Planning Services Public Meeting Report · The review of the CIPs began in early 2017 after the completion of the Business Retention and Expansion study by CBOT and the Courtice Main

Planning Services Public Meeting Report

If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131.

Report To: Planning and Development Committee

Date of Meeting: January 8, 2018

Report Number: PSD-001-18 Resolution:

File Number: PLN 37.1, 37.2, 37.3 By-law Number:

Report Subject: Orono, Bowmanville and Newcastle Community Improvement Plans; Review and Amendments

Recommendations: Providing that there are no substantive concerns raised at the Public Meeting:

1. That Report PSD-001-18 be received;

2. That the Orono Community Improvement Plan Amendment 2 contained in Attachment 1be approved;

3. That the Bowmanville Community Improvement Plan Amendment 2 contained inAttachment 2 be approved;

4. That the Newcastle Community Improvement Plan Amendment 1 contained inAttachment 3 be approved;

5. That Planning Services staff finalize the Amendments and the by-laws be included on afuture Council agenda; and

6. That all interested parties listed in Report PSD-001-18 and any delegations be advised ofCouncil’s decision.

#PD-006-18

2018-003, 2018-004 & 2018-005

Municipality of Clarington Report PSD-001-18 Page 2

Report Overview Council requested review of the Community Improvement Plans with an overall goal of examining the success of the Plans to date, if they had fulfilled their mandate and whether additional grants should be added to the existing grant programs. The review is now complete and amendments are being recommended.

1. Background The community improvement plans (CIP) for the downtowns of Orono (2005), Bowmanville (2005) and Newcastle (2008) have not been reviewed since their inception. Both the Orono and Bowmanville CIP’s were amended in 2008 to add grant programs. Council in late 2015, requested that staff undertake review of the CIPs to determine their effectiveness and whether additional grant programs should be added.

In addition to the grant program there are other works that the CIP has been a catalyst for. In each of the downtowns the CIP has assisted with redevelopment of the streetscape, anniversary celebrations and new developments that are occurring within the downtown.

Each of the CIPs has a community liaison group that meets quarterly to monitor plan implementation and provide feedback to Planning Services regarding the CIP and grant program. The grant program is administered by Planning Services staff with annual reports provided to Council, the 2017 annual report is PSD-009-18, on the same agenda.

2. Public Consultation The proposed Amendments (Attachments 1, 2 and 3) have been reviewed with the respective community liaison committee at their most recent meeting.

In accordance with the Planning Act, R.S.O. 1990, appropriate notice of the Public Meeting was given through advertisement in the Orono Weekly Times, Clarington This Week, via the electronic newsletter of Planning Services, on the municipal website and via social media. A copy of the revised Community Improvement Plans and proposed Amendments were circulated to the commenting agencies and Ministry of Municipal Affairs and Housing in late October.

3. Proposed Amendment Highlights Orono Community Improvement Plan

The existing Orono Community Improvement Plan was adopted by By-law 2005-038 and amended (By-law 2008-112). The Plan includes four grant programs and a number of other actions. The Plan listed priorities based on community input, identified improvements and historical context land use, architectural character and environmental


amenities. Economic factors, building conditions, land use restrictions and the significance of enhancing civic pride have remained static since the adoption of the CIP. The CIP recommendations and incentives provided by the grant program remain valid.

Orono CIP Report Amendments are set out in Attachment 1 to this report. Within the CIP report there are some actions and issues which have been addressed since the document was written in 2005. The sections recommended for updating are:

4.3 Streetscape Improvements; 4.4 Parking; 4.5 Housing Growth; 4.8 Commercial Opportunities; 4.10 Economic Development Strategy; and Section 5 and Appendix 4 -Amendments to the Orono Grant Program.

For the Grant Program, an additional grant for accessibility is recommended. The values for the façade improvement and building code grants are recommended to raise from $5,000 to $10,000. The signage, façade improvement and upgrade to building code grants are all recommended to be renewed after a 10 year period.

3.2 Bowmanville Community Improvement Plan

The existing Bowmanville Community Improvement Plan was adopted by By-law 2005-123 and amended (By-law 2008-185). The Plan includes five grant programs and other actions. The Plan listed priorities based on community input, identified improvements, provides historical context, land use, architectural character and environmental amenities. Economic factors, building conditions, land use restrictions and the significance of enhancing civic pride have remained stable since the adoption of the CIP. The CIP recommendations and incentives provided by the grant program remain valid.

Bowmanville CIP Report Amendments are set out in Attachment 2 to this report. Within the CIP report there are some actions and issues which have been addressed since the document was written in 2005. Some sections require updating such as:

2.3 Previous Studies; 3.1 Bowmanville Community Improvement Project Area Boundary; 4.7.3 Signage; 4.8 Sunset Clause; 5.1.3 Design Guidelines; 5.4.7 King Street Bridge Refurbishment; 5.7 Project Area (the boundary of the CIP be revised to delete the Wellington Street frontages); and Section 5.2 and Appendix 5 - Amendments to the Bowmanville Grant Program.


For the Grant Program additional grants for accessibility and signage are recommended. The building permit fee, heritage building façade improvement, upgrade to building code and newly recommended signage grants are all recommended to be renewed after a 10 year period.

