, Charlie Barnett, and Ken Mosher have been assigned to the system and have have been assigned to the system and have taken over the codetaken over the code

They will fix all bugs found in system and UAT They will fix all bugs found in system and UAT testing and provide continuing support of the testing and provide continuing support of the systemsystem

DSF.Net – Project ScheduleDSF.Net – Project Schedule October 30October 30 – Cimbrian delivered build for system testing – Cimbrian delivered build for system testing Nov 5 – Nov 30Nov 5 – Nov 30 – PMG will be performing extensive – PMG will be performing extensive

system testing system testing Nov 5 – Dec 15Nov 5 – Dec 15 – CT Developers will fix issues found – CT Developers will fix issues found

during system testingduring system testing Dec 21 – Jan 12Dec 21 – Jan 12 – PMG will perform 2 – PMG will perform 2ndnd round of system round of system

testingtesting Dec 21 – Jan 13Dec 21 – Jan 13 – CT Developers will fix issues found – CT Developers will fix issues found

during system testingduring system testing Jan 19 - Jan 22Jan 19 - Jan 22 - User Acceptance Testing will be - User Acceptance Testing will be

performedperformed February 3, 2010February 3, 2010 – Start migrations to the new system – Start migrations to the new system

DSF.Net – Upgrade ProcessDSF.Net – Upgrade Process To get in the upgrade queue, agencies need to To get in the upgrade queue, agencies need to

fill out the online form at fill out the online form at http://www.ct.gov/cpi/cwp/view.asp?a=1766&q=439074http://www.ct.gov/cpi/cwp/view.asp?a=1766&q=439074

We currently have 23 Sites in the queueWe currently have 23 Sites in the queue We will be migrating 4 pilot sites to the new We will be migrating 4 pilot sites to the new

system first. The sites are Department of system first. The sites are Department of information Technology (DOIT), Charter Oak information Technology (DOIT), Charter Oak Health Care (DSS), Teen Driving (DMV) and Health Care (DSS), Teen Driving (DMV) and OPAPDOPAPD

Once they are complete and we’ve streamlined Once they are complete and we’ve streamlined the process, we will be begin with the sites in the the process, we will be begin with the sites in the queuequeue

DSF.Net – Upgrade Process DSF.Net – Upgrade Process cont.cont.

Majority of process will be automated. Majority of process will be automated. Areas that will require input from agencies Areas that will require input from agencies

include roles and permissions, eAlert topics, include roles and permissions, eAlert topics, Workflow groups, and folder and subfolder Workflow groups, and folder and subfolder permissionspermissions

We have decided not to move public users into We have decided not to move public users into the new system. We’ll have to send emails out the new system. We’ll have to send emails out to them that they need to re-registerto them that they need to re-register

Agency url will change to Agency url will change to www.agency.ct.govwww.agency.ct.gov. . Old url will redirect to the new siteOld url will redirect to the new site

DSF.Net – Training PlanDSF.Net – Training Plan

We are working on two training options, We are working on two training options, Online Learning and Classroom Training Online Learning and Classroom Training with Adnet Technologieswith Adnet Technologies

Funds available in current budget but they Funds available in current budget but they may be cutmay be cut

DSF.Net DemoDSF.Net Demo

Administration and Presentation sitesAdministration and Presentation sitesCreate a new pageCreate a new pageAdd contentAdd contentAdd page to navigationAdd page to navigationPut through workflowPut through workflowApprove pageApprove pageReview presentation siteReview presentation siteRegister a new userRegister a new user

Questions, Comments, & Questions, Comments, & DiscussionsDiscussions

Thank youThank you