PlugIn 37 REFERENCES.using.WORD.pptx

7/27/2019 PlugIn 37 REFERENCES.using.WORD.pptx

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APA Referencing StyleUsing Insert Citation

in MS Word 2007

A Students New Best Friend


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APA Referencing Style

What do we mean by reference your sources?

We mean that you indicate where

the information in your reports

came from.


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Why is it important to reference your sources?

Your teachers want to know what you read andused to write your reports.

It shows your teacher that you did a lot of work

for your report.

It is honest and good scholarship.


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What if you do not reference your sources ?

This is stealing the work of an author or

plagiarism.

It is a form of cheating.

HCT does not tolerate students who cheat.You will lose marks or be asked to leave thecollege.

F


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What does APA mean?

American Psychological Association,

a professional organization.

Why do we have to do it this way ?

It is efficient and easy to understand. It wouldbe confusing if everyone wrote in a different

way.


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Insert Citation in MS Word 2007

A great feature of MS Word 2007 is called

Insert Citation.

It automatically writes both In-text Citations and theBibliography (also called Reference List or Works

Cited) at the end of your projects or reports.

It is a students new best friend. It is fast and you

dont have to remember each little dot etc.


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In Word, pull down the References Tab

For style, choose APA

Click, Insert Citation


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Click : Add new source


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Choose : Type of Source


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Fill in info

Book (in print): Author, Title, Year, City, Publisher.Careful with spelling; there is no spell check.

Careful with capital letters; it will not change them.

Only capitalize the first word of a book title or proper nouns.


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Book Section, i.e. Encyclopedia Article

Author and Title refer

to encyclopedia

article or chapter. If

no author is listed,

leave this blank; thetitle of the article will

appear first rather

than the author.

Book Author (or editor)of entire encyclopedia

and Book Title refers to

entire encyclopedia not

just the article.

Put in pages numbers if you only

read some of the book.


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Details: Author name

Last name first, then comma, then first name and/or initials.

Word will process the name with initials only.

If there is no author, leave it blank- the title will appear first.

If there is more than 1 author, put a comma between the names and & before the

last author.

If there are more than 6 authors, write the first 6 names and then et al.

Tick box if the author is a company or corporation.


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Details: Title

Use capital letters for the first word & proper nouns.

If there is a subtitle with a colon, capitalize the first

word after the colon.

Be careful with capital letters; it will not change them.

Examples : The ultimate chocolate cake bookThe house of the spiritsRom: The story of the gypsies


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Magazine, Journal or Newspaper

2 choices :

Journal Article- use only for academic journals

with volume and issue numbers as part of the title.

Article in a Periodical- use for magazines witha month-day-year date or newspapers. For newspapers, put

the section as part of the page, i.e. A5 = Section A, page 5.


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Click: OK = In-text citation

Before you click OK, put the cursor at

the exact place in your report where

you want the citation to appear.


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What is an In-text Citation?

It is when you use the exact words, ideas or

numbers from a book etc. in the middle of

your own words. It is a short form. For more

detailed information about in-text references,

see the PlugIn lessons.

The complete reference (author, year, title,city, publisher, pages, etc.) must be in the list

at the end of your report.


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Reference List, Works Cited, Bibliography

(at the end of your report)

Put the cursor on the page that you want your Bibliography,

usually at the end of your report. Word will put all references

in alphabetical order. Check the spacing and indentation.

Delete the in-text citation from your Reference List.

Click :

Bibliography,

then Insert

Bibliography


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Details of a Book Reference

Authors last name, initials Comma, dot after initials

Year Parentheses & dot Title of book Italics & dot

City Colon

Publisher Dot

But . . . You dont have to remember any of thisbecause Word does it automatically ! ! !

Hemingway, E. (2001).A moveable feast. London: Vintage.


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Web Page / Web Site

Name ofWeb Page-

the exact page

or article you

are viewing

Name of

Web Site-

name of the

general site,

not the pageUse this form for an online newspaper.


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Web Page Author

An author can be a

person or a

company. If thereis no author, leave

it blank; the title of

the Web Page will

appear first.

Birds. (2005, June 4). Retrieved September 6, 2009, from Animals: www.animals.com


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Web Site: DatesYear

MonthDate

is when the site

was written or

updated.

If there is no date

on the web site,

leave these fields

blank. It will be

processed as n.d.which means not

dated. Year Accessed etc means

when you viewed the site.


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Details: Web Page

Westerman, M. D. (2003, November 16). Oldrefrigerators. Retrieved September 27, 2009, fromRecycling Household Stuff: www.rhs.com

Author (person or corporation). DotDate website last updated . Parentheses, dot (Year first)Title of webpage. Italics, dotRetrieved (date you found the page) Comma (Year last)from Name of website. Colon

URL No dot at end

But . . . You dont have to remember any of this becauseWord does it automatically ! ! !


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Copy & Paste

from online resources

Many websites and online databases already

have an APA citation written at the end of thearticle that you can copy & paste.

For example . . .


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Copy & Paste from Wikipedia

Every Wikipedia article

as a Cite this page

feature. On the left,

3rd box from the top.

Scroll down to APAstyle. Copy and paste.


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Copy & Paste from

Britannica Encyclopedia Online

Any article in the

BritannicaEncyclopedia Online

has a To cite this

page feature at the

end of the article.Copy & paste.


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Copy & Paste from any

EBSCO document

Click this little

yellow icon, not

where it reads

Citation.

Copy & paste


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Photographs from the Internet

or Online Database

Unfortunately, Word 2007 does not do this automatically. Here is the format.

Dome of the Rock. [Photograph]. Retrieved October 4,

2009, from Wikipedia http://en.wikipedia.

org/wiki/File:Dome_of_the_Rock1.jpg

Title of photograph

in italics. Dot. Space.The word Photograph in

brackets. Upper case P.

Dot. Space.

The word

Retrieved upper

case R.

Month, date, comma, year,

comma. Space. Month is

written as a full word.

Word from then

name of general

website.

URL. Include

hyperlink if requested

by your teacher. No

dot at end.


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Final Cleanup of Reference List

Alphabetical order (particularly important ifyou are copying and pasting from manysources)

Double space between all lines

Left justified first line but all other lines are

tabbed over

No numbering or bullets


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I hope this helps you understandhow to write APA references in

MS Word and use copy & paste

features of online resources.

Ask your teacher or your friendly

librarian if you have any questions.

Happy Writing !

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PlugIn 37 REFERENCES.using.WORD.pptx