3.3 Newcastle Village Community Improvement Plan

The existing Community Improvement Plan was adopted by By-law 2008-086 and includes five grant programs and other actions. The Plan listed priorities based on community input, identified improvements and historical context information, it also outlines land use, architectural character and environmental amenities. Economic factors, building conditions, land use restrictions and the significance of enhancing civic pride have remained stable since the adoption of the CIP. The CIP recommendations and incentives provided by the grant program remain valid today.

Newcastle Village CIP Report Amendments are set out in Attachment 3 to this report. Within the CIP report there are some actions and issues which have been addressed since the document was written in 2008. The sections recommended for updating are:

3.1 Community Improvement Plan Area Boundary; 4.1 Recent Improvements; 4.5 Focal Point and Civic Presence; 4.6.3 Off Street Parking; 5.1.3 Design Guidelines; 5.1.4 Facilitation; 5.8 Sunset Clause; and Section 5.2 and Appendix 4 - Amendments to the Newcastle Grant Program.

For the Grant Program an additional grant for accessibility is recommended. The façade improvement, upgrade to building code, and signage are all recommended to be renewed after a 10 year period.

Appendix 5, the boundary of the Community Improvement Project Area, revisions are recommended to delete 435 to 483 King Avenue East (inclusive) and 210 King Avenue West and add the areas that have been included in the Secondary Plan since 2008.

4. Comments The review of the CIPs began in early 2017 after the completion of the Business Retention and Expansion study by CBOT and the Courtice Main Street CIP. The background work for the Courtice Main Street CIP included an industry scan of best practices which informed the review. The Courtice Main Street CIP is very different in character and funding than the grant based historic downtown CIPs. The review included examination of the CIP boundaries and whether tax increment grants (based on assessment increase) would be beneficial to the historic downtowns. The Business Retention and Expansion study showed better communication of the CIP incentives was necessary within the CIP applicable areas.


In May 2017 the three community liaison committees met jointly to discuss commonalities and identify issues to be addressed by the review. The issues identified were:

• Accessibility (the need for a separate targeted grant); • Grants to target merchants rather than building owners; • Upper storey residential rehabilitation and vacant storefronts reuse; • Review of the boundaries; • Examination of grant values; • Make grants available after a 10 year timeframe; • Communications and Engagement; • Community Liaison Groups terms of reference; and • Develop guidelines for outdoor patios for Bowmanville and Newcastle (Council

request), Report PSD-007-18.

As part of the review a survey of past recipients of grant funding was carried out. The overall response rate was 56% which is considered to be high. The results of the study provided insight into how to best communicate with potential grant applicants, and verified that the program as designed is simple, straight–forward and achieving its objectives. Results of the survey are Attachment 4.

During the fall of 2017, staff met with the three community liaison groups to review the proposed amendments to the CIPs. The results of the survey, the research on “Win this Space”, an article on Keeping it Retail and statistics for each CIP area were reviewed. Planning Staff consulted with the Accessibility Co-ordinator and Accessibility Advisory Committee on the criteria for the accessibility grant. Staff have discussed the proposed changes with staff of Ministry of Municipal Affairs and Housing and Ministry of Finance. Ministry of Finance staff congratulated Clarington on the Accessibility Grant initiative as it is the first they have seen in Ontario. Durham Region Planning Staff have been circulated but no comments received to date.

In addition to the proposed amendments to each CIP, staff are recommending that the Community Liaison Group terms of reference be modified to limit members to three consecutive three year terms. This will help provide renewal to the liaison groups over time.

There is a need for additional communications of the Community Improvement Plans, however, it is the one-on-one and word of mouth communication that is most effective. As such staff will visit businesses on a more regular basis and ensure that front counter staff of both the Planning Services and Building Division are aware of the grant programs. Refreshers for CBOT staff, BIAs and other merchants groups will be offered. The grant brochures will be revised to reflect the changes made to the programs. Also with the evolving nature of social media, the Communications Division will assist with targeted marketing of the CIP programs via Facebook to the CIP area businesses.


5. Concurrence This report has been reviewed by Director of Finance and Municipal Solicitor who concur with the recommendations.

6. Conclusion It is respectfully recommended that public comments received at the Public Meeting be considered. Once staff have considered whether further amendments are necessary the by-laws (Attachments 5, 6, 7) can be finalized and included on a future Council agenda.

7. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan.

Submitted by: Reviewed by: David J. Crome Andrew C. Allison B.Comm, LL.B

Director of Planning Services CAO

Staff Contact: Faye Langmaid, Manager of Special Projects, 905-623-3379 ext. 2407 or [email protected]

Attachment 1 – Amendment 2 to Orono Community Improvement Plan Attachment 2 – Amendment 2 to Bowmanville Community Improvement Plan Attachment 3 – Amendment 1 to Newcastle Village Community Improvement Plan Attachment 4 – CIP Grant Survey – Results Attachment 5 – Draft By-law adopting Amendment 2 to Orono Community Improvement Plan Attachment 6 - Draft By-law adopting Amendment 2 to Bowmanville Community Improvement

Plan Attachment 7- Draft By-law adopting Amendment 1 to Newcastle Village Community

Improvement Plan

List of interested parties: Bowmanville CIP liaison group Orono CIP liaison group Newcastle Village liaison group Durham Region, Planning and Economic Development Ministry of Municipal Affairs and Housing DJC/FL/jp/ah I:\^Department\LDO NEW FILING SYSTEM\PLN Planning Files\PLN 37 Community Improvement Plan\PLN 37.0 CIP General\Staff Reports\Renewal\PSD-001-18 Amendments To CIPS.Docx

mailto:[email protected]

Attachment 1 to Report PSD-001-18

Amendment Number: 2 to the Orono Community Improvement Plan

Purpose: The purpose of this amendment is to update the Community Improvement Plan (CIP) and revise the grant program.

