~Jf~4i of WJWe e¾ OFFICE OF THE ADMINISTRATOR

Phone 781-2355 Box 220 WHITE CITY. SASK. SOG 5B0

MEETING AGENDA FOR REGULAR MEETING OF July 17, 1990

1. Call to Order at 8:30 p.m. at the Village Office 2. Agenda-deletions & additions

-adoption 3. Adoption of Minutes of July 3, 1990 and July 10, 1990 4. Business Arising Out of the Minutes:

!)Development Agreement for Larry Young-status 5. Accounts & Correspondence 6. Central Water Project:

7.

1) Water Treatment Plant/Village Office/Meeting Rooms Complex

-Progress to date-Mr. Ramm -Keying System(Municipal Bond) -Progress Claim No~ 2 -Window change in reception area/sink in meeting room

2) Distribution System -Contract status

New 1)

2)

-Service Connections Bylaw? -Meters -Progress to date-Mr. Ramm -Steve Hanson attending the meeting to discuss his

service connection location at 9:30 p.m. Business:

1989 Audited Financial Statements-approve -publish synoposis

Sewage Lagoon-Ministerial Order cancelled -Monitoring Program -Approval to Operate

3) Sewage Bylaw Review-Mr. Wolfe & Mr. Ramm 4) Mayors Report on Mayors Meeting 5) Recreation Board 6) Meeting Dates and Appointment of Sec. 7) Bender Subdivision

8. Administrator Report -Extra ___ Hours

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Order

Attend

Agenda 252-90

Minutes 253-90

Account 254-90

VILLAGE OF WHITE CITY REGULAR COUNCIL MEETING

17/07/90

A Regular Meeting of the Council of the Village of White City was held on July 17, 1990 at the Village Office.

The Mayor called the Meeting to Order at 8:30 p.m.

Mayor Rob Mitchelson, Deputy Mayor Jack Ramm, Aldermen, Brian Wolfe, Gord Meiklejohn, and Don Leier. Visitors: Steve Hanson

Clarence Woloshyn

Leier: "Resolved that the meeting agenda be adopted as circulated prior to this meeting."

Carried.

Ramm: "Resolved that the meeting minutes of July 3, 1990 and July 10, 1990 be adopted as circulated prior to this meeting."

Carried.

Ramm: "Resolved that the following accounts be approved for payment."

Village Amount Cheque No. Sask. Tel CMR 102.57 5606 National Alarms 102.00 5607 Les Beras 334.35 5608 Delores Beras 698.10 5609 Dave Morrow 143.86 5611 Eecol Electric 13.57 5612 Commercial Printers 105.93 5613 Sask Power 955.88 5616 Buffalo Plains School Div 395.00 5615 Village of White City-

(Capital Account) 22,517.36 5617 Brian Wolfe(Supplies) 13.39 5618 Kristen Therrien 244.00 5619 White City School SRC 90.00 5620 (Cheque No. 5616 cancelled)

· · · · . page-2

Corresp1. 255-90

Capital Account The Leader Post 1,526.58 M.R.2-McDonald & Assoc. 20,990.78 Miners Const. Ltd. 58,288.50

July 17, 1990 Page-2

0024 0025 0026

Carried.

Leier: "Resolved that the following items of correspondence be received into the minutes and action taken as indicated."

i) EMO notice advising of Line Load Control Program. Administrator to complete . ii) R.M. of Edenwold request for dates of water usage by Fire Dept. Administrator to reply. iii) R.M. of Edenwold advising of rezoning of lands near Village land. Copy of Council Resolution sent. iv) Sask. Tel advising of charge order for lift

. station phone damage. File. v) Notice of new Sask. Gaming Commission Act. File. vi) Guardian Traffic Services notice of services provided. File. vii) Letter of concern from Janet Smith regarding the central water. File.

Carried.

Water Tr eatment Complex Mr. Ramm advised that the project is on schedule.

Administrator advised that keys to Village Office should only be held by bonded individuals for the municipal bond insurance. The bonded individuals are only the Administrator and the Asst. Administrator. Administrator to check into further when Village Office is established as EMO headquarters.

