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Please submit application to mailto:[email protected] no later than 5:00 p.m. MT,
Friday, July 31st, 2020.
2020 ESG Project Application
1
Instructions: This is an application for a new project under 2020 Emergency Solutions Grants (ESG) funding. The ESG program is designed to promote communitywide commitment to the goal of ending homelessness by providing for a crisis response system. Currently there are three types of projects under the ESG umbrella: emergency shelter (ES), homelessness prevention (HP), and rapid re-housing (RRH). ES funds are intended to fund operations of emergency shelter structures, as well as supportive services for participants residing in those shelter structures. RRH funds emphasize housing search, relocation services, and short- and medium-term rental assistance to move homeless persons and families (with or without a disability) as rapidly as possible into permanent housing. According to these guidelines, please select your project’s focus by checking the appropriate box on page 4. The application will be reviewed and scored by independent parties. The more specific, descriptive, and straightforward your answers are, the more accurately your project will be reviewed and scored. Please do not score for your agency. The scoring will create a method of prioritizing your project’s potential for funding. Part 1, Section 1 consists of general information questions. Please answer each question regarding your proposed project. This section will not be scored; however, responses to each question are required in order to be considered for funding.
Part 1, Section 2 contains threshold information questions. Please answer each question regarding your proposed project. Projects that do not meet threshold criteria will not be considered for submission in the Idaho Balance of State ESG Application. Threshold Questions
Answer each question regarding your proposed project.
Attach letters of commitment for match for your project to your application submission.
Refer to www.HUDExchange.info for further information on the homeless definition, Permanent Supportive Housing, and Rapid Re-housing Projects.
Part 1, Section 3 identifies necessary registrations and required status. Please ensure your agency is registered and in compliance with both entities. Please attach proof of registration and current compliance status (this can be accomplished using a screenshot). Projects not in compliance with this criteria will not be considered for submission in the Idaho Balance of State ESG Application. This section also requires proof of federal accountability and documentation. Please submit an IRS determination letter or a screenshot of your agency’s eligibility using this search tool (https://apps.irs.gov/app/eos/) to verify 501(c)(3) status. Please also ensure your agency’s registrations with the Idaho Secretary of State (SOS) and the Federal System for Award Management (SAM) are up to date. The purpose of the registrations is to ensure your agency has no outstanding debts and is in good standing with all Federal awards. If you have questions on your registrations, please reach out to the help desk at the respective agencies, as IHFA does not have administration rights in these systems.
2020 ESG Project Application
2
Part 2, Section 1 describes the populations your project will serve. Please complete according to the instructions provided for each question. Part 2, Section 2 consists of questions regarding Housing First. Please complete any tables associated with questions in the project response column. Please do not fill out the gray scoring criteria column.
Answer each question regarding your proposed project
Refer to the Housing First Checklist from USICH for more information and references (https://www.usich.gov/resources/uploads/asset_library/Housing_First_Checklist_FINAL.pdf )
Part 3 consists of budget request and match information. There is a page for Homelessness Prevention & Rapid Rehousing, and a separate page for Shelter. Complete as needed based on component types requested. Fill out Section 1 with your funding request for the 2020 grant. Part 4 consists of project evaluation questions.
Section 1: Narrative Questions o Scored via the qualitative responses your agency provides as well as qualifying factors in the
check box questions o This section allows agencies to further describe their projects and their goals in obtaining ESG
funds o Directions:
Answer each question regarding your proposed project. The word limit for each subpart (A.a, A.b, etc.) is 250 words. If the question does not have subparts, the word limit is 250 words.
Word limits will be verified.
Please be specific, utilize key words, and provide detailed descriptions.
Section 2: Mainstream Resources Questions Check all that apply.
Section 3: Project Operations Questions Check all that apply.
Section 4: Bonus Questions o Answer each question regarding your project. Please do not fill out the gray scoring criteria
column. o Submit letters of commitment to demonstrate the type and amount of leverage being
committed. IHFA will calculate the percentage of leverage based on the letters of commitment
Part 5 consists of the Permanent Housing Performance Measures. Please fill out according to the instructions on the page. The purpose of this section is to ensure that IHFA and HUD understand what your project hopes to accomplish and how many people it intends to serve during the grant year. Finally, complete and return the HMIS/CMIS Compliance Form and the Homeless Connect Compliance Form.