Location: Orono Community Improvement Plan covers the downtown of Orono. The boundary for the CIP was amended in June 2008.

Basis: The Amendment is based upon a thorough review of progress made, the success of the grant program, plus the desire of the merchants and property owners to make additional improvements to their buildings which also meet the criteria of being a public benefit. The recommendations emerged from a consultation process with the Orono CIP liaison group, the survey of past grant recipients and ongoing review of best practices.

Actual Amendment: This Amendment sets out a series of changes to Section 4 and 5 and Appendix 4 of the Community Improvement Plan. New text is shown underlined and deleted text is shown with a strikethrough.

Section 4

4.3 Streetscape Improvements

In 2006 new railings were installed on the east side of Main Street, poles for banners and hanging baskets were installed in 2007. When Centreview sidewalk was reconstructed poles were included as part of the streetscape improvements.

4.4 Parking

While the Region would allow the orientation of parking along Main Street to be angled, the main advantage of introducing angle parking is having additional areas at the corners to create landscape features and slowing down traffic. The CFG did not view this as an advantage given the other difficulties when backing out of angle parking.

As part of this CIP it is recommended that the Municipality amend the land acquisition strategy and seek out a site for municipal parking in the vicinity of Main Street.

Parking was further studied in 2006, when the former Mercer’s Garage property was offered to the Municipality. At the time Council chose not to fund the acquisition and parking lot development. When the Land Acquisition Strategy was updated in 2007 no property was identified for parking in Orono. Again in 2009/10 the need for parking was reviewed when the property next to the CIBC came available for purchase. At Council’s request in May of 2015, Engineering Services staff completed an update to the downtown Orono parking needs, inventory and provided recommendations. The recommendation as per Report EGD-002-16 were:

“That agreements between business owners be formalized to provide off-street private shared parking for employees as well as patrons and customers where possible and the Municipality continue to provide parking enforcement to assist with long term parking violators.”

4.5 Housing Growth

…area has left Orono with limited option for housing growth in the near future. The Municipality has requested the Ministry to correct their documents and show Orono as a Village/Urban area.

As part of the Clarington Official Plan review which was approved by Council in November 2016, a request to expand the urban boundary was included. In June 2017, the Region of Durham refused the Orono Urban Area boundary expansion. Orono is considered an Urban Area under the Provincial Growth Plan and as a result, Urban Boundary expansions must first occur through a Regional Official Plan Amendment process. While the Region has refused the expansion, it has recognized that an expansion should be explored through the next comprehensive review of the Durham Region Official Plan.

Additional policies were added to the local Official Plan in support of Orono’s request. Orono is recognized as Special Study Area No. 5.

4.8 Commercial Opportunities

There are some opportunities….contractor yards and self-storage units. The addition of the Orono Employment Lands was included in the Clarington Official Plan (Nov.2016). However, this inclusion has been appealed to the OMB by the Ministry of Municipal Affairs and Housing.

In 1993, the Province deferred the approval of the proposed industrial designation on the east side of 35/115 in Orono. This area currently includes Ell-

Rod Custom Millwork. The Region will be requesting the Province lift this deferral coincident with the approval of the appealed sections of OPA 107 by the OMB.

4.10 Economic Development Strategy

The Clarington Board of Trade in partnership with the BIA and Municipality have applied to the Rural Economic Development Fund for matching funding for the development of an economic strategy for Orono. The development of this strategy will provide guidance and community support to initiate projects that will lead to overturn the decline in population and closing of small businesses in the downtown of this small rural community.

The Economic Development Strategy will also implement Council Policies contained in the recently adopted Clarington Official Plan.

Section 5 5.1.2 Façade Improvement Program

…a grant for up to $510,000 5.1.3 Upgrade To Building Code Program

…a grant for up to $510,000 5.1.5 Accessibility Grant Program

The Municipality of Clarington may provide a grant for up to $10,000 or 50% of the cost of accessibility improvements within the Orono CIP project area, providing that the accessibility enhances access to businesses.

5.2 CAPITAL IMPROVEMENTS

5.2.1 Parking

The Municipality of Clarington will further amend the “land Acquisition Strategy, 2000” to included lands in Orono for municipal parking. Subject to annual budget approval monies will be set aside in a reserve account to fund the purchase and development of a municipal parking area.

5.2.2 Streetscape Works

The Municipality of Clarington will set aside, subject to annual budget approval, monies to fund the redevelopment of the streetscape, specifically the creation of a civic gathering space along the Main Street and a more appropriate means of addressing the grade difference between the sidewalk and street.

5.2.3 Station Street Reconstruction

The Municipality of Clarington independent of the CIP, will reconstruct Station Street between Highway 35/115 and Main Street, in 20015. The reconstruction and resurfacing will conform with the community character and address pedestrian access issues.

Renumber the remaining sections.