. ... page-3

Window Change 256-90

Keying of Compll ex 257-90

Progres Claim# 258-90

July 17, 1990 Page-3

Ramm: "Resolved that the Village approve the window change in the vestibule area of the Village Office for an additional $390.50."

Carried.

Ramm: "Resolved that the keying of the Water Treatment/Village Office/Meeting Rooms Complex be approved as per July 6/90 sketch."

Carried.

Ramm: "Resolved that the Village approve the payment of Progress Claim No. 2 to Miners Construction Ltd. on the Water Treatment/Village Office/Meeting Rooms Complex contract of $58,228.50, excluding holdback, as recommended by the Village Engineer, M.R.-2."

Carried.

Distribp tion System Administrator advised that Village Engineer has

advised contractor-NIS Contractors Ltd. of notice of acceptance of tender contract, with performance bond, labour and materials bond and certificate of insurance received from contractor.

Administrator advised that 55% of the property share have committed to prepay thier frontage and connection fees.

· · · .. page-4

July 17, 1990 Page-4

Extra Servic Locati 259-90

Connection

Meiklejohn: "Resolved that if a resident requests a location change for the service connection which is more costly than indicated on the Distribution System suggested by the Village Engineer, the resident will be responsible for paying the extra costs above the estimated $570 connection fee per service, before the change is made."

Carried.

Extra , ost #8 Confederation Drive Mr. Steve Hanson attended the Council Meeting to

discuss the extra cost involved in changing the location of the service connection to his property at #8 Confederation Drive. He also discussed some of his concerns with the installation of residential service connections and the main lines.

Use of Existing Well Lines 260-90 Ramm: "Resolved that residents wishing to use

their existing well lines for the central water system into their houses, must sign a letter of acknowledgement with the Village before Village approval is given."

Letter lof Complaint 261-90 Meiklejohn: "Resolved that a letter of complaint

be sent to Mercury Earth Coring Ltd., Residential Division, on behalf of the Village from the Mayor."

Carried.

· · .. page-5

July 17 , 1990 Page-5

illage 1~89 udited F ~nancial tatments 62-90 Meiklejohn: "Resolved that the Village accepts

the Village 1989 audited financial statements as presented by the Village Auditor , Holtby, Galenzoski & Adams."

Carried.

illage s eiwage agoon

ewage eview

ayors eport

ender

By~aw

Admininstrator advised of Sask. Environment and Public Safety notification that the Village Ministeral Order of December 1987 has been revoked. The Department also has given the Village a Permit for Sewage Works effective July 3, 1990 to March 31, 1993. Monitoring Program and tags to be given to the Village Engineer. Copy of letter to Fred Schick received indicating his well has had no changes in well water quality.

Mr. Ramm and Mr. Wolfe reported on thier meeting with Greig Graham of Sask Health regarding the proposed revised sewage bylaw and proposed water connection bylaws required.

The Mayor reported on the Mayors Meeting held on July 4, 1990 at Pilot Butte. Topics of discussion included a Combined Sewage Utility, Community Development Bonds, Rural Development Corporations, Capital Equipment Grants. Next Meeting to be held in Balgonie.

ubdivisi dn Council reviewed the proposed terms of the development agreement for the subdivision of Terry Bender's lot in White City. Agreement to be reviewed by Village solicitor.

. .. page-6

( j'..>\~ '"''°'.:) :t-~ -r-~ ' V'I'- \ ~v,.)

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ecreation oard

~ ,.

July 17, 1990 Page-6

Mr. Clarence Woloshyn, Recreation Board Secretary attended the Council Meeting to discuss the Recreation Board portion of the Water Treatment/ Village Office/Meeting Rooms Complex which is to be completed by December 31, 1990 to obtain the grant funding under the Community Recreation Facilities Program.

dministra~or eport I The Administrator presented a year to date

financial statement to Council. Council to review for next meeting. Administrator presented to Council a report of administrative extra hours from January to June 30, 1990.

dministra~ive xtra Hour 63-90

djourn 64-90

Leier: "Resolved that Council accepts the administrator extra hours of 106.5 hours from January to June 1990, as presented."

Leier:

Carried.

"Resolved that this meeting be adjourned." 11:15 p.m.

Carried.

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