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Adobe Photoshop Elements 10: The Organizer 1 & 2
Page 1 of 14
Open the Organizer
From the welcome screen, click “Organize”, or
From the Editor, click the Organizer button ( ) on the toolbar at the top of the screen.
The Media Browser will open, showing items in the current catalog.
Import Photos from a Digital Camera or Card Reader
Plug in the camera or put the card in the card reader. If you have
Automatic Download selected in the Preferences, this will launch
the Adobe Photo Downloader.
On the Photo Downloader screen, you can choose
where to copy the photos on your hard drive
how they should be organized into subfolders
whether to give the batch of photos a descriptive name
whether to delete the photos from the camera after importing
them
Keyword Tags: create tags
to describe image contents.
Tags can be organized in a
hierarchy.
Selected Tag: Binoculars
mean only images with this
tag are displayed.
The Albums organizer:
create virtual photo
albums, add images and
arrange them in any
order. Images can be in
multiple albums.
The Task Pane’s Organize Tab
lets you arrange images in
albums or label their contents
with tags. Thumbnail Slider –
select size of
thumbnails
Selected Image
Symbol shows that
the image has a
keyword tag attached
The Properties box shows
information (name, caption,
camera metadata) for the
selected image. Display this box
by selecting it from the Window
menu.
Adobe Photoshop Elements 10: The Organizer 1 & 2
Page 2 of 14
Set Preferences for the Adobe Photo Downloader
In the Organizer, click EditPreferencesCamera or Card Reader. On the Preferences window, you can:
Select the location to save
photos
Choose whether Photoshop
should try to fix red eyes as the
files are downloaded (this will
slow down the transfer)
Choose whether to have
Photoshop suggest photo
stacks based on date and visual
similarity
Enable or disable Automatic
Download (launching the Photo
Downloader whenever a device
is connected). If you disable
Automatic Download, you can
still launch the Photo
Downloader manually by
clicking the Get Photos button and choosing “From Camera, Mobile Phone, or Card Reader”.
Specify download options for individual cameras, etc.
Photoshop will remember these settings the next time you use that device.
Import Photos from Existing Files on the Computer
Click FileGet Photos From Files and Folders. Browse to the folder where your files are located and
double click. Select the image(s) you are interested in; use Shift+Click and/or Ctrl+Click to select multiple
images. Click Get Media. The images will now appear in the Media Browser.
About Photo Stacks
Photographers often take many photos of the same scene or pose with slight variations.
Stacking these images reduces clutter in the Media Browser.
Use stacks to hold versions of the same photo. Use Albums to hold photos grouped
by subject/theme.
The top photo of the stack – generally the newest – is visible, marked with the stack icon.
Clicking the right-arrow button ( ) expands the stack.
Click FindAll Stacks to display all of the stacked photos.
Tagging a stack applies the tag to all the photos in the stack.
Many other actions, such as editing, e-mailing, printing, etc., affect only the top photo in the stack.
Adobe Photoshop Elements 10: The Organizer 1 & 2
Page 3 of 14
About Photo Stacks (continued)
Photoshop can automatically suggest stacks when you import photos, or you can select a group of
photos in the Media Browser, then click EditStackStack Selected Photos.
Unstack photos by selecting the stack then clicking EditStackUnstack Photos.
About Version Sets
A version set is a type of stack that contains one original photo and its edited versions. Version sets
make it easy to find both the edited versions of an image and the original.
When saving an edited photo, click the check box marked Save In Version Set With Original. (When you
edit a photo by choosing EditAuto Smart Fix, the Organizer automatically puts the photo and its edited
copy together in a version set.)
View Larger or Smaller Thumbnails
Drag the thumbnail slider ( ) in the Options bar; double click a thumbnail display
that photo full-screen.
Sort Photos in the Media Browser
In the top right corner of the Media Browser, click the Display
button to choose an arrangement.
Thumbnail View is the default,
arranged by date. Use the control to
the right of the thumbnail slider to
sort new-to-old or old-to-new.
Import Batch arranges the thumbnails by when each group of images were brought into Photoshop.
Folder Location displays a file-folder tree and sorts photos by where they are saved.
Send a Photo to the Editor
Select the image, then click the dropdown arrow by the Fix tab in the task
pane. The Editor window will open. While the image is open in the Editor,
it will be marked “Edit In Progress” in the Organizer.
Adobe Photoshop Elements 10: The Organizer 1 & 2
Page 4 of 14
View and Edit Properties
Click WindowProperties, then click the button to dock the
Properties box in the Organize task pane where you can use it
easily.