5.2.3 Economic Development

The Clarington Board of Trade in partnership with the BIA and Municipality have applied to Rural Economic Development Fund to provide matching funding for a consultant to work with the community on an economic development strategy.

5.3 This Community Improvement Plan will be reviewed after a 10 year period to assess if the Plan has met its goals and objectives. Suggested changes may be considered by way of minor change or formal amendment.

Appendix 4

1.0 Signage Grant Program

General Terms of Grant Program …as a one time grant to… Each business owner can receive a signage grant once in a 10 year period.

1.1 Façade Improvement Grant Program

General Terms of Grant Program …$510,000… Each property address can receive a facade grant once in a 10 year period. The Façade Improvement Grant Program will not be retroactively applied to works started prior to the commencement of the program application and approval.

1.2 Upgrade to Building Code Grant Program

General Terms of Grant Program …$510,000… Each property address can receive an upgrade to building code grant once in a 10 year period.

1.4 Accessibility Grant Program

This grant program is intended to assist property owners with the financing of improvements required to bring older buildings into greater compliance.

Area of Application

The Accessibility Grant Program is available to all registered property owners or commercial tenants with a signed consent form for the improvements within the Community Improvement Project Area for the Municipality of Clarington as shown on Schedule A.

Eligible works include:

• Installation of hand railings on steps • Elimination of steps and/or provision of a ramp • Widening of doorways and thresholds to accommodate accessibility

devices • Installation of automatic door openers, • Changing door knobs to levers • Washroom renovations (i.e. grab bars, raised toilets)

Other improvements, at the discretion of the Director of Planning Services and in consultation with the Accessibility Co-ordinator that address accessibility issues.

Eligibility for Grant

The applicants for the Accessibility Grant Program must be the registered owner(s) of the property or commercial tenants with a lease agreement that extends a minimum of 2 years beyond the approval of the grant. Municipal staff will conduct a title search of the property and review property tax records. Property owners who are in arrears of property taxes are not eligible to receive the grant.

The provision of any Accessibility Grant Program will be administered on first come first served basis to the limit of available funding in accordance with any administrative rule governing this and other grant programs.

General Terms of Grant

The grant covers up to 50% of the costs of the eligible work per building to a maximum of $10,000 per municipal street address or storefront, subject to an overall maximum of $45,000 per property owner for a building with multiple street addresses or storefronts. The grants will be provided at the discretion of the Director of Planning Services.

Other Programs

Provided all eligibility criteria and conditions are met for this program, participation in the Accessibility Grant Program does not preclude the owner from being eligible for other grant programs offered under the Community Improvement Plan. However, at no time shall the total amount of grants provided to a property owner exceed $45,000.

Procedures

1. Grant Application Submitted The applicant is required to submit a completed application form to the Director of Planning Services for approval. The application will include a copy of the work to be completed including drawings detailing the proposed improvement works. This may require drawings to be prepared by a Professional Engineer or Architect.

2. Description of Eligible Works and Submission of Quotations

The Accessibility Program application will include a description of the eligible works and an estimate of the works to be undertaken. The estimate shall be supported by a minimum of two estimates from qualified contractors for undertaking the eligible works and shall be consistent with the cost estimate indicated on the accompanying building permit application. The cost estimate should indicate a breakdown of items, description of works to be performed, etc. The grant will be provided on the basis of the cost of the actual works not to exceed the 50% limitation and the maximum of $10,000.

3. Inspection of Building

Prior to approving an Accessibility Grant, Municipal staff may inspect the building to review the conditions and the proposed improvement. A subsequent inspection may be done during the work.

4. Decision of Director of Planning Services

The final decision as to how much of the proposed work, if any, is eligible for funding under the Accessibility Grant Program will be made by the Director of Planning Services or designate. Prior to issuing a decision, the Director may request further drawings, cost estimates or other information.

5. Expiry of Approval

If all eligibility criteria and conditions are met and funds are available in the Grant fund, the Director of Planning Services or designate will

approve the grant. A letter from the Director to the applicant will represent a commitment and will be valid for a period of 6 months. The Director at his discretion may provide extensions. However, if the improvements do not match the drawings, materials or intent of the original approval, approval may be withdrawn.

6. Inspection of Completed Work

Staff will conduct an inspection of the completed work. Staff from the Planning Services Department will confirm the works are in keeping with the intent of the drawings and materials as originally approved.

7. Provision of Grant

Following satisfactory inspections of the work and the receipt of invoices from the applicant the grant cheque will be issued providing that the property owner is not in tax arrears. The grant will be advanced to the applicant only upon completion of works and progress payment will not be made

8. Maintenance

The property owner and grant recipient is obligated to take proper actions to maintain the improvements to the satisfaction of the Municipality. Future modifications that change the integrity of the improvements are subject to the approval of the Municipality (at building permit time) and may be denied if they diminish the investment made by the Municipality.

Implementation: The provisions set forth in the Community Improvement Plan as amended, regarding the implementation of the Plan shall apply in regard to this Amendment.

Interpretation: The provisions set forth in the Community Improvement Plan as amended, regarding the interpretation of the Plan shall apply in regard to this Amendment.


Amendment Number: 2 to the Bowmanville Community Improvement Plan

Purpose: The purpose of this amendment is to update the Community Improvement Plan (CIP), revise the grant program and amend the boundary.