2020 ESG Project Application
3
To submit, please send the application and all required attachments identified in this packet to [email protected]. The application is due on Friday, July 31st, 2020, no later than 5:00 pm MT. Please contact IHFA’s SNAP Team at [email protected] with any questions or concerns regarding this application. Please contact IHFA’s HMIS/CMIS Team at [email protected] or [email protected] for data or ServicePoint report questions. Please contact IHFA’s Homeless Connect Team at [email protected]. Thank you - we look forward to your submission!
2020 ESG Project Application
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Part 1: General and Threshold Information
Section 1: General Information Agency Name: ____________________________________________________________________________ Project Name: ____________________________________________________________________________ Project Address: ___________________________________________________________________________ Business Address (if different): _______________________________________________________________ City: __________________________________________ Zip Code: _________________________________ DUNS #: _______________________________________ Tax ID #: __________________________________ Website: ______________________________________________________________________ Contact Person for this Application: __________________________________________________________ Phone Number: ______________________________ Email: ______________________________________
Agency Status: Unit of Local Government 501(c)(3) Nonprofit Agency
Please select from the following those categories for which you wish to apply:
Shelter Operations and Services Rapid Re-Housing Homelessness Prevention
HMIS/Comparable Database Administrative Costs
________________________________________ ___________________________________
Signature of Authorized Official Date ________________________________________ ___________________________________
Name (Typed or printed) Title (Typed or printed)
2020 ESG Project Application
5
Section 2: Threshold Questions
Your proposed project must meet all of the following in order to be considered for funding in the 2020 ESG cycle.
Threshold Questions Scoring Criteria
A. Please declare your total match commitment:
In-kind: $_______________________ Cash: $_______________________
Is match being used for eligible activities? (Please see Tables in Part 3: Budget for eligible activities costs)
Yes
No
Match must equal 100% of the total grant request including admin costs. All match for ESG grants may be in-kind in nature. Supporting documentation of match commitments must be attached.
Met or Unmet
B. This program is (select all that apply):
Rapid Re-Housing
Homelessness Prevention
Shelter Operations and Services
Met or Unmet
C. This project agrees to participate in the Homeless Connect
system.
Yes
No
Met or Unmet
2020 ESG Project Application
6
D. This project agrees to participate in HMIS or CMIS, if
prohibited from participating in HMIS. The standards for a comparable database are set forth in 24 CFR 580.25.
Yes
No
Met or Unmet
Federal Education Requirements – Required for homeless individuals and families per (42 USC 11431 et seq).
E. Are the proposed project policies and practices consistent with the laws related to providing education services to homeless individuals and families?
Yes
No
Please attach a copy of relevant policies and practices for this project, with relevant sections highlighted.
Met or Unmet
F. Does the project have a designated staff person to ensure that homeless children are enrolled in school and receive educational services as appropriate?
Yes
No
Please attach a copy of relevant policies and practices for this project, with relevant sections highlighted.
Met or Unmet
2020 ESG Project Application
7
Section 3: Required Registrations
SOS and SAM Registration
Registrations with the Secretary of State (SOS) and System Award Management (SAM) must be up to date. The links to the sites are listed below. Please attach verification that these are up to date. Screenshots are acceptable documentation. Please use the following links to access SOS and SAM: Is the agency registration current in SAM? Yes No
SAM: https://www.sam.gov/portal/SAM/##11
Is the agency registration current with Idaho’s Secretary of State? Yes No
SOS: http://www.sos.idaho.gov/corp/index.html Does the agency have outstanding federal delinquent debt? Yes No Is the agency a federally debarred contractor? Yes No Please attach your agency’s 501(c)(3) determination letter from the IRS. Please attach your federally-approved cost allocation plan and indirect cost rate, if applicable.
2020 ESG Project Application
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Part 2: Project Information Section 1: Population(s) Served
A. Please identify any specific population focus. Select all that apply.
Chronic Homeless
Mental Illness
Substance Abuse
Chronic Health Conditions
Developmental Disabilities
Physical Disabilities
Domestic Violence
Veterans
Unaccompanied Transition Aged Youth (TAY) (ages 18-24)
Families
HIV/AIDS
Other _____________________________________
B. Enter the percentage of homeless persons who will be served by the proposed project for each of the following locations. No other homeless circumstance can be considered; however, if a person recently spent 90 consecutive days or less in a jail, hospital, or other publicly funded institution, they still qualify as coming from one of the following locations if they were living on the streets or in shelters prior to institutional entry. Please note that not all locations listed below are appropriate for all component types. It is important that you email [email protected] if you have any questions.