Properties include General Properties ( ) such as file names and
captions, Metadata ( ) such as the make, model and settings of
the camera that took the photo, Keyword Tags ( ; see below),
and History ( ).
Add Notes and Captions
For a single photo, select the photo. Choose General Properties in the Properties palette, and type
directly into the Caption or Notes box.
If you select a group of photos, the Properties box will show only a Change Caption button. Click this to
add the same caption to all the selected photos.
Batch Change Date and Time
In the Media Organizer, select all the pictures with the
wrong date and time. Click EditAdjust Date and Time of
Selected Items.
The dialog box gives four options for date and time
adjustment. The first two will set all selected images to the
same time (either one you specify, or the date/time the file
was created on your computer). You will no longer be able
to sort within the set by date/time.
The latter options reset time and date for the entire group
but preserve the relative time differences from one photo to
another. Use whichever one is easier; the results are the
same.
Adobe Photoshop Elements 10: The Organizer 1 & 2
Page 5 of 14
About Keyword Tags
Tags are keywords you assign to a photo to identify its
contents. Photos can have many different tags.
There are four default tag categories: People, Places, Events,
and Other. You can create new tags and arrange them in an
outline/hierarchy.
Below the default tag categories is a control marked Smart
Tags. These are not very useful for still photographs, which are the primary focus of Photoshop Elements
(they are more valuable when you’re cataloging video clips in Premiere Elements) so Photoshop users
generally leave them turned off.
Create a New Category, Sub-Category, or Keyword Tag
In the Keyword Tags panel, click the New button ( ) and
choose the type of tag or category you want:
Categories are the top level. They can have subcategories and
tags below them.
Sub-Categories are under a main Category or another Sub-Category.
Keyword Tags are at the bottom of the hierarchy, and can be under a main category or a sub-
category.
Create a New Category, Sub-Category, or Keyword Tag (continued)
The appropriate Create box will appear. Type a name for your category, and choose options, such as
Category Icons (Categories only), parent categories (Sub-Categories and Tags), colors, etc.
Tags can also be arranged by dragging and dropping them on the
Keyword Tags panel.
Adobe Photoshop Elements 10: The Organizer 1 & 2
Page 6 of 14
Tagging Photos
Drag a tag and drop it on a photo or a selected group of photos, or
select a photo or a group and drag them on the tag icon. Either way
works!
Tagged photos are marked with an icon or icons in the Media Browser.
(Sample photo shows a Places tag and an Other tag, blown up for improved
visibility. These tag markers are tiny!)
Tagging Faces
It’s generally a good idea to tag photos of people you know with their
names. Photoshop Elements (versions 8 and above) streamlines this process with People Recognition.
To launch People Recognition, select the photos you want to analyze, then click the Start People
Recognition icon ( ) in the Keyword Tags panel. Photoshop will search all the photos in the Album for
face-shaped objects. (This may take some time.)
Photoshop then displays faces and asks you to identify them. Click “Who is this?” and type in names. To
exclude an image, float your pointer above it and click the X in the upper right corner. Click Save when
you are done identifying faces.
Photoshop will take you through several rounds of identification, and it will also pull up groups of similar
faces and ask you to reject ones that are not the correct individual.
Adobe Photoshop Elements 10: The Organizer 1 & 2
Page 7 of 14
Searching Photos
The search box at the top of the Photoshop window lets you quickly
search for text in image names, tags, and notes.
Photoshop can also search by “looking” at an image for patterns and
finding similar ones. There are three types of visual search:
Visual Similarity Search: Locates images with an overall visual similarity
to a selected image.
Adobe Photoshop Elements 10: The Organizer 1 & 2
Page 8 of 14
Object Search: Locates images that contain an object selected in a source image. Select an object within
a picture and Photoshop will look for other images with that object.
Neither of these searches is particularly specific, but if you have a lot of unorganized images, they can
help you dredge up ones that go together. This is helpful in finding images of pets, specific places, or
other things you may want to tag.
Adobe Photoshop Elements 10: The Organizer 1 & 2
Page 9 of 14
Duplicate Photo Search: Locates true duplicates as well as images that are more or less similar to one
another. Its purpose is to let you either delete your duplicates or easily create photo stacks to clear out
the duplicates and near-duplicates from the media browser. Because of its tighter criteria, it works more
precisely than the other visual searches.
View Photos by Tag
In the Keyword Tags panel, click the box to the left of the desired tab. An icon of binoculars will appear.
The Media Browser will display only the photos with the selected tag. Click the binoculars or the Show
All button to return to viewing all images.