Location: Bowmanville Community Improvement Plan covers from the Bowmanville to Soper valleys, along Highway 2 including Queen and Church Streets.

Basis: The Amendment is based upon a thorough review of progress made, the success of the grant program, plus the desire of the merchants and property owners to make additional improvements to their buildings which also meet the criteria of being a public benefit. The recommendations emerged from a consultation process with the Bowmanville CIP liaison group, the survey of past grant recipients and ongoing review of best practices.

Actual Amendment: This Amendment sets out a series of changes to Sections 2, 3, 4 and 5 and Appendix 5 of the Community Improvement Plan. New text is shown underlined and deleted text is shown with a strikethrough.

2.3 Previous Studies

Bowmanville East Main Central Area Secondary Plan, 1996, updated in 2005 will be reviewed in 2018.

Amendment Number 107 to the Municipality of Clarington Official Plan was approved by the Region of Durham on June 19, 2017. The updated Official Plan identified the Bowmanville East Secondary Plan as a key intensification area while respecting the built heritage resources through quality urban design. The former Goodyear (Continental) lands were identified as a Special Study Area as part of the Secondary Planning area and to address their remediation, potential re-use and heritage values.

3.1 Bowmanville Community Improvement Project Area Boundary

The CIP area has worked well since the enactment of the Community Improvement Plan. However, with the works that have been accomplished over the past 12 years and the implementation of a heritage incentive grant

for designated properties, the inclusion of the housing stock along Wellington Street is no longer necessary.

Community Improvement Plan Project Area

4.7.3 Signage

The Municipality would prefer to amend the Sign By-Law for the entire area rather than addressing each sign request on a piecemeal basis. The Sign By-law was updated in 2009 to allow for T-bar (over sidewalk) signs i n downtown Bowmanville.

4.8 Sunset Clause

This Community Improvement Plan will be reviewed after a 10 year period to assess if the Plan has met its goals and objectives. Suggested changes may be considered by way of minor change or formal amendment.

Section 5

5.1.3 Design Guidelines

The Municipality will draft the necessary staff report and by-law to enact an amendment to the Sign By-law for T-Bar (over sidewalk) signs upon request from the HBD.

5.2 Grant Program

The total sum of grants available to a single property address is $26,000.00 if all the grant types are can be piggy-backed.

5.2.1 Building Permit Fee Grant Program

Eligibility for a building permit fee will be renewed for each address after 10 years.

5.2.3 Heritage Building Façade Improvement Grant Program

Eligibility for a heritage building façade improvement grant will be renewed for each address after 10 years.

5.2.4 Upgrade to Building Code Program

Eligibility for an upgrade to building code grant will be renewed for each address after 10 years.

5.2.6 Signage Grant Program

The Municipality of Clarington may provide a grant up to $2,000 or 50% of the cost of new business signage for retail merchants in the CIP area. The signage program will have to meet the criteria of the historic character as outlined in the Sign By-law. Eligibility for a signage grant will be renewed for each business after 10 years.

5.2.7 Accessibility Grant Program

The Municipality of Clarington may provide a grant for up to $10,000 or 50% of the cost of accessibility improvements within the Bowmanville community improvement project area, providing that the accessibility enhances access to businesses.

General Rules

The addition of a grant program, increase in the maximum grant value, or a change to the Community Improvement Project Area shall require an

amendment to this Community Improvement Plan with approval from in consultation with the Ministery of Municipal Affairs and Housing.

5.4.2 King Street Bridge Refurbishment

King Street Bridge hwas been identified in the 2007 capital budget as requiring refurbishment work. As part of theis refurbishment additional funds should be were included in the budget to provide for the addition of pedestrian amenities and viewing platforms along the bridge.

5.7 Changes to the Bowmanville Community Improvement Project Area, or the addition or increase in the value of grants shall require an amendment to this Community Improvement Plan by Council in consultation with and the Ministery of Municipal Affairs and Housing.

ADD to Appendix 5

1.1 Building Permit Fee Grant Program General Terms of Grant

Eligibility for a building permit fee grant will be renewed for each address after 10 years.

1.3 Heritage Building Façade Improvement Grant Program General Terms of Grant

Eligibility for a heritage building façade improvement grant will be renewed for each address after 10 years.

1.4 Upgrade to Building Code Grant Program General Terms of Grant



This grant program is intended to assist business owners with financing the design and installation of new signage within the commercial area of the Community Improvement Project area by providing a grant equivalent to 50% of the amount of new signage, not to exceed $2000.

Area of Application

The Signage Grant Program is available to all business owners within the Community Improvement Project Area as shown in Schedule A.


The applicants for a Signage Grant Program must be the registered business owner(s) and must install a new business sign within the Community Improvement P o r j e c t Area, with the agreement of the property owner(s).

The provision of the Signage Grant Program will be administered on a first come first served basis to the limit of available funding in accordance with any administrative rules governing this and other grant programs.

The design of the sign will follow the general guidelines set out in the Sign By-law and in keeping with the historic character of the downtown. Backlight signs are not eligible for funding. The Planning Services Department can from our inventory of photos provide merchants with examples and potential sources of signage.

General Terms of Grant Program

Any Signage Grant will be provided as a grant to a business owner and represents an amount equivalent only to 50% of the value of the new sign with a maximum of $2000 grant. Each business owner can receive a signage grant once in a 10 year period.