Directly from the street or other locations not meant for human
habitation
%
Persons at risk of homelessness (prevention only) %
Persons fleeing DV (use only if project serves 100% DV victims) %
2020 ESG Project Application
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C. Indicate the maximum number of units and beds available for project participants for the requested housing project.
a. Units: __________ b. Beds: __________
D. Indicate the number of households or persons served at maximum project capacity:
Households/Characteristics Households with at Least One
Adult and One Child
Adult Households
without Children
Households with Only Children
Total
Total # of Households
Adults over Age 24
Adults Ages 18-24
Accompanied Children under Age 18
Unaccompanied Children under Age 18
Total Persons
Section 2: Housing First Questions Agencies must employ a housing first approach for their projects, in accordance with the Written Standards. Please answer each of the below, and attach policies which demonstrate your response.
Housing First Questions Scoring Criteria
A. Will the project have policies that expedite the intake and screening process to quickly move participants into permanent housing?
Yes
No
Yes = 5 points
No = 0 points
B. Will the project ensure that participants are not screened out based on the following items? Select all that apply. If the first five boxes are checked, this project will be considered low barrier.
2020 ESG Project Application
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Having too little income
Active or history of substance use
Having a criminal record with exceptions for state-mandated restrictions (Idaho Code § 9-335)
History of domestic violence (e.g., lack of a protective order, period of separation from abuser, or law enforcement involvement)
Poor credit, financial or rental history, or other behaviors that indicate a lack of “housing readiness.”
Yes to all = 5 points
Yes to any = 1 point each
None = 0 points
C. Does the project ensure that participants are not terminated from the program for the following reasons? Select all that apply. Each of the first five boxes must be checked to receive full points.
Failure to participate in supportive services
Failure to make progress on a service plan
Loss of income or failure to improve income
Being a victim of domestic violence
Any other activity not covered in a lease agreement typically found in the project's geographic area.
Yes to all = 5 points
Yes to any = 1 point each
None = 0 points
D. Does this project abide by the following key elements of
Housing First principles (Check all that apply):
Few to no barriers to housing entry.
Agreements do not have any provisions that discriminate against protected classes.
Participation in services is voluntary and tenants cannot be evicted for rejecting services.
House rules, if any, are similar to those found in housing for people who do not have disabilities and do not restrict or interfere with a life in the community.
>5 factors = 10 points 3-5 factors = 5 points 0-2 factors = 0 points
2020 ESG Project Application
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Participants have choices in the supportive services that they receive beyond those required by federal regulation. They are asked about their choices and can choose from a range of services, and different participants receive different types of services based on their needs and preferences.
As needs change over time, participants can receive more intensive or less intensive support services without losing their housing.