Adobe Photoshop Elements 10: The Organizer 1 & 2
Page 10 of 14
About Albums
Photoshop’s Albums are the digital equivalent of a physical photo album with one advantage: the same
image can be in any number of Albums. The major differences between Keyword Tags and Albums are:
1. Images in Albums can be arranged into any desired order.
2. Albums can be used as a basis for Create projects (slide shows, photo collages, etc.).
Putting a photo in an Album doesn’t create a copy; rather, the album is like a set of web links pointing to
the various photos it contains.
Create a New Album
In the task pane, click the New button ( )
in the Organize panel. Choose New Album
from the list.
The Organize panel now shows a Content tab
and a Sharing tab. Drag and drop image
thumbnails onto the Content tab to add them
to the album. At the top of the panel, type a name for your Album. If
desired, put it into an existing Album Category.
Add a photo to an Album
Like adding tags: drop the photo on the Album icon, or drop the icon on the
photo. Images in Albums are marked with an Album icon ( ).
Arrange photos in an Album
Click an Album in the
Organize task pane to view
the images. Each image has
a number in its top left
corner. Drag and drop the
photos to arrange them
into any order you want.
While dragging, the image
you are moving shrinks and
the other images move to
the side slightly. Drop the
photo in the dark space
between photos to place it.
Adobe Photoshop Elements 10: The Organizer 1 & 2
Page 11 of 14
Remove Tags from a Photo; Remove Photos from Albums
In the Media Browser, right-click the photo and choose Remove
Keyword Tag or Remove from Album at the bottom of the pop-up
menu. You will be able to choose which tag(s) or album(s) to
affect.
You can do the same thing by right clicking the icons in the
Properties panel under Keyword Tags.
About Smart Albums
Smart Albums
automatically aggregate all
photos that meet a set of
criteria you specify. When
you create a smart album,
you can choose from a
variety of information
categories and type in your
conditions. The example at
right will collect all the
photos taken between
11/13 and 12/1/2009.
Burn a set of photos to CD/DVD
Put a blank CD or DVD in your optical drive.
In the Organizer, bring up the photos you want to
burn (by selecting keyword tags or albums, or by
searching). Select them all by clicking Ctrl+A, then
click FileCopy/Move to Removable Drive. The
Copy/Move dialog box will appear. Click Next to
move to Step 2.
Adobe Photoshop Elements 10: The Organizer 1 & 2
Page 12 of 14
The Destination Settings dialog box (Step 2) is
displayed. Click the optical drive (the DVD
burner). Photoshop will automatically choose
your drive’s fastest burning speed. You can
also give the set of photos a name.
Click Next, then follow the on-screen prompts
to complete the process of burning your files.
After the files are burned, Photoshop will offer
to verify the disk; say Yes. When the process is
completely finished, open the disc in Windows
Explorer to be sure your disc is the way you
want it.
Catalog Basics
A Photoshop catalog is a record of the photos, videos and audio files on a computer. The catalog doesn’t
duplicate the original files, just maintains links to them and to information about them. It remembers
the files’ location, any tags or other properties you’ve defined, the albums the files are in, and their
positions in the album, etc.
The catalog can also keep track of files on external drives, CDs and DVDs, at least in theory, but this
feature doesn’t work well in practice. (It’s possible to create multiple catalogs, but most people don’t
need to.)
Backing Up a Catalog the First Time
The Backup Catalog command copies your catalog, as well as the original and edited photos, video clips,
audio clips, PDFs, and other creations onto a CD, DVD, or internal or external hard drive. Before you run
a backup, tidy up the catalog: get your tags and albums organized, reconnect missing files or remove
them from the catalog, etc.
In the Media Browser, click FileBackup Catalog
to CD, DVD or Hard Drive.
Adobe Photoshop Elements 10: The Organizer 1 & 2
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The Backup dialog box opens. In Step 1, choose
Full Backup.
In Step 2, select your destination drive (the CD
or DVD burner, or another drive.) Once Photoshop
has calculated the size and estimated time needed
for the backup, click Save Backup. If using
CDs/DVDs, you will be prompted to insert
blank discs as needed.
As each CD or DVD is burned, Photoshop Elements
asks if you want to verify the disc. This is a good idea
even though it takes a while. (Photoshop offers the
verification option whenever a disc is burned, whether
for a catalog or not.)
When prompted, label the CDs or DVDs with the name
and date of the backup sessions.
Adobe Photoshop Elements 10: The Organizer 1 & 2
Page 14 of 14
Making an Incremental Backup
An incremental backup archives
new photos/files and any photos
edited since the last backup. To do
one, locate or insert the media
containing the last backup, and then
follow the prompts to load the
previous backup and do the new
backup. If the backup won’t fit on
the media, Photoshop Elements
notifies you and asks for additional
media as needed.