At the time of sign permit application, the applicant will pay all applicable application fees. If eligible, the Signage Grant will be provided following final inspection by the Planning Services Department representative.

Other Programs

Provided all eligibility criteria and conditions are met for this program, participation in the Signage Grant Program does not preclude the business and/or property owner from being eligible for other grant programs offered under the Community Improvement Plan.

Work Already Commenced

The Signage Grant Program will not be retroactively applied to signage where permits were issued prior to the commencement of the program.

Procedures

1. Grant Application Submitted at Time of Permit Application

The applicant is required to submit a completed Signage Grant Application form to the Director of Planning Services for approval. The applicant will include a copy of the Sign Permit Application

including drawings detailing the proposed sign to be constructed and an estimate for the work to be undertaken.


Following the completion of the work and final inspection by the Planning Services Department, the Signage Grant will be provided for approved projects.


The applicants for a Signage Grant must be the registered business owner(s) and they must submit a letter from the registered property owner providing permission to install the sign with the sign permit application. Grants will be administered on a first come first served basis to the limit of available funding in accordance with any administrative rules governing this and other grant programs.



Area of Application

The Accessibility Grant Program is available to all registered property owners or commercial tenants with a signed consent form for the improvements within the Community Improvement Project Area for the Municipality of Clarington as shown on Schedule A.



devices • Installation of automatic door openers • Changing door knobs to levers • Washroom renovations (i.e. grab bars, raised toilets) • Other improvements, at the discretion of the Director of Planning

Services and in consultation with the Accessibility Co-ordinator that address accessibility issues.


The applicants for the Accessibility Grant Program must be the registered owner(s) of the property or commercial tenants with a lease agreement that extends a minimum of 2 years beyond the approval of the grant. Municipal

staff will conduct a title search of the property and review property tax records. Property owners who are in arrears of property taxes are not eligible to receive the grant.




Other Programs


Procedures

1. Grant Application Submitted

The applicant is required to submit a completed application form to the Director of Planning Services for approval. The application will include a copy of the work to be completed including drawings detailing the proposed improvement works. This may require drawings to be prepared by a Professional Engineer or Architect.


The Accessibility Program application will include a description of the eligible works and an estimate of the works to be undertaken. The estimate shall be supported by a minimum of two estimates from qualified contractors for undertaking the eligible works and shall be consistent with the cost estimate indicated on the accompanying building permit application. The cost estimate should indicate a breakdown of items, description of works to be performed, etc. The grant will be provided on the basis of the cost of the actual works not to exceed the 50% limitation and the maximum of $10,000.






If all eligibility criteria and conditions are met and funds are available in the Grant fund, the Director of Planning Services or designate will approve the grant. A letter from the Director to the applicant will represent a commitment and will be valid for a period of 6 months. The Director at his discretion may provide extensions. However, if the improvements do not match the drawings, materials or intent of the original approval, approval may be withdrawn.




Following satisfactory inspections of the work and the receipt of invoices from the applicant the grant cheque will be issued providing that the property owner is not in tax arrears. The grant will be advanced to the applicant only upon completion of works and progress payment will not be made.

8. Maintenance


Implementation:

The provisions set forth in the Community Improvement Plan as amended, regarding the implementation of the Plan shall apply in regard to this Amendment.

Interpretation:

The provisions set forth in the Community Improvement Plan as amended, regarding the interpretation of the Plan shall apply in regard to this Amendment.


Amendment Number: 1 to the Newcastle Village Community Improvement Plan

Purpose: The purpose of this amendment is to update the Community Improvement Plan CIP, revise the grant program and amend the boundary.

Location: Newcastle Village Community Improvement Plan covers the downtown of Newcastle. Revisions to the boundary are recommended to have the CIP area match the commercial core as outline in the Secondary Plan.

Basis: The Amendment is based upon a thorough review of the progress made, the success of the grant program, plus the desire of the merchants and property owners to make additional improvements to their buildings which also meet the criteria of being a public benefit. The recommendations emerged from a consultation process with the Newcastle CIP liaison group, the survey of past grant recipients and ongoing review of best practices.

Actual Amendment: This Amendment sets out a series of changes to Section 3, 4, 5 and Appendix 4 and 5 of the Community Improvement Plan. New text is shown underlined and deleted text is shown with a strikethrough.

Section 3.1

Community Improvement Plan Area Boundary

Since 2008 the Newcastle Village Secondary Plan has been amended to revise the boundaries of the Commercial Area. In addition, the Walbridge House at 483 Highway 2 has been fully refurbished as a single family home. The boundaries of the Community Improvement Plan Area should reflect these changes as shown in Figure 4.

Figure 4 – Community Improvement Project Area

Section 4.1

Recent Improvements

Since the adoption of this Community Improvement Plan in April, 2008 there have been a number of other developments that have enhanced the downtown of Newcastle, such as the library construction. Other new developments include the Shopper’s Drug Mart, No Frills and more recently the approval of the LCBO. There has also been progress on adding residential units within the downtown through the approval of a condominium on Beaver Street.

In addition, various property owners are continuing to explore opportunities for redevelopment within the downtown. This includes an addition to Parkview Lodge and the redevelopment of the former Buster’s and Dee’s Harvest Table properties.