E. Select all harder-to-serve homeless or at-risk-of-
homelessness populations intended to be served:
Mental Illness
Alcohol Abuse
Drug Abuse
Chronic Health Conditions
HIV
Developmental Disabilities
Physical Disabilities
Domestic Violence
Unaccompanied Youth (under age 18)
Unaccompanied TAY (ages 18-24)
>5 factors = 10 points 3-5 factors = 5 points 0-2 factors = 0 points
2020 ESG Project Application
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Part 3: Budget
Section 1: Project Budget(s) & Match
Directions: Please complete the appropriate budget or budgets in this section. If your program is administering
Rapid Rehousing (RRH) and or Homeless Prevention (HP), complete the RRH and or HP portion. If your program
is administering shelter, complete the shelter budget. Homeless Prevention, Rapid Rehousing
Cost Category Line Item Percentage Dollar Amount
Rapid Re-housing (up to 60% if also receiving HP)
Housing Relocation and Stabilization Services: Financial Assistance
% $
Housing Relocation and Stabilization Services: Services
% $
Short- and Medium-Term Tenant Based Rental Assistance
% $
Homelessness Prevention (up to 40% if also receiving RRH)
Housing Relocation and Stabilization Services: Financial Assistance
% $
Housing Relocation and Stabilization Services: Services
% $
Short and Medium Term Tenant Based Rental Assistance
% $
HMIS/CMIS (5% recommended)
Cost of using HMIS or CMIS
% $
Administration Up to 4% of the total operations, services, and HMIS/CMIS
% $
Total % $
2020 ESG Project Application
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Shelter
Cost Category Line Item Percentage Dollar Amount
Shelter Operations Maintenance % $
Rent % $
Security % $
Fuel % $
Equipment % $
Insurance % $
Utilities % $
Food % $
Furnishings % $
Supplies % $
Hotel/Motel Vouchers (when other shelter unavailable)
% $
Shelter Services Case Management % $
Childcare % $
Education Services % $
Employment Assistance/Job Training
% $
Outpatient Health Services % $
Life Skills Training % $
Mental Health Services % $
Substance Use Treatment Services
% $
Transportation Services % $
HMIS/CMIS (5% recommended)
Cost of using HMIS or CMIS % $
Administration Up to 4% of the total Operations, Services, and HMIS/CMIS
% $
Total request (cannot exceed 100%) % $
2020 ESG Project Application
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Match Directions: Complete match charts for cash and in-kind match for all projects included in this application. List the project type in column 1. Ensure the subtotal is completed for both cash and in-kind, as applicable, which are located in the last row of each chart. In addition, the total match commitment in the last row of the in-kind table should be completed. Match Requirements and Information This ESG program requires each subrecipient to match the funding provided by HUD dollar-for-dollar with other sources. These sources may not come from another Federal award unless that award is designated by Federal statute as one that may be used for matching (2 CFR 200.306). Match funds must be used during the grant period. Funds used to match a previous ESG grant may not be used to match a subsequent award. The subrecipient may comply with the match requirement through:
Supplemental funds
Documented time and services of volunteers (24 CFR 576.51(b))
Donated materials received and valued at the fair market price
Value of lease on shelter facility not paid with ESG funds
Any non-ESG salary including administrative salaries paid to carry out the project
Cash Match
Cash Match
Project Type (Shelter or
HPRR)
Cash Match Funding
Sources (Specify by name, i.e. CDBG, CSBG,
FEMA, ESAP, private
foundations, etc.)
Expected
Date of Contribution (Month and Year
Preferred) Percentage of Contribution Dollar Amount
% $
% $
% $
% $
% $
% $
% $
% $
% $
% $
Subtotal Cash Match % $
2020 ESG Project Application
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In-Kind Match
Project Type (Shelter or HPRR)
In-Kind Donations (Give details such
as buildings, equipment,
furnishings, staff salaries, volunteer
hours, etc. to describe
donations)
Expected Date of
Contribution
Percentage of In-
Kind Donation Dollar Amount
% $
% $
% $
% $
% $
% $
% $
% $
% $
% $
Subtotal Cash Match % $
Total Cash and In-Kind Match (Subtotal for Part I and Part II) % $
2020 ESG Project Application
16
Part 4: Evaluation Section 1: Narrative Questions Directions: All narrative questions should be answered for each component type (Shelter, Homelessness Prevention, and/or Rapid Rehousing) for which your agency is applying. If your agency wishes to apply for multiple component types, you are encouraged to include multiple responses for the questions below, as necessary, to explain each component of your project. The word limit for each subpart (A.a, A.b, etc.) is 250 words. Word limits will be verified. Please do not score for your agency. Experience. 25 possible points.
A. Provide the relevant experience of you and your partners in working with homeless persons.
2020 ESG Project Application
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B. Describe the project’s target population, why you chose it, and your experience serving this population.
C. What is your relevant previous experience with providing housing of a similar nature?
2020 ESG Project Application
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D. What is your relevant previous experience of providing supportive services of a similar nature?
E. Describe your experience effectively utilizing federal funds, given funding and time limitations.
2020 ESG Project Application
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Project Information. 10 possible points.
F. Provide a description that addresses the entire scope of the proposed project’s activities.
G. Describe the basic organization and management structure of your organization. Include evidence of internal and external coordination and an adequate financial accounting system.
2020 ESG Project Application
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Project Description/Access. 25 possible points.
