Polly ChristieProjects ManagerAHDS Visual Arts

Surrey Institute of Art & Design, University College

Fineart.ac.uk

A Case Study

Background to the project Demonstration Some lessons learnt Conclusions

Will cover

Based on CNAA Art Collection Broadening out Going digital

Background

“a national collection celebrating and facilitating research into the history and achievement of the artist practitioner in UK fine art education”

Set up a Hanging CommitteeSend out a survey & select contributorsProvided guidelines & visit eachCreate back-end databaseCommission websiteExplore technologyCommission ‘contextual material’Ingest contentLaunch the project

Project Management

Collaborating• Keeping records• Getting the right contacts• Communicating effectively• Being flexible

Lessons learnt

CollaboratingGuidelines

• Simple but thorough• Provide examples• Choice not necessarily a good thing• Work not over

Lessons learnt

CollaboratingGuidelinesCopyright

Lessons learnt

“Copyright clearance has been the most difficult and time consuming part of the project”

“… proved a major stumbling block…which required delicate negotiations”

http://ahds.ac.uk/creating/case-studies/developing-licences/index.htm

CollaboratingGuidelinesCopyrightThird party developers

• ask how long it will take and triple it• don’t underestimate your own input• support contracts• training

Lessons learnt

Accept all the help you can get!PlanningGood communicationThorough documentation

conclusions

AHDS: http://ahds.ac.ukTASI: http://www.tasi.ac.ukHEDS: http://heds.herts.ac.uk/BUFVC: http://www.bufvc.ac.ukMAAS: http://www.bufvc.ac.uk/maas/index.htmlCLA: http://www.cla.co.uk/DACS: http://www.dacs.org.uk/Fineart project: http://visualarts.ahds.ac.uk/projects/fineart/index.htm

Useful links

polly@vads.ahds.ac.uk

Polly Christie