Section 4.5

Focal point and Civic Presence

The Newcastle Village Fire Station is currently located at 247 King Avenue East. When A new fire station is has been constructed at 3333 Highway 2. The former fire station at 247 King Avenue East is currently being used by Operations and the parking lot is leased to GO Transit as a turn-around and lay-over site. Once these uses cease that services Newcastle Village it is anticipated that this property will be sold and redeveloped as a commercial or mixed –use development.

Section 4.6.3

Off Street Parking

Since 2008 rear lanes have been completed for the block south of King Avenue between Baldwin and Church Street and north of King Avenue between North and Mill Street. The Municipality has also been exploring options to advance the completion of the rear lane between Mill Street North and Beaver Street North and Church Street to Mill Street South.

Replace Figure 5 –Rear Lanes in 2008 and as implemented to date in 2016

Section 5

5.1.3 Design Guidelines

Urban Design Guidelines for Newcastle’s downtown were approved in November 2013. The urban design guidelines provide information and a framework for new and redevelopment proposals. A streetscape development plan was prepared in 2015. It has a unified theme for the pedestrian amenities

such as benches, garbage cans and lighting. In 2017 the streetscape development began implementation.

The Municipality will provide guidelines for signage and renovation project through design assistance and photographic examples appended to this report. The preparation of guidelines for infills and streetscape improvements in encouraged by the community. The same theme for pedestrian amenities such as benches, garbage cans and lighting should be carried through-out. The western area of the CIP has a street character with is pedestrian friendly. This should be carried through to the eastern section through uniform heritage street lighting and pedestrian rest areas.

5.1.4 Facilitation

The Municipality will consider the provision of T-bar signs (over sidewalk) in the comprehensive review of Sign By-law 97-187.

5.2 Grant Program

The total sum of grants available to a single property address can be is $20,000.00 if all the grants types are piggy-backed.

5.2.3 Building Façade Improvement Grant Program

…$510,000. …adhere to the approved design/visualization urban design guidelines. Eligibility for a façade improvement grant will be renewed for each address after 10 years.

5.2.4 Upgrade to Building Code Program


5.2.5 Signage Grant Program

Eligibility for a signage grant will be renewed for each business after 10 years.

5.2.6 Accessibility Grant Program

The Municipality of Clarington may provide a grant for up to $10,000 or 50% of the cost of accessibility improvements within the Newcastle Village CIP project area, providing that the accessibility enhances access to businesses.

5.8 Sunset Clause

This Community Improvement Plan will be reviewed after a 10 year period to assess if the Plan meets its goals and objectives. Suggested changes may be considered by way of minor changes or formal amendment.

Appendix 4

1.3 Building Façade Improvement Grant Program

General Terms of Grant Program …$510,000… Eligibility for a building façade improvement grant will be renewed for each address after 10 years.

1.4 Upgrade to Building Code Grant Program

General Terms of Grant Program Eligibility for an upgrade to building code grant will be renewed for each address after 10 years.


General Terms of Grant Program Eligibility for a signage grant will be renewed for each business after 10 years.



Area of Application

The Accessibility Grant Program is available to all registered property owners or commercial tenants with a signed consent form for the improvements within the Community Improvement Plan Area for the Municipality of Clarington as shown on Schedule A.



devices • Installation of automatic door openers • Changing of door knobs to levers • Washroom renovations (i.e. grab bars, raised toilets) • Other improvements, at the discretion of the Director of Planning Services

and in consultation with the Accessibility Co-ordinator that address accessibility issues.


The applicants for the Accessibility Grant Program must be the registered owner(s) of the property or commercial tenants with a lease agreement that extends a minimum of 2 years beyond the approval of the grant. Municipal staff will conduct a title search of the property and review property tax records. Property owners who are in arrears of property taxes are not eligible to receive the grant.




Other Programs


Procedures

1. Grant Application Submitted

The applicant is required to submit a completed application form to the Director of Planning Services for approval. The application will include a copy of the work to be completed including drawings detailing the proposed improvement works. This may require drawings to be prepared by a Professional Engineer or Architect.


The Accessibility Program application will include a description of the eligible works and an estimate of the works to be undertaken. The estimate shall be supported by a minimum of two estimates from qualified contractors for undertaking the eligible works and shall be consistent with the cost estimate indicated on the accompanying building permit application. The cost estimate should indicate a breakdown of items,

description of works to be performed, etc. The grant will be provided on the basis of the cost of the actual works not to exceed the 50% limitation and the maximum of $10,000.






If all eligibility criteria and conditions are met and funds are available in the Grant fund, the Director of Planning Services or designate will approve the grant. A letter from the Director to the applicant will represent a commitment and will be valid for a period of 6 months. The Director at his discretion may provide extensions. However, if the improvements do not match the drawings, materials or intent of the original approval, approval may be withdrawn.




Following satisfactory inspections of the work and the receipt of invoices from the applicant the grant cheque will be issued providing that the property owner is not in tax arrears. The grant will be advanced to the applicant only upon completion of works and progress payment will not be made.

8. Maintenance


Appendix 5 --Schedule A

Implementation: The provisions set forth in the Community Improvement Plan, regarding the implementation of the Plan shall apply in regard to this Amendment.

Interpretation: The provisions set forth in the Community Improvement Plan, regarding the interpretation of the Plan shall apply in regard to this Amendment.


On August 1st 2017, a CIP grant survey was sent to 50 past recipients via e-mail. The online survey was completed by 28 of the past recipients as of August 29th, 2017. Overall, the response rate was 28/50 or 56%. An analysis of the responses was conducted on August 29th 2017, with the results and trends identified below.

Question 1: How did you find out about the Community Improvement Grant Program?

Question 2: When you applied for the grant(s), how did you find the application process?


Question 3: Do you think your business benefited from the improvements made using the grant money? Please specify below.

26 Reponses: - Visual Appearance for Customers/Clients/Workers - Structural Improvements - Financial Support - Accessibility - Signage Visibility - Value of Building - Rental Ability - Safety

Question 4: Based on your experience, would you recommend others apply for a Community Improvement grant?

Question 5: Please rate your overall experience with the Community Improvement Grant Program.


Question 6: What changes should be made to the grant program? Please provide comment suggestions.

23 Responses: - Increase Awareness, Promotion to Businesses

- More advertising, local newspaper - Mail applications with information - More communication about program

- Accessibility grant, accessible entrances to old buildings - Grants for older/historic buildings, 75/25 grants are needed for

these improvements - Larger grants for wider range of improvements - Extend CIP boundaries beyond downtown core, E.g. Bowmanville,

extend to Liberty Street - More funds needed as grant money usually spoken for early in

the year - Grant for bringing buildings up to code

Question 7: Is there something else you’d like to say that relates to the grant program? Feel free to type it in below. We appreciate all comments.

17 Responses: - Great program, improves downtown core - Appreciate support from Municipality and CIP contact Faye - Accessibility grant to include automatic door openings from

ramps - Current 1/3 reimbursement is fair because owner has the most to

gain from the improvements - Offer incentives to those who qualify for general repairs on

historic buildings if unused money from previous years E.g. painting, brick repair

- List of qualified suppliers, approved by the Municipality, to do work on historic buildings would be helpful

- Can a business apply for the same grant already received after a certain time period?

- More direct awareness of grants offered - Grant monies have allowed businesses in Newcastle to upgrade

their buildings, signage, help with mobility issues, overall keeping with heritage look of town


The Corporation of the Municipality of Clarington

By-Law Number 2018- ______

being a By-law to adopt Orono Community Improvement Plan Amendment

No. 2

Whereas by By-law No. 2005-038, as amended by By-law No. 2008-112 Council

designated the Orono community improvement project area pursuant to

subsection 28(2) of the Planning Act, R.S.O. 1990, c.P.13, as amended;

And whereas Council by By-law No. 2005-039 as amended by By-law 2008-112

approved the community improvement plan prepared for the Orono community

improvement project area pursuant to Council's direction;

And whereas subsection 28(5) of the Planning Act authorizes Council to pass a

by-law for the adoption of an amendment to a Community Improvement Plan for a

community improvement project area;

Now therefore the Council of The Corporation of the Municipality of Clarington

enacts as follows:

1. That this By-law shall come into force and take effect on the date of the

passing hereof.

Read Three times and passed in open Council this ___ day of _______, 2018

C. Anne Greentree, Municipal Clerk,

Adrian Foster, Mayor



By-Law Number 2018- ______

being a By-law to adopt Bowmanville Community Improvement Plan Amendment

Number 2

Whereas by By-law Number 2003-186, as amended by By-law Number 2005-41 Council designated the Bowmanville community improvement project area pursuant to subsection 28(2) of the Planning Act, R.S.O. 1990, c.P.13, as amended;

And whereas Council by By-law Number 2005-123 as amended by By-law 2008-185 approved the community improvement plan prepared for the Bowmanville community improvement project area pursuant to Council's direction;

And whereas subsection 28(5) of the Planning Act authorizes Council to pass a by- law for the adoption of an amendment to a Community Improvement Plan for a community improvement project area;

And whereas Council now deems it advisable to adopt Amendment No.2 to the Bowmanville Community Improvement Plan including revising the community improvement project area as shown in Schedule “A”;

Now therefore the Council of The Corporation of the Municipality of Clarington enacts as follows:

1. That this By-law shall come into force and take effect on the date of the passing hereof.

Read Three times and passed in open Council this __th day of _______, 2018






By-Law Number. 2018-_____

being a By-law to adopt Newcastle Village Community Improvement Plan

Amendment Number 1

Whereas by By-law Number 2008-086, Council designated the Newcastle Village community improvement project area pursuant to subsection 28(2) of the Planning Act, R.S.O. 1990, c.P.13, as amended;

And whereas subsection 28(5) of the Planning Act authorizes Council to pass a by- law for the adoption of an amendment to a Community Improvement Plan for a community improvement project area;

And whereas Council now deems it advisable to adopt Amendment Number 1 to the Newcastle Village Community Improvement Plan, including revising the community improvement project area as shown in Schedule “A”;

Now therefore the Council of The Corporation of the Municipality of Clarington enacts as follows:

1. That this By-law shall come into force and take effect on the date of the passing hereof.

Read Three times and passed in open Council this __ day of _______, 2018




Documents

Planning Services Public Meeting Report · The review of the CIPs began in early 2017 after the completion of the Business Retention and Expansion study by CBOT and the Courtice Main