H. How will participants be assisted to obtain and remain in permanent housing?
I. What is your strategy to increase the rate at which participants exit into permanent housing?
2020 ESG Project Application
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J. How do you identify common factors of individuals who return to homelessness? What is your strategy to reduce the rate of returns to homelessness?
K. How will participants be assisted to increase their employment and/or income and to maximize their ability to live independently?
2020 ESG Project Application
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L. How accessible is your location to basic community amenities (bus lines, grocery stores, etc.)? How will
you ensure access to basic community amenities?
Needs/Outcomes. 25 possible points.
M. What are the housing and supportive service needs of participants? How often will supportive services be provided?
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N. Describe your partnerships or any coordination with other agencies to enhance services.
O. What is the impact of funding on your agency’s services in your community?
2020 ESG Project Application
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P. What are the unmet needs in your agency’s region (include and cite verifiable data sources)?
Q. Describe the project outcomes expected.
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Service Area/Outreach. 10 possible points.
R. What is your proposed service area (city, county)?
S. What is your agency’s outreach plan for the project? How you will conduct outreach in rural areas within
your region?
2020 ESG Project Application
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Staffing/Project Implementation 20 possible points.
T. How will your agency staff this project (please include staff-participant ratios)?
U. How will your agency reach the performance measures identified?
2020 ESG Project Application
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V. How will your agency train staff for this project?
W. Provide your implementation timeline.
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Services Information. 20 possible points.
X. Provide the criteria you use to assess and target services.
Y. What is your process for referring participants to mainstream resources?
2020 ESG Project Application
29
Z. What are your methods for data collection and retention?
AA. How is participant progress monitored, including services provided?
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Section 2: Mainstream Resources
A. Please identify whether the project will include the following activities: (4 possible points)
a. Transportation assistance to clients to attend mainstream benefit appointments, employment training, or jobs?
YES NO
b. Use of a single application form for four or more mainstream programs?
YES NO
c. Regular follow-ups with participants to ensure mainstream benefits are received and renewed?
YES NO
d. Will project participants have access to SSI/SSDI technical assistance provided by the
applicant, a subrecipient, or partner agency?
YES NO Indicate the last SOAR (SSI/SSDI Outreach, Access, and Recovery) training date for the staff person providing the technical assistance. _____________
B. Please answer the following question regarding potential participants’ access to services. a. Has your agency received ESG funding in the past? Yes No b. If yes, what was the term of the most recent award? _________________ to
___________________ c. Was your agency awarded ESG funding in 2019? Yes No
d. If yes, what was the 2019 awarded amount for your agency? $ e. If yes, how much of the 2019 award was expended? $
C. Please attach the project’s Affirmative Fair Housing Marketing Form.
2020 ESG Project Application
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Mainstream Resource Questions Scoring Criteria
What partnerships or coordination with other agencies will your project use to enhance services?
Medicaid/Medicare
CHIP Insurance
T.A.N.F.
Food Stamps
Indigent Services
Vocational Rehab
Mental Health
Substance Abuse
District Health Dept.
Veteran’s Services
Social Security
Dept. of Labor
Housing Authority/Section 8 Voucher Provider
Each checked box is worth 1 point (maximum of 5 points)
Please attach all relevant MOA, MOU, letter of intent, or letter of support from agencies identified in question 1.
Each attached document clearly detailing support is worth 1 point
2020 ESG Project Application
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Section 3: Project Operations Questions Please answer each of following regarding potential daily operations of your project.
Project Costs
Scoring Criteria
Describe the percentage of housing costs (rental assistance, operations), the percentage of services, the percentage of HMIS/CMIS costs, and the percentage of administrative costs in your budget request from Part 3. Please include percentages below:
Housing Costs _________%
Supportive Services _________% HMIS/CMIS _________%
Administrative _________%
housing > 85% = 10 points housing between 70-84% = 5 points housing below 70% = 0 points
2020 ESG Project Application
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Section 4: Bonus Questions If applicable, please answer the following to be considered for extra points on the application.
Bonus Questions Scoring Criteria
A. Leveraging is funding above and beyond the match required
amount. What is the commitment of leverage for this project? _________________________________________________ Please attach written leveraging documentation from partner agencies to receive points.
200%+ = 10 points 100%+ = 5 points
B. Will a majority of your units be dedicated to the following population (s) (Dedicated means that the bed will only be used to house persons in the specified population unless there are no persons within the geographic area that meet that criteria, in which case the project must adhere to population prioritization order established by the CoC system):
Veterans Chronically Homeless Families or Youth
Veterans = 5 points CH = 3 Points Families/Youth = 2 points
C. Will or do the employees of this project:
Attend Regional Coalitions? Yes No Participate in Committee meetings? Yes No Participate in IHCC meetings/trainings when available? Yes No
Attend all 3 = 10 points Attend 2 of 3 = 5 points Attend 1 of 3 = 3 points
D. Will the project be the only CoC, ESG, or McKinney-Vento
funded project in the county/region? (Please verify with your local Regional Coalition.)
Yes No
Yes = 5 points No = 0 points
2020 ESG Project Application
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Part 5: Performance Measures
Directions: For each of the performance measures provide the total number of participants you anticipate
serving and the number of applicable participants who are expected to achieve the measure within the grant
term.
Performance Measures:
Shelter, Rapid Re-housing (RRH),
or Homeless Prevention (HP)
Project Total Projected
Number of
Participants to
Be Served
Total Number
of Participants
Expected to
Achieve
Measure
A. How many participants in this project will maintain or increase employment and other income?
Shelter
RRH
B. How many participants in this project will exit to permanent housing destinations within 60 days?
Shelter
RRH
C. How many participants will exit the program receiving at least one mainstream resource in addition to obtaining or retaining housing?
Shelter
RRH
D. How many clients receiving homelessness prevention will not enter a HUD-funded shelter or rapid re-housing program within twelve (12) months of receiving assistance?
HP
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HMIS or CMIS Compliance Form The ESG program requires all ESG subrecipients to use HMIS, or CMIS if the subrecipient is an organization whose primary mission is to serve victims/survivors of domestic violence.
A. Are you an organization whose primary mission is to serve victims/survivors of domestic violence, and are prohibited from using HMIS as per the Violence against Women Act (VAWA) of 2005?
YES NO
If yes, does your agency participate in CMIS, operated by IHFA?
YES NO
B. Does your organization have the staffing capacity to have at least one staff member perform data
entry?
YES NO
C. Does your organization agree to have the staff member(s) trained in HMIS or CMIS within 30 days of the grant start date?
YES NO
D. Does your organization have other projects that serve persons experiencing homelessness which are
not funded by HUD?
YES NO
If yes, please list:
E. Are these projects recorded in HMIS/CMIS?
YES NO NOT APPLICABLE
If yes, please list those recorded in HMIS/CMIS:
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Homeless Connect Compliance Form The ESG program requires all ESG subrecipients to participate in Homeless Connect, its coordinated entry system.
A. Does your agency participate in Homeless Connect, operated by IHFA?
YES NO
B. Does your organization have the staffing capacity to ensure compliance with the requirements of Homeless Connect as mandated by the provisions in the Continuum of Care (CoC) Program Interim Rule at 24 CFR 578.7(a)(8)?
YES NO
C. Does your organization comply with the policies and procedures set forth in the Idaho Balance of
State CoC Homeless Connect Operating Procedures?
YES NO
D. Does your organization agree to have staff member(s) trained to ensure all vacancies are filled through the Homeless Connect System?
YES NO
E. Does your organization have other projects that serve persons experiencing homelessness which are
not funded by HUD? If yes, please list.
YES NO
F. Are these projects collaborating with Homeless Connect? If yes, please list.
YES NO NOT APPLICABLE
G. Has your project received referrals from Homeless Connect in the last grant year?
YES NO NOT APPLICABLE
If yes, how many? ______ Of these, how many were admitted into your program? _______
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Attachments List
Supporting Documentation for Match Commitments
Project Policies and Procedures (Highlighted as Instructed)
Screenshot or Other Proof of SOS Registration
Screenshot or Other Proof of SAM Registration
IRS 501(c)(3) Determination Letter
Federally Approved Cost Allocation Plan and Indirect Cost Rate, if Applicable
MOA(s), MOU(s), or Letters of Support from Partner Agencies
Affirmative Fair Housing Marketing Plan Form
Documentation of Leveraging Commitments, if